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HomeMy WebLinkAbout2010/03/23 Item 10CITY COUNCIL AGENDA STATEMENT ~.,. ~ I~ ~~~ CITY OF CHULAVISTA Mazch 23, 2010 Item /'~ ITEM TITLE: PUBLIC HEARING TO REVIEW THE CITY OF CHULA VISTA 2010-2015 FIVE YEAR CONSOLIDATED PLAN AND THE 2010-2011 ANNUAL ACTION PLAN FOR THE HOUSING AND URBAN DEVELOPMENT FEDERAL GRANT PROGRAMS (COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP PROGRAM AND EMERGENCY SHELTER GRANT). SUBMITTED BY: DEPUTY CITY MANAGEK"'~' DEVELOPMENT SERVICES DIRECTOR REVIEWED BY: CITY MANAGER 4/STHS VOTE: YES ~ NO ~X SUMMARY The purpose of the public hearing is to present the 2010-2015 Five-Yeaz Consolidated Plan and the 2010-2011 Annual Action Plan (Annual Plan) for the City's U.S. Department of Housing and Urban Development (HUD) grant programs. The Five Year Consolidated Plan is the document submitted to HUD that serves as the planning guide for grants funded under the Community Planning and Development (CPD) grant programs. City staff has received and reviewed applications for funding under the grant programs and will offer funding level recommendations for all eligible projects/programs for the 2010-2011 fiscal year using the priorities included in the 2010-2015 Consolidated Plan. This item will provide the public with the opportunity to provide input on the City's housing and community development needs for the five-year Consolidated Plan as well as the funding recommendations in the draft Annual Plan. ENVIRONMENTAL REVIEW At this time, no action is requested to fund specific activities; thus, no environmental review is necessazy. Upon Council direction regarding which activities to fund, the Environmental Review Coordinator will review the proposed activities for compliance with the National Environmental Protection Act (NEPA) and will determine the level of environmental review necessary for each individual project. 10-1 March 23, 2010, Item ~~ Page 2 of 8 RECOMMENDATION That the City Council conduct the public hearing to solicit input from the community on the 2010-2015 Consolidated Plan and 2010-2011 Annual Action Plan, as well as provide staff with any changes in recommended funding amounts. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION As an entitlement community with the Department of Housing and Urban Development, the City receives funds under three block grant programs: • Community Development Block Grant (CDBG) • Home Investment Partnerships (HOME) • Emergency Shelter Grant (ESG) As a recipient of these HUD funds, the City is required to develop afive-year plan outlining its housing and community development needs and objectives. In addition to the Consolidated Plan, the City is required to submit an Annual Action Plan indicating how the City plans to use the funds it will receive from HUD to address the priority needs identified in the Consolidated Plan. The Annual Plan constitutes the City's annual application to HUD for its grant funds. The entitlement amounts allocated to the each jurisdiction are determined using a formula based on statistical and demographic data. The funds aim to provide decent housing, a suitable living environment, and to expand economic opportunities, principally for low- and moderate-income persons. Due to a delay at the Federal level the City has not been notified of the upcoming allocation amounts. The City has been advised by HUD staff to assume the same prior year funding level. Refer to Attachment 1, "2010-2011 Federal Grants Budget" for projected total funding levels. In the event the HUD levels increase or decrease, the final recommended amount will be adjusted. If a substantial amount of grant funds is received (over 10 percent), an alternative project(s) may be recommended for funding. Citizen Participation Process HUD requires that both the Consolidated Plan and Annual Action Plans be developed using public participation and expects cities to encourage the participation of low/moderate income persons, minorities, persons with limited English proficiency and persons with disabilities to provide input. The City's outreach efforts included one stakeholder meeting for service providers and three community meetings as well as a resident survey. These combined efforts provided staff with valuable input on the community's housing and community development needs: Notices for the workshops and public hearing were published twice, the first one at least two weeks in advance. The survey and flyers were available in both English and Spanish, and translation services were made available. The Consolidated Plan and the Annual Action Plan 10-2 March 23, 2010, Item ~~ Page 3 of 8 will be available fora 30-day review and comment period from March 30, 2010 to April 30, 2010. To maximize outreach efforts, materials were also posted on the City's website. Staff will incorporate all public comments received by the deadline and submit the Consolidated Plan and Annual Action Plan to HUD by May 14, 2010. Five Year Consolidated Plan The 2010-2015 Five-Year Consolidated Plan details the City's five-year strategy for allocating HUD funds to specific goals and objectives identified as housing and community development priorities. The priorities are included in the Executive Summary of the 2010- 2015 Consolidated Plan (Attachment 2). After Council approves the spending plan, staff will finalize the draft Consolidated Plan and the document will be on file in the City Clerk's office March 30, 2010 and be distributed to City Council under separate cover. The purpose of this public heazing is to offer residents, non-profit organizations and other interested parties an opportunity to provide input on the priorities of the 2010-2015 Consolidated Plan. The public will also have the opportunity to comment during the thirty-day comment period. For preparation of the Consolidated Plan, cities rely on the feedback obtained through the community outreach process to develop the five year goals and objectives. A survey was created to provide the community with the opportunity to comment on the City's greatest housing and community development needs (refer to the Executive Summary of the Consolidated Plan for complete survey data). The resident survey was completed by 154 Chula Vista residents and/or stakeholders. Seven funding categories were identified as priorities (listed below by priority level). 1. Infrastructure-Street/alley improvements, sidewalk improvements. 2. Business and Jobs- Jobs creation and job training. 3. Housine Priorities-Affordable rental housing, homeownership assistance, lead paint abatement. 4. Neighborhood Services-Cleanup of abandoned buildings, tazgeted code enforcement, graffiti removal. 5. Community Services-Crime prevention programs, youth services, health services. 6. Special Needs-Family Self-sufficiency programs, homeless shelters and services for neglected/abused children. 7. Community Facilities-Neighborhood centers, health caze facilities, park and recreation centers, and fire station(s)/equipment. Based upon the responses received, we established the following priority needs to guide funding during the five-year Consolidate Planning period: Housing Priorities: The City's top housing priorities during the next five years are: 1. Affordable rental housing development for low/moderate income households 2. Maintenance and preservation of existing housing stock 3. Homeownership opportunities 10-3 March 23, 2010, Item /~ Page 4 of 8 Community Development Priorities. The City's top community development priorities during the next five yeazs aze: 1. Infrastructure improvements in low/moderate income neighborhoods 2. Community Facilities 3. Job Creation and Training Special Needs and Homeless Priorities. The City serves special needs and homeless populations by funding public services at the maximum funding level allowed by HUD. 1. Public Services. 2. ADA improvements 3. Transitional housing and homeless services 2010-2011 Annual Action Plan The Annual Action Plan defines the City's plan to utilize 2010-2011 CDBG, HOME and ESG funds to address the priorities identified in the 2010-2015 Consolidated Plan above. Each year the City undertakes a process to solicit requests and approve programs and projects for these grant funds based on the estimated federal grants budget and similar to previous years will include both requests for funding from various City departments and local organizations. The purpose of this public hearing is to offer residents, non-profit organizations and other interested parties an opportunity to provide input on the 2010-2011 proposals received as well as funding recommendations (Attachment 3 - "2010-2011 Federal Grants Funding Requests and Recommendations"). Accompanying this report is the 2010-2011 Federal Grant Funding Application Notebook (Attachment 4), which describes in greater detail all the requests for grant funds. Due to its size, it is on file in the City Clerk's office and was also distributed to City Council under separate cover on March 16, 2010. The draft Annual Action Plan will be available with the Consolidated Plan at the City Clerk's office on March 30, 2010 and will also be distributed to City Council under separate cover. Community Development Block Grant (CDBG) In order to be eligible for this block grant funding, a project must address at least one of the following CDBG national objectives: • Benefit primarily low and moderate income families • Aid in the prevention or elimination of slums or blight • Meet other community needs having a major emergency (disasters, etc.) The City anticipates receiving approximately $2,000,000 in CDBG entitlement funds in 2010- 2011. In addition, staff has completed a review of prior year projects that have been completed with balances remaining. The review resulted in the closure of 17 projects, which results in $2'10,778 available for reallocation to eligible CDBG activities. It should be noted that the City cannot exceed the 15% public service and 20% administration caps based on the fiscal yeaz 2010-2011 grant. For this reason, the City may only reallocate these funds to other eligible categories (capital improvement/community development). 10-4 March 23, 2010, Item ~~ Page 5 of 8 Following is a list of the completed projects with the corresponding amount of CDBG to be re-allocated. Activity Name Amount Interfaith Shelter Network 08-09 $ 61 Emerson Street Draina e $ 90,983 Charles Cheneweth Foundation 08-09 $ 1,860 Wiz Kids 08-09 $ 6,320 CV Famil Health Center 08-09 $ 2,550 Lutheran SS Pro'ect Hand 08-09 $ 862 Lutheran SS Carin Nei h 08-09 $ 4,121 Fair Housin Services 08-09 $ 1,236 ADA Curb Cut STL 318 $ ] 3,576 ADA Curb Cut STL 320/295 $ 1,212 Eucal tus Parkview $ 3,809 Norman Park Horse Shoe $ 458 CDBG Administration 08-09 $ 82,933 Ota Recreation Center 08-09 $ 8,334 SDG&E Park Li htin 06-07 $ 9,418 Charles Cheneweth Foundation 09-10 $ 11,000 CHIP Administration-HOME activities $ 32,045 Prior Year Funds to Reallocate $ 270,778 2010-2011 CDBG Entitlement $2,000,000 Total CDBG Available $2,270,778 The total amount of CDBG funding requested is summarized below. It should be noted that the total amount of requests exceeds the amount available. .Funding Category Amount Available Amount !Requested Variance Public Services $300,000 $321,509 ($21,509) Administration and Planning $400,000 $408,849 ($8,849) Capital Improvement and Public Facilities $1,570,778 $1,939,975 ($369,197) TOTAL $ 2,270,778 $ 2,709,418 $399,640 Administration and Planning (Total Available up to $400,000): The City may allocate up to twenty percent (20%) of the CDBG entitlement amount to administration and planning activities. The funds cover all staff costs associated with the management and administration of Chula Vista's CDBG program, including prepazation of all planning documents, regulatory compliance, contract administration, monitoring and fiscal management. In addition, a portion 10-5 March 23, 2010, Item /D Page 6 of 8 of the administration funds is used for mandatory fair housing services and contractual homeless administrative services. Public Services Program (Total Available up to $300,000): The City may allocate up to fifteen percent (15%) of the CDBG entitlement amount to public service programs. Public service activities include but are not limited to: employment services, child care, health services, substance abuse services, welfare and recreation needs. Staff provides funding recommendations based on seven (7) funding priorities established in the Consolidated Plan as identified on page 3 of this staff report. Along with those funding priorities, staff also established three additional criteria as described below, to assist in prioritizing and selecting grant recipients. The funding methodology classifies each of the activities in the following three categories: Tier I: Basic/Essential Needs (Food, Housing, Emergency Services) Tier II: Special Needs (At-Risk Youth, Family Violence, Special Needs/Disabled) Tier III: Other (General) During the 2009-2010 program year, funding was distributed based on this priority system. Tiers I and II received the same amount as in the prior year while Tier III received 84% of prior year grant. However, due to a decrease in applications this yeaz, there aze sufficient funds to restore all applicants to the funding levels from 2008-2009 (unless the applicant requested a lesser amount). The only exception to this are the two Lutheran Social Services projects (Attachment 4: Tabs 5 and 15). City staff and Lutheran Social Services recommend shifting some of the requested funding from Caring Neighbors (Tier II) to Project Hand (Tier I) to better serve the needs of the community. A total of sixteen (16) public services applications were received by the February 11`h deadline. City staff reviewed the public service applications for CDBG-eligibility to ensure that each project met a national objective. Fifteen (15) of the sixteen (16) projects were deemed eligible and are being recommended for CDBG funding. The Metropolitan Area Advisory Committee on Anti-Poverty of San Diego County, Incorporated (MAAC) project application (Attachment 4: Tab 31) does not meet the CDBG eligibility requirements. Capital Improvement and Public Facilities (Total Available up to $1,570,778): This category includes eight requests including $741,015 for principal and interest payments on a $9.5 million Section 108 Loan which is allotted for infrastructure improvements in the Castle Pazk Area. This leaves $918,985 available for capital improvement and public facility projects. This amount includes a reallocation of $270,778 of reprogrammed CDBG completed projects. Capital Improvement Projects may include acquisition, construction or installation of eligible public facilities improvements (except for buildings for the general conduct of government) and improvements include streets, sidewalks, curbs, gutters, parks, playgrounds, water/sewer lines and flood/drainage improvements. A total of eight applications were received and eight of the projects aze eligible and recommended for CDBG funding. Although we are recommending funding to all of the organizations that applied for Capital Improvement/Community Development projects, the MAAC project application included 10-6 March 23, 2010, Item ~~ Page 7 of 8 three components (Attachment 4, Tabs 23, 31, 32). The proposed accessibility improvement (Tab 23) to the new community center is the only activity that is eligible for CDBG funding. The other two improvements (school facilities and maintenance activities) do not meet CDBG eligibility requirements and therefore are not recommended for funding. HOME Investment Partnerships Program (HOME) Approximately $1 million in HOME funds will be received for fiscal year 2010-2011. HOME funds may be used to provide affordable rental housing and home ownership opportunities through: • New construction • Acquisition • Rehabilitation • First time homebuyer assistance • Tenant-based rental assistance. In past years the City has used these funds to support afirst-time homebuyer program, tenant based rental assistance, and the development of affordable housing. FY 2010-2011 HOME funds will be set-aside to assist qualified developers in the production of affordable housing. Once a project is identified, staff will return to City Council for review and approval of the specific project. HOME regulations require cities to set aside 15% of their annual allocation to assist Community Housing Development Organizations (CHDOs) in the creation of affordable housing units. The City is currently exceeding this requirement in an aggregate amount of 33.9%. In consultation with HUD, the City is not required to set aside 15% of the 2010-2011 HOME entitlement since it is good standing in meeting the regulatory CHDO requirements. Emergency Shelter Grant Program (ESG) Chula Vista will receive ESG entitlement funds in the approximate amount of $88,000 for fiscal year 2010-2011 through the regular annual entitlement process. The City received one proposal from South Bay Community Services, a local homeless service provider, for the use of these funds. DECISION MAKER CONFLICT Staff has determined that the activities under the Administration and some Public Service programs of the CDBG, HOME and ESG programs aze not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. However, several Public Services programs and Capital Improvement and Community Enhancement projects aze site specific. For this reason, Staff reviewed the property holdings of the City Council and found no property holdings within 500 feet of the boundaries of the projects and programs. 10-7 March 23, 2010, Item ~~ Page 8 of 8 CURRENT FISCAL IMPACT The City will allocate approximately $3.5 million in combined federal grant funds from the U.S. Department of Housing and Urban Development for the CDBG, HOME and ESG grant programs (Attachment 1). This includes the approximately $3,000,000 in combined entitlement funds as well as $270,778 of unencumbered CDBG funds from prior year completed projects. These funds will be used to provide public services, housing services, capital improvement projects, production of affordable housing, and aid the homeless. There is no financial impact to the City's General Fund as project and staff costs are covered by the grants. Appropriations will be included as part of the City Manager's 2010/2011 proposed budget. ONGOING FISCAL IMPACT There is no ongoing fiscal impact to the City's General Fund as project and staff costs are covered by the grants. ATTACHMENTS Attachment 1: 2010-2011 Federal Grants Budget Attachment 2: 2010-2015 Consolidated Plan Executive Summary Attachment 3: 2010-2011 Federal Grant Summary of Requests and Recommendations Attachment 4: 2010-2011 Federal Grant Funding Application Notebook (Due to its size, Attachment 4 is on file in the City Clerk's office) Prepared by: Jose Dorado, Redevelopment and Housing Project Coordinator II Angelica Davis, Redevelopment and Housing Project Coordinator II, Development Services Department -Housing Division ~~-$ Attachment 1 FY 2010-2011 FEDERAL GRANTS BUDGET Department of Housing and Urban Development Community Development Block Grant (CDBG) Home Investment Partnership Act Grant (HOME) Emergency Shelter Grant (ESG) ~ ~ ~ ~: CDBG Entitlement $2,000,000 Prior Year CDBG Unencumbered Funds $270,778 Total CDBG Available Planning and Administration (20% of entitlement) $2,270,778 $400,000 Public Services (15%of Entitlement) $300,000 Capital Improvement Projects and Community Enhancement (Including 108 Debt Service) $1,570,778 Total CDBG Allocations $2,270,778 Attaclunent No. 1 10-9 Attachment 2 EXECUTIVE SUMMARY City of Chula Vista Consolidated Plan Purpose of the Consolidated Plan Beginning in fiscal year 1995, the U.S. Department of Housing and Urban Development (HUD) required local communities and states to prepare a Consolidated Plan in order to receive federal housing and community development funding. A Consolidated Plan is required of any city, county or state that receives federal block grant funding for housing and community development funding, including the Community Development Block Grants (CDBG), Emergency Shelter Grants (ESG), the HOME Investment Partnerships Program and the Housing Opportunities for People with AIDS (HOPWA) program. Consolidated Plans are required to be prepared every three to five years; updates are required annually. The purpose of the Consolidated Plan is: To identify a city's, county's or state's housing and community development (including neighborhood and economic development) needs, priorities, goals and strategies; and 2. To stipulate how funds will be allocated to housing and community development activities. This report is the FY 2010-2015 five-year Consolidated Plan for the City of Chula Vista (City). Annually, the City receives almost $3 million together in federal CDBG, HOME and ESG funding. HOPWA funds are granted to the largest jurisdiction within a County (in this case, the City of San Diego). The City of San Diego contracts with the County of San Diego to administer HOPWA funds for the San Diego Region. Annual Action Plan. In addition to the Consolidated Plan, jurisdictions receiving block grant funding must complete an annual Action Plan. The Action Plan designates how the jurisdictions propose to spend the federal block grant funds in a given program year. Chula