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HomeMy WebLinkAbout1991/03/12 Cultural Arts Commission Minutes . . . MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. March 12, 1991 Parks & Recreation Conference Room ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Souva1, Vice-Chair Hendricks, Commissioners Ables, Dumlao, Gerber, McAllister, McGovern, Scott and Torres MEMBERS ABSENT: None OTHERS IN ATTENDANCE: Jess Valenzuela, John McMartin, and Sunny Shy Gates, Nora 1. APPROVAL OF MINUTES The minutes of the meeting of February 12, 1991 were approved with one correction. Chair Souval said the workshop held on March 2, 1991 was from 8:00 a.m. to Noon not 2:00 pm.. MSC Ables/Torres 9-0 At this time, Director Valenzuela introduced and welcomed the new Recreation Superintendent, Sunny Shy. Director Valenzuela also stated because of the timing of the regularly scheduled meetings and the Council meetings, the staff liaison beginning next month will be John Gates, Senior Recreation Supervisor. 2. UNFINISHED BUSINESS Mission Statement This item was inadvertently left off the agenda. Director Valenzuela suggested taking a unanimous vote to place this item on the agenda and that will take care of any Brown Act concerns. Mary Powers, facilitator, presented the results of the March 2, 1991 Commission Retreat. Ms. Powers asked the Commission to briefly review the draft. There was some concern among the Commissioners as to the wording of the mission statement. Ms. Powers noted the suggestions and would implement the changes for the Commission's review. The revised draft will be included in the next agenda packet. . . . 2 a. Chula Vista Arts Directory Subcommittee Report The Commission members discussed the final draft of the Arts Directory. Artwork for the front cover is still needed for completion. Staff was asked to make copies of the latest draft and distribute to the Commissioners. Clarification of the dollar amount for printing the Directory was discussed. The Commission asked staff to prepare a formal Request for Quote on City letterhead to assist in obtaining more estimates. Commission Secretary was asked to prepare the Request for Quote. Chair Souval shared some of the artwork done by elementary school students. A second attempt by Chair Souval will be made to contact the schools for their assistance to help obtain a bigger selection. The Commission asked whether Cheryl Coates had been paid yet for her services. Senior Recreation Supervisor Gates said the requisition has been processed and payment will be made March 15, 1991. b. Cultural Arts Festival Subcommittee Report The Commission's Subcommittee Report presented an outline for a Cultural Arts Subcommittee Festival. An approximate target date would be May, 1992. The guidelines included a mission statement, goals and events. Commissioner Scott has discussed the festival with the Southwestern College Art and Humanities Department. The Department is in the process of preparing their schedule now and they will be contacting Commissioner Scott as soon it is completed. c. CALAA Workshop Report Chair Souval reported she was unable to attend the CALAA Workshop held March 9-11 in Sacramento due to the lack of funding. Chair Souval will contact someone at the State level and perhaps invite them here for a half-day workshop. d. Murals Program Director Valenzuela is preparing a Request for Proposal and plans to present it at the next Commission meeting. 4. COMMUNICATIONS a. Oral Communications - None. b. Written Communications - None. . 3 c. Commissioners' Remarks. commissioner Souval attended the Public Hearing held on the Bayfront Redevelopment Area. She not only spoke on behalf of the Commission but also as an individual citizen endorsing the possibility of a Cultural Arts Center as a potential site in the Bayfront Redevelopment. The Commission was very interested as advocates in drafting a letter to Bill Barkett and the City Council. commissioner Torres volunteered to draft the letter. The Commission was reminded of the CALLALOO, e.t.c. scheduled for March 15-16 at the University of California, San Diego. The registration fee is $25.00. Staff was asked if the Commissioners can be reimbursed for the registration fee if they attended the Conference. Staff indicated reimbursement could be obtained on presentation of a receipt. 5. STAFF REPORT - None. . Meeting adjourned to the next regularly scheduled meeting of April 9, 1991. Respectfully submitted, - ~ ~~~~ . Elizabeth Bottorff .