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Home My WebLink About1991/04/09 Cultural Arts Commission Minutes . . . MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. April 9, 1991 Parks & Recreation Conference Room ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Souval, Vice-Chair Hendricks, Commissioners Ables, Dumlao, Gerber, McAllister, McGovern, Scott and Torres MEMBERS ABSENT: None STAFF PRESENT: Jess Valenzuela, John Gates, Nora McMartin, and Sunny Shy 1. APPROVAL OF MINUTES The minutes of the meeting of March 12, 1991 were approved with one correction. Commissioner Ables not commissoner Scott met with Southwestern College Art and Humanities Department to discuss the Cultural Arts Festival. MSC Ables/Hendricks 9-0 2. UNFINISHED BUSINESS a. Mission Statement/Formulating Strategies Mary Powers, facilitator submitted the revised Draft Mission Statement for the Commission I S review. MSUC [McAllister/Hendricks] 9-0 to accept Option B which reads "Promoting the availability of arts and culture to all citizens". Mary Powers proposed the Commission formulate five Sub- Committees to meet and discuss the categories of the Work Plan. Chair Souval asked that the Commissioners work with the individual topics to define their goals and formulate strategies as guidelines for the Cultural Arts Commission. The Sub-Committees would have to meet at least twice with Mary Powers present at the first meeting. The following Sub-Committees were decided upon: . 2 1. Organizational Issues (City Government) Commissioners Ables and Souval 2. Arts & Cultural Commission Commissioners Gerber and McAllister 3 . Advocacy Commissioners Ables and Dumlao 4. Arts and Education Commissioners Hendricks and McGovern 5. Availability of Arts & Culture to All citizens Commissioners Scott and Torres b. Chula vista Arts Directory Sub-Committee Report staff confirmed Cheryl Coates was paid for her services on April 15, 1991. The final copy of the Chula vista Arts Directory is ready for printing. The Commissioners are still seeking funding to have the Arts Directory printed. If this issue has not been resolved by the next Commission meeting, alternatives will need to be discussed. . c. Cultural Arts Festival Sub-Committee Report Commissioner Torres reviewed the Arts Festival outline with victoria Hamilton and Larry Baza. They were pleased with the proposal and added their ideas and input on how we should proceed. They suggested some names of people for potential directors. The next step will be to meet to discuss the process of choosing a director. Gustavo Romero has committed to perform at a free concert. The proposed date will be the first week of May 1992 and will include the weekends at both ends of the week. d. Murals Program Parks & Recreation Director Valenzuela distributed information to the Commission relating to the Request for Qualifications (RFQ) seeking artists qualified to design and paint two murals in the City's Community Development Block Grant eligible areas. . Mr. Valenzuela suggested that the Commission give the authority to the Sub-Committee to review and make recommendations on the Request for Qualifications. The Sub-Committee would also identify the scope of theproject, the dollar amount, how payments will be handled, insurance, indemnification issues, delay of . . . 3 work, etc. The Sub-Committee will then directly submit to Mr. Valenzuela their comments and recommendations. Staff would like to have this information submitted within two to three weeks. Chair Souval reidentified the members of the Murals Program Sub-Committee. The Sub-Committee consists of Commissioners Dumlao, Hendricks and Torres. MSUC [Souval/Scott] 9-0 to empower the Sub-Committee with the authority to review and make recommendations to the RFQ for a mural artist, as well as to review and make recommendations regarding the conditions of an agreementwith the selected artist. e. 1991-92 Commission Budget Included in the agenda packet was the City's Calendar for Preparation of FY 1991-92 Budget. Mr. Gates briefly made the Commission aware of tentative dates between May 23 andJune 17 when the City Council and City Manager will be reviewing all the City's budgets. These meetings are open to the public and would provide an opportunity for the Commissioners to be present during the Concil's budget review and discussion of supplemental budget requests. The City Council will take the formal action of adopting the budget, during a public hearing scheduled for June 18, 1991. 3. NEW BUSINESS a. Cultural Arts Center The city Council, at their 1/08/91 meeting, referred to staff the issue of amending the current Pubic Facilities Development Impact Fees to include funds for a Cultural Arts Center. Staff was requested to pull together a committee of City staff to determine what role the various departments will play in the development of this project. Staff will include the Cultural Arts Commission in the development of a Cultural Arts Center Master Plan. b. Bayfront Sub-Committee Representative The City Council, sitting as the Redevelopment Agency, has formed a Bayfront Sub-Committee and a representative from the Cultural Arts Commission has been requested to serve on the Sub-Committee. The appointee would be requested to attend approximately 1-2 meetings per month. Chair Souval appointed Commissioner Ables as the Commission's representative with Commissioner McAllister as the alternate. . . . 4 c. Special Fine Arts criteria and Requirements-Town Centre Parks & Recreation Director Valenzuela reported the policy of the Town Centre Design Review Board requires every developer of a "major" project to expend one percent of the total project cost for the acquisition of works of fine art for their own individual projects, or to participate in a joint program for the acquisition of works of fine art for common areas. The only Board that presently reviews this is the Town Centre Design Review Board and it is the contention of the Commissioners that the Cultural Arts Commission should be involved in the selection process as well. MSUC [Dumlao/Ables] 9-0 to request Council (Redevelopment Agency) to to amend the policy adding the Cultural Arts Commission as a review body. The Bayfront Redevelopment Area also has a similar policy for projects whereby funds are contributed by the developer at 1/2 of 1% of the building valuation to be deposited into a pool of funds to be used at the discretion of the Agency, in consultation with the developer, in creating and funding significant works of art. The Agency shall match the deposit of the project in the Bayfront Redevelopment area. MSUC [Ables/McAllister] 9-0 to request Council (Redevelopment Agency) to amend the Bayfront policy to include the Cultural Arts Commission as a review body. 4. COMMUNICATIONS a. Oral Communications - None. b. written Communications - None. c. Commissioners' Remarks Commissioners' Ables and McAllister attended the Mayor's monthly breakfast meeting. 5. STAFF REPORT Mr. Gates wanted to confirm that all the Commissioners are receiving monthly CALAA information. All Commissioners have been enrolled as members. The Commissioners received a flyer that the Parks & Recreation Department is sponsoring an adult theatre production of CHAPTER TWO. It is an informational item and if you have the opportunity to refer people please do. . . . 5 The Women's Club is in the process of donating their building to the city. The facility is located on the corner of "G" street and Garrett Avenue. Meeting adjourned at 6:55 p.m. to the next regularly scheduled meeting of May 14, 1991. Respectfully submitted, c-, . ~\~~ L-/4~<\ \, ~ ,\ '" 10- Eliz eth Bottorff