Vista submits its Action Plan to HU D in May of each year. The 2010/201 1 Action Plan is completed with the Five-year Consolidated Plan and submitted to HUD in May 2010. CAPER. The Consolidated Annual Performance and Evaluation Report (CAPER) is also required annually. The CAPER reports on how funds were actually spent (v. proposed in the Action Plan), the households that benefited from the block grants and how well the jurisdiction met its annual goals for housing and community development activities. Chula Vista submits its CAPER to HUD in September of each year. CITV OF CHULA VISTA EXECUTIVE SUMMARY 2010-2015 CONSOLIDATED PLAN PAGE 1 OF 11 Attachment No. 2 ~~-~~ Fair housing requirement. HUD requires that recipients of its block grant funds take actions to affirmatively further fair housingchoice. As such, an Analysis of Impediments to Fair Housing Choice (Aq every three to five years. In general, the AI is a review of impediments to fair housing choice in the public and private sector. San Diego County completed a draft regional AI in conjunction with its incorporated areas, including Chula Vista, in late 2009. The AI is to be finalized in April 2010 and will be included as part of the public comment period for the Consolidated Plan. Compliance with Consolidated Plan Regulations Chula Vista's FY2010-2015 Consolidated Plan was prepared in accordance with Sections 91.100 through 91.230 of the U.S. Department of Housing and Urban Development's Consolidated Plan regulations. Lead and Participating Organizations The Chula Vista Housing Division is the lead organization within the City which coordinates the Consolidated Planni ng process. The division receives the following block grants from HUD annually: CDBG. The Community Development Block Grant is both the oldest and largest of the HUD programs for housing and community development. CDBG can be used for a variety of activities including: ^ Construction and rehabilitation of community facilities including those that help special needs populations (e.g., community centers, homeless shelters); Removal of accessibility barriers from public buildings; ^ Loans or grants to business for job training and hiring of lower income workers; ^ Demolition of property; Provision of operating dollars to social service organizations; ^ Public infrastructure improvements (streets, sidewalks); and Direct homeownership assistance. HOME. The HOME Investment Partnerships Program was created in 1990. This program provides federal funds for a variety of housing activities including construction of affordable housing; rehabilitation of affordable housing; acquisition of buildings for affordable housing; homebuyer down payment assistance and counseling; and tenant- based rental assistance. ESG. The Emergency Shelter Grant program funds programs that help persons who are homeless and their families. ESG can be used for shelter rehabilitation; operations and maintenance of a homeless facility; supportive services for persons who are homeless (e.g., job training or child care); and homeless prevention activities. oTV of c~u~n VisTn 2010-2015 CoNSOUOnrro PLAN EXECUTIVE SUMMARY Pnce 2 or 11 ~~-~~ The City retained BBC Research & Consulting (BBC) of Denver to complete the 2010- 2015 Five-year Consolidated Plan. The citizen participation process for the Consolidated Plan and Action Plan was completed by the city. CITY OF CHULA VISTA 2010-2015 ColvsouonTeo PUN EXECUTIVE SUMMARY PACE 3 of 11 Attachment No. 2 ~0-~2 Top Housing and Community Development Needs Public outreach included meeting with social service agency Stakeholders as well as residents for development of the five-year plan. The following priority needs were identified: Stakeholders ^ Permanent housing for families ^ Job training Day Centers for the homeless . Short-term/Transitional shelters for families . Free/low cost activities for youth during the critical (evening) hours ^ Transportation services for youth (to and from activities) ^ Transportation services for seniors Case management to connect families to services ^ Substance abuse treatment Resident Survey ^ Community facilities. Health care, parks and recreation and fire stations/ equipment. . Infrastructure. Street/alley improvements, sidewalk improvements ^ Special needs. Family self-sufficiency program, homeless shelter and services for neglected/abused children . Community services. Anti-crime programs, youth services, health services Neighborhood services. Cleanup of abandoned buildings, code enforcement graffiti removal Business and jobs. Training, creation and retention. Housing. Affordable rental housing, homeownership assistance, lead- paint abatement. In addition, the quantitative research conducted for the Consolidated Plan found the following needs: Annually, renters are paying about $7,400 (using Fair Market Rent History) more in rent costs than in 2000. To manage this increase in costs, their annual income must have increased by $25,000. According to the U.S. Census, the median income of renters in Chula Vista increased by just $5,800 between 2000 and 2008. ^ About 1,300 renters earning less than $15,000 and 2,500 renters earning between $15,000 and $25,000 cannot find affordable rental units and are cost burdened. These Chula Vista residents are at risk of becoming homeless. ^ Households who want to buy in Chula Vista must earn more than $75,000 before a quarter of homes on the market are affordable for them. GTV OF CHULA VisTn EXECUTIVE $UMMARV 2010-2015 CoNSOUOnreo PuH PAGE 4 of 11 10-13 Cost burden increased substantially during the decade. Owners paying more than 30 percent of their household income in housing costs rose from 34 percent in 2000 to 53 percent in 2008. For renters, cost burden rose from 42 percent in 2000 to 63 percent in 2008. ^ Given the rises in housing prices described above-even with recent price declines-many low-income households in Chula Vista have housing needs, especially those residents who have special needs. The City has been very progressive in its approach to housing needs, which has mitigated the needs that would exist if current housing policies and programs were not in place. Based on these identifiedneeds, the top housing and community deve/opment needs for this Conso/idated P/an period inc/ude: Infrastructure. Street/alley improvements, sidewalk improvements. • Business and jobs. Jobs creation and job training. • Housing priorities. Affordable rental housing, homeownership assistance, lead-paint abatement. • Neighborhood services. Cleanup of abandoned buildings, targeted code enforcement, graffiti removal. • Community services. Crime prevention programs, youth services, health services. • Special needs. Family self-sufficiency programs, homeless shelters and services for neglected/abused children. • Community facilities. Neighborhood centers, health care facilities, park and recreation centers and fire station(s)/equipment. Priority Needs Given the findings listed above, the City of Chula Vista has established the following priority needs which will guide funding during the five-year Consolidated Planning period: Housing priorities. The city's top housing priorities during the next S years are: 1. Affordable rental housing for low and moderate income households. Targeted,groups Extremely and very low income households and special needs households; Low and moderate income households. Basis forpriority.• 1) Gaps analysis that showed a shortage of 3,800 rental units for households earning $25,000 and less; GTV OE Crlu ~n Yarn 2010-2015 CoNSOUOnrEO PLAN E%ECUTIVE SUMMARY PAGE 5 of 11 Attachment No. 2 10-14 2) Input from stakeholders that identified programs that prevent and mitigate homelessness as highly needed; 3) Analysis of special needs populations housing and social service needs. 2. Maintenance and preservation of existing housing stock. Targetedgroups.~ All low income owners and owners with special needs. Moderate income households. Basisfo~p~ioiity.~ 1) Aging housing stock, presence of mobile homes and housing stock with lead-based paint hazards (as many as 7,000 housing units). 3. Homeownership opportunities. Targetedgroups: All low and moderate income renters wanting to be owners Basisforptiocity.~ 1) Gaps analysis that showed that households must earn $75,000 before a quarter of for sale housing units are affordable. Also based on analysis in Section III that demonstrates that for sale prices, especially for detached homes, are still largely unaffordable to workforce, even with the downturn in the housing market. Community development priorities. The city's top commun ity development priorities during the next 5 years are: 1. Infrastructure improvements in low and moderate income neighborhoods. TatBetedactivities Street and sidewalk improvements in low income areas. Flood prevention and drainage improvements. 2. Community facilities. Ta~getedgioups Facilities serving youth. Park and recreational and neighborhood facilities. Facilities serving other special needs populations. Health and child care facilities. 3. Special needs and homeless priorities. The city serves special needs and homeless populations by funding public services at the federally mandated 15 percent of CDBG cap. Pub/icservices The priority groups to which public services funds will be directed include: f/ighestpziozity- Populations needing basic/essential services (food, housing, emergency services) CITY OF CHUTA VISTA 2010-2015 CONSOLIDATED PUN E%ECUTIVE SUMMARY PACE 6 of 11 10-15 Medium priority-given to special needs populations (at-risk youth, family violence, disabled persons). ADA improvements. Accessibility needs of the physically disabled. Tiansitiona/andhome/ess housin,Qandservices. 4. Economic Development priorities. - Job Training opportunities to assist person obtain full-time employment. Five-Year Strategic Plan and One-Year (2010) Action Plan Chula Vista has established the following housing and community priorities and objectives/outcomes to guide the use of funds for 2011-2015 program years. Housing objectives. The housing priorities and objectives the City of Chula Vista plans to achieve using HUD block grant funds include: Priority 1: Produce affordable rental units for low and moderate income households. Objective: Provide 150 affordable housing units (30 households annually). Resources: Deve%pmentServices-HousingDivision. Production of Affordable Housing: HOME entitlement funds will be utilized for affordable housing development, housing site improvements, predevelopment costs and other activities to stimulate housing for lower income persons in the City. ^ Ba/ancedCommunities-ANordab/eHousingPo/icy~TheCityofChulaVista's Housing Element of the General Plan states that any development over 50 units must provide 10 percent of the units for low and moderate income households, with at least one-half of those units (5 percent of project total) being designated for low-income households. ^ Mobi/ehome Rent Review Ordinance and Commission: The city's Rent Review Ordinance al lows park owners to raise space rent by the Consumer Price Index (CPI) once per year if residents are on a month-to-month lease. Without this control, space rents would continue to rise. As a result, park residents face a severe cost burden. ^ Section BRenta/Assistance PaymentsNouchersThe Housing Authority of the County of San Diego administers a Section 8 Rental Assistance Program to provide affordable housing opportunities to low income renters. CITY OF CHULA VISTA 2010-2015 CoNSOUOnreo PLAN EXECUTIVE SU MMARV PACE 70F 11 Attachment No. 2 10-16 Priority 2: Maintain and preserve the city's housing stock. Objective: Maintain and/or preserve 50 Housing Units 10 housing units per year) Resources: CommunityTfousin,Q/mprovementP%Qram (Cf//PJ: Continued successful implementation of the City's Community Housing Improvement Program (CHIP) which provides favorable loans to low-income homeowners to preserve and rehabilitate deteriorating homes and to provide greater accessibility for those with physical disabilities. Eligible rehabilitation activities include water conservation, energy efficiency, and lead-based paint abatement. Priority 3: Provide homeownership assistance and other programs to help renters become homeowners. Objedive:Provide 25 affordable housing units (5 households annually). Resources: Mortgage Credit Certificate Program (MCC}. The MCC program allows eligible buyers to take 20 percent of their mortgage interest as a tax credit on the federal income taxes. To be eligible for the MCC program in non- targeted Census tracts, a household must be a first-time homebuyer, buy a home in Chula Vista, and earn less than 115 percent of area median income. Chu/a l~ista Pre-andPost-Purchase Counse/ingProgram Courses are held throughout the region with pre- and post purchase counseling services. Chu/a liista first Time Homebuyer Program: This City program helps families earning up to 80 percent of AMI through a soft second on their first home purchase. Reissued Mortgage Credit Certificate Program /RMCCJ: This program allows an existing MCC holder to refinance their mortgage and continue utilizing the benefit of having an MCC. Community development objectives. Priority 1: Provide for needed infrastructure improvements in lower and moderate income target areas. CITY OF CHULA VISTA EXECUTIVE SUMMARY 2010-201 S CONSOLIDATED PLAN PAGE 8 OF 11 10-17 Objective: 10 projects over 5 years benefiting 10,000 persons residing within the Census Tracts. Resources: Annua/ADA Curb Ramps: This is an annual program. This project provides for the construction of concrete wheelchair ramps throughout the city. Existing pedestrian facilities lack wheelchair ramps which limits the mobility of physically challenged residents. The construction of wheelchair ramps will increase the mobility of these residents. Curb cuts are a requirement of the Americans with Disabilities Act (ADA). Priority 2: Provide for needed infrastructure improvements benefiting low and moderate income persons. Objective: Provide over 10,000 with improved infrastructure. Resources: ThirdAvenueStreet/mprovementProjecCThisprojectprovidesfortheultimate street improvements including curb, gutter and sidewalk, as well as pavement rehabilitation. This section of Third Avenue is highly traveled by both vehicular and pedestrian traffic and is sub-standard both in terms of street section and missing sidewalks. Section >0~ The City Of Chula Vista received $9.5 in Section 108 Loan Guarantee funds to assist with the installation of new curbs, gutters and sidewalks eight streets located in the southwest area of the City. The proposed streets are located in Census Tracts 13102 and 13203, which contain more than 68.5% low/moderate income persons. Priority 3: Continue to improve the quality of existing community facilities. Objective: 10 public facilities over 5 years. Resources: Lauderbach Security Project. Install outside building security lighting and surveillance cameras to reduce the risk of crime, drug and alcohol abuse by providi ng a well lit faci I ity along with survei Ilance cameras to identify and deter criminal activity. ^ MAAC Pio/ect.• Funds will be used to complete improvements to the front entrance of the Community Center/Emergency Center. ^ Fami/yHea/th Centers ofSan Die,QO: Funds wil I be used to convert an unused portion of the clinic into offices and examination rooms. This will increase the Grv OE CHULA VisrA 2010-2015 Colvsouonreo PrnN E%ECUTIVE SUMMARY PACE 9 of 11 Attachment No. 2 ~0-~a clinic square footage by 700 square feet, allowingfor an additional 3 physicians to tend to patients. An additional 300 patients will served annually. Priority 4: Pursue the ability to provide funding for business programs to encourage job training and job creation. Objective: Create 8-12 jobs (2-3 full-time jobs annually). Resources: No resources will be allocated in 2010-2011. In 2005 the Department of Housing and Urban Development (HUD) conducted an audit on the City's use of CDBG, including economic development activities. The audit revealed that the economic development activities the City had undertaken were not eligible. For this reason, the City was instructed by HUD not fund any economic development related activities until directed by HUD. From 2005 until 2009, the City has restored its good status with HUD. The City will prepare a strategic plan which will address any concerns HUD had with the City's capacity to manage said activities. Special needs and homeless objectives. Priority 1: Continue to fund public services at the federally mandated 15 percent cap. Objectives: Assist 2,500 people with Public Services ranging from: Youth; Victims of Domestic Violence; and, Elderly Resources: ^ Mea/s on Whee/s.• Daily delivery of up to two meals for seven days a week, 365 days a year to Chula Vista seniors age 62 and over. ^ KidCareExpressMedica/Mobi/e Unit. Program provides primary healthcare services to low income, medically underserved children and families in Chula Vista in partnership with the Chula Vista Elementary School District, local social service agencies and public housing facilities by providing families with the healthcare they need, when and where they need it. ^ Lutheran Socia/Services Protect Hand. Program maintains a food pantry, which provides basic food staples and other hygiene items to very low income Chula Vista residents. Food4KidsBackpackPro~rarrr. The program provides a backpack full of child-friendly food to children who are on the free breakfast or lunch program at their elementary school, but show evidence of suffering from hunger over the weekend. 50 children at Harborside Elementary and 25 at Grv OF Cl+u Ln VISTA 207 0-201 S CONSOLIDATED PLAN E%ECUTIVE SUMMARY PACE 10 of 11 10-19 Lauderbach have been identified as suffering from chronic hunger and will receive a backpack every Friday during the 36-week school year. ^ Adu/t DayHea/th Care: Enable transportation to doctor appointments and day center by providing MTS tokens to seniors. Fami/y ilia%nce Treatment• Program provides therapeutic counseling and crisis services to adult and chi Id victims of fami ly violence. Services include; but not limited to a focused 24-hour, 7-day a week immediate crisis response, comprehensive strengths-based assessments and safety planning for DV victims and their children; treatment planning; age-appropriate group and individual counseling for children, victim support groups crisis intervention; a unique pre-school focused on children. Services for High-Risk and Home/ess Youth: Provide high risk youth with the services, support and opportunities they need to lead healthy and productive lives, avoiding further contact with law enforcement and gang involvement. Assessment, Referral and Emergency Services: Provide families with assessment and referral services as well as emergency services (food, clothing, etc.). Lutheran Socia/Services Caring Neighbor. Program offers minor home repair services to Chula Vista seniors and persons with disabilities who are low or very low income. ^ Chu/a l~ista I~eteran Home Rehabilitation: Purchase of a rehabilitation equipment needed for use at the rehabilitation center as a public service activity. ^ WizKidzProgram: Program operates out of the Otay Recreation Center and provides scheduled supervised activities which include arts/crafts, field trips, nutrition classes, guest speakers, games and sports tournaments. Forec%sure Assistance Pro,Qram: Funds will be used to contract with a HU D-approved housing counselor to assist Chula Vista residents who are at risk of foreclosure. Priority 3: Continue to support programs offering emergency and transitional housing opportunities for homeless families and individuals. Homeless assistance can be generally described as available throughout the entire city, at the specific location of the service providers. Clients receive services based on income level. Objectives: Support 200 homeless persons (40 homeless persons annually). CITV OF CHULA VISTA 2Ol 0-201 S CONSOLIDATED PLAN EXECUTIVE SUMMARY PAGr 11 OE 11 Attachment No. 2 ~~-20 Resources: Emergency She/ter Program: HUD-funded Emergency Shelter Grant Program provides grantsto local governments and to non-profit corporations for the rehabilitation or conversion of buildings for use as emergency shelters for the homeless, for the payment of certain operating and social service expenses in connection with the emergency shelter. CountyofSanDiegol~oucheiProgram:TheCityofChulaVistacontinuesto financially support the voucher program administered by the County of San Diego. This program provides hotel/motel vouchers to homeless families and individuals through the winter months of November through April. Lutheran Socia/Services Project E/and~ the City of Chula Vista provides financial assistance to this program which dispenses food to homeless families and individuals ^ Thursday's Mea/.