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HomeMy WebLinkAbout1991/01/08 Cultural Arts Commission Minutes . . . Minutes of the Regular Meeting of the CULTURAL ARTS COMMISSION Tuesday 5:00 p.m. January 8, 1991 Parks and Recreation Conference Room ******************* ROLL CALL MEMBERS PRESENT: Chair Souval, vice Chair'Hendricks, Commissioners Dumlao, Gerber, McGovern and Scott Commissioner Torres (5:15 p.m.) Commissioners Ables and McAllister MEMBERS LATE: MEMBERS ABSENT: 1. APPROVAL OF MINUTES Motion made to approve the minutes of the December 11, 1990 meeting. MSC MCGovern/Hendricks 6-0 (3 commissioners not present) 2. UNFINISHED BUSINESS a. Consultant's Proposal & Workshop Date Director Valenzuela explained that a report needs to be submitted to the City council requesting that they accept a donation of $500 from the California Arts Couincil. The Council would then need to allocate an additional $500 for a total of $1,000 to fund this program. This process would take at least two weeks to accomplish and the February 2 date that has already be set for the workshop may be too soon. Chair Souva1 would like the report to go to the City Council. Discussion followed concerning setting a new date for the workshop and it was decided that Saturday, March 2 or a Wednesday evening would be the best times. Director Valenzuela will contact Mary Powers to confirm a date. He suggested that Chair Souval attend the Council meeting when the report will be on the Agenda. b. Chu1a vista Arts Directorv Cheryl Coates, Graphic Artist, presented a sample of the Chula vista Arts Directory she has been working on. Commissioner Dumlao suggested that money to help pay for . . the printing of this directory be requested from COMBO or some other organization that could benefit from this directory. He volunteered to contact a couple of these organizations. Chair Souval contacted Larry Baza from the County of San Diego and learned that there are no funds available at this time, however, he suggested that next year the Commission can apply for a grant for up to $3,000 through the Volunteer Funds for the Arts. The deadline is in June and Chair Souval has put the Commission on their mailing list. Director Valenzuela suggested that Fieldstone Development Corporation could be contacted for funds. Discussion followed concerning estimates for the cost of printing the directory, the binding, and format. The artwork will be coming from the Chula Vista City School District in about 3 weeks. Discussion followed concerning the updating and future issues of the directory. It was agreed that the Commission is committed to completing this year's directory and that the subcommittee to find funds will not be ongoing after this directory. Sample copies of the directory will go to Chair Souval and Commissioners Dumlao and Torres for preview. The funding needed is $2,000 for 500 copies. Director Valenzuela suggested that once all of Cheryl Coates work is done on the directory that the Commission requisition the City to pay her along with the request to hire a consultant for the workshop as well as a Cultural Arts Coordinator all in one package to the City Council. Motion made that Chair Souval and Commissioner Dumlao and Commissioner Torres will be the Budget Subcommittee to seek funding for the directory. MSC Souval/Torres 7-0 (2 commissioners absent) c. Cultural Arts Festival Subcommittee Report . d. Commissioner Torres will contact Victoria Hamilton. Chair Souval received a resume from Doug Perkins (copies of the resume are to be included in next month's Commissioners packets). Director Valenzuela requested that Department staff be included in the planning. The Commission will wait until another time to set the date. Chula Vista 2000 Report . . . Tabled until after a consultant is hired. 3. NEW BUSINESS a. Commission Budqet Director Valenzuela reported that the justifications have been written for a Cultural Arts Coordinator and recommends that this position be funded the first year and then as grants become available the amount needed in subsequent years would be less. Chair Souval would like the Commission to be present at the Council meeting where this will be discussed. Director Valenzuela will share the Department's justifications and the position's description at next month's meeting. Commissioner Torres requested that the commission's BUdget Subcommittee look at the budget for next year. Director Valenzuela requested that they look at the Budget soon, possibly this week. The only change would be for the funding of the Cultural Arts Coordinator position. Director Valenzuela said he would give to each Budget Subcommittee member a copy of the Commission's Budget and the justifications of the Cultural Arts Coordinator position. Discussion continued concerning different avenues for funding for the Coordinator position and for the Commission Budget. Senior Recreation Supervisor John Gates let the Commission know that the City Manager has requested that there be a 1% to 2% cut in all the budgets. There is funding in the Budget for all commissioners to be individual members of CALAA, but for NALAA the commission will be joined as a whole and not individually. This would be taken care of by the Department. 4. COMMUNICATIONS a. Oral Communications none b. written Communications commissioner Gerber shared newspaper clippings. Chair Souval passed Productions fundraiser January 26th. out invitations to On stage at the Chula vista Womens Club on . . . c. Commissioners Remarks Commissioner McGovern remarked that the Commissioners need name tags to be worn. 5. STAFF REPORT none Meeting adjourned at 6:20 p.m. until next regularly scheduled meeting on February 12, 1991. Respectfully Submitted ~ ~d'~,~ ~/ Julia G. Lindsey