HomeMy WebLinkAbout1992/09/08 Cultural Arts Commission Minutes
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MINUTES OF THE
REGULAR MEETING OF THE
CULTURAL ARTS COMMISSION
Tuesday, 5:00 p.m.
September 8, 1992
Parks & Recreation Conference Room
ci ty Hall
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CALL MEETING TO ORDER
ROLL CALL
MEMBERS PRESENT:
Chair Ables, Commissioners Dumlao, Gerber,
Luna, McAllister, Souval and Torres
MEMBERS ABSENT:
commissioner Soriano-Cernitz and Scott
STAFF PRESENT: Staff Liaison Gates and Director of Parks &
Recreation Valenzuela
1. APPROVAL OF MINUTES
The minutes of the meeting August 11, 1992 were approved with
one correction. Under Non-Action Items, PAAC Grant Report,
Commissioner Dumlao gave the report, not Staff Liaison Gates.
MSUC [Torres\Souval] 7-0.
Chair Ables introduced and welcomed Lori Chan Luna as the
newly appointed Commissioner.
2. UNFINISHED BUSINESS
Action Items:
a.
Acceptance of Job Specifications
Coordinator
Cultural Arts
Parks & Recreation Director Valenzuela briefly spoke on
this item. Council has approved a part-time position in
this year's budget. Although there is a severe budget
crisis, the need for this position has existed for some
time. It is at least a step in the right direction and
will perhaps eventually lead into a full-time position.
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Cultural Arts Commission
Meetings Minutes
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September 8, 1992
This position will be reporting directly to the Parks &
Recreation Department and will assist the Cultural Arts
Commission in the various recreational and art programs
that could be provided to the community.
Staff's recommendation to Council will be to accept the
Cultural Arts Specialist/Part-Time job specifications.
Mr. Valenzuela asked the Commission to support the job
specifications of the Cultural Arts Specialist/Part-Time
and the commission's recommendation will then be included
in the report to the Council. MSUC [Souval/Torres] 7-0
to accept the jobs specifications as submitted.
The Commission would like to meet in the near future with
the Parks & Recreation Department and discuss assignments
and duties of the Cultural Arts Specialist. Staff will
return to the Commission with a draft work plan.
b.
'93 Cultural Arts Festival
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At the last Commission meeting, the Commissioners
expressed concern about the organization of the festival,
the hiring of a consultant, and whether or not the
coordination of a Cultural Arts Festival was an
appropriate task of the Commission. Staff prepared a
report of several options regarding the '93 Festival.
MSUC [Torres/Dumlao] 6-0 to have City staff utilize the
$4,000 allocated by City Council to conduct a '93
Festival in the Spring focusing on community pride and
having arts as a major part of the Festival.
Chair Ables wanted to note that the commission would be
available to work with the City and assist staff in any
way. The Commission could also conduct cultural arts
events interfacing with the City-wide function.
Non-Action Items:
a.
Formation of Non-Profit The Commission needs to
concentrate on finding someone in the community to take
the lead and gather information on forming a non-profit
organization.
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The Commission discussed again the possibility of having
a mixer with the Chamber of Commerce. However, the
Commission is unclear of the requirements of meeting as
a group away from their regularly scheduled meeting.
Staff Liaison Gates will try to arrange to have the city
Clerk attend the next meeting for clarification.
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Cultural Arts Commission
Meetings Minutes
3
September 8, 1992
b. McCandliss Memorial Action Plan - The Gayle McCandliss
Memorial Arts Award Sub-Committee has completed a draft
nomination form for an annual award to be presented at
the Boards and Commissions Banquet in November.
Staff was recently informed in order for funds to be
released for the award, an expenditure plan must be
developed with Council's approval and forwarded to the
Department of Finance.
Staff will work with the Sub-Committee and return to the
Commission with a policy for approval. The policy would
then be submitted to the Council and forwarded to the
Finance Department. The guidelines will include how the
funds are to be expended in relation to Cultural Arts,
availability of funds, who will be administering the
funds, form of cash payment or award, etc.
3. NEW BUSINESS - None
4. COMMUNICATIONS
a.
Oral Communications - None
b. Written Communications Chair Ables received and
accepted a letter of resignation from Commissioner Souval
from serving as a member of the Festival Sub-Committee.
The Planning commission has scheduled a Public Hearing
for Tuesday, October 13 to discuss the City's General
Plan for amendment with the Coastal Plan which includes
the Bayfront property.
c. Commissioners' Remarks - None
5. STAFF REPORT - None
Meeting adjourned at 6:40 p.m. to the next regularly scheduled
meeting of October 13, 1992 at 5:00 p.m.
Respectfully submitted,
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Elizabeth Bottorff ((j