• This program provides meals to homeless families and individuals. Chula Vista financially supports this program. ^ Ecumenical Council of San Diego's /nterfaith She/ter Network Provide rotational winter night time shelter at nine congregations in the South Bay for approximately 18 weeks. Services include meals, overnight supervision, showers, and case management. ^ KePinnai iasir rnrrp nn me rrnmeiess - Homeless The RTFH provides information and referral services to homeless service agencies, individuals and local government jurisdictions and publishes for the public homeless information reports that address homeless services, the homeless population profile and homeless funding. The RTFH also operates a HUD mandated Homeless Management Information System that allows service agencies to track homeless client information through a central database and conducts the homeless count needed to pursue HU D's Supportive Housing Program funding for the region. CITY OF CHULA VISTA 2010-2015 CoNSOUOnTeo PLAN E%EC UTIVE SUMMARY PACE 12 of 11 ~~-21 Attachment 3 zoionon Federal Grants Funding Requests and Recommendations CDBG ~ HOME ~ ESG CDBG Admin'gka0on Sob fo3 din C - rr. Avtsliable ,000 I Redevelopment and Housing Fair Housing Counseling Services $35,500 $35.000 $35.000 $34500 CDBG Program Planning and 2 Redevelopment and HOUSin9 Administration $359,500 $358]54 $358]54 $359.500 3 RegionalTask Force on the Homeless Task Force on the Homeless (RTFH $13.849 $1,000 $1,000 $5,000 Total Repuesled and Recommsnde $408.849 $400,000 SerWas/Shodlall -$8,849 $0 CDB G Pudic SeMcez Sub i!b S rr~n C ' Available , 4 Meals on WheeB Meals-On-Wheek Chula Vista $13.000 $0 $12.000 $12,000 5 Wiheran Social Services Project Hand "`~~ $20,000 $1,380 $18.530 820.01]0 6 South Bay Community Services Thurstlay's Meal $10000 $10000 $10.000 $10,000 ] County of San Diego County HOtelVOUCher Program $25000 $0 $0 $12.250 8 Intertalth Shelter Network mlerfaith Sheller Network $11.000 $10,350 $10,350 $10.350 9 San Diego Food Bank Food 4 Klds Backpack Program §15,018 $0 $15.000 $15,000 t0 Adult Protective Services transportation $11.000 $11,000 $11,000 $11,000 II South Bay Community Services Family Violence Treatment Program/South Bay Family Jvzfice Network $51,625 $34,000 $34.000 $34,OW 12 South Bay Community Services Services for High-Risk and Homeless youth $39.600 $39550 $39.550 $39,SW 13 FamiN Health Centers of San Diego KidCare Express Mobile Unit $30000 $2I 000 $2].000 $2].p00 I4 Chula Vista Community Collaborative Assessment, Referral and Emergency Services $50.000 $35.619 $35.619 $39,312 15 Wiheran SO<iol Services Caring Neighbor $10.0170 $20,000 $8,850 $].380 16 Chvla Vista Veterans Home Suppod Rehabilitation Services $3,000 $3500 $2968 $3.000 1] City of Chula Vista-Recreation WizKidz Program $12,266 $12.299 $12.299 $12.266 IB City oY Chula Vista-Housing Poreclozvre Services Total Repeesfed antl Recommends Serplas/Shodlrel $20,000 $131,509 531.509 30 $0 $20.000 $3]3,108 $36,893 Funding Methodology (Tiers I. II and Ill) e Tier 1: Basic Needs (Food. Housing, Emergency Services) e'1` Ter 2: Special Needs tAt Rlsk. Special Needs/Dlsabledl ei1`e Ter 3: OMer tGeneral) pgln 2009 City staff and Lutheran Social SerNCes recommended shilling some of the recommended funding hom Caring Neighbors tiler III to Poject Hand (Tier If to address the needs of the community. s s rte 9e41 •Yi H< eee •es •181k q1Y. Attachment No. 3 10-22 2010/2011 Federal Grams Funding Requesh and RecommendaROns (Continued) CDR G Ca II ovemeM/Common Deve M -AvaioWe $1,570,778 19 aty of Chula Vista -Engineering ADA Curb Cut Program $56&OOD $390.000 b60d,922 $332.695 20 City of Chula Vista-Finance Section 108 Payment-Yearthree $]4L015 $63].3]0 $682.619 $]41,015 21 City of Chulo Yzto -Retlevelopmant Third Avenue Sheetscape Prolecf $600,000 $o $0 $290.G00 22 City of Chula vista -Housing Lauderoach SecurifY Pralect $25,000 $0 $0 $25.000 23 Mehopollton Area Advisory Committee (MAACl Community Center Access Improvement Protect (Eligible Podlon of Prolecf E16.915 $0 $0 $16.915 24 Fomily Health Centers of San Diego Chula Vista Famiry Health Center Expansion $120.000 $30.000 $0 $120.000 25 Cify of Chula Vixty-Housing Housing Services $32.045 80 $0 $32045 26 Gty of Chula vista-Housing Acquisition /Rehabllltvtion $40.000 EO $0 $40.OW iolgl Rsqueslstl and Recommends $1,939,9]$ $1,$9),6)0 Surplus/ShorYPll -$369,191 ~$26.R92 NOMEP ms ~ " - ~ °"' -'AVdlable 900.000 2] City of Chula Vista-Housing Production of ARordable Housing $810.000 $809,545 $906,503 $810,000 HOME Program Planning and 28 City of Chula Vista-Housing Adminishvtion $90.000 $89.949 $100]23 $90.000 iolgl Requested and Recommends $900,000 $900.000 $urPlus/$hordall 50 $p 29 South Bay Community Services Casa Nueva Vida $88000 $83769 $83.806 $83.6W ESG Program Planning and ?0 Clty of Chula vista-Housing Administration $4.400 $6,394 $4,394 $4A00 Total Reque4led and Recommends $92,100 $RR.000 Surpus/ShorXall $/,100 $0 InaB ible A caMOns "' ~ . ~ .:° -` , .:. :.. ava0ade .. r Area Advisory Committee Mehopolitan Community Public Facilities 31 IMAACI Improvement Prolecf $21.000 $0 $0 $0 CammVnity Cents! ACCess Metropolitan Area Advisory Committee Improvement Project (Ineligible 32 IMAACI Portion Of Prolectt $58.085 $0 $0 $0 An4chmem No. 3 10-23 City of Chula Vista Federal Grant Programs LEM x 2010/2011 Annual Action Plan (Year 1 of the 2010/2015 Consolidated Plan) FY 2010-2011 FEDERAL GRANTS BUDGET Department of Housing and Urban Development Community Development Block Grant (CDBG) Home Investment Partnership Act Grant (HOME) Emergency Shelter Grant (ESG) ~ ~ ~ .• CDBG Entitlement $2,000,000 Prior Year CDBG Unencumbered Funds $270,778 Total CDBG Available Planning and Administration (20% of entitlement) $2,270,778 $400,000 Public Services (15% of Entitlement) $300,000 Capital Improvement Projects and Community Enhancement (Including 108 Debt Service) $1,570,778 Total CDBG Allocations $2,270,778 2010/2011 Federal Grants Funding Requests and Recommendations CDBG ~ HOME ~ ESG • G ,Adxrtio ~ ~n _ - _.~.~ , Avt>tRable .. .- - - i Redevelopment and Housing Fair Housing Counseling Services $35,500 $35,000 $35,000 $35,500 CDBG Program Planning and 2 Redevelopment and Housing Administration $359,500 $358,754 $358,754 $359,500 3 Regional Task Force on the Homeless Task Force on the Homeless (RTFH) $13,849 $1,000 $1,000 $5,000 Total Requested and Recommended $408,849 $400,000 Surplus/Shortfall -$8,849 g0 -~ B 4 G P: Setts=' _ ~ -#o S -- : .- Meals on Wheels - .w. ~_~- - Meals-On-wheels Chula vista _ = __ _ . _ _ ~1ii -- -~ .~~ - - $13,000 $0 $12,000 12,000 5 Lutheran Social Services Project Hond **** $20,000 $7,380 $18,530 $20.000 6 South Bay Community Services Thursday's Meal $10,000 $10.000 $10,000 $10.000 7 County of San Diego County Hotel voucher Program $25,000 $0 $0 $12,250 8 Interfaith Shelter Network Interfaith Shelter Network $11,000 $10,350 $10,350 $10,350 9 San Diego Food Bank Food 4 Kids Backpack Program $15,018 $0 $15,000 $15,000 10 Adult Protective Services Transportation $11,000 $11,000 $11,000 $11,000 11 South Bay Community Services Family violence Treatment Program/South Boy Family Justice Network $51,625 $34,000 $34.000 $34.000 12 South Bay Community Services Services for High-Risk and Homeless Youth $39,600 $39,550 $39,550 $39,550 13 Family Health Centers of San Diego KidCare Express Mobile Unit $30,000 $27,000 $27,000 $27,000 14 Chula Vista Community Collaborative Assessment, Referral and Emergency Services $50.000 $35,619 $35,619 $39,312 15 Lutheran Social Services Caring Neighbor $10.000 $20,000 $8,850 $7,380 16 Chula Vista Veterans Home Support Rehabilitation Services $3,000 $3,500 $2,968 $3,000 17 City of Chula vista - Recreation WizKidz Program $12,266 $12,299 $12,299 $12,266 18 City of Chula Vista -Housing Foreclosure Services Total Requested and Recommended $20,000 $321,509 $0 $0 $20,000 $273,108 Surplus/Shortfall -$21,509 $26,892 running Mernoaoiogy (Hers 1, n and III) * Tier 1: Basic Needs (Food. Housing, Emergency Services) ** Tier 2: Special Needs (At Risk, Special Needs/Disabled) 'r" r"r` Tier 3: OTher (General) **9cs In 2009 City staff and Lutheran Social Services recommended shifting some of the recommended funding from Caring Neighbors (Tier IIJ to Project Hand (Tier I) to address the needs of the community. s# ** ** *** **s *** ***s s** *** Attachment No. 2 so~o~soi~ Federal Grants Funding Requests and Recommendations (Continued) E 19 G C - _ _. _ec#'>Ie1M;r _... mew - .. .- - City of Chula Visto -Engineering ADA Curb Cut Program _ $565,000 _ $390,000 Av~abie $504,922 ST,37O. $332.695 20 City of Chula Vista -Finance Section 108 Payment -Year Three $741,015 $637,370 $682,419 $741,015 21 City of Chulo vista -Redevelopment Third Avenue Streetscape Project $400,OOp $0 $0 $290,000 22 City of Chula Vista -Housing Louderboch Security Project $25,000 $0 $0 $25,000 23 Metropolitan Area Advisory Committee (MAAC) Community Center Access Improvement Project (Eligible Portion of Project) $16,915 $0 $0 $16,915 24 Family Health Centers of San Diego Chula Vista Family Health Center Expansion $120.000 $30,000 $0 $120,000 25 City of Chula Vista -Housing Housing Services $32,045 $0 $0 $32,045 26 City of Chula Vista -Housing Acquisition /Rehabilitation $40,000 $0 $0 $40,000 Total Requested and Recommended $1,939,975 $1,597,670 Surplus/Shortfall -$369,197 -526,892 ~~ -- _ `- _1#xaUabie 27 City of Chula visto -Housing Production of Affordable Housing $810,000 $809,545 $906,503 $810,000 HOME Program Planning and 28 City of Chulo Vista -Housing Administration $90,000 $89,949 $100,723 $90,000 Total Requested and Recommended $900,000 $900,000 Surplus/Shortfall So $0 ESG - attu _ _ _. = _' - _ y4vo~able .- - - - - - - 29 South Bay Community Services Casa Nuevo Yda $88,000 $83,769 $83,804 $83.600 ESG Program Planning and 30 City of Chula Vista -Housing Administration $4,400 $4,394 $4,394 $4,400 Total Requested and Recommended 592,400 $88,000 Surplus/Shortfall -$4,400 $0 _-, _. . Metropolitan Area Advisory Committee Community Public Facilities 31 (MAAC] Improvement Project $21,000 $0 $0 $0 Community Center Access Metropolitan Area Advisory Committee Improvement Project (Ineligible 32 (MAAC) Portion of Project) $58,085 $0 $0 $0 attachment No. 2 Tab No.:l 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: Redevelopment and Housing Program/Project Name: Fair Housing Counseling Services Program Description: Cities receiving CDBG funds have the obligation to affirmatively further fair housing by providing fair housing related services which include anti-housing discrimination and tenant-landlord education services to advise persons of their rights under the Fair Housing Act. Service Location: City Wide Grant Program Funding Category If Public Service, Priority Tier Level: Type of Service CDBG Administration/Planning n/a Fair Housing Services Proposed Number to be Served: n/a 200$/2009 Grant Funding; 2009/2010 Grant Funding: 2070/201.1 Regvesfi: Funding. Recommended: $35,000 $35,000 $35,500 $35,500 Staff Notes: 2 Tab No.:2 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: Redevelopment and Housing Program/Project Name: CDBG Program Planning and Administration Program Description: Administration funds will be utilized for costs associated with the management and administration of Chula Vista's CDBG program, including planning, regulatory compliance, contract administration, environmental assessments and fiscal management. Service Location: n/a Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service CDBG Administration/Planning n/a Program Administration Proposed Number to be Served: n/a 2008f2009 . Grunt Funding: 2009/201 0 Grunt Funding:. 20l Q/2017 Request: Funding Recommended: $358,754 $358,754 $359,500 $359,500 Staff Notes: 3 Tab No.:3 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Organization/Department: Regional Task Force on the Homeless Program/Project Name: Task Force on the Homeless (RTFH) Program Description: The RTFH administers the HUD mandated Homeless Management Information System (HMIs), otherwise known as ServicePoint, which allows service agencies to track homeless client information through a central database. The HMIs makes reporting to HUD more efficient. RTFH provides information and referral services to homeless services agencies, individuals and local government jurisdictions and publishes for the public, homeless information reports that address homeless services and the homeless population profile. Service location: City Wide Grant Program: CDBG Funding Category: Administration/Planning If Public Service, Priority Tier Level: n/a Type of Service: Continuum of Care (Homeless) Proposed Number to be Served: n/a .2008/2009 Grant Funding: 2009/2010 Grant Funding: 2010/2017 Request:: Funding Recommended: $1,000 $1,000 $13,849 $5,000 Staff Notes: 2010 CDBG Application for Funding Public Services Anelicatien duP RPh1'llarv 11 _ 7nAQ d•AA n m `~r ~.~ cm of CHULA VISTA A en Name: Rachel Weil Address: 4699 Mur h Can on Road A en T ®Non rofit ^ For- rofit ^ Public/Quasi Public Faith-based O anization? ^ Yes ®No Employer Federal ID #: 11-3723093 DUNS #: 92-723-0565 Pro ed Activi Name: Re Tonal Task Force on the Homeless RTFH Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R nested: 13 849 Briefl describe how CDBG funds will be used: The RTFH administers a unique {HUD Mandated) Homeless Management Information System (HMIs) called ServicePoint that allows service agencies to track homeless client information through a central database. The HMIs makes reporting to HUD more efficient, saving staff time and public money. It also provides an opportunity for agencies to re-examine how homeless services are provided in their community, and to make informed decisions, and develop appropriate action steps. In addition, the RTFH provides information and referral services to homeless service agencies, individuals and local government jurisdictions and publishes for the public, homeless information reports that address homeless services and the homeless population profile. Funds will be used to support RTFH's HMIs activities that pertain to the City of Chula Vista and general South Bay area. This nest is fora: ^ New Program ®Existing Program ^ Ex anded or Modified Pro ram Contact rson r ardin the a lication: Name: Rachel Weil Title: Mana er of Contracts & Grants Phone #: 858-292-7627 x16 E-mail: Rachel.weil@rtfhsd.or Contact rson tihrou hout administration of the ro ram: Name: Rachel Weil Title: Mana er of Contracts & Grants Phone #: 858-292-7627 x16 E-mail: Rachel.weil@rtfhsd.or Two officials authorized to si n contracts and ex nd funds for the o anization: Name: _ Peter Callstrom Title: Executive Director Name: Laurin Pause Title: Treasurer of the Board 2014 CDBG Application for Funding Public Services ~~ i ~~ c„y o>r c-Eat r~ a v~cre I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that Lability insurance will be required for our prggram activities and that our formal agreement with the Gty will define other reporting provisions and federally required assurances. I also funding . understand that submittal requirements must be provided with this application do be considered for Name• '~'';~~=~' ~~~~ Title: // 1 ~cc-~ ,LJ1Fc~c~'-r Si nature: ,~" Date: ~ ~/~--lO 3 2010 CDBG Public Service Application Page 2 of 12 PART I: Agency Information I. Briefly describe the Agency's mission. The mission of the Regional Task Force on the Homeless (RTFH) is to assist governmental jurisdictions, homeless service providers, and the community in the development of policies, plans, resources, and programs aimed at reducing homelessness and is accompanying conditions. The RTFH addresses the issue of homelessness on a region-wide basis through statistical research, advocacy, technical assistance, and reporting. 2. Describe the Agency's history and experience in providing the proposed activity? The RTFH is a private 45t31c3 organization and has been managing the ServicePoint HMIS System ' for San Diego since 1995. Supported through MUD SHP funds, the HMIS project assists local homeless service providers implement and manage an automated client tracking systems to manage'their client information. Providing statistical homeless as part of the HUD SHP ' application assists the community by helping to bring millions of federal dollars San Diego County to address homeless issues. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agenty in the past five years. N/A ~ ~ 2010 CDBG Public Service Application Page3of12 PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) According to the RTFH's "2009 Point-in-Time County Summary" it is estimated that there are approximately 7,900 homeless individuals living on the streets or in shelters in San Diego County. Of this number, over 300 homeless individuals live in the City of Chula Vista, representing 4% of the total homeless population within San Diego County. It is very important for all those involved to be provided with accurate information and assistance while working together to efficiently and effectively address our homeless situation. Homeless service providers and city government require accurate homeless data that can be used for planning, coordination of services, and for acquiring funding. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OB3~CTIVES : ' M :: , QUT'CE>tlN(ES , _ Create a suitable livin environment ^ Accessibili Availabil' Provide decent affordable housi Affordabili Creatin economic o rtunities Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ® ^ Help those with HIV/AIDS ^ Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed ac4vity. Goal: To assist the City of Chula and local nonprofit homeless service agencies in the general South Bay area in assessing and meeting the needs of homeless individuals within the City by providing homeless data and information, through technical assistance, training and support. Objective: By June 30, 2011, City staff and local homeless service agencies will receive technical v assistant training and support from RTFH related to the ServicePoint NMIS system and the coNection of data for the City. 5. Complete the Performance and Outcomes Chart below. Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.} • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) 2010 CDBG Public Service Application Page 4 of 12 Pertormance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be Outputs (Proposed units of Activity Outcomes Outceme wmpleted Accom lishment {genefit of the Project) Measurements 1. Provide CDBG Provide a minimum Cun-ent data on the Submit 4 re orts of 4 re orts homeless uarterl Re its 2. Provide technical Provide support as Accurate and Develop a assistance and needed via phone complete data entry minimum of 4 Data su ort to SP users and or email uali Re orts 3. Provide training Provide training as Accurate and Conduct a to SP users needed on site or complete data entry minimum of 1 at the RTFH training session Trainin Lab 4. Provide "2010 Disseminate a Current and accurate Produce and Regional Homeless minimum of data on the homeless disseminate the Profile" report to the in Chula Vista and 2010 Regional City and local throughout San Diego Homeless Profile homeless service County report a encies 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. CDBG funding will provide necessary resources for RTFH staff to produce reports, provide technical assistance, training, and support for the Service Point HMIS. Without this CDBG support, RTFH would not have the staff capacity to effectively manage the HMIS system and all that it entails. 7. Please describe how does the program/project verify that diems served are low to moderate- income? 8. The RTFH supports all homeless individuals and families throughout the County by providing current and pertinent data and information on the homeless to homeless service agencies, pubic entities, community groups and individuals. The RTFH provides HUD mandated homeless management system, which allows homeless service agencies to efficiently collect and report homeless data. All eligibility and compliance with public laws are tracked via reference guides provided by the related homeless service. Homeless service agency staff is responsible for meeting and maintaining specific requirements for each agency. Note: Check the appropriate population if the program/project targets clients representing populations that are presumed low-income. Otherwise, check the appropriate income verification method used in the program/project: N/A _. -._ ^ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation ~SSI/SSA ^ Sank Statements ^ Su ort Checks Documentation ^ r, _ Other: _ _ _. __ __ __ __ 2010 CDBG Public Service Application Page 5 of 12 4 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HIV/AIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ^ Children ^ Dually Diagnosed ® Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. . _ City of Chula Non-Chrula` Vista Number of Unduplicete~d Clients Served -- Vista - Residents - Residents. - Number of clients served in PY Z009 200 700 Number of low-income (<80%Area Median Income clients served in 2009 200 700 Clients expected to be served for PY 2010 Ju! 1 2010 -June 30 2011. 300 800 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) The number of clients expected to be served was determined by using the results of the 2009 Point- in-Time County 4. Identify and describe the, geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. N/A Indicate the percentage of diems served from ethnic and racial group: N/A Ethnid : Hispanic or Latino % Non-Hispanic or Non-Latino ~, 2010 CDBG Public Service Application Page 6 of 12 Race: N/A American Indian/Alaskan Native White % and White Black/African American % Asian & White Asian Black/African American and White American Indian/Alaskan American Indian/Alaskan Native Native % & Black/African American Native Hawaiian/Other Pacific Islander % Other Multi-Racial Male % Female % Female Head-of-Household % Indicate the percentage of clients to be served from each age group: N/A 0-5 Years % 22-54 Years 6-12 Years % 55-75 Years % 13-21 Years % 75+ Years % Indicate the percentage of clients served from - each gender classification 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. N/A 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc. ) N/A 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. N/A ~. 