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HomeMy WebLinkAbout1992/02/11 Cultural Arts Commission Minutes ~- I ii , . . . MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. February 11, 1992 Parks & Recreation Conference Room City Hall ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Sou val , commissioners Ables, Dumlao, Gerber, MCAllister, McGovern, Soriano-Cernitz, Scott, and Torres MEMBERS ABSENT: None STAFF PRESENT: Staff Liaisons Gates and McMartin 1. APPROVAL OF MINUTES The minutes of the meeting of January 14, 1992 were approved with one change. Commissioner Dumlao wanted to include under the Bayfront item that the Bayfront Planning Sub-Committee was not completely disbanded and in the future the assistance of the Sub-Committee might be called upon by the Council and the developer. MSUC [Scott/McAllister] 9-0. 2. UNFINISHED BUSINESS a. Chula vista Arts Directory - The Downtown Business Association is very interested in helping with the costs involved in printing the Directory but a final commitment has not been made. Friends of the Library have committed $750 even if the Downtown Business Association does not match the funds. b. Cultural Arts Festival Sub-Committee Report commissioner Scott briefed the Cultural Arts commission on the status of the Cultural Arts Festival. The Sub- Committee will be meeting every week with City staff until the week of the festival. The Commissioners were all invited to attend the regularly scheduled meetings for Tuesdays at 8:30 a.m. in the Parks & Recreation Conference Room. . . . Cultural Arts Commission Meetings Minutes 2 February 11, 1992 Following tonight I s meeting there will be a Cultural Arts Festi val Sub-Commi ttee meeting. commissioner Scott outlined the tentative work plan. Funding will determine how much of the overall plan can be scheduled. A sample logo for the Festival was displayed. Application forms are being distributed to performing groups, schools, etc. Staff suggested, due to the Festival rapidly approaching, the commission discuss and perhaps make a motion to empower the Festival Sub-Committee with the authority to make decisions regarding the Festival. The Sub-Committee will be involved in streamlining decisions regarding the distribution and allocation of funds as well as publicity and the direction of the Festival. MS [SouvaljAbles] 8-1, Dumlao opposed, to empower the Festival Sub-Committee with decision-making for funding, expenditures and the logistics of the Festival. commissioner Dumlao's concern was the uncertainty of the planning of the Festival. until the entire Festival budget is available, the entire commission should be aware and responsible for disbursement of funds. c. Murals Program The Murals Program Sub-Committee met with Mario Torero, the Sub-Committee' s recommendation for the murals artist. Mr. Torero is very eager to move forward with the project and work closely with the Sub-Committee. Contract issues were discussed regarding, logistics, preparation, citing, ownership of the artwork, continued maintenance, etc. The Sub-Committee asked Mr. Torero to identify his views and any issues before the contract is finalized. The city Attorney has a general two-party agreement and specific addendums will be added relating to the Murals Program. Sample contractual agreements used by other cities will also assist in the final preparation. The Cultural Arts Commission is very interested in seeing the final contract. A budget request for funding additional murals and maintenance of the on-going contracts of the Murals Program is being proposed to the Redevelopment Agency for use of Community Development Block Grant funds. . . . Cultural Arts Commission Meetings Minutes 3 February 11, 1992 staff Liaison McMartin reported she has discussed videotaping the mural program process with Ace Frazier, Ace Video. Mr. Frazier would be delighted to follow this project. Mr. Frazier is not required to give editing time, however, that could follow at a later time when funds are available. d. McCandliss Memorial Cultural Arts Fund commissioner Scott reported the Sub-Committee' s first meeting has been scheduled for February 18 at 6:00 p.m. in the Library. Staff was asked to determine if the Cultural Arts Sub- Committee Chairperson has to be a member of the Cultural Arts Commission or whether the position could be filled by someone other than a commissioner. Mr. Gates reported he will follow up and contact Commissioner Scott with the information. 3. NEW BUSINESS a. Formation of Cultural Arts Center Sub-Committee The Commission was asked to consider forming a Cultural Arts Center Sub-Committee. [AblesjSoriano-Cernitz] requesting the Cultural Arts Commission to nominate a Sub-Committee for the promotion and construction of a international multi-cultural arts center on the Bayfront. Some suggestions were made to assist with the formation of the Commission, such as: the Sub-Committee membership would not be restricted to members of the Cultural Arts Commission; the Cultural Arts commission would recommend citizens to serve on this Sub-Committee; the Sub- Committee would ultimately be responsible to report to the Commission; and the Chairman of the Sub-Committee would be elected by the Sub-Committee. MSUC [SouvaljTorres] 9-0 directed staff to return with some clarification and additional information regarding the direction of the Commission's request for a cultural arts facility, not limited to the Bayfront and advise as to 1) formation of a Sub-Committee or 2) the feasibility of a Council appointed Ad-Hoc Committee. The motion requesting the Cultural Arts Commission to nominate a Sub-Committee for the promotion and construction of a international multi-cultural arts center on the Bayfront was tabled to the next regularly scheduled meeting. . . . Cultural Arts Commission Meetings Minutes 4 February 11, 1992 4. COMMUNICATIONS a. Oral Communications Chair Souval thanked the Commission for their support in the Cultural Arts Commission's request to City Council to approve a full time Cultural Arts Coordinator. The Council did not approve the position at this time, however, the request will be reconsidered during the FY 1992-93 budget process. b. written Communications - The Conference for NALAA is scheduled for the beginning of June, 1992 in Tucson, Arizona. Funds are available if one of the Commissioners is interested in attending. Information will be distributed to the Commissioners. c. Commissioners' Remarks - A rough draft of a Work Plan combining the Sub-Committee's formulating strategies information was distributed. The Commissioners were requested to review the Work Plan for discussion at the next Cultural Arts Commission meeting. 5. STAFF REPORT - Meeting adjourned at 6:15 p.m. to the next regularly scheduled meeting of March 10, 1992 at 5:00 p.m. Respectfully submitted, Elizabeth Bottorff