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Home My WebLink About2010/04/13 Item 9 CITY COUNCIL AGENDA STATEMENT ~~~ CllYOF CHULA VISTA a 4/13/10, Item ~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT MAJOR REHABILITATION (OVERLAY) (STL345)" PROJECT TO FRANK AND SON PAVING, INCORPORATED IN THE AMOUNT OF $981,643.25 ND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS T EXPEND ALL A V AILABLE FUNDS IN THE PROJECT SUBMITTED BY: REVIEWED BY: 4/STHS VOTE: YES D NO ~ SUMMARY On March 24,2010, the Director of Public Works received sealed bids for the "Pavement Major Rehabilitation (Overlay)" (STL345) project. The work consists of the removal and replacement of failed asphalt concrete pavement (dig-outs), AC pavement overlay, and pedestrian ramp improvements within various streets in the city. Work on this project also includes cold milling, replacement of traffic signal loop detectors, traffic control, striping and marking, and other miscellaneous items of work necessary for the project. The proposed action would award the contract to Frank and Son Paving, Incorporated. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class l(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 9-1 4/13/10, Item ~ Page 2 of 4 DISCUSSION The Public Works Department, through implementation of the Pavement Management System (PMS), has developed a priority list of streets requiring rehabilitation. When properly implemented, the program will extend the roadway life and serviceability through the removal and replacement of deteriorated sections of pavement (dig-outs) and the application of various types of surface treatments, including asphalt concrete overlays, chip seals, and rubberized slurry seals. This project will dig-out deteriorated pavement and then overlay the pavement surface, resulting in a significant increase in pavement service life. Attachment 1 shows the list of streets to receive the AC overlay surface treatment. On March 24,2010, the Director of Public Works received eleven (11) bids for the "Pavement Major Rehabilitation (Overlay)" (STL345) project. The following bids were received: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED PAL General. Eng. Inc. - Missing Attachment "B" and 1 Mathematical error Bid Item #12. $968,496.50 San Diego, CA Actual bid total: $969,046.50 2 Frank & Son Paving, Inc. - All requirements met $981,643.25 Chula Vista, CA 3 TC Construction Co. - All requirements met $1,029,584.00 Santee, CA 4 Koch-Armstrong Gen. All requirements met $1,067,971.00 Eng., Inc. - Lakeside, CA 5 Sim J Harris, Inc. - San Missing Attachment "B" $1,075,000.00 Diego, CA 6 Southland Paving Inc. - All requirements met $1,076,216.25 Escondido, CA 7 Hazard Construction Co. - All requirements met $1,093,226.50 San Diego, CA 8 Ramona Paving and Const. Missing Attachment "B" and Letter of $1,126,212.50 Corp. - San Diego, CA Authorizing Capacity 9 SRM Contracting & Paving All requirements met $1,150,393.00 - San Diego, CA 10 Daley Corp. - San Diego, Missing Letter of Authorizing $1,145,617.00 CA Capacity 11 ABC Const. Co., Inc. - San All requirements met $1,188,059.00 Diego, CA PAL General Engineering Incorporated ("PAL") of San Diego, California, submitted the apparent low bid proposal in the amount of $968,496.50. However, during the review of the bid proposal, staff determined that PAL's bid package was incomplete in that they had 9-2 4/13/10, Item l Page 3 of 4 acknowledged receiving Addendum #1, but did not submit a Traffic Control Form as required by the addendum. Therefore, PAL's bid proposal is deemed to be non-responsive; PAL also had a minor $550 mathematical error in their bid proposal. Staff recommends that PAL's bid be rejected. Staff then reviewed the apparent second low bid proposal in the amount of $981,643.25, submitted by Frank & Son Paving, Incorporated of Chula Vista, California and determined that Frank & Son had satisfied all requirements. The bid submitted by Frank and Son Paving, Incorporated of Chula Vista, CA is below the Engineer's estimate of $1,182,670.35 by $201,027.10 (or approximately 17% below the Engineer's estimate); much of this difference can be attributed to high degree of competition currently within the construction market. Design staff has verified the references provided by the contractor and has found their work to be satisfactory; in addition, the contractor has performed satisfactorily on previous City contracts. The Contractor's License No. 612545 is current and active. If approved, the proposed resolution would increase the Director of Public Works' cumulative change order authority specified in City Council Policy No. 574-01 and authorize the Director of Public Works to expend all available funds, as necessary and without further City Council action, in order to complete all work required in accordance with City standards and to account for increases or decreases in unit quantities. Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. Wage Statement The source of funding for this project is TransNet. Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705.2(b)(1). CURRENT YEAR FISCAL IMPACT The following is a summary of anticipated project costs: 9-3 I' 4/13/10, Item-----1- Page 4 of 4 FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $981,643.25 B. Contingencies (Approx. 