2010 CDBG Public Service Application Page 7 of 12 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Column B must equal columns C through G Cash Sources other than CDBG „r`_=y ~=~~ - ;z-~_~- Expense Category :total '- - rCDBG '; A en., s 9 l~:ther '~ stat+ejlocal Faundon~~?~her.: . Projecf fRe~quested =funds- ~ed+ei~al l=ands Public Funds Bud et . - Amounf..... - .... .. :. . ...Funds _ , Salaries 23 000 13 000 10 000 Fringe Benefits 1,349 849 500 Total Office Su lies Poste e Pro ram Su lies Other S eci Direct Client Services* _ _ _ Other S ci __ _ ~• Tele hone _ ~~ Utilities Rent Facili Use 1200 1200 Printin Liabili Insurance* Conference & Seminars Travel Other S eci 4 Com uters Software Office E ui ment Other S eci _ .... . * Liability insurance is req uired of all sub-rvecioients an d may be pai d from gran t funds. 2010 CDBG Public Service Application Page 8 of i2 3. in-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. ,. '~ - ~ Annual - Entity/Proposed Source - - ~. Type iProject Yalue In- Cash _ Kind - _ _ m _. . Offices ce Rental of s ace 1 200 X Data Resource S ecialist Personnel 3 328 X TOTAL DOLLAR VALUE 4 528 X 1) General Volunteers - iNumber of ~x '~ Per Hour = Total (Type & #) - Annual Rate _ Value -: '` . .Hours - ; _ NA x x 2) Professional Volunteers x = s eci NSA x = x x l~ 2. Personne{ Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. 2010 CQBG Public Service Application Page9of12 V. SCOPE OF SERVICES Scope of Services a. Project Descri ion Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients, Note: Please sure the cost per client is accurate. The project includes the provision of on-going support to the City and local homeless service agencies that are providing services to low- and moderate-income individuals and households. RTFH will manage the ServicePoint homeless management system for Chula Vista and all users by providing,technical assistance, training and support. This support will indirectly benefit the low- and moderate- income individuals and households because it will result in accurate homeless data that can be used for planning, coordination of services, and for acquiring funding. The data provided by RTFH makes reporting more efficient, saving staff time and resources. b. Target Groun Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. A minimum of 300 homeless individuals in Chula Vista will benefit from this project. c. ~ Outreach Discuss outreach efforts for the proposed service/activity/project. In addition to regional outreach efforts that impact all of County of San Diego, RTFH is also a member of the South Bay Homeless Advocaty Coalition. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 2010 CDBG Public Service Application Page 10 of 12 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities iidentified in the Scope of Services) Work Plan (Identify activities and completion dates) ..v: ,. -_ ^• ^•i^L~'~~ d~C.~'C='~_ IC.:'.1~}'L •~ ~.~ ~:..•4~~ ~ CI` L'~YRTLY..tY .. .... _ _ _ - ~ '9 'iYJ6 IMY ~{~'~'~ .+..... a!v.~?"~'`t._-""W ~__s..:i _~~. --p ...~~=~ ~=` .+ .~~y~ : c + _'_r~ _ ~ " _ CtL:AX:.^.; 9fi3[}littl:Y~6'iKYY •L..L.:•.~:•~'w_ ~-i~" ... .:art"~:. ... •;~?=e~YS ~ 3~L : "A- -~ s ~ . ~ . .=e ~. - _ _ is r "' - `'M.'a.c~'`~-`4~-zS,~C._ :~~ne vi_` -.ir- / .~. .sw-~ ~-~.~ ;~ ~ _ .. ~ . _i:: ii.;.f .~ssr.c•''°y'x"-_..^uom~ ~ _. . _ ~..... __- s~_a~:. _ ~:, •s azz.. ~ ... = qcr:~ :.:lll - --~ ~ - es ?4.. ~ oi~_rmc5' rn °zr,~,.l.'~C~i'-x~'-_Ei - ~f4' ~F' =~ '~* =~L'+S" . . ~ _ . ~ = _ - _."' =z'_...~a:~._... ;am: a.=-_..•.-• _...~;t.._ ~-~'i-a_r ~~„a.~, .x.~- ~i&'E e s __ L r - x~anMUSSa ~ ~"- "" L- ` _ sr . ti~ei ' .~~~_ ~°°'rx:~'j~'=.a =:=-.'_ rr• ~ .'' ' r.. ~~ „ `;^. - = _1~ ~ : "- ' ' ^ . ~ ,~ ~ _ 3. ~ __ _ R _ _ .ms_ i::aci3' ~;~ _.. _----serr^-~i-ti-.~ : -^.^isc'~..i¢m~.etr~~-n'."•~s.~xc uvvun`re~-~i-~aur~ c ~..c-c= 6 ~ . s , •.ai _ .z~ , y ,_,_. ..;a . _~~z_ ~:=, ~ ~- . _ ,•~~ __ 'i ~_ '~ ~'a-=: ~-s.,' ~'•-=xi:__c.-~"r~.-.._.._r_,^__va~...s ~~ ~~ ..:esp... ~~ s; ~ _~ c: 3 ~ Y " •. Provide 4 Quarterly CDBG Reports r ._ -cx-ux+fii Oct, January, April, 3uly Provide technical assistance and support to ServicePoint Ongoing July 2010 -June users 2011 Provide training to ServicePoint users Ongoing July 2010 -June 2011 Provide the 2010 regional Homeless Profile June 2011 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outcome/benefit of the activity.) ACTMTY INDICATOR OUTCOME (What the program does to fulfill its mission) (The direct products of program i i {Benefits that result from the activ t es) program) Service #s Performance Measurement: Provide a minimum of 4 reports Current, accurate and complete 1. Provide CDBG reports data on the homeless in Chula Vista that can be used for program planning, and accessin additional fundin . Performance Measurement: Provide support as needed via Current, accurate and complete 2. Provide technical assistance phone and or email data on the homeless in Chula and support to SP users Vista that can be used for program planning, and accessin additional fundin . Performance Measurement: Provide training as needed on Current, accurate and complete 3. Provide training to SP users site or at the RTFH Training data on the homeless in Chula Lab Vista that can be used for program planning, assessing additional fundin . Performance Measurement: Develop the 2010 Regional Current and accurate data on 4. Provide "2010 Regional Homeless Profile and the homeless in Chula Vista and Homeless Profile" report to the disseminate it to the City of throughout San Diego County City and local homeless service Chula Vista and local homeless agencies service providers ~a 2010 CDBG Public Service Application _ Page 11 of 12 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program partiapation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Documentation via ServicePoint HMIS system 2. 3. 19.Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Documentation via ServicePoint HMIS system 2. 3. 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. N/A 21. Subcontractors (if any): Please list the names of sutx:ontractors that will be used to cant' out this activity. Please include a copy of Memorandum of Understanding to be executed. N/A Y .....-.~.:~::~~ •~~i.t:': . ~ Ta_r^:..-_:ai. i'*-?:.YL_`-a_~.'~sa~ ±'~S`s ~~~~II + { "~a G l •tm.•4'u.~ uv:!:f_.~r::~ r...:•c:-.:a:c r m~.mnx.. SL'.5_._Y=>:.~:._'RM ,~..c: w.e iii 3Lf 'x> ..~ ~ :~ ...~.._:~f .F.: _: ~~~~,„ ....,:~~ =. M. :'~L^n!C'.^ir ^~ ^ .1~_jt•..:_P~_ie:. ~~'~~4. ..G. .°r- iL .~ Cyat~i.. i~'~_ at 3 :'_ ~. : ~~i. ~~~rf. . ..x~ir-~i ~•s::y.1~~_.tr.• ~Y~j'_ ^~3.`F~9.Ai^i}'.--'_¢;C { t.li_ ~~Z .. 1.y *i ~' ~ ~.~ ~ ~ ~ . ~~~~ ..t. ~ c. nvN~a~..~i~~• d ~ ~ tai ;. . .. f ~ `"~' ~. 'f 3~j, G'~• c ~M.'~~:•.Wli~= . ~1~ :: ' ^^ - tm., u~=~`ii ~~ . ~ }~ -~". .~ - saar_ '~..e=; 3'7~ _. _ _. ;~.~ ~~::=~..,.~.~.=~ -•.. -- _ ~:~.'"~~., ,~ _. ~.r ;-.-~-,• - -:~ -~~.a~ _ ~ ;rr .~~,~~ -...sue--i ~x"° :::« '"v c' u"~• ~~~'fcl'";ia~"'~ • ~:~ ~ ~ -" ~i-=4' : n ~' ;i trni :i i " '' `e '~'~ • ~ - } . . ~; .. . .::~: -~~.~u~.~..•~'~n'~h' '~ -' ~..~•`a~ "3 " m~ ~ ~ ^-s.e~•. ri 'cr^~° '4T•z' .+~+m - Lr~ X3.1 : ~ ~ CJ~ ~ .. g . _ . _~ .i, _'.r'SKaao... r...-.'F.. ~" ~:r...,~~; ~ ..,, u~.~ _ L ., i_ . . ,..r _.. ~,__.« ..~o,"'~~~i7.a . ~L : : i . : 1 : ~ . .fy ueF_ T~~~tNnaaa+fviOLi .T '^. ~.~~ ~yT ~L-1~^"..~a~.'cC~•^^. .- ~xt. ' r ':'' 'L ~ . . .ry r a ` ..^ai.•_.F^.~x Zt.ti~l M' ~~ ~~'~ ' • " ~ -.51~.~ ~ ~ r»t~~.:~ i`• ~~' • ~,.._._ _ . . ... ~ - ~~~ r:`~y~ i• . - ~ o V ;. .. _._..~._ : ~„irSlF~ ~+siama~ws : • ...... -..-_~_ +•..~,.~,, - - --e.:~3: .,:ems. u~rc~m W 4_ _ ;~ ++..: si:._.••~-ice.. - _ <.^'~+'-". __L. 4 Tab No.:4 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Organization/Department: Meals on Wheels Program/Project Name: Meals-On-Wheels Chula Vista Program Description: Daily delivery of up to two meals for seven days a week, 365 days a year to Chula Vista seniors Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier I - (Basic/Essential Needs) Type of Service: Elderly Proposed Number to be Served: 219 Elderly Persons 2008/2009 Granfi Funding: 2t~9/2U10 Grant Funding: 2fl10/2011 Request: Funding Recommended: $0 $12,000 $13,000 $12,000 Staff Notes: 2010 CDBG Application for Funding Public Services Onuliratinn duaa Pahn~arv 17 7n~ n a•nn ., ... ~~~t~ r~~ ~~ cHUw, vow A n Name: Meals-on-Wheels Greater San Di o Inc. Address: 2254 San Die o Ave. #200 San Dle o CA 92110 A en X Non rofit ^ For- rofit ^ Publi uasi Public Faith-based anizatlon? ^ Yes X No Employer Federal ID #: 952660509 DUNS #: 020210332 Pro Name: Meals-on-Wheels Chula Vista Have you ever received City of Chula Vista CDBG fundin before; X Yes ^ No Amount R nested: 13 000 Br describe how CDBG funds will be used: Deliver meals to homebound seniors in Chula Vista This nest is fora: ^ New Program X Existing Program ^ Fx anded or Modified Pro ram Contact n ardin the a lication: Name: Michele Chadwick Ph.D. Title: Develo ment Mana er Phone #: 619-260-6110 x4012 E-mall: mchadwick@meals-on-wheels.or Contact rson thro bout adminlsiratlon of the ram: South County Service Center Name: Ch uita Fa11s M.A. Title: Mana er Phone #: 619-420-2782 E-mail: cFalls@meals-on-wheels.or Two officials authorized bu si n contracts and ex nd funds fur the o anization; Name: Debbie Case Title: President & CEO Name: Ga Gramlin Title: Chair Board of Trustees I hereby certify that if funds are granted do our organization, they will be used 13o benefit residents of the City of Chula Vista, I understand that liability insurance will be required for our program activities and that our formal agreement with the Gty will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Debbie se Title: President & CEO i ~ Si nature: _ A J~ _.~~ ~ ~.~. t-~L ~ ~~-- - ___ Date: ~ ~? ~'? u 1 / 2010 CDBG Public Service Application Page 2 of 16 PART I: Agency Information 1. Briefly describe the Agency's mission. The mission of Meals-on-Wheels Greater San Diego, Inc. is to support the independence and well- being of seniors. Meals-an-Wheels has been providing services to seniors in the Greater San Diego area for 50 years, incorporating in 1970. A private, not-for-profit organization, Meals-on-Wheels supports the independence of seniors in their own homes by delivering up to two meals each day to those unable to adequately address their own daily needs. Each year the organization serves almost 400,000 meals to over 2,100 seniors in our community. We provide our clients with up to two meals a day, 365 days a year including weekends and holidays, at a much reduced rate. Our program is the only meal service program for seniors in San Diego that provides our clients with meals for every day of the year. 2. Describe the Agency's history and experience in providing the proposed activity? Meals-on-Wheels Greater San Diego, Inc. has been serving seniors in the community for 50 years, serving approximately 2,200 seniors every year. The Meals-on-Wheels Chula Vista project is a public service project that has been in place for decades, and has benefited from CDBG funds since 1974. The project has served many seniors in the City of Chula Vista over the years, helping to ensure that no senior goes hungry. The current request, if funded, will help to maintain the strength and consistency of our commitment to Chula Vista seniors. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. There have been none. 2010 CDBG Public Service Appliption Page 3 of Lti PART II: Proposed Activity Information Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) According to the Meals-on-Wheels Association of America (MOWAA) survey completed in March of 2008, the number of seniors who are "food insecure" will continue to grow from 770,000 to almost one million people by 2025, with another 3.7 million at risk of going hungry or fearful they may not be able to afford food. To put that into perspective, today's figures alone reflect a whopping 12% of the entire senior population experiencing chronic hunger. This is not only occurring in distant places or Third World countries; it is right here, in our own San Diego backyard, affecting our neighbors, our families and our friends. Because 78 million baby boomers will flood the retired population over the next 10 years, Meals-on-Wheels now preparing for the rapid increase in the numbers of seniors we will need to serve. The report calls this escalation atime-bomb, exacerbating the "senior hunger crisis" that has become a moral and philanthropic imperative to solve. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). (SBJEZ:TIVES- - OU'rGOM>rS .,___ _ x Create a su"stable livin environment ^ Accessibiti Availabili ^ Provide decent affordable housin x AfFordabil" Creatin economic o rtunities ^ Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ x Help those with HN/AIDS ^ x Help the homeless ^ x Primarily help persons with disabilities ^ x 4. Identify the goals and objectives of the proposed activity. The goals and objectives of Meals-on-Wheels are simple and measurable. We seek to (Goal} prevent senior hunger by (Objective) serving nutritious meals to seniors in their homes. We deliver up to two meals a day (lunch and dinner) for seven days a week, including holidays. In the coming year, we plan to reach 219 homebound seniors in Chula Vista. The numbers of meals and seniors is monitored and validated in our ServTracker system. Meals-on-Wheels Chula Vista provides food for seniors in an effort to support their quality-of--life. It is a public service project that enhances the living environment of the recipient by ensuring they are fed properly on a daily basis. For many of these seniors, without our services they would be forced to move to assisted living facilities. In addition to making meals accessible to our clients, we also make them affordable. While it costs the agencies in excess of $17.00 to purchase, prepare, and deliver 2 meals per day per client, the client pays a maximum fee of $7.00 (many pay less than this maximum fee}. This is a particularly impart aspect of the project, as a majority of the clients being served are very low and low to moderate income. 5. Complete the Performance and Outcomes Chart below. 2010 CDBG Public Service Application Page 4 of 16 Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcomes} of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be completed (pro~~ units of Accom lishment Activity Outcomes (Benefit of the Project) Outcome Measurements 1. Provide Deliver up to two Allow seniors to Keeping seniors nutritious, home- meals (lunch and remain safe & secure out of institutional delivered meals to dinner) to 219 in their own homes; settings; maintain homebound seniors homebound seniors to maintain health ongoing service of in Chula Vista. in Chula Vista. and independence. food and a daily Making sure that the visit from our 2. Each delivery is Break the isolation senior is safe and vaiunteers, accompanied by a and loneliness with sound. Since all the Physical and friendly visit from a human interaction. meals are subsidized; mental health volunteer the meals are improvements for affordable for all of our clients. Ease our clients. of the financial burden the face. 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. Meals-on-Wheels Chula Vista is an ongoing public service program. Since all of the meals are subsidized for our clients; the nominal fee of $7.00 does not cover half of the costs the agency incurs in the purchase, preparation and delivery of the meals to the seniors in their homes. CDBG funds will help us to continue to serve the food at the much reduced rate and to reach out to more seniors in Chula Vista who need our services. 7. Please describe how does the program/project verify that clients served are low to moderate- income? All of our clients (100%) in Chula Vista are considered low-income. This is ascertained at intake when our Service Center Managers ask the client what their monthly income is. This information is then entered into ServTracker. (v 2010 CDBG Public Service Application ' Page 5 of 16 Note: Check the appropriate population if the program/project targets c/ients representing ' popu/ations that are presumed low-income. Otherwise, check the appropriate income verification method used in the program/project. ^ Pay Stubs) Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation SSI/SSA ^ Bank Statements ^ Su ort Checks Documentation x Other: Client self-re ort at intake ^ Other: 7 2010 CDBG Public Service Application Page 6 of 16 PART III: Target Population for Proposed Activity 1. Please check the target population{s) that the program/project will serve. ^ Domestic Volence Victims ^ Persons with HNJAIDS x Seniors /Frail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ^ Children ^ Dually Diagnosed ^ Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. _ _. . -_ ;_ City ~f CFtula , -Non=Ghiula Vista- Number.'of llyduplcate~l Clients Served - _ : =~sta Residents ;. - - - Residents - - Number of clients served in PY 2009-10 183 2010 Number of low-income (<80%Area Median 183 1709 Income clients served in 2009-2010 Clients expected to be served for PY 2010-11 219 2412 Jui 1 2010 -June 30 2011. 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) The number served as documented in ServTracker in 2009-2010 was increased by 20 percent. It is anticipated with the surge in seniors in the "boomer" demographic will cause a 20 percent increase, agency-wide, in seniors requiring our meal service. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. x Citywide ^ Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Our service is available to all seniors, aged 60 and up, who need or desire our meal service in their homes. Indicate the percentage of clients served from ethnic and racia/group: Elhnici Hispanic or Latina 16% Non-Hispanic er Non-Latino 84% • i • 2010 CDBG Public Service Application Page 7 of 16 Race: American. Indian/Alaskan Native White 67% and White 0% Black/African American 2% Asian & White 0% Asian 5% Black/African American and White 0% American Indian/Alaskan American Indian/Alaskan Native & Indicate the percentage Native 0% Black/African American 0% ofdients Native Hawaiian/Other served from Pacific Islander 0% Other Multi-Racial 9% each gender dassificalion Male 43 Female 57 % Female Head-of-Household 32 % Indicate the percentage of clients to be served from each age group: 0-5 Years 0% 22-54 Years 0% 6-12 Years 0% 55-75 Years 29% 13-21 Years 0% 75+ Years 71% 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. Meals-on-Wheels reaches out to potential clients in a number of ways. From our website, to our newsletters which reach in excess of 50,000 people annually, the agency makes its' services known throughout the county. We consistently reach out to seniors through radio, television spots, and print. In addition, we have had features in Eldercare, and brochures in English and Spanish which are distributed in doctors' offices, rehabilitation centers and senior centers. The year, 2010, is the 500i anniversary of our agency ~in San Diego County and we have many media and special events planned throughout the year. The agency also has a large outreach program that makes hundreds of calls every day informing San Diego residents of the services we provide. New and effective ways of informing people of our services, either far themselves or a senior who may need them, are being implemented constantly. 7. Describe the activities the organization will undertake to reach potential clients from under- ~ represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) ~ Our new website, now under construction and expected to be up and running this Spring, will have an English to Spanish translator. Our South County service center has added bilingual staff and they will attend the upcoming Latino Health Fair and the San Ysidro Collaborative events, among others. ~ Our Meal Center Manager is developing, with our dietitian, ethnic foods to attract and please more Hispanic clients. Many of our brochures are not offered in Spanish with more translations planned. 2010 CDBG Public Service Application Page 8 of 16 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. As the South County Service Center Manager, Chequita Falls will run the Meals-on-Wheels Chula V;sta program. Ms. Falls has run this specific program, along with several others in multiple cities, for the last four years. In addition, she has years of experience as both a Community Coordinator and a Program Specialist, which has provided her with ample experience in managing both staff and volunteers as well as running program operations. 2010 CDBG Public Service Application Page 10 of 16 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. Ys.th~s a-: - %Tme Tof~l ;- current - Annual ~ -Annual -Total: Spent On _ Pos~t~on - - Postion Title - yr Salary Fringe Annual _ x = CDBG _ :'Cost _ pr~po~d ._ . -, .