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Home My WebLink About1993/02/09 Cultural Arts Commission Minutes ,-- .~ . . . MINUTES OF TIIE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. February 9, 1993 Parks & Recreation Conference Room City Hall *********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Ables, Commissioners Dumlao, Gerber, Luna, Scott, Soriano- Cernitz and Souval MEMBERS EXCUSED: Commissioners McAllister and Torres STAFF PRESENT: Deputy Director Shy and Staff Liaisons Gates and McMartin 1. APPROVAL OF MINUTES The minutes of the meeting January 12, 1993 were approved as read. MSUC [Souval/Soriano-Cernitz] 6-0 2. UNFINISHED BUSINESS Action Items: a. none Non-Action Items: a. Review of Commission Work Plan The Commission continued to elaborate on their work plan and listed their priorities in the following order: ARTS IN THE COMMUNITY Commission: None Staff: 1. 2. Promote Arts Outreach by SW College and SUHSD Identify/establish areas to display art . ARTS IN EDUCATION Commission: None Staff: 1. Sponsor periodic workshops to define problems/provide solutions to arts in education. 2. Assist artists and educators in locating sources of funding by maintaining and publicizing a list of grants and grant writers. 3. Establish a self-administering volunteer organization to aid in classroom and after school arts and crafts, music, theater and dance programs. ADVOCACY Commission: 1. Develop and maintain current approved cultural arts policies and programs for appropriate release to the public. 2. Develop advocacy/public relations subcommittee (writers, photographers, public speakers, art professionals, administrative resources, etc.) to conduct the aforementioned. . Staff: 1. Develop and maintain current approved ( 'ltural arts policies and programs for appropriate release to the public. 2. Offer cultural arts presentations to Chula Vista community groups and agencies (business, education, social religious, cultural/ethic, etc.) ARTS AND CULTURAL COMMUNITY Commission: 1. Host roundtable discussions and/or sponsor receptions for artists and the business community. 2. Encourage non-profit support group. 3. Identify public art. 4. Develop a data base from results of artist's survey, and update cultural arts directory on a regular basis. Staff: 1. Encourage non-profit support group. 2. Develop a data base from results of artist's survey, and update cultural arts directory on a regular basis. . ARTS COMMISSION AND CITY GOVERNMENT L . . . 3. 4. Commission: 1. Create a committee structure and policies that ~ddress the involvement of non-commissioners. 2. Coordinate and schedule periodic reports for City Council meetings. Follow up in writing. 3. Establish relationships with other City Boards and Commissions Staff: none b. Festival Sub-Committee Report Commissioner Soriano-Cemitz reported that advertisements were placed in the Star News and San Diego Union-Tribune newspapers. A check was received from the South San Diego Bay Cities Association of Realtors in the amount of $300 for the FestivaL She has sent out letters for sponsorships and requests for donations of merchandise. Motion was made to send the Contract with the Hold Harmless Agreement for use of the Community Congregational Church for the Music Festival to City Council for approvaL MSUC [Souval/Gerber] 6-0 It was discussed that when using church facilities that the same amount of money be given to each church to help fund the event. All funds be equitable to all churches and after the event the Commission will receive all the money back that they gave to them. The churches would be expected to match any funds ~'ven them. Commissioner Dumlao would like the City Attorney's approval for the Commission to use facilities owned by religious organizations for festival venues. NEW BUSINESS Action Items: none Non-Action Items: DBA PresentationJProposal Mr. Marty Altbaum, President of the Downtown Business Association (DBA), informed the Commission that the DBA would not be pursuing the Cultural Arts Coordinator position to be included with their organization. He stated that after further research into the job description for this position it was felt that it was not what the DBA needed. Alisa Rogers, Community Development Specialist, explained how funding is given to the different Redevelopment Districts, of which the Downtown Business District is one. Mr. Altbaum expressed the willingness of the DBA to work with the Commission during their Festival in May. COMMUNICATIONS . . . a. Oral Communications - Commissioner Souval reported that Mr. Paul McGlothin, Arts for Business promoter, will be sending $500 for the Gayle McCandliss Memorial. The publicity packet for the Price Club Hispanic Festival should be arriving soon from Mr. McGlothin. The City's Public Information office will handle the dispersement of the information. Nora McMartin, Head of Audio Visual Services at the Library, passed around pictures of the stained glass windows that are to be hung in the Library before being placed in Piknik's Ballet Studio's new building. These windows were funded with 1 % of construction costs for Public Art. b. Written Communications - none c. Commissioners remarks Commissioner Dumlao informed the Commission that he volunteered them to help at Earth Day at Rohr Park in April. This is being organized by a Mr. Tony Liu. There will be an art exibition of work from area school children that will be judged. He inquired about attending the CALAA conference and was informed that it is in the budget for Commissioners to attend. Commissioner Soriano-Cernitz would like the Commssion to have their own letterhead and business cards. Commissioner Scott reported that the McCandliss project was approved by the City Council and now needs to go back to the Sub-Committee. Meeting adjourned at 7:00 p.m. to the next regularly scheduled meeting of March 9, 1993 at 5:00 p.m. Respectfully Submitted, M~~d-, ~ ~~/I Julia G. Lindsey Administrative Office Specialist