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Home My WebLink About2010/04/13 Item 11 CITY COUNCIL AGENDA STATEMENT ...w,. :$ ~ CITY OF -~ CHUlA VISTA 4/13/10, Item L REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "OXFORD STREET IMPROVEMENTS BETWEEN THIRD AVENUE AND ALPINE AVENUE IN THE CITY OF CHULA VISTA (STL305)" TO PAL GENERAL ENGINEERING, INC. IN THE AMOUNT OF $1,141,264, AUTHORIZING AN INTER-PROJECT TRANSFER IN THE AMOUNT OF $1,600,000 FROM THE EXISTING SOUTHWESTERN CHULA VISTA STREET IMPROVEMENTS PROJECT (STL306) TO STL305 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT ~ DIRECTOR OF PUBLIC WORKS ~.. AssrSTANTDTR~ OF ENG RIN~ CITY MANAGER ASSISTANT CITY ANAGER <;~ 4/5THS VOTE: YES ~ NO 0 ITEM TITLE: SUBMITTED BY: SUMMARY On March 24, 2010, the Director of Public Works received twelve (12) sealed bids for the "Oxford Street Improvements between Third Avenue and Alpine Avenue (STL305)" project. The work to be done consists of curb, gutter and sidewalk improvements, and related street work along Oxford Street between Third Avenue and Alpine Avenue. The proposed action would award the contract to Pal General Engineering, Inc, authorize an inter-project transfer from project STL306, "Southwestern Chula Vista Street Improvements Project" to STL305, and authorize the expenditure of available funds for completion of construction. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the National Environmental Policy Act (NEPA) and has determined that the project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal Regulations 58.35(a), subsection I [Acquisition, repair, improvement, reconstruction, or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] pursuant to Implementation Guidelines established by the U.S. Department of Housing and Urban Development (HUD). Additionally, the Environmental Review Coordinator has also reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical exemption 11-1 4/13/10, Itern~ Page 2 of 4 pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Southwestern Chula Vista Street Improvements (STL306) project is an eXlstmg CIP established in FY 04/05 and is programmed for needed street improvements in the Castle Park neighborhood in Western Chula Vista; these improvements are funded through a combination of Housing and Urban Development (HUD) CDBG funding of $9.5 million. The resolution proposed for City Council approval would construct full street improvements within Oxford Street, between Third Avenue and Alpine Avenue and transfer $1,600,000 in HUD Section Loan 108 funds into the project. The remaining funds from the Section 108 Loan will be utilized on future projects in the Castle Park neighborhood. The general scope of the Oxford Street project involves excavation and grading, removal and disposal of existing improvements, installation of asphalt concrete pavement, crushed aggregate base, curb, gutter, sidewalk, driveways, drainage improvements, pedestrian ramps, and pavement striping and markings. On Marcli 24,2010, the Director of Public Works received and opened bids from twelve (12) contractors for the construction phase, as follows: - CONTRACTOR BID AMOUNT 1. Pal General Enllineerinll, Inc. - San Diello, CA $1,141,264.00 2. New Century Construction, Inc. - Lakeside, CA $1,231,300.00 3. MJC Construction, Inc. - Bonita, CA $1,243,200.00 4. Hazard Construction, Inc. - San Diego, CA $1,262,325.00 5. Southland Paving - Escondido, CA $1,289,000.00 6. Koch-Armstrong - Lakeside, CA $1,302,295.00 7. 3-D Enterprise - San Diego, CA $1,344,425.00 8. LB Civil Construction - San Diego, CA $1,350,975.00 9. HTA Engineering & Construction- Poway, CA $1,371,930.00 10. Palm Engineering - San Diego, CA $1,396, I 00.00 II. Scheidel Construction - La Mesa, CA $1,398,714.00 12. Wier Construction - Escondido, CA $1,753,948.35 The low bid of $1,141,264.00, submitted by PAL General Engineering, Inc is below the Engineer's estimate of $1,400,000 by $258,736, or approximately 19%. The Contractor has provided current project references with whom they contracted within the past two years. Staff 11-2 4/13/10, Item.JL Page 3 of 4 has verified the references provided and has determined that the contractor has performed satisfactorily for those references. The Contractor's License No. 916931 is current and active. Staff has reviewed the low bid and recommends awarding a contract in the amount of$1,141,264 to Pal General Engineering, Inc.. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $80,063. Approval of tonight's resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $171,190, an increase of $91,127 over Policy No. 574-01. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disadvantaged Business Enterprise Goal The bid documents set forth participation requirements per Federal Regulation for meeting the disadvantaged and women-owned business goals. Jose Dorado, Community Development Specialist, has reviewed the bid documents submitted by the lowest bidder, PAL General Engineering, Inc.. Staff also reviewed PAL General Engineering, Inc.'s eligibility status with regard to federal procurement programs and the status of the State contractor's licenses. PAL General Engineering, Inc. is not listed as excluded !Tom Federal Procurement Programs. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. Wage Statement Contractors bidding on this project are required to pay prevailing wages to persons employed by them for work under this project. No special minority or women owned business requirements were necessary as part of the bid documents. However, the "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. CURRENT YEAR FISCAL IMPACT A breakdown of the project construction costs is as follows: 11-3 4/13/10, Item~ Page 4 of 4 FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $1,141,264 B. Contingencies (15%) $ 171,190 C. Staff Cost (Construction Inspection, Survey, Design) $ 375,000 D. Sweetwater Authority (Water Facilities Relocation Costs) $ 60,000 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,747,454 There is no direct fiscal impact to the General Fund as the Section 108 Loan provides funding for this project. With the inter-project transfer of $1,600,000 from the STL306 project fund, sufficient funds will be available in the STL305 project account to complete construction. ON-GOING FISCAL IMPACT Upon completion of the project and one-year contractor maintenance period, the improvements will require only routine normal maintenance of the street facilities and storm water best management practices. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Boushra Salem. Sr. Civil Engineer. Department of Public Works J:IEngineerIAGENDAICAS201 OI04-13-10\STL305 Contract Award CASrev.doc 11-4 AITACHMENT 'r "--- .--d CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and an oilier officia) bodies of the City, a statement of disclosure of certain o\vnership or financial interests, payments, or campaign contributions for a City of ChuIa Vista election must be filed. The following information must be disclosed: ]. List the names of all persons having a financial interest in the property that is the subject of the application or ilie cnntract, e.g., owner, applicant, contractor, subcontractor, material supplier. j\1\. A- rver'\.( 2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuais with a $2000 investment in the business (corporation/partnership) entity. i'\JoN 3.' If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor ofthe trust \'In Iflf 4. Please identifY every person, including any agents, employees, consultants, or independent contractors you bave assigned to represent you before the City in this matter. r (1 if\.{ 5. Has any person~ associated with this contract had a~y financial dealings wW, an official'Xf ilie City ofChula VISta as It relates to thiS contract wlthm the past ]2 months? Yes_ No 1\.0 ii01 43 N:\D~ignWl Projects\STL\STUOS Oxford St (AD09-01)\SPECIFJCATIONS'STL 305 SPECS.OI2SJO.LALdot 11-5 STL3cs- If Yes, briefly describe the nature of the financiaI interest the official" may have in this contract. I(\JIX"R 6. Have you made a contribution of more than ~2~within the past twelve (12) mnnths to a current member of the ChuJa Vista City Council? No ~ Yes _ If yes, which Council member? .