~ - '. -- _ .:Benefits _ Salary _ - _ Pro"ect. ~ - Requested,- - __ ~t,or~ ? _ - _ - -: . : froim CDBG IFxam` le: Case Mana er P 9 .Current.. $23;000. $5;000 ~ $30,000 x ~ 4Q°Io = - : $12,000 x = x x = i Line Amount :~ ~ ~ 3. In-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. _ Annul - Yn- - Entity%Proposed Source Type' Project~lalue Cash - - = Kind - Exam le: School District S ace Rent 5000 ~ X none ~ TOTAL DOLLAR VALUE ~ ~ ~ 1) ' General Volunteers = Number of ~z ~ Peir Hour --_ `:Totals ~_ (Ty"pe & #) _ Annual Rate Va[ue- Holurs Meal Delive Volunteers - 421 10 509 x 8.00 = 84 068 x - 2010 CDBG Public Service Application Page 11 of 16 V. SCOPE OF SERVICES ' 1. Scope of Services a. Proiect Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what ' proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. Meals-on-Wheels Chula Vista is a public service project that home delivers meals to homebound seniors in the city of Chula Vista. The program delviers up to two meals per day, for seven days a week in an effort to provide seniors with proper nutrition, and daily contact with a volunteer. The program includes the purchase, preparation, and distribution of meals to seniors. As such, the CDBG funds will be used only for said operations and services, as reflected in the budget. As an ongoing public service project, funds are needed to continue to provide nutritious meals to seniors in Chula Vista. As the majority of our clients are very low to low to moderate income, they are charged a much reduced fee for the service we provide, leaving the agency with more ' than half of the cost of purchasing, preparing and delivering meals to be subsidized. b. Target Grouo Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. Meals-on-Wheels Greater San Diego, Inc. is a public service program that rovides seniors 60 P years and older with nutritious home delivered meals. Although there is no income requirement ' an individual must meet to receive our services, approximately two thirds of clients agency wide are surviving on less than $24,000 annually, and are unable to afford nutritionally balanced meals on their awn. The number of clients being served in the city of Chula Vista varies from year to ' year, and as such is difficult to predict. In 2009 Meals-on-Wheels served approximately 183 unduplicated clients in the city of Chula Vista. In the 2010-2011 year, Meals-on-Wheels Greater San Diego expects to increase the number of clients by about 20% agency wide, including clients in the city of Chula Vista. It is the agency's goal to serve 219 clients in the city of Chula Vista in the year to come. ' c. Outreach Discuss outreach efforts for the proposed service/activity/project. Meals-on-Wheels began as a neighbor helping neighbor program. Today, it still is. Many of our t clients are brought to our attention by family members and caretakers. We reach out to potential clients in a number of ways. From our website, to our newsletters which reach in excess of 50,000 people annually, the agency makes its' services known throughout the county. We consistently reach out to seniors through radio, television spots, and print. In addition, we have had features in Eldercare, and brochures in English and Spanish which are distributed in doctors' offices, rehabilitation centers and senior centers. The year, 20].0, is the 50~' anniversary of our ' agency in San Diego County and we have many media and special events planned throughout the year. The agency also has a large community outreach program that makes hundreds of calls every day infom~ing San Diego residents of the services we provide. ' i3 2010 CDBG Public Service Application Page 12 of 16 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. l~ 2010 CDBG Public Service Application Page 13 of 16 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan {Identify activities and completion dates) -- ,~ "` ~ - " "~+ __- '_ r - x.._ r.=~...-~--a=--- .'-'~ ~. .. .._- ~~ - -. :._ .fir.= ~as-,~Y ~- ~ _~~~ _ -mom ~-_~- .. ------^ ~'- -'_-- ~.--ti^.~: ~- ~-.-.. Purchase, prepare and deliver two meals per day to 219 seniors in the city of Chula Vista. As an ongoing public service project this project has no Start and stop dates, but funds allocated will be used within the followin date. _~.~ ~_4--~_-~^-car--- July 1, 2010 -Tune 30, 2011 Meals are delivered sa days per week (Sundays' meals are delivered on Saturda includin holida s. Monday -Saturday ' 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS {USE ADDITIONAL SHEETS IF NECESSARI~ (List major activities, the direct product service numbers fs7r each activity and the direct outcome/benefit of the activity.) ACTMTY (What the program does to fulfill its mission) INDICATOR (The direct products of program activities) service #s OUTCOME (Benefits that resuitfrom the program) Provide nutritious, home delivered Deliver up to two meals (a Improved access to nutritional, meals to homebound seniors in lunch and a dinner entree) to well-balanced meals for Chula Vista. 219 homebound seniors in program participants Chula Vista. Improved quality of life for ro ram artici ants Provide meals for a much reduced While it costs the agency over Provides clients with access to fee of $7.00 (maximum, many $17.00 to purchase, prepare nutritious meals many of them pay less) per day for two meals a and distribute 2 meals per day would not otherwise be able to day. per client, each client pays at afford. most $7.00 for the service. 100% of the clients we serve in Chula Vista are considered low to moderate income. i5 2010 CDBG Public Service Application Page 14 of 16 Performance Measurement: Our client and volunteer tracking software: Reports on the numbers of ServTracker will be used to new clients, their household monitor information on makeup and ethnicity will be clients, meals and available through volunteers. ServTracker. The numbers and types of Performance Measurement: Information on entrances meals ordered and delivered and exits of our program is will be available through data collected and reviewed by analysis. the Service Committee of the Board of Trustees. ~~ 2010 CDBG Public Service Application Page 15 of 16 VI. CDBG SCOPE OF WORK - ACTI1/ITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. F~cample: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. All client information and statistics are kept in our ServTracker system, and are maintained diligently. Hard client files are kept at the corresponding Service Center. 2. All funding from Cities and otherwise are kept and maintained in our Raiser's Edge data base. In addition, all hard files are kept in our main office. 3. All client intake information is taken manually by a service center manager upon client sign up. 19. Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. F~cample: Interviews, work out plans, pre-and post- surveys. 1. The goal of increasing clients by 20% will be measured by looking at the number of clients we serve in the year to come. 2. The ability to subsidize meals for an estimated 219 clients in Chula Vista will be measured by the results of donation and fundraising efforts. 3. Our efforts to continue to serve existing clients will be monitored and documented in ServTracker . 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. . As the South County Service Center Manager, Chequita Falls will run the Meals-on- Wheels Chula Vista program. Ms. Falls has run this specific program, along with several others in multiple cities, for the last four years. In addition, she has years of experience as both a Community Coordinator and a Program Specialist, which has provided her with ample experience in managing both staff and volunteers as well as running program operations. Ms. Falls has a Bachelors of Science degree in Psychology from Colorado State University, as well as a Master's Degree in Community Counseling from Adams State College. 21. Subcontractors if an None -ter ~ _ ~tr~fufs~~~, ;~ `~urces _= ~iam._.~a~i~" _,_ - ~iut'r~e>` - ~bco>n r _ z~~'fl~lil'ii11d -:113i1~~~i~s~ld~i,ess - _~ ~. - ~~ -~----- =~~~~Irtl~ ~.; _- _ = _ - - - 1 "2 5 Tab No.:5 2010/2011 Federal Grants CDBG I HOME I ESG Organization/Department: Lutheran Social Services Program/Project Name: Project Hand Program Description: Program maintains a food pantry, which provides basic food staples and other hygiene items to very low income Chula Vista residents. Service Location: 580 Hilltop Drive Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier I - (Basic/Essential Needs) Type of Service: General Proposed Number to be Served: 3,800 Persons 2008/2009 Gron# Fu~dir>Ig: 2009/2070 Grant Funding: 2070/2017 Request: Funding Recommended $7,380 $18,530 $20,000 $20,000 Staff Notes: Funding levels increased due to a shift of funds from the Caring Neighbor Program (Tab No. 15) to this program. This was done in response to the urgent need of basic/essential services provided through Project Hand. Feb 11 IO 12:14p Lutheran Social Services [6191291-8724 p.4 2010 CDBG Public Service Application Page 2 of 1fi t PART I: A en Information 9 ~Y ].. Briefly describe the Agency's mission. Lutheran Social Services is organized to give concrete expression to the concern of those with limited options, especially the poor and the oppressed, through direct social services delivery and through facilitation of social service/ministry efforts within, through and among constituent expressions and in cooperation with other community service providers. Lutheran Social Services is well known in the San Diego area and has been offering various services to low and very low income people in the area for more than 40 years. The program is located in the senior center so the program coordinator is able to speak directly wi#h staff from other social service agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, about Project Hand. r The LSS San Diego area office, which operates this program, also has a large Senior Companion Program, and so can refer to that program or receive referral from that program for Project Hand services. All the Lutheran churches in the San Diego area receive agency newsletters and have had speakers from LSS/SC speak at their pastors' meetings. 2. Describe the Agency's history and experience in providing the proposed activity? LSS has been developing and administering Project Hand programs in many areas throughout Southern California for the past two (2) decades. LSS has a Project Hand program in Chula Vista, Encanto and Lemon Grove. ' 3. Identify and describe any audit findings, iiens, investigations, or probation by any oversight agency in the past five years. There have NOT been any negative aadit findings, liens, investigations, or probation by any oversight agency in the past five years. n 2010 CDt3G Public Service Application Page 3 of 16 PART II: Proposed Activity Information Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) Services for the Project Hand Emergency Assistance and Services are provided at three locations: St Marks Lutheran Church, 580 Hilltop Drive, Chula Vista, (the main location), at Trinity Lutheran Church, 7210 Lisbon St., in San Diego and at Lemon Grove Lutheran Church, 2055 Skyline Drive, Lemon Grove. The majority of services are delivered at the Chula Vista location. The Area dffice for Lutheran Social Services in San Diego is at Co{tege Lutheran Church, The main food pantry is located in a separate building on the grounds of St. Mark's Lutheran Church at 580 Hilltop Drive, in Chula Vista. Food and other commodities are given to those who are in need. A staff of volunteers assists Raquel Pedersen, the Coordinator of the program, to~keep track of all activities related to the operation of the program. ^ Provide emergency basic food staples and other hygiene Items to Chula Vista residents who are in need and who cannot afford to buy them due to lack of funds. ^ Conduct a needs ossessment for needed services and complete the required race, ethnic, income, and other data col{ect{on that is needed to determine client CDBG HUD eligibility. ^ Maintain case riles ^ Make referrals to social services on a case by case basis. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help aaomplish (Select one from each category). owes..... ovrcolaFs Create a suitable livi env(ronment Accesswbil" /Availabil" Provide decent atfiordable housi Affordabil" Crean economic o rtunities Sustainabil" 3. Please answer yes or no to each of the fallowing question. Ls the purpose of this activity to: Y N Y N Help prevent homelessness ^ ^ Help those with HIV/A.IDS ^ ^ Help the homeless ® ^ Primarily help persons with disabilities ^ ^ 4. Identify the goals and objectives of the proposed activity. The program will benefit low and very low income by providing food and other personal hygiene items when the family is faced with an emergency situation. It gives a temporary way to obtain food and continue to live and work or seek work and to attend school, if they are children. The s 2010 CDBG Public Service Application Page 4 of 16 program wiD distribute a 3-4 day emergency supgly of food to individuals or to families in need. The food distributed is healthy and nutritious and meets government standards. Some fresh vegetables are also provided when available. The food is also available with a minimum amount of paperwork and the service is able to respond immediately to the need presented. 5. Complete the Performance and Outcomes Chart below. Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outrnme(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for !ow-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities tin be Outputs (Proposed units of Ac#ivity Outcomes Outcome wmpleted Acoom I~shment (Benefit of the Project) Measurements Exam le: 1: Rental Subsidies 1: 25 Chula Vista 1. Allow families at- 1. Client feedback - families served risk`of homelessness annually remain in their homes. 1. Provide 4500 Chula Vista Allow low and very Client feedback emergency families served low income families assistance annually access to basic food source 2. Provide referral Provide a Chula Provide limited social Client feedback assistance to other Vista social services services resource social service resource ofl~ice counseling resources 3. 4. 6. List all the e~asting services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. Services for the Project Hand Emergency Assistance and Services are provided at three locations: St. Marks Lutheran Church, 580 Hilltop Drive, Chula Vista, (the main location), at Trinity Lutheran Church, 7210 Lisbon St., in San Diego and at Lemon Grove Lutheran Church, 2055 Silryline Drive, Lemon Grove. The majority of services are delivered at the Chula Vista location. The Area Office for Lutheran Social Services in San Diego is at College Lutheran Church, 2010 CDBG Public Service Application Page 5 of 16 The main food pantry is located in a separate building on the grounds of St. Mark's Lutheran Church at 580 Hilltop Drive, in Chula Vista. Food and other commodities are given to those who are in need. A staff of volunteers assists Raquel Pedersen, the Coordinator of the program, to keep track of all activities related to the operation of the program. 7. Please describe how does the program/project verify that clients served are low to moderate- income? Project will follow 2010 HUD Income Guidelines for t>le City of Chula Vista. Note: Check the appropriate population if the program/projeoct targets diems representing popu/ations bfiat are presumed /ow-income. Otherwise, check the appropriate income verification method used in bhe program/project. ® Pay Stubs/ Wage Statements ^ W-2s ® Income Tax Returns ^ Social Securi Documentation SSI SSA ® Bank Statements ® Su ort Checks Documentation ^ Other: ^ Other• 2010 CDBG Public Service Application Page 6 of 16 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HN/AIDS ® Seniors /Frail Elderly ^ Chronic Public Inebriates ® f=amilies ® At Risk of Homelessness ® Children ^ Dually Diagnosed ® Homeless ® Other: Unemployed ^ Substance Abuse ^ Other: ® Physically Disabled ^ Other: ® Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. City of Chula. Non-Chula. Vista lyumber of Unduplicated Clients Served Vista ; Residents Residents Number of clients served in PY 2009 4500 1400 Number of low-income (<$0°kArea Median Income diems served in 2009 4500 1400 Clients expected to be served for PY 2410 Ju/ 1 2010 -June 30 2011. 4500 1400 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) Numbers have consistently been the same, however, we are seeing a slight increase due to the economic crisis and high unemployment. We are only limited by our reseources. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ^ Citywide ® Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percenbge of diems served from ethnic and racial group: Ethnici Hispanic or Latino 32% Non-Hispanic or Non-Latino 68% G~ 2DiD CDBG Public Service Application Page 7 of 16 Race: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Male Female Female Head-of-Household American Indian/Alaskan Native 21% and White % li% Asian & White % 2°1o Black/African American and White % Indite the American Indian/Alaskan Native & pe,~n~ 131ack/African American % ofdients sewed from 1% Other Multi-Racal 34% ead' gender da~tion 45 % 55 57 °10 Indicate the peraenbge of clients to be served from each age group: 0-5 Years % 22-54 Years 19% 6-12 Years % 55-75 Years 68% 13-21 Years 4% 75+ Years 9% 6. Describe the outreach and/or marketing plan to obtain potential dients from the target population. Lutheran Social Services is well known in the San Diego area and has been offering various services to low and very low income people in the area for more thaa 40 years. The program is located in the senior ceater so the program coordinator is able to speak directly with staff from other social service agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, abou# Poject Hand. The LSS San Diego area office, which operates this program, also has a large Senior Companion Program, and so can refer to that program or receive referral from that program for Project Hand services. In addition, the area office has now relocated to a Lutheran Church which will have the ability to identify new clients in need through the area churches. All the Lutheran churches in the San Diego area receive agency newsletters and have had speakers from LSS/SC speak at their pastors' meetings. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) LSS has recruited staff and volunteers that represents the community it serves. As a result we have bilingual staff, translation of brochures. L5S also attends regular community action groups to better understand the needs of the commanity. ZO10 CDBG Public Service Application Page $ of 16 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. Phillip Sammnli, the program manager has been directing the efforts of three Caring Neighbors program sites for 3 years. Escondido, Santee and Chula Vista. Phillip has been involved in supervisory roles for non-profit organizations for over ten years. Phillip has a BA from San Diego State University and -has completed Graduate work at National University. Raquel Pedersen, program coordinator has worked within the Chula V'~sta community with LSS for 10 years. Raquel supervises the efforts of Project Hand, which has been in Chula Vista for 20 years. f 1 1 1 Y I t ~ I 2010 CDBG Public Service Application Page 9 of 16 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the 2010 CDBG Public Service Application Page 11 of 16 V. SCOPE OF SERVICES 1. Scope of Services a. Project Desc~~ption Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expend"rtures which directly benefit CDf3G-eligible clients. Note: Please sure the cost per client is accurate. Project Hand's staff and volunteers distribute bags of food to those who find themselves in an emergency situation and cannot afford to buy food. An intake process is conducted to determine that those who are requesting food are in fact eligible to receive it under CDBG guidelianes. Records are maintained to document who came, when food was given to them and how much so that the program can ensure that as many people can be served as possible, and are those who have a real and legitimate need. Because LSSSC is anon-profit with a Iow lever of salary and benefit costs, the cost for staff salaries and for overhead is very low, compared with other agencies. b. Target GrouQ Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/Prolect• The number of people assisted so far in Chala Vista (July through December 08 is 1069. This number is expected to increase. For example the first quarter had 432 new persons. The second gaarter saw 637 new people. This is almost a one third increase in just three months. ff the economy worsens and more people are out of work, this may grow to an alarming 2500 to 3000 people coming for help. This is in Chula Vista alone! Target will be based on HUD guidelines for the city of Chula Vista c. Outreach Discuss outreach efforts for the proposed serviceJactivity/project. Latheran Social Services is well known in the San Diego area and has been offering various services to low and very low income people in the area for more than 40 years. The program is located in the senior center so the program coordinator is able to speak directly with staff from other social service agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, aboat Project Hand The LSS San Diego area office, which operates this program, also has a large Senior Companion Program, and so can refer to that program or receive referral from that program for Project Hand services. l[n addition, the area 2010 CDBG Public Service Application Page 12 of 16 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates) KEY ACTIVITIES DATE Gather food donations fram food banks, restaurants on a re ar wee basis for the food an Weekly. Ongoing. Distribute food to people who come to Project Hand. Daily Supervise the store of food Ongoing Recrait and train volunteers in aII the activities of the food bank Ongaing Speak to community organizations abort Project Hand As requested. Contact new restaurants and grocery stores for food donations and h 'ere sn lies. A-s often as possible. 3. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (Ltst major activities, the direct product/servioe numbers for each activity and the direct outcome/benefit of the activity.) ACTIVITY INDICATOR OUTCOM E (What the program does to fulfill Its (The direct procNxts of program ( that result from the program) mission) activities) Service #s Example; Example: Example: Provide nutritious, home Deliver nutritious, "hot" Improved access to delivered meals to homebound meals to at least 88 nutritional, well-balanced seniors in Chula Vista homebound seniors meals for program participants ~7 2010 CDBG Public Service Application Page 13 of 16 Perifiormance Measurement: Provide food to 4,{100 people Direct access to food in an Provide nutritious food in an over the course of the year. emergency situation. emergency situation Lnproved health and quality of life for clients. l ~. ~I 2010 CDBG Public Service Application Page 14 of 16 Vi. CDBG SCOPE OF WORK - ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Intake form completed and filed for each client with documentation of residence, income and need 2. Records on clients will be maintained in locked files and confidentiality protected. 3. Quarterly service reports document services 19.Outaome Evaluation (List Three Outcomes): Describe how each activities will be measured tp determine if progress has been made to.become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Numbers of clients coming for service is expected to increase for the food pantry #his year, due to the economy. 2. Sufficient food will be available to applicants 3. Requests for other services will be documented to ase for future funding requests for other types of services which could be provided by Project Hand. 20. Key Staff Persons: Please describe the qualifications of key staff that wiq have direct contact with clients receiving services. Phillip Sammuli, the program manager has been directing the efforts of three Caring Neighbors program sites for 3 years. Escondido, Santee and Chute Vista. Phillip has been involved in supervisory roles for non-profit organizations for over ten years. Phillip has a BA from San Diego State University and has completed Graduate work at National University. Raquel Pedersen, program coordinator has worked within the Chula Vista community with LSS for 10 years. Raquel supervises the efforts of Project Hand, which has been in Chula Yista for 20 years. She serves the same clientele as the Caring Neighbors program. Raquel Pedersen provides part- time support for Caring Neighbors. 21. Subcontractors (If any): Please fist the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. _ Other - . Suboontracbor - Tax Estimated Funding -Name and _ Identification SubcontractedAmouint Sources Business. Numt~er Amount and ,Address.. CDBG Source 1~ / ~~ s Tab No.:b 2010/2011 Federal Grants CDBG I HOME I ESG • .. - - Organization/Department: South Bay Community Services Program/Project Name: Thursday's Meal Program Description: This program provides homeless and needy families with hot and nourishing meals on a weekly basis at four sites. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier I - (Basic/Essential Needs) Type of Service: General Proposed Number to be Served: 300 Persons 2008/2009 Granfi funding: 2009/2ff10 Granfi Funding: 2010/2011. Request: funding Recommended: $10,000 $10,000 $10,000 $10,000 Staff Notes: 2010 CDBG Application for Funding Public Services An~liration due February li. 2009 4:00 n.m. 'M'~~ r crnr of cFtu~ vls~ A en Name: South Ba Commun~ Services Address: 1124 Ba Blvd. Suite D Chula Vsta CA 91911 A en e : ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based Or anization? ^ Yes ®No Employer Federal ID #: 95-2693142 DUNS #: 113407779 Pro sed Activi Name: Thursda 's Meais Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R nested: 10 000 Briefl describe how CDBG funds will be used: This ram rovides homeless and need families with hot and nourishin meals on a week basis at 4 sites This nest is fora: ^ New Program ®Existing Program ^ anded or Modified Pro ram Contact rson re ardin the a lication: Name: Kath n Lembo Title: Executive Director Phone #: 619-420-5094 x145 E-mail: klembo@csbcs.or Contact rson thro hout administration of the ram: Name: Lourdes Pereira Title: Contract Com Hance Phone #: 619-420-5094 x134 E-mail: I ereira@csbcs.or Two officials authorized to si n contracts and nd funds for the o anization: Name: Kath n Lembo Title: Executive Director Name: Dina Chavez Title: Associate Director I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance wfA be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Kath n Lembo Title: Executive Director Si nature: ~"~ ~ Date: - D - /~} ~ ~ v 2010 CDBG Public Service Application Page 2 of 12 PART I: Agency Information 1. Briefly describe the Agency's mission. _ SBCS is a private, 501(C)(3) nonprofit multi-service and community development organization established in 1971 whose mission is to provide children, youth, and families in the South Bay area with services which reinforce the family's role in our community and assist individuals to aspire realistically to lives of self-fulfillment. This is addressed through the provision of culturally competent bilingual {EnglishJSpanish) services aimed at the following general purposes: I. To provide counseling and education for children, youth, and families. II. To provide area career opportunities, exploration, and exposure. III. To provide outreach and education in the community. N. To provide community development, affordable housing and social service acfvities. V. To provide programs for children, youth, and families in high-risk situations. SBCS' style is committed to providing respectful services based on community strengths, needs and goals. SBCS serves more than 20,000 people a year and impacts more than 50,000. 2. Describe the Agency's history and experience in providing the proposed activity? SBCS is working with the Ecumenical Council to provide this service. The Ecumenical Council is a long standing community group that has taken on the task of feeding low income and homeless folks for more than the past 17 years, 12 of them under South Bay Community Services' auspices. The Council is an organization of 18 different congregations in the South Bay, which have ~ been involved with Thursday's Meals for the past 17 years. Three Churches provide sites for the meals: the Church of the Most Precious Blood, the International Christian Center, and the Chuta Vista Church of God. Four years ago when one of the 4 partner Churches could no longer participate in the program, the 4~' site was moved to SBCS' main agency site (06-07, 07-08, 08-09, & 09-10 Fscal Years). The Ecumenical Council also sponsors an Interfaith Thanksgiving Service each year and does. other fundraisers to provide funding for community activities. SBCS is positioned to provide the organizational capacity to support the Ecumenical Council in continuing to provide hot meals to homeless and low income persons in the South Bay, and in fact took on most of the organizational support this past year, when one of the Ecumenical Council's members, who coordinated the program, passed away. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. There have been no investigations of findings in the past 5 years. 2010 CDBG Public Service Application Page 3 of 12 ' PART II: Proposed Activity Information ' 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) 1 1 Activity: This program provides homeless and needy families with hot and nourishing meals, to help homeless and/or low income families stretch their food resources, so they may concentrate more on developing self-sufficient lifestyles without having to struggle so hard far their daily food. The program is coordinated by SBCS with assistance from the South Bay Ecumenical Council and implemented by several churches in the Chula Vista area, whose members cook and serve the food at several locations on different days of the week. There are 18 different congregations currently involved in the South Bay Ecumenical Council. Need: There are increasing numbers of homeless and needy families in Chula Vista and not enough food resources. Homeless and low income families need to supplement their scarce resources, and often don't have the facilities to provide balanced nourishing meals for their families. Need is demonstrated by the numbers of families that continue to appear for the hot meals at all locations {for example, numbers at SBCS and one church site have increased from around 30-35 per week to almost 50 each week).The program is regularly advertised through Church bulletins and SBCS' internal email, so all area residents and homeless persons can be referred for hot meals. Even though the families may be in shelter and receiving assistance, they are able to save money by supplementing their food resources at Thursday's Meals' 4 meal sites. Despite the flagging economy, the program has been able to continue to feed the numbers requesting meals, though the collateral support for some of the churches, through neighborhood grocery stores, has considerably decreased, putting a strain on their resources. 47% of the meals served through Thursday's Meals are to those who are homeless. 100% are below 80n/o AMI. 2. Please identify the CDBG National Objective and Outcome your proposed acfivity will help accomplish (Select one from each category). OB7ECTI1/ES OUTCOMES Create a suitable livin environment Accessibll Availabil' Provide decent affordable housin Affordabili Creatin e~nomic o ortunities Sustainablli 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HN/AIDS ^ ' Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. Thursday's Meal's goal is to prepare and serve hot nourishing meals at 4 different sites on basis for needy and homeless families, to alleviate hunger and provide proper nutrition for fam would otherwise not be able to obtain it. ' The objective is to provide a hot meal for 300 low and very low income persons in Chula Vista and children, many of them homeless. ' S. Complete the Performance and Outcomes Chart below. a weekly flies who adults 1 V 2010 CDBG Public Service Application Page 4 of 12 Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome{s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance a nd Outcomes Column i Column Z Column 3 Column 4 Activities to be Outputs (Proposed units of Activity Outcomes Outcome wmpleted Aceom lishment Benefit of the Project) Measurements 1. Gather paper See below See below Records of goods and purchases foodstuffs and transport to foo~- servin sites 2. Provide funds for See below See below Records of foodstuffs for purchases different feeding sites for those sites which are not providing all of their own foods 3. Inform See below See below Copies of flyers community about program through - Church bulletins and word-of--mouth and flyers 4. Provide meals Provide meals for Improved access to lists of persons for homeless and 300 persons hot well-balanced fed (first names low income persons: meals for program only) adults and children participants leading to better nutrition 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. The program currently provides hot meals to more than 300 persons each year, and this program will continue. As well, some packaged foods will be provided to homeless and low income persons. These services will be enhanced by the CDBG funds, since without the funding many fewer meats would be able to be served. The packaged food comes through other resources than the Thursday's Meals funds (the San Diego Food Bank and food donations on a year-round basis from the community-schools, private donors). 7. Please describe haw does the program/project verify that clients served are low to moderate- income? 2010 CDBG Public Service Application Page 5 of 12 t By its nature and location, this activity can reasonably be assumed to serve predominantly low- /moderate-income persons (i.e., food banks, clothing banks, etc). Many of the clientele are one-time users of the hot meal site, since they are homeless or transient. People are anonymous, though they sign in with first names, and the sign-in sheets are kept at the coordinator's site. For some of the participants this is a one-time activity, so any long term gathering of information is impossible. Periodically surveys are administered to determine if the hot-meal program is filling the participants' needs and requests are made for improvements Note: Check the appropriate popu/anon if the program/project targets c/ients representing popu/ations that are presumed low-income. Od~erwise, check the appropriate income verification method used in tfie program/project. SEE POPULATIONS CHECKED BELOW J ^ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation SSI SSA ^ Bank Statements ^ Su rt Checks Documentation ^ Other: ^ Other: g 2010 CDBG Public Service Applicafiion Page 6 oi' 12 PART III: Target Population for Proposed Activity i. Please check the target population(s) that the program/project will serve. ® Domestic Violence Vctims ® Persons with HN/AIDS ® Seniors /Frail Elderly ^ Chronic Public Inebriates ® Families ® At Risk of Homelessness ® Children ^ Dually Diagnosed ® Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of undunticated clients you have served in the previous program year (PY} and the number of unduplicated clients you expect to serve in the coming year. City of Chula Non-Chula V;sta Number of Unduplicated Clients Served Vista Residents Residents Number of clients served in PY 2009 394 107 Number of low-income (<80%Area Median 344 107 Income clients served in 2009 Clients expected to be served for PY 2010 Jul 1, 2010 -June 30 2011. 300 200 3. Please describe haw the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) This number is based on the number served in the past year. Though not a stated goal, actual number of meals served was 10,351. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Spedfic Geographical Area of the City (Please spedfy boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from elfinic and racial group: Ethnici Hispanic or Latino 48% Non-Hispanic or Non-Latino 52% Race: 1 White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Male Female Female Head-of-Household 2010 CDBG Public Service Application Page 7 of 12 American IndianJAlaskan Native 35% and White 1% 6% Asian & White 1% 1% Black/African American and White 0% Indicate the American Indian/Alaskan Native & percentage 2% Black/African American 0% ofdients served from 2% Other Multi-Racial ~ 52% ead'gender dassifrcation Not collected Not collected 21 Indicate the percentage of c/ients to be served from each age group: 0-5 Years Not collected % 22-54 Years Not collected % b-12 Years Not collected % 55-75 Years Not collected 13-21 Years Not collected % 75+ Years Not collected 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. ' The Ecumenical Council informs Church congregations through newsletters or other methods. SECS staff and Ecumenical Council members attend other homeless services group meetings, to take part in planning for homeless services in the South Bay. SECS staff regularly attend community collaborative ' meetings in the South Bay and in other areas, during which they share information about our programs. SBCS ensures that information is known to the County's information 211 Resource staff as well as SBCS' 24-hour on-call staff. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) As mentioned before, both the Ecumenical Council and SBCS staff attend various meetings in the South Bay and inform other attendees about the meal service available {Collaborative meetings, Church meetings). Notices are posted in Spanish and English in places in the community where people might see them (bulletin boards, church bulletins, in parks). SBCS also puts out a weekly electronic bulletin so in-house staff are reminded on a continual basis to refer low income clients to the meal sites. ' 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. Persons cooking and serving the hot meals are volunteers from the participant churches. At the SBCS site, the cooking is rotated among the various parishes or wards. The food is then brought to SBCS. Most of the volunteers have been participating for many years. ' The SBCS staff tracking the program activities are experienced in data tracking, recording, and reporting. Staff are also experienced in finding low cost food's and coordinating the several sites' activities, since the Ecumenical coordinator passed away this past year. ~l l~ 2Q10 CDBG Public Service Application Page $ of 12 PART IV: Ackivity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Column 8 must Ual colum ns G rnrou n G GaSn Sou rces Omer m an wts~ Expense Category Total CDBG Agency's Other StateJiocal Foundation/Other Project Requested Funds Federal Funds . Public Funds: , Bud et Amount. Funds. • i Salaries 608 608 Fringe Benefits 67 67 Total Office Su lies Posta e Pro ram Su lies 9 325 9 325 Other S ci Direct gient Services* Other S eci •• •~ Tele hone Utilities Rent Facili Use Printin Liabili Insurance* Conference & Seminars Travel Other S eci Com uters Software Office E ui ment Other S eci `~O"rAis; _10,00_ ~ ~~;pC10-}~ :r . ... _ * Liability insurance is reau ir+ed of alt sub-r+ecioients and may be pa id from Gra nt funds. 2010 CDBG Public Service Application Page 9 of 12 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. Is this a % Time Total Position Title current or Annual Annual- Fringe Total. Annual x Spent On - Position Cost .. proposed Salary Benefits Salary CDBG R ues6ed sition? Project from CDBG Data Entry Current 24,627 2,369 26,996 x 3% ~ _ $675 x - x - x - Line Amount : $675 3. In-Kind and Leveraginct Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Entity/Proposed Source Type Annual Project Value in K nd Cash S13CS staff @25 hours per month = 492mo. X 12 months Coordination, data trackin $5,905 $5,905 TOTAL DOLLAR VALUE 5 905 5 905 i) General Volunteers Numt~er of x Per Hour = Total $ (Type & #) Annual Rate Value Hours Church members(8 vol X35.5 hr/wk 1,846 x 10 = $18,460 X 52 wk Church #1 Church members(8 vol X25.5 hr/wk 1,326 x 10 = $13,260 X 52 wk Church #2 Church members{11vo1 X32.5 hr/wk 1,690 x 10 = $16,900 X 52 wk Church #3 Church members(9 vol X13.5 hr/wk 702 x 10 = $7,020 X 52 wk Church #4 2) Professional Volunteers x = s eci x = x - x = I~ 2010 CDBG Public Service Application Page 10 of 12 V. SCOPE OF SERVICES 1. Scope of Services a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. Thursday's Meal's goal is to prepare and serve hot nourishing meals at 4 different sites on a weekly basis for needy and homeless families to alleviate hunger and provide proper nutrition for families who would otherwise not be able to obtain it. This is done at four different sites (Church of the Most Precious Blood at 1245 Fourth Avenue, the International Christian Center at 1236 Third Avenue, CV Church of God at 456 Fifth Avenue, and at SBCS, 1124 Bay Blvd., Suite D.) At the 3 church sites Woking and feeding is done on site by the host church. At the SBCS site, the cooking is rotated among the various parishes or wards. The food is then brought to SBCS. Providing food at the SBCS site has increased access for homeless persons, where attendance is gradually increasing. Periodically, in severe cases non-perishable foods are provided to those homeless or low income persons who have no cooking facilities. The food for this comes from other sources than the CDBG funds, such as the Food Bank, schools and private community donations, and others. The community is involved through the all-volunteer Ecumenical Council and the fact that several Churches provide supplies, though the support for each church has gradually been decreasing in this past year, due to the overall slowdown in the economy. Volunteer resources are drying up, and each church is struggling to keep its commitment to provide the meals. - Thursday's Meal is an all-volunteer program of the Ecumenical Council. Each participating congregation has a coordinator that arranges for the cooking and the servers. SBCS and the separate churches store foods in freezers on site, and shelving to maintain a constant supply of foam plates, cups, napkins, and cans/packets of food items such as beef stew, chili& beans, vegetables, and fruits. The paper goods are provided for all the sites out of CDBG funds. The food supplies are available to all congregations for part of their menus. We provide milk for the children and usually some sort of fruit juice with each meal. Approximately 65% of the budget supports direct services to homeless persons, but that varies as the population is flexible. All are providing services to low income persons. Cost per beneficiary ratio is $33 {dividing the $10,000 request by the projected 300 clients to be served). 