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HomeMy WebLinkAbout1990/12/11 Cultural Arts Commission Minutes . . . Minutes of the Regular Meeting of the CULTURAL ARTS COMMISSION Tuesday 5:00 p.m. December 11,1990 Parks and Recreation Conference Room ******************* CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Souval, Commissioners Dumlao, Gerber, Hendricks, McAllister, McGovern, Scott, Torres Commissioner Ables MEMBER ABSENT: 1. APPROVAL OF THE MINUTES The minutes of the meeting of November 13,1990, were approved as distributed. MSC SCOTT/TORRES 8-0 2 . UNFINISHED BUSINESS a. Goal Settinq Chair Souval reprioritized the goals as they pertain to the consultant's proposal. She stated that the Commission needs to decide whether or not to hire Mary Powers as a facilitator. As stated in Ms. Powers proposal she will charge $100 per hour, which is a reduction of her normal rate. Commissioner Torres thinks that unclear. He sees it as an outline rather than a bona fide proposal. the proposal is really of products and services Commissioner Dumlao asked whether it was a City requirement to go through a bid process to hire a consultant. Director Valenzuela stated that if the contract was under $10,000, there is no requirement to go out for bids. Commissioner Torres suggested sending the proposal back to have it scaled down. Director Valenzuela suggested that the Commission re-establish . priorities and establish a funding ceiling as, for example, $1,000. Commissioner Torres asked whether Ms. Powers has the expertise to identify Federal, state and private arts grants for the Commission. Director Valenzuela stated that Ms. Powers expertise lies in the area of organizational development. Chair Souval stated that she feels it is important to have Ms. Powers get the Commission headed in the right direction, and once this is accomplished, a subcommittee be formed to identify and develop grant funding. She stated that at the subcommittee level people with grants expertise, whether or not they are residents of Chula vista can be invited to participate. Motion to take staff's recommendation to list the priorities and ask for a proposal with a $1,000 ceiling and ask Ms. Powers whether priori ties 1, 2, 3, and possibly 4 can be accomplished for the $1,000 limit. MSC TORRES/SCOTT 8-0 . A workshop will be held on February 2, 1991, to meet with Mary Powers. b. Chula vista Arts Directorv Commissioner Gerber reported that a tentative format is in tact for all of the arts areas to be included. What is lacking at this point in time is the visual arts. Volunteers are available to do proofreading, so the directory should be ready to present to the Commission at the January meeting. Chair Souval will contact Larry Baza to find out the status on County funding support for printing of the directory. Motion for Commissioner Dumlao to contact the Prison Industry Authority for a cost estimate to have the directory printed at Donovan. MSC SOUVAL/HENDRICKS 8-0 Chair Souval suggested that a contest be held among elementary schools in Chula Vista, particularly through the gifted student arts program for artwork for the front cover of the directory. The artwork would be judged by a committee of the teachers in this program. . Commissioner McAllister feels that this process would take too long, and that the directory may become outdated before it goes to print. He further feels that the Commission should . . . judge the artwork for its suitability to the cover of the directory. Chair Souval stated that the program would be guided by the teachers involved in the program and judged by them, but that the finalists would be submitted the Commission for final judging. commissioner Torres feels that the contest should be open to private schools in the area, rather than just Chula vista Elementary schools, whether or not they have a gifted arts program. Chair Souval feels that including schools that do not have gifted arts programs would create a situation of unfair competition for those schools. Motion that the Chair contact the Elementary School District to see if the gifted program can provide some artwork for the Directory cover at no cost to the Commission. MSC SOUVAL/MCALLISTER 8-0 Motion to have staff review funding and recommend to the Commission on where the $500 should be coming from to pay for the Arts Directory. MSC TORRES/MCGOVERN 7-0 (Hendricks out) c. Cultural Arts Festival A subcommittee was formed with commissioner Scott as the Chair and Commissioners Torres and Souval as members. d. Chula Vista 2000 Report Tabled until after the consultant is hired. 3. NEW BUSINESS a. FY1991-92 Commission Budqet Director Valenzuela gave the Commission an overview of the budget process and explained each one of the line items to the Commission. He made several recommendations for changes, such as adding an account for postage and monies for a directory update. Motion to appoint commissioners Dumlao, Torres and Souval to the budget subcommittee for the 1991-92 fiscal year. This subcommi ttee to be empowered to make decisions on budget items. MSC SOUVAL/MCALLISTER 7-0 (Hendricks out) . . . b. Membership NALAA and CALAA The Commission wishes the budget to be increased to reflect monies to include all Commissioners as members of NALAA and CALAA. 4. COMMUNICATIONS a. Oral Communications None b. Written Communications None c. Commissioners Remarks Commissioner McAllister reported that the subcommittee for Holiday Chula Vista feels that this item should be tabled until the mission statement and some other basics are in place. commissioner Dumlao mentioned the Artist in Residence program and asked if Chula vista will be participating. He stated that the deadline is in February. Chair Souval would like to send a letter of congratulations and support to Mayor McCandliss, and she volunteered to write such a letter. Meeting adj ourned to the next regularly scheduled meeting of January 8, 1991. ~~y submi Carole C. Stohr