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Home My WebLink About2010/04/13 Item 10 CITY COUNCIL AGENDA STATEMENT ITEM TITLE: SUBMITTED BY: REVIEWED BY: 4/13/10, Item 10 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "G STREET SEWER IMPROVEMENT PROJECT, BETWEEN FOURTH AVENUE AND SECOND AVENUE (SW251)" TO CASS CONSTRUCTION IN THE AMOUNT OF $452,096 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTOR OF ENG CITY MANAGER~ ASSISTANT CITY t:::NAGER S? 4/STHS VOTE: YES D NO ~ SUMMARY On March 10, 2010, the Director of Public Works received sealed bids for the" G Street Sewer Improvement Project, between Fourth Avenue and Second Avenue (SW251)". The work to be done consists of the removal and replacement of existing sewer pipe and sewer manholes, and other miscellaneous work to complete the project. The proposed action would award the contract to Cass Construction and authorize the expenditure of all available funds, if necessary, for completion of construction. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 2 (c) categorical exemption pursuant to Section 15302 (Replacement or Reconstruction) of the State CEQA Guidelines because the project consists of replacement of existing sewer lines with no expansion of sewer capacity. Thus, no further environmental review IS necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 10-1 4/13/10, Item~ Page 2 of 3 DISCUSSION The G Street Sewer Improvement project involves the rehabilitation of approximately 2,600 lineal feet of deteriorated sewer pipes, sewer laterals connections, and removal and replacement of existing sewer manholes. On March 10, 2010, the Director of Public Works received twelve (12) bids for the "G Street Sewer Improvements, between Fourth Avenue and Second Avenue (SW251)" Project. The following bids were received (in order oflowest to highest bid amounts): CONTRACTOR Bm AMOUNT I. Cass Construction - El Cajon, CA $452,096.00 2. Garcia-Juarez Construction - Brea, CA $479,410.00 3. Balboa Construction - Vista, CA $567,205.00 4. Basile Construction - San Diego, CA $577,575.75 5. TC Construction- Santee, CA $610,645.00 6. Burtech Pipeline - Encinitas, CA $682,020.00 7. SC Valley Construction - EI Cajon, CA $696,185.00 8. Scheidel Contracting and Engineering - La Mesa, CA $779,436.00 9. Palm Engineering - San Diego, CA $795,970.00 10. Southland Paving - Escondido, CA $829,700.00 11. Young and Associates - Pasadena, CA $996,300.00 12. Schilling Paradise - EI Cajon, CA $1,057,710.00 The low bid submitted by Cass Construction is below the Engineer's estimate of $993,850 by $541,754, or approximately 54 'Yo; much of this difference can be attributed to the high degree of competition currently within the construction market; Cass Construction has satisfactorily completed previous City projects of a similar nature. The ContractQr's License No. 298336 is current and active. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $34,647. Approval of tonight's resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $90,420, an increase of $55,773 over Policy No. 574-01. Increasing the contingency funds will allow staff to continue the proj ect without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. 10-2 4/13/10, Item ~ Page 3 of 3 Wage Statement The source of funding for this project is Sewer Facility Replacement Fee Fund. Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businessys were encouraged to bid by sending "Notice to Contractors" to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties, which are the subject of this action. CURRENT YEAR FISCAL IMPACT A breakdown ofthe project construction costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $ 452,096 B. Contingencies (20%) $ 90,420 C. Staff Cost (Construction Inspection, Survey, Design) $ 98,800 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $641,316 Sufficient funds are available in the SW25l project account to complete construction. ON-GOING FISCAL IMPACT Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS I. Contractor's Disclosure Statement Prepared by: Boushra Salem, P.E., Senior Civil Engineer, Public Works Department J:\Engineer\AGENDA\CAS2010\04-13-10\SW251 Contract Award CAS.doc 10-3 ATTACHMENf'1 " I!;...",~_,~..._ '__."";'0,.3 City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that will req1ilie discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or fmandal interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. CC\.SS COrl'Stme.tionJ'tnQ. 2. If any person. identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. \<\1 If P. ~\f\c,nn J (AjJ (0.. \VI. Nf,l SOYl . limmie ? Nf,\so0 3. If any person* identified pursuant to (1) above is a non-profit organization or trust,list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. i'-ll~ 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. 5. Has any person' associated with this contract had any financial dealings with an official'. of the City of Chula Vista as it relates to this contract within the past 12 months? Y es_ No~ If Yes, briefly describe the nature of the financial interest the official" may have in this contract. 15 N:\Genera! Serviccs\Design\All Projects\sW\SW251\SPECIFICATIONS\Contract Specific<1tion-SW~251-LALdoc -=> fA,! ;)5( 10-4 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official." of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No L If Yes, which official" and what was the nature of item provided? Date: ;1L ~ . 19TIature of Contractor! Applicant K~\f' P. ''-If,I'SD\'\ I Pr<:slik.l1t /.05<" C'on5nuet\Or Prin or type name of Contractor! Applicant :me. . Person is defined as: any individual, finn, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ,. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 16 N:\GeneraJ Services\Design\All Projects\SW\SW251 \sPECIFlCA TIONS\Contract Specification-SW ~251-LALdoc 10-5 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "G STREET SEWER IMPROVEMENT PROJECT, BETWEEN FOURTH AVENUE AND SECOND AVENUE (SW251)" TO CASS CONSTRUCTION IN THE AMOUNT OF $452,096 AND AUTHORIZING THE EXPENDITURE OF ALL A V AILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared plans and specifications for the "G Street Sewer Improvement Project, between Fourth Avenue and Second Avenue (SW251)" and advertised the project on February 12,2010; and WHEREAS, the work to be done consists of the removal and replacement of existing sewer pipe, sewer manholes, and other miscellaneous work to complete the project; and WHEREAS, on March 10, 2010, the Director of Public Works received twelve (12) sealed bids for the Project as follows: CONTRACTOR BID AMOUNT 1. Cass Construction - El Cajon, CA $452,096.00 2. Garcia-Juarez Construction - Brea, CA $479,410.00 3. Balboa Construction - Vista, CA $567,205.00 4. B"asile Construction - San Diego, CA $577,575.75 5. TC Construction- Santee, CA $610,645.00 6. Burtech Pipeline - Encinitas, CA $682,020.00 7. SC Valley Construction - El Cajon, CA $696,185.00 8. Scheidel Contracting and Engineering - La Mesa, CA $779,436.00 9. Palm Engineering - San Diego, CA $795,970.00 10. Southland Paving - Escondido, CA $829,700.00 II. Young and Associates - Pasadena, CA $996,300.00 12. Schilling Paradise - EI Cajon, CA $1,057,710.00 WHEREAS, the low bid by Cass Construction, Inc, is below the Engineer's estimate of $993,850 by $541,754, or approximately 54%; much of this difference can be attributed to the high degree of competition currently within the construction market; and WHEREAS, Cass Construction has satisfactorily completed previous City projects of a similar nature. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "G Street Sewer Improvement Project, between Fourth Avenue and Second Avenue (SW251)" to Cass Construction in the amount of$452,096. 10-6 BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the Director of Public Works to approve change orders, as necessary, up to the contingency amount of $90,420 and expend all available funds in the project. Presented by Richard A. Hopkins Director of Public Works 10-7