100% of the budget is providing direct services. b. Target Group Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. These services will target 300 low and very low income persons in Chula Vista: adults and children, many of them homeless. c. Outreach Discuss outreach efforts for the proposed service/activity/project. The Ecumenical Council informs Church congregations through newsletters or other methods. Ecumenical Council members attend other homeless services group meetings, to take part in planning for homeless services in the South Bay. SBCS staff are part of the Homeless Advocacy Committee in the South Bay, and the Regional Continuum of Care Consortium for the County. SBCS staff regularly attend community collaborative meetings in the South Bay and in other areas, during which they share information about our programs, SBCS ensures that information is known to the County's information 211 Resource staff as well as SBCS' 24hour on-call staff. 13 2010 CDBG Public Service Application Page 11 of 12 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. SEE BELOW. 3. Work Plan: {Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan {Idenfiify activities and completion dates) - ,- ~ ,, -..~..s. ~ ~ ~. T~}. ~ r .u ~~ '- .. _ - KEY: ACTIVYTIES_ ~ - ~` ~:- ~ ~ `~~'t`E v ,~ Gather paper goods and foodstuffs and transport to food- Weekly and/or monthly as serving sites. ~ need dictates from July 1, 2010 to June 30 2011 Provide funds for foodstuffs for differerrt feeding sites for Weekly and/or monthly as those sites which are not providing their own foods need dictates from July 1, 2010 to June 30 2011 Inform community about program through Church bulletins Weekly and/or monthly as and word-of--mouth and flyers need dictates from July 1, 2010 to June 30 2011 Provide meals for At least 300 persons through the year Weekly at 3 different church sites and at SBCS' main site 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outcome/benefit of the activity.) ACTIVITY ~ INDICATOR OUTCOME (What the program does to fulfill its (The direct products of program (Benefits that result from the mission) actlvltles) program) Service #s Performance Measurement: Provide hot meals to at Improved access to hot 100% of program least 300 low or very low well-balanced meals for participants will receive hot income persons and program participants, meals at 1 of 4 program homeless persons, adults leading to better nutrition locations. and children ~~ 2010 CDBG Pubiic Service Application Page 12 of 12 VI. CDBG SCOPE OF WORK - ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participatbn via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Attendance lists for meal sites (e.g., sign-In lists) 2. List of non-perishable food handed out to participants 3. 19. Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. i. Because of the nature of this program, outcomes cannot be measured as for other programs. People are anonymous, though they sign in with first names, and the sign-in sheets are kept at the coordinator's site. Far some of the partidpants this is a one-time activity, so any long term gathering of information is impossible. Periodically surveys are administered to determine if the hot-meal program is filling the partidpants' needs and requests made for improvements. 2. Success is measured by the ability to feed the families that request food. 3. The program also tracks non-perishable foods handed out to program participants. 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. Persons cooking and serving the hot meals are volunteers from the participant churches. At the SBCS site, the cooking is rotated among the various parishes or wards. The food is then brought to SBCS. Many of the volunteers have participated in this program for several years. SECS' Contract Compliance staff are experienced in coordination, data tracking, recording and reporting. 21. Subcontractors (if any): Please list the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. NONE i~ 7 Tab No.:7 i~ i~ i~ i~ 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Organization/Department: County of San Diego Program/Project Name: County Hotel Voucher Program Program Description: Program provides hotel vouchers for homeless families, aged and disabled and at risk pregnant women that would otherwise not meet the criteria for staying in an emergency shelter and/or are tronsitioning from emergency housing into transitional/permanent housing. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier I - (Basic/Essential Needs) Type of Service: Homeless Proposed Number to be Served: 15 Homeless Persons 2008/20t?9 Grant Funding:- 2009/2010 Grant`Funding: 2010/2017 Request: Funding Recommended: $0 $0 $25,000 $12,250 Staff Notes: This program is not a new service to the City. In the past, the City has contributed its fair share of the region's hotel voucher program through CDBG funds; however, the County has not made this request in the fast five years. i~ 201.0 CDBG Application for Funding Public Services Aeelicatien due Fehruarv 71. 7A1A d~nn n_m_ ~b ~~ crrut~- vlsrA A en Name: Coun of San Di o Communi Acfion Partnershi Address: 1255 Im elial Avenue Suite 743 San Die o CA 92101 A en ^ Non rofit ^ For- rofit ® Public uasi Public Fa"dfi-based O anization? ^ Yes ®No Employer Federal ID #: 95-6000934 DUNS #: 144-73-4931 Pro d Actlvi Name: San Die o Coun Hotel Voucher Pr ram Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R wasted: 25,000 Briefl describe how CDBG funds will be used: San Diego County Hotel Voucher Program provides hotel vouchers for homeless families, aged and disabled and at risk pregnant women that would otherwise not meet the criteria for staying in an emergency shelter and/or are transitioning from emergenty housing into transitional nnanent housin . This west is fora: ^ New Program ®Existing Program ^ Ex anded or Modified Pr ram Contact rson ardin the a lication: Name: Juana Duenas Title: Social Service Administrator II Phone #: 619 338-2002 E-mail: Juana.duenas sdcoun .ca. ov Contact rson throw hoot administration of the ram: Name: Juana Duenas Title: Social Service Administrator II Phone #: 619 33&2002 E-mail: Juana.duenas sdcoun .ca. ov Two officials authorized to si n contracts and ex nd funds for the o anization: Name: Yolanda Valdez Title: Pro ram Director Name: Title: I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that Ilabllity insurance will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. T also understand that submittal requirements must be provided with this appliption to be considered for funding. Name: Yolanda Valdez Title: Pro ram Director Si nature: r ~ ,~,~~,~~ 1 Date: 2 - i~ ~~ / ~ J ~~ 2010 CDBG Public Service Application Page 2 of 13 PART I: Agency Information 1. Briefly describe the Agency's mission. To empower economically disadvantaged individuals and their families to achieve their highest level of self sufficiency and well being. 2. Describe the Agency's history and experience in providing the proposed activity? Community Action Partnership has twelve years experience administering services through the Hotel Voucher Program providing services within the City and County of San Diego jurisdictions. 3. Idenfify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. No findings pertaining to County of San Diego Community Action Partnership. 2010 CDBG Public Service Application ' Page 3 of 13 PART II: Proposed Activity Information ' 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) ' According to the most recent point-in-time count conducted by the Regional Task Force on the Homeless (RTFH) in January 2010, there are about 7,892 homeless persons in San Diego County. Of these 579 were counted in the South Bay area and 350 in the City of Chula Vista. With the downturn in the current economy, there has been an increase of families becoming homeless that are staying in their cars and/or at emergency shelters. Many of these families are intact families (Fa#herJAllother/children) that would have to be separated if they were to stay at an emergency shelter facility that only serves females with children. In some cases, there are at-risk pregnant ~ women for whom it would not be appropriate to stay at an emergency shelter setting due to the sleeping conditions. This is also true far disabled and elderly individuals. ~ As resources shrink county-wide and with the increase in foreclosures in the City of Chula Vsta, the number `of homeless families has increased in Chula Vsta. Many of these families are homeless for the first time and they are trying to stay in the City to maintain stability for their ~ children through the schools. Some of these families are in some cases transitioning from shelter into new apartments and/or transitional housing. Without the hotel voucher program, they would be left on the streets with their children. ^ 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). ^ OBJECTIVES OUTCOMES. Creatie a suitable livi environment Acoessibili Availabil Provide decent affordable housin Aff+ordabll ^ Creatin economic o rtunities Sustainabll 3. Please answer yes or no to each of the following question. Is the purpose of this activrty to: Y N Y N 'r Hetp prevent homelessness ^ ® Help those with HIV/AIi~S ^ Help the homeless ~ ® ^ Primarily help persons with disabilities ^ ~ 4. Identify the goals and objectives of the proposed activity. Provide emergency shelter for persons who are homeless and meet the hoteUmotel voucher criteria to assist them in moving from homelessness into stable or permanent housing which helps them ~ move toward sell sufficiency. S. Complete the Performance and Outcomes Chart below. ~ .Instructions: • In column 1 identify services that will be rnmpleted through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 ~ clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) ~ In column 4 identify the method(s) you will utilize to measure your performance outcome{s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) ^ 2010 CDBG Public Service Application Page 4 of 13 PeriFor manoe and Outcomes Column 1 Column 2 Column 3 Column 4 A+^tivitles to be com leted p Outputs (Proposed units of gCtivity Outcomes (~ of the Project} Outcome Measurements Acoom lishment 1. San Diego Approximately 30 Homeless Families Services will be monitored in County CAP families from the and individuals conjunction with the Family Self- through the City of Chula Vista receiving these Sufficiency program contract. In wnr.4r~~Fer) c~ewa~e unll Le nw-c~e~r~er1 e.w~.,.www u,al L. w.,.. w.. wd.la:.... LL...~.._~..._~ ._ ~_~_a___ ~ 2010 CDBG Public Servioa Application Page 6 of 13 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HN/AIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ® Families ^ At Risk of Homelessness ® Children ^ Dually Diagnosed ® Homeless ^ Other: ^ Substance Abuse ^ Other-; ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated, clients you expect to serve in the coming year. ,. ' City of Chula- Non-Chula Vista Numiber of Undu lie cat+ed Clients Served 'Vista Residents Reside~rts Number of clients served in PY 2009 44 (CY09) Number of low-income (<80%Area Median Income clients served in 2009 100°k gients expected to be served for PY 2010 Jul 1 2010 -June 30 2011. 30 (CY10) 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) The 30 families were determined based on the average amount spent to serve homeless families in Chula Vista. The cost for serving 44 families in CY09 was close to $30,000. Each family averages 2 vouchers at $350 each voucher. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographical Area of the City (Please spedfy boundaries) 2010 CDBG Public Service Application Page 7 of 13 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from etrinic and racial group: Ethnici ' Hispanic or Latino 25% Non-Hispanic or Non-Latino 75% Race: American Indian/Alaskan Native ' White 48% and White % 81ack/African American 2% Asian & White % Asian % Black/African American and White % Indicate the American Indian/Alaskan American Indian/Alaskan Native & percentage Native % Black/African American % ofdients Native Hawaiian/Other ~'~'~m Pacific Islander 1% Other Multi-Racial 5% eadrgender " Other 44% dassrf rcatron Male 21 Female 29 % % Female Head-of-Household 7Q% ' Indicate the percentage of clients to be served fmm eacfi age group: Nome: The age groep for the fam///es served cannot be projecized as farm/ies' demographics ' vary on a year-by-year basis ' 0-5 Years % 22-54 Years 5-12 Years % 55-75 Years 13-Zi Years % 75+ Years °~ t 6. Describe the outreach and/or maricetang plan to obtain potential clients from the target population. The Community Action Partnership (CAP) through its Community Strategies and Initiatives section ' partners with a variety of community agencies participating in the hoteVmotel voucher program including 2-1-1, who acts as the initial point-of--entry for the program to spread the word about the availability of these crucial services. The established partnerships operate within an agreed upon process that begins through 2-1-1 with a screening and referral to the specific agencies serving within the regions in which the client may be staying; whether the streets and/or emergency shelters. In addition, there are established agreements with emergency and transitional housing agencies and non-profit case management agencies to leverage services that further enhance homeless services to clients in need. 2010 CDBG Public Service Application Page 8 of 13 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) Homeless services are a priority for the Community Action Partnership {CAP). The subcontract with the service provider will be required to continue its relationship and MOU agreement with the existing continuum of care and operating practices for the SD County hotel/motel voucher program to reach the target population which includes female head-of-households in its majority. The subcontracted agency will also be required to provide services in the language spoken by applicant clients and/or provide translation services to meet the needs of the clients. 8. Briefly describe it~e experience /expertise of the main program/project staff in working with the target population. The Community Action Partnership in its mission to focus on resolving poverty issues affecting our communities has established specific priorities. One of these priorities is to work on resolving homelessness and CAP has focused its financial and outreach effort towards this population for over 12 years. Homelessness is a priority area that is included in the CAP's two-year plan and it utilizes both CSBG and general purpose revenues to fund the hotel/motel voucher program in addition to leveraging resources from community non-profit agencies in the community and other partners such as the San Diego Food Bank and Feeding America. CAP has operated the San Diego County HoteUAAotel Voucher Program since 1997. In 2005, the county established a new continuum of care that included incorporating funding for the hoteUmotel voucher program within its Family Self-Sufficiency program and establishing partnerships with community based organizations and coordination with the EFSP program to provide an enhanced and longer term program for families on the stn3ets and/or emergency shelters meeting the criteria for the program with the goal to achieve more stable or permanent housing in addition to access to resources needed by homeless families to move closer to self-sufficiency. 2010 CDBG Public Service Application ' Page 9 of 13 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you wi[I be asked to provide a detailed description of these figures. Please round up to the nearest dollar. .......~.... o .~...s. ..o..,,..... A ...~ ., a,. ~B~ ~ ~ n u ~ wsn sou _ D _ rces omer m ~. an GDS •E G Expense Category • Total Project Bud CDBG : Requested Amount. Agency's Funds ~ -Other .Federal Funds State/Local Funds Foundation/Other Public Funds Salaries Fringe Benefits otal .. Office Su lies Ponta e P ram Su lies Other S i Direct Client SerVICeS* Other S ' o• Tele hone Utilities Rent Facili Use Printin Liabil' Insurance* Conference & Seminars Travel Other (Specify): Subcontractors 180,000 25,000 50,000 55,000 50,000 Com uters Software Offoe E ui ment Other S ea ` TOTAiS: __ . • Liability Insurance Is requln_d of all sub-rec ipients and mar be raid from ara~ funds. 2010 CDBG Public Service Application Page 10 of 13 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. ~~~ ,~!ersotui~l'Sienriioes: _ ' `~ i °~ Time urre nt al Annual. Total Spe On position Position Title or Sa a ry Fringe Annual x ~ = Cost proposed Benefits Salary Project Requested ition? from CDBG Example: Case Manager Current $25,000 $5,000 $30,000 x 40% _ X12,000 Line Amount 3. In-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Emily/Proposed Source Type., Annual Project Value ,.. ~n Kind Cash Exam le: School District S ace Rent S 000 X TOTAL DOLLAR VALUE i) General Volunteers Numtier of x -Per Hour = Total $ , (Type & #) Annual::.. Rate Value Hours x - x = 2) Professional Volunteers x = s x x - x = 2010 CDBG Public Service Application Page 11 of 13 V. SCOPE OF SERVICES 1. Scope of Services a. Project DescriQtjQp Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. CDBG funds will be leveraged with other CSBG and general purpose funds as funding permits to serve homeless families in City of Chula Vista. The families will be screened by 2-1-1 for the hoteUmotel voucher program and referred to the contracted vouchering agency for potential participating in the hoteUmotel voucher program. Families will be referred to the vouchering agency for an in-depth intake. if eligible, the client will sign a client agreement that wilt include: • a hotel voucher for up to 28 days; • participation in case management for the duration of the program which will include: o Completing application for Cortez Hill Transitional Housing program and or other transitional programs available to homeless families; o Actively seeking permanent housing if appropriate; o Applying for public assistance and or seeking employment to begin establishing financial resources that will help them achieve self-sufficiency. b. Target Grouu Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. 3.2.4 A minimum of 30 unduplicated homeless families, individuals and pregnant women or those at-risk of becoming homeless will be sheltered that result in one or more bed nights. c. Discuss outreach efforts for the proposed service/activity/project. The Community Action Partnership (CAP} through its Community Strategies and initiatives section partners with a variety of community agencies particpating in the hoteUmotel voucher program including 2-1-1 who acts the initial point-of--entry for the program to spread the word about the availability of these crucial services. The established partnerships operate within an agreed upon process that begins through 2-1-1 with a screening and referral to the specific agencies serving within the regions the client may be staying whether the streets and/or emergency shelters. In addition, there are established agreements with emergency and transitional housing agencies and non-profit case management agencies to leverage services that further enhance homeless services to clients in need. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/complet7on of the services and activities identified in the Scope of Services. In 2010 CDBG Public Service Application Page 12 of 13 addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities ident'dTied in the Scope of Services) Wo Plan (Identify activities and completion dates) KEY ACTMTIES DATE Screen and Referral by 2-1-1 October 2010 through April 2011. Intake assessments by vouchering agency October 2010 through April 2011. Completion of client agreements October 2010 through April 2011. Issuance of hotel/motel vouchers October 2010 through April 2011. Entry of client data in Service Point October 2010 through April 2011. 4. PERFORMANCE MEASUREMENTS {COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDtfIONAL SHEETS IF NECESSARY) (List major activities, t:he din_ct product/service numbers for each activity and the direct outcome/benefit of the activitv.) ACTIVITY INDICATOR OUTCOME {What the program does to (The direct products of {Benefrts that result from fulfill its mission) program activities) the program) SerYK7e ,#S Performance Measurement: Each family referred by 2-1-1 to Participating families will Completed Intake Assessments the vouchering agency will receive shelter for up to 28 receive an intake assessment days. to determine hotel/motel voucher program eligibility Performance Measureme~rt: Clients will understand program Develop and establish a client Each participating family must criteria and actively participate agreement for program understand and sign program in their progress towards partiapation for each participating agreement to be eligible resolving their homelessness. client. Participating families will have Performance Measuremenrt: Each participating will receive a shelter for up to 28 days and hoteUmotel voucher for up to participate in case management Issue a hoteUmotel voucher for 28 days. with priority to transitional each participating family housing in addition to access to family self-sufi'iaency services and other resources available to them within their community. 