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Home My WebLink About1992/08/11 Cultural Arts Commission Minutes . . . 4820682 E>PRE~"=, SEI:FET ,o,F' I HL 354 F'C)2 HUi~ 2C:I ":'\:;:' :;~2 : .f-:' .._.t, .; MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. August 11, 1992 Parks & Recreation Conference Room City Hall ********** CALL MEETING TO ORDER; ROLL CALL MEMBERS PRESENT: COl!\J1\issioners Ables, Dumlao, Gerber, McAllister, and Scott MEMBERS EXCUSED: STAFF PRESENT: Commissioners Souval; Soriano-Cernit~; Torres staff Liaison Gates; Nora McMartin 1. APPROVAL OF MINUTES It was MSUC (McAllister/Scott) to approve the minutes of the meeting of July 14, 1992; 4-0. 2. UNFINISHED BUSINESS Aotion Items: a. Acceptance of Cover Memo for Work Plan staff Liaison Gates explained the proposed draft regarding a professional arts consultant. Commissioner McAllister questioned the defray of costs of the consultant and requested more details of what the previous consultant did. It was MSUC (Scott/McAllister) to accept the draft Work Plan Memo with details of duties of the previous consultant, and forwarded to Council. b. Mural Project FOllow-Up Letter commissioner Souval had drafted a letter expressing CAC's disappointment with Council's decision to cancel the mural selection. Commissioner Scott questioned the duties of the CAC regarding projects such as the mural selection. Commissioner Dumlao noted they are not responsible for carrying out programs for Park & Recreations, but rather to give advice and make recommendations to Council. It is noted in this instance, no recommendation was ever made on the mura 1 proj ect and the item was dropped by Council without notification to this Commission. It was therefore unable to provide any input to Council. A motion was made by commissioner Dumlao not to send the draft letter to Council but to have the full Commission reorient themselves on the correct process for reporting. 4820682 Ei.F'F'E::S 'oE':FETAF' I AL ~t,4 c'03 HUG 25 . '::(~' 22: ..+8 r . Cultural Arts Commission Me.tings Minutes In a point of order, Commissioner McAllister noted a previous motion was made and seconded on June 9th that CAC draft a letter to Council on how they were led to believe the mural's program was underway and the disappointment of council's decision not to finish the program. This item discusses said drafted letter by Commissioner Souval. 2 August 11, 1992 An amendment was MSUC (Dumlao/McAllister) that the draft latter not be sent due to the tone of the letter being ambiguous and critical; 4-0. c. Acceptance of 92 Festival Evaluation Commissioner Dumlao noted they did not receive a directive from Council to prepare an evaluation. With no staff or resources available for a cultural arts fair this year, it was suggested volunteers be solicited to run the program. Recommended CAC make a formal communication to Council that there is a desire for a festival in the future. It was MSUC (Dumlao/Scott) to not accept the notes as an official evaluation report, but to refer them back to the '93 Festival Committee as a worksheet/guide; 4-0. This item will be tabled to the Festival Sub-Committee Report. . d. It was MSUC (Gerber/McAllister) to accept the McCandliss Memorial Nomination Form; 4-0. It was questioned how the winner was chosen. staff Liaison Gates was unsure, however, suggested the sub-committee would make its selection and recommendation to the City Council. e. 1993 Festival Poster Presentation to City Council Commissioner Souval requested to have a framed festival poster presented to Council. It was moved by Commissioner Gerber that the original artwork of the poster be framed and be presented to Council, along with information on the festival; motion failed for lack of second. It was MSUC (McAllister/Gerber) to hold the poster in archives until a more permanent site could be found; 4-0. It was MSUC (Scott/McAllister) to hang the poster in the Park & Recreation meeting room; 4-0. f. Acceptance of Job Specs - Cultural Arts Coordinator . Staff Liaison Gates explained the qualifications in depth. This coordinator would work with city's public information office for funding and proposed redevelopment and to assist Park and Recreation as a liaison to the Commission. It is a part-time position, with no benefits. This person would need cultural arts experience and knowledge of grant- writing. The intent from Park & Recreation is to hold as 4820582 E><F'RE'::;:~ ':)EC;:;:'ETH~'! HL 3t::,4 PD4 ~IUI:, 2=, "j~ :~2 : 48 ~ . cultural Arts Commission M..tings Minutes 3 August 11, 1992 liaison/coordinator as there at this time. The position pending the state budget. is no working budget available is on a holding/hiring freeze commissioner Dumlao requested to delete the word "Expert" from the title; he disliked the compromise. This position does not meet needs nor does it benefit the Commission; the job description and qualifications are inadequate. He suggests this be a full time position, as a temporary position would not get a quality person. Staff will report back to personnel. Commissioner Gerber suggested that if they hire someone, to get directives directly to staff. commissioner McAllister requested this be a fUll-time volunteer position and to open it up to the public to work directly with Staff. Commissioner Dumlao reiterated the needs of the Cultural Arts Commission, of a person to design and stay with designated programs. The position should stay with Park & Recreation. Suggested to change the title because it's not really Cultural Arts. . It was moved and seconded (Dumlao/Scott) not to approve recommendation of the job specs description of part-time position as it does not support the previous Commission's qualification of job criteria; eliminate or change title of position and not use the title of Cultural Arts Coordinator as there's a discrepancy; it does not address the needs of the Cultural Arts Commission. After a brief discussion, the motion was amended (Dumlao/Scott) to not accept the Park and Recreation's job specs as presented 4-0. g. Out of order of agenda - commissioner Gerber reported Commission's budget owes $23.18 to the 1 ibrary on recent mailing. the its It was MSUC (Scott/McAllister) to put this item on the agenda at the present time; 4-0. It was MSUC (Scott/Gerber) to pay the postage fund from the commission's budget. Non-~ction Items: a. PAAC Grant Report - Staff Liaison Gates reported CAC is not a legal body to do a grant. However, they should go through the Park and Recreation in the future. . b. Festival Sub-Committee Report - Chair Ables will report to the Sub-Committee. Commissioner Dumlao recQmmends looking for option on consultants and solicite Council support. Requests this item on next agenda. Commissioner Scott. requests Council task the Commission to do a festival. 4820682 E::FFE',,:::, 'oECFETHF') HL 3f.:,4 F'Or:. AUi~1 2r:, "3'=' 22: 49 . Cultural Arts Commission Meetings Minutes 4 August 11, 1992 c. Non-Profit status Report - The commission needs Council approval to become non-profit. It would also require staff commitment, which is not available. However, they could form an outside entity with others of the pUblic as a non- profit organization with no affiliation with the City. Item will be on next agenda. d. MCCandliss Memorial Sub-Committee Report - Completed. 3. NEW BUSINESS Chamber of Commerce Mixer - If interested, arrangements would be made with Mike Green. 4. COMMUNICATIONS a. Oral Communications commissioner McAllister suggested the possibility of two meetings in order to complete the agenda in less time. . Commissioner Dumlao is showing art work from the Lyceum Theater to Tijuana through September 7th. Commiss ioner scott asked to be excused for next month t s meeting. Also, Council has selected a new member who still needs to be sworn in. b. written communications - None c. Commissioners' Remarks - None 5. STAFF REPORT a. Finances are difficult for the McCandliss Theater Funding. b. This year's festival will be putting in procedures for billings and costs. It needs to follow city formats, etc. in case it goes through. commissioner Scott noted it should go through the worksheet. Meeting adjourned at 7:07 p.m. to the next regularly scheduled meeting. Respectfully submitted, EXPRESS SECRETARIAL SERVICES ~ Barbara Taylor