{\.01~ 7. Have you provided more than $340 (or an item of equivalent vaIue) to an official" of the City of CbuJa Vista in the past tweJve (12) months? (This includes being a source of income, money to retire a legaJ debt, gift, Joan, etc.) Yes _ No ~ liYes, which offici a'" and what was the nature of item provided? ~\v Date: 11/9'1 I' () ~\Ijlt Signat re 'Of Contractorl Applicant mClfr!r.1 ')I'.b,~hoJl Pr-er;/den1. Print or type name of Cont/actor/AppJicant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fi'atemal organization. corporation, estate, trust, receiver. syndicate, any other county, city, municipality. district, or other political subdivision, -or any other group or combination acting as aunjt. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 44 11-6 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "OXFORD ST~ET IMPROVEMENTS BETWEEN THIRD A VENlJE AND ALPINE A VENUE IN THE CITY OF CHULA VISTA (STL305)" TO PAL GENERAL ENGINEERING, INe IN THE AMOUNT OF 51,141,264, AUTHORIZING AN INTER-PROJECT TRANSFER IN THE AMOUNT OF SI,600,000 FROM THE EXISTING SOUTHWESTER.1'\) CHULA VISTA STREET IMPROVEMENTS PROJECT (STL306) TO STL305 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL A V AILABLE FUNDS IN THE PROJECT. WHEREAS, the project consists of the sidewalk improvements and related street work along Oxford Street between Third Avenue and Alpine Avenue in the City ofChula Vista; and WHEREAS, the work also includes all labor, material, equipment, transportation, protection and restoration of existing improvements and traffic control necessary for the project as shown on the drawings; and WHEREAS, City staff prepared plans and specifications for the "Oxford Street Improvements between Third Avenue and Alpine Avenue in the City of Chula Vista (CIP No.: STL305)" project; and WHEREAS, on March 24, 2010, twelve bids were received as follows: CONTRACTOR BID AMOUNT 1. Pal General Engineering, Inc. - San Diego, CA $1,141,264.00 2. New Century Construction, Inc. - Lakeside, CA $1,231,300.00 " MJC Construction, Inc. - Bonita, CA $1,243,200.00 ~. 4. Hazard Construction, Inc. - San Diego, CA $1,262,325.00 5. Southland Paving - Escondido, CA $1,289,000.00 6. Koch-Anllstrong - Lakeside, CA $1,302,295.00 7. 3-D Enterprise - San Diego, CA $1,344,42500 8. LB Civil Construction - San Diego, CA $1,350,975.00 9. HT A Engineering & Constmction- Po way, CA $1,371,930.00 10. Palm Engineering - San Diego, CA $1,396,100.00 11. Scheidel Construction - La Mesa, CA $1,398,714.00 12. Wier Constmction - Escondido, CA $1,753,948.35 11-7 Resolution No. 2010- Page 2 WHEREAS, Pal General Engineering, Inc., which was the apparent low-bidder upon bid opening, met the regulations and guidelines presented in the bid package and is declared to be responsive; and WHEREAS, the low bid by Pal General ~ngineering, Inc. of $1,141,264.00 IS $258,736.00 (19%) below the Engineer's estimate of $1 ,400,000; and WHEREAS, staff has reviewed the low bid and recommends awarding a contract in the amount of$I,141,264.00 to Pal General Engineering, Inc.; and WHEREAS, approval of tonight's resolution will increase the Director of Public Works authority to approve change orders as necessary and authorizing the expenditure of all available funds in the proj ect. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Oxford Street Improvements between Third Avenue and Alpine Avenue in the City ofChula Vista (STU05)" to Pal General Engineering, Inc. in the amount of$I,141,264. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize an inter-project transfer in the amount of $1,600,000 from the existing Southwestern Chula Vista Street Improvements Project (STL306) to STL305 and authorize the Director of Public Works to expend all available funds in the Project. ;1 Presented by by / .// j / j/ . Richard A. Hopkins Director of Public Works C.\DOCl''''eJl1S ~l1d S~llings\[el,.;z\Loc,ll Se!tLngslTemporary Intemel FilesIOLK24C\STUo1 4,.'!'!m&sodoc