15%) . $147,356.75 C. Staff Time & Material Testing Costs $171,100.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,300,000.00 There are sufficient TransNet funds in the STL345 project account to complete the work. ONGOING FISCAL IMPACT Upon completion of the project, the improvements will reqUlre only routine City street maintenance. ATTACHMENTS 1. List of streets included in project 2. Contractor's Disclosure Statement Prepared by: Roberto Juan, Associate Engineer, Public Works Department M:\Engineer\AGENDA\CAS201 0\04-13-1 O\STL345 A 113 Pavement Major Rehab (Over1ay).doc 9-4 ATTACHMENT L PAVEMENT MAJOR REHABILITATION (AC OVERLAY) (STL345) STREET LOCATION # BEGIN END 1 BROADWAY DST EST 2 FOURTH AV LST KITTIWAKE LN 3 FOURTH AV KITTIWAKE LN MOSS ST 4 FOURTH AV MOSS ST NAPLES ST 5 FOURTH AV NAPLES ST PALOMAR ST 6 FOURTH AV PALOMAR ST ORANGE AVE 7 CST BROADWAY FIFTH AV 8 HILL TOP DR MOSS ST E NAPLES ST 9 CEDAR AV KST JAMES ST 10 DATE AV KST JAMES ST ATTACHMENT 1 9-5 ATTACHMENT :z, - CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. Tbe following information must be d"isclosed: 1. List the names of all persons having a fmancial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. fl2.ANlL P.N~ YJt.JPJl\!itlJ(" TIJ0 , AL\c..}~ VI\S~\iF2. f~f\(j~cO VA~ OW'] 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. AlIoA \1~\Jt2.> . -:pr.MC1~v VA/~>fiJ \E2. 3. If any person * identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. NIl\. 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. bU({t! \J r.SmiFL rl2AVY::lS(o \}M:,Q\Jt<- 5. Has any person* associated with this contract had any financial dealings with an official** of the City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No~ 30 M:\Design\A11 Projects\STL\STL345\Specifications - Part 2\Sn345 8we&ent Major Rehab Specs and Contract.doc If Yes, briefly describe the nature of the [mancial interest the official** may have in this contract. N/A 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No)L Yes If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No)< If Yes, which official * * and what was the nature of item provided? AU Lj V Print or type name DateJV\!\vc..h 'L~ ;101 D * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 32 M:\Design\AJl Projects\STL\STL345\Specifications - Part 2\STL345 ~1tent Major Rehab Specs and Contract.doc RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT MAJOR REHABILITATION (OVERLAY) (STL-345)" PROJECT TO FRANK AND SON PAVING, INCORPORATED IN THE AMOUNT OF $981,643.25 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared specifications for the "Pavement Major Rehabilitation (Overlay) (STL345)"and advertised the project on March 5, 2010; and WHEREAS, on March 24, 2010, the Director of Public Works Engineering received eleven (11) sealed bids for the project as follows: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED PAL General Eng. Inc. - San Missing Attachment "B" and I Mathematical error Bid Item #12. $968,496.50 Diego, CA Actual bid total: $969,046.50 2 Frank & Son Paving, Inc. - All requirements met $981,643.25 Chula Vista, CA 3 TC Construction Co. - All requirements met $1,029,584.00 Santee, CA 4 Koch-Armstrong Gen. Eng., All requirements met $1,067,971.00 Inc. - Lakeside, CA 5 Sim J Harris, Inc. - San Missing Attachment "B" $1,075,000.00 Diego, CA 6 Southland Paving Inc. - All requirements met $1,076,216.25 Escondido, CA 7 Hazard Construction Co. - All requirements met $1,093,226.50 San Diego, CA 8 Ramona Paving and Const. Missing Attachment "B" and Letter $1,126,212.50 Corp. - San Diego, CA of Authorizing Capacity 9 SRM Contracting & Paving All requirements met $1,150,393.00 - San Diego, CA 10 Daley Corp. - San Diego, Missing Letter of Authorizing $1,145,617.00 CA Capacity 11 ABC Const. Co., Inc. - San All requirements met $1,188,059.00 Diego, CA WHEREAS, the apparent low bid submitted by PAL General Engineering Incorporated of San Diego, CA in the amount of $968,496.50 was deemed to be an incomplete upon review of 9-8 the bid proposal; specifically, a Traffic Control Form as required in Addendum #1 was not submitted and a minor mathematical error was noted; and WHEREAS, staff reviewed the second low bid proposal in the amount of $981,643.25 submitted by Frank & Son Paving, Incorporated of Chula Vista, CA; and WHEREAS, the bid submitted by Frank & Son Paving, Incorporated is below the Engineer's estimate of $1,182,670.35 by $201,027.10 (17%). Staff has verified the references provided by the contractor and determined them to be satisfactory; in addition, the contractor has performed satisfactorily on previous City contracts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Pavement Major Rehabilitation (Overlay) (STL345)" project to the second lowest bidder, Frank & Son Paving, Incorporated, in the amount of$981,643.25. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize the Director of Public Works to spend all available funds, as necessary, in order to complete all work required in accordance with City standards and to account for increases or decreases in unit quantities. Presented by: Richard A. Hopkins Director of Public Works 9-9