2010 CDBG Public Service Application Page 13 of 13 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing action taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. Contractor will track program activities and require the following from the sub-contracted vouchering agency: 1. Maintaining client case files documenting clients' participation in the program. 2. Service Point access and entering all participating client data for the period of the contract. 3. Submittal of monthly invoices with copies of vouchers issued in addition to copies of hotel logs documenting clients' hotel stays. 4. Quarterly reports from Regional Task Force on the Homeless documenting client voucher data that may include vouchers issued,~family size; length of hotel stay, etc. 19.Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Service Point data evaluation to check client recidivism to homelessness. 2. Client self-sufficiency plans. 3. Client follow-up when placed in permanent housing. 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. NIA 21. Subcontractors (if any): Please list the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. Other FurKiing Subcontractor Name Tax Estimated Sources and Business Address Identification Subcontracted Amount and Number Source Amount CDBG.. South Bay Community CSBG (as Services $25,000 funding permits 1124 Bay Blvd., Ste. D and if needed to Chula Vsta, CA 91911 serve additional (619) 420-3620 families within 619 420-8722 fax the service area. Tab No.:B 2010/2011 Federal Grants CDBG ~ HOME ~ ESG -.. - - Organization/Department: Interfaith Shelter Network Program/Project Name: Interfaith Shelter Network Program Description: Program provides rotational winter nighttime shelter at 8 congregations in the South Bay for a total of 16 weeks between November and March. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier I - (Basic/Essential Needs) Type of Service: Homeless Proposed Number to be Served: 10 Homeless Persons ~OO8J2o~~ Grant Funding: 21~J2010 Grant Funding: 2a~lOJ2011 Request: funding Recommended $10,350 $10;350 $11,000 $10,350 Staff Notes: 1 2010 CDBG Application for Funding Public Selrvices Annliratinn due Fehruarv 7 y _ 71(IIn9 a~nn n_m_ ~~ir, ~~ ~~ of cl-IUTA vlsrA A en Name: Ecumenical Council of San Die o Coun Interfaith Shelter Network Address: 3530 Camino del Rio N Suite 301 A en T e : ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based O anization? ®Yes ^ No Employer Federal ID #: 95-2630300 DUNS #: 964841621 Pro sed Activi Name: Rotational Shelter Pro ram Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount Re uested: 11 000 Briefl describe how CDBG funds will be used: 0 eration of a seasonal Emer en Shelter usin existin faith-based facilities rotatin eve 2 -- 4 weeks. This request is for a: ^ New Program ®Existing Program ^ Ex anded or Modified Pro ram Contact rson re ardin the a lication: Name; Joe Zilvinskis Title: Rotational Shelter Coordinator Phone #: 619-702-5399 E-mail: 'oe@interfaithshelter.or Contact arson throu hout administration of the ram: Name: Joe Zilvinskis TiNe: Rotational Shelter Coordinator Phone #: 619-702-5399 E-mail: 'oe@interfaithshelter.or Two officials authorized to si n contracts and ex end funds for the or anization: Name: Rosema Johnston Title: Director Name: Joe Zilvinskis Title: Rotational Shelter Coordinator ,_, ..,. _ .. ..... _,._.. ~ ....... .... ~ _ .... _ _ _........ .. - ._...~.~, _. .F - __... _ _.. I hereby certify that if funds are granted to our organrzation, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Rosema Johnston Title: Director Si nature: ' ..~. ~- ~ Date: ;~ - `? - ~ C~ uJ ..l 2010 CDBG Public Service Application Page 2 of 13 PART T: Agency Information 1. Briefly describe the Agency's mission. To coordinate the efforts of participating congregations, social service agencies, and governmental programs in order to provide shelter and other resources to homeless individuals and families and enable those we serve to move toward self-sufficiency 2. Describe the Agency's history and experience in providing the proposed activity? The Rotational Shelter Program is now in its 24~' year of operation county-wide, and has included congregations from Chula Vista from its inception. Currently, at least ahalf-dozen congregations in the City of Chula Vsta are actively involved in providing temporary emergency shelter, coordinated by the Interfaith Shelter Network office and in conjunction with South Bay social service agencies. Historically, between 30 - 45 people have been sheltered annually from November through March through this collaborative effort, and volunteers have even included employees of the City, as well as local civic groups. The Social Service agencies involved have deep roots in the community and have been participating in the program for multiple seasons. Traditionally, more than 50% of program participants leave the shelter for more permanent housing, and more than 50% of adults in the program leave with income. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. There have been no audit findings, liens, investigations or probation by any oversight agency in the past five years. The program has had successful monitoring visits by representatives of the City of Chula vista. 2010 CDBG Public Service App{ication Page 3 of 13 PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the speafic community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) According to the Regional Task Force on the Homeless, there are approximately 330 homeless individuals in the city of Chula Vista and 280 in National City with 75 reported in Imperial Beach or Coronado. The Interfaith Shelter Network is the only emergency winter shelter program in the South Bay area, providing up to 12 shelter beds in existing congregational facilities on a rotating basis. Homeless individuals face incredible challenges attempting to locate employment and housing if they have no shelter. The program is most effective with the situationally homeless, those who do not have serious mental health or substance abuse issues and are willing and able to move toward self- sufftciency during their maximum eight week stay in our program. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). ;_ _ #.._:..._ . _., OB.I~CTIIIES . . _._.._~ : __~: _. _ , '__. _~~ ._._fllJ~7C4~M!~~5_.~_=:.._ _. ~.. ..__:.<~, Create a suitable livi environment Accessibiii Availabili Provide decent affordable housin Affordabili Creatin economic o rtunities Sustalnabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HN/AIDS ^ Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. The Interfaith Shelter Network Rotational Shelter Program will provide emergency night-time shelter to 30-45 homeless individuals from November until March. At least 800 bed nights of shelter will be provided (a bed night {s defined as one person in a bed per night, so an individual who stays in the shelter for one week would be 7 bed nights, etc.). All shelter residents will be given case management to assist them in moving to a more permanent situation. Such case management may include job search assistance and assistance in locating affordable housing or trans{tionai housing programs. 5. Complete the Performance and Outcomes Chart below. Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column Z indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.} ~ Performance and Outcomes ~ Column i Column 7 Column 3 T Column 4 Activities to be completed Outputs (Proposed units of Activity Outcomes (Benefit of the Project) Outcome Measurements 2010 CDBG Public Service Application Page 4 of 13 :1 l~~r~~l ~E1I~S!`dl~ 1, ~~ ~~Sla'Vf c ~,. ~,-~ ~~~ At[+c~u: fa~t~li~'~~;ri~k ~f" .~.,~ ~lter~ ~ee~~~~i~ ~- .~ ~ '~t~ifi~s ~~~~~ ~nnw~ir~ . ~t~~~1~~s~e~s r~r~~~n~l~~.~ ~-~` r ~~~ ~ . r ~ -- t T ~ ~ t ,-n . -r ~, ~i-..~ v 1. Emergency 30-40 South Bay Provide shelter for Client feedback Shelter individuals sheltered homeless families and individuals 2. Case 30-40 South Bay Improved access to case Case load Management individuals will receive management services, with monitoring case management regular follow-up to support clients' efforts to achieve more stable housin and income. 3. Congregation 8 congregations will 16 weeks of shelter, food, Network Staff recruitment and receive training and and support will be observation involvement coordination to provide provided to 30 - 40 " shelter at their facilities; homeless individuals more than 500 volunteers will assist between Nov. 2010 and March 2011 4. 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. We provide rotational winter nighttime shelter at eight congregations in South Bay for a total of 16 weeks between November and March. 30-40 guests, homeless individuals and families, are screened and monitored by Lutheran Social Services/Project Hand and METRO Good Neighbor Center. Guests can stay in the program for up to eight weeks; they move every two weeks to another participating host congregation. Each congregation can accommodate 10-15 homeless shelter guests. Congregations provide meals, overnight supervision, showers, and other services and resources, depending on capacity. Shelter guests receive transportation assistance, case management, and budgeting and career planning workshops. CDBG Funds will be used to pay for the above transportation assistance and case management, as well as portions of the Network staff salaries. Network staff provides training, scheduling, support and monitoring to both the congregations that provide the shelter and the sub-contracted case management agencies cited above. 7. Please describe haw does the program/project verify that clients served are low to moderate- income? Program clients are from populations that are presumed low-income, such presumption coming from the fact that they are currently homeless and would be using income to maintain shelter if they could. Documentation of income is provided by the clients to case managers upon intake if such documentation is available. Failing that, a CDBG self-certification form for the City of Chula Vista is provided for the clients to complete. Note: Check the appropriate population if the program/project Targets diems representing populations that are presumed low-income. Otherwise, check the appropriate income veri~rcation me[fiod used in the program/project. 2010 CDBG Public Service Application Page 5 of 13 ® Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ® Social Securi Documentation S5I/SSA ^ Bank Statements ® Su ort Checks Documentation ^ Other: ^ Other: 2010 CDBG Public Service Application Page 6 of 13 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HNJAIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ^ Children ^ Dually Diagnosed ® Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. Number df Untlur~lit~i~d Clienf~ r'ved ` =1ii`f R+~i~iil - ~ .: ~ Residet~ri€s~ ti ~, Number of clients served in PY 2009 14 20 Number of low-income (<80%Area Median Income clients served in 2009 14 20 Clients expected to be served for PY 2010 Jul 1 2010 -June 30 2011. 10 25 3. Please describe how the expected number of clients served from July 1, 2010 through ]une 30, 2011 was determined. (e.g. statisfics, needs assessments, etc.) Expected numbers are based on statistics and historical trends. Program has been operating in the South Bay region for over 20 years using the operational model described. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from ethnic and racial group: Ethnici Hispanic or Lafiino 20% Non-Hispanic or Non-Latino 80% 2010 CDBG Public Service Application ' Page 7 of i3 Race: ' American Indian/Alaskan Native White 71% and White 0% Black/African American 23% Asian & White 0% ' Asian 1% Black/African American and White 0% Indicate the American Indian/Alaskan American Indian/Alaskan Native & percentage Native 1% Black/African American 0% of clients Native Hawaiian/Other served from 1 Pacific Islander 1% Other Multi-Racial 3% each gender dassit3cation ' Male 55 % Female 45 Female Head-of-Household 13 % ' Indicate the percentage of clients to be served from each age group: ' 0-5 Years 8% 22-54 Years 65% 6-12 Years 7% 55-75 Years 10% 13-21 Years 23% 75+ Years 0% 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. Network staff coordinates with 211SanDiego to assure awareness of the program and the availability ' of shelter beds during the season. Additionally, Network staff participate in the South Bay Homeless Advocacy Coalition to coordinate services with other Chula Vista service providers, the Regional Task Force on the Homeless, Regional Continuum of Care Council, Emergency Resources Group, FEMA Emergency Food and Shelter Program Board and Metropolitan Area Providers of Social Services. ' Additionally, the Network maintains a website, www.interfaithshelter.ora. which describes the program and provides contact and intake information for those in need. Network staff also fields calls from those in need and directs them to available resources. t 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) Network staff also participates in the Women's Resource fair, the Domestic Violence Council, and has some of its material available in Spanish as well as English. ' 8. Briefly describe the experience J expertise of the main program/project staff in working with the target population. Our Rotational Shelter coordinator Joe Zlvinskis, who has a background in Navy housing administration, has been in this position for 15 years and schedules, trains, and monitors all ' participating congregations and case management agences as well as supervises. Our Outreach Coordinator Nancy Toti was hired in 2009 and has 12 years of case management experience with homeless and at risk clients. This is a new position, and schedules, trains, and monitors career ' planning and budgeting workshop volunteers, liasons with contracted case management agencies, and visits shelter sites to assist in any client issues that may arise. Rosemary Johnston, Program Director, recruits additional congregations and case management agencies, participates in the Regional Task Force on the Homeless and the Regional Continuum of Care Council, and has ' coordinated and provided counseling at Project Homeless Connect and the Women's Resource Fair in addition to community relations and resource development. She has been with the program 12 years and previously served as program manager of volunteer services at St. Vncent de Paul Village from ' 1993-1997. 2010 CDBG Public Service Application Page 8 of 13 PART IV; Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Column B must eeual eolum2e C thrnuvh [: ~~. e......,e....w...-.~__ nnsi. Ex~l~t>!~ Category ;Total ~C>ig~ ' ` A~~ilf~i`'~ ~+~~ ~/ill Fp~iitt[~fiion~~Sther° J +>~e~ett Funds:: l~`ec~eral; L ~uri,i~a ~ ~wb(il~Ft~nds -;: ::-.: .. -quid ~; .A~iiouni~ f -;i=~i~d~ ~ ~ w .. _ i.y+ ..ti _ Salaries 114 037 _ 5 408 45 824___ 7 005 42 300 13 500 Fringe Benefits 18,323 1,770 16,553 Total Office Su lies 600 600 Posta e 4 000 _ 4 000 Pro ram Su lies Other S ~~ Direct gient 33,200 2,900 3,800 10,000 7,500 9,000 Services* _ ~~ Other S •• •• Tele hone 1725 1725 Utilities ISP 540 540 Rent Facili Use 12 276 12 276 Printin 8 450 8 450 Liabili Insurance* 4 308 _ _ _ _ _ ~~ ~ __ 4 308 Conference & 1,000 1,000 Seminars Travel 3 500 3 500 Other {Worker's 1,343 1,343 Com Other (Employer 7,895 9Z2 6,973 Paid Taxes • Computers/Software Office Equipment _~ Other (Specify) _.__ ,~ ~_ . _ - _.. ,__ .. ~.~'~;: * Liability insurance is required of ail s ub-reciaients an d may be uai d from arar rt funds. 2010 CDBG Public Service Application Page 9 of 13 3. In-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. osed Source _ vEntit /Pro :Ty ~ l' ~tV lu ~~~ ~ h -: y p ' pe ro~e a e K a~ : __ _ - ., ind : ~ , exam le.. School District ; Sate-.:Rent _~. _ 5000 - _ X Congregational space used for 16 Space rent $2,400 X weeks Volunteers prepare meals and/or 3 meals/day for $8,000 X rovide food for shelter nests shelter nests Congregations clothing donation and Clothing and $900 X care Laundry ~ TOTAL DOLLAR VALUE ~ ~ 16,300 ~ ~ ~ . T ~ _ Number of- k~ < Pei Hour ~ ~'o~al $ 1.) General Volunteers' Annual. -. Rate - .Value Houws _ 500 volunteers set up shelter, 1500 x 10 = $15,000 rovide meals overni ht hosts etc. 10 volunteers provide career 30 x 10 = $300 _ tannin and bud etin worksho s 2) Professional Volunteers x = s i _ TOTAL DOLLAR VALUE = 15 300 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. 2010 CDBG Public Service Application Page 10 of i3 V. SCOPE OF SERVICES Scope of Services a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. The Interfaith Shelter Network Rotational Shelter Program will provide emergency night-- time shelter to 30-45 homeless individuals from November until March. At least 800 bed nights of shelter will be provided (a bed night is defined as one person in a bed per night, so an individual who stays in the shelter for one week would be 7 bed nights, etc.). All shelter residents will be given case management to assist them in moving to a more permanent situation. Such case management may include job search assistance and assistance in locating affordable housing or transitional housing programs. $2,900 will be utilized to provide case management and client transportation needs for direct services and $8,100 in staff operational costs, and the development of a rotational shelter program at eight or more South Bay congregations during the winter months serving 30- 40 homeless individuals. 26% of the total $10,350 will go to support direct services to homeless people. However, without the support of ISN staff, none of the shelter sites could be provided with appropriate training, scheduling, and monitoring assistance that support the congregational volunteers who provide the meals and overnight supervision.Because all of the shelter space and staff are donated at the congregational sites, we have a very low cost per beneficiary ratio. If we provide 800 bed nights of shelter, the cost would be $13.75 per bed night. If we serve 35 homeless individuals, the cost per guest of CBDG funds wilt be $315 for a maximum eight weeks of case managed shelter. b. Target GrouQ Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. In the last ten years, the South Bay branch has served as many as 59 and as few as 20 shelter guests during the winter season. How many we serve depends on how many congregations provide shelter, how long shelter guests stay in the program, and how successful case management agendas are in screening and referring new guests to our program. Our guests may be single men or women, couples without children, or parent(s) with children, all of whom are extremely low income. c. Q~treach Discuss outreach efforts for the proposed service/activity/project. The Network produces a bimonthly newsletter mailed to 3,500 readers; Network staff participate in the Regional Task Force on the Homeless, the Regional Continuum of Care Council, Emergency Resource Group, the San Diego Housing Federation, Housing California homeless policy committee, and the Metropolitan Area Providers of Social Services. In addition, Network staff participate in the planning and secure donations of materials for the annual Womens' Resource Fair as well as Project Homeless Connect. Letters and a-mails are sent to ail local law enforcement and school districts prior to the opening of the Rotational Shelter Program, informing them of the appropriate case management agency where homeless individuals can be screened for our program. 2010 CDBG Public Service Application Page 11 of 13 Network staff also respond to speaking engagements and press interviews on a regular basis. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and acclivities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 2010 CDBG Public Service Application Page 12 of 13 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) 9 Tab No.:9 2010/2011 Federal Grants CDBG (HOME ~ ESG • .. - - ' Or anization/De artment: San Di 9 p ego Food Bank ' Program/Project Name: Food 4 Kids Backpack Program Program Description: The program provides a backpack full of child-friendly ' food to children who are on the free breakfast or lunch program at their elementary school, but show evidence of suffering from hunger over the weekend. 50 children at Harborside Elementary and 25 at Lauderbach have been identified as suffering from ' chronic hunger and will receive a backpack every Friday during the 36-week school year. Service Location: City Wide ' Grant Program: CDBG ' Funding Category: If Public Service, Public Services Priority Tier Level. Tier I - (Basic/Essential Needs) ' Type of Service: Youth t Proposed Number to be Served: 75 Youth 2008J20Q9 Grant Funding:- 200/2010 Granf Funding: 2010/2011 Request: Funding Recommended $0 $15,000 $15,018 $15,000 ' Staff Notes: This program was introduced to the City last funding cycle (2009/2010) as a pilot program. The program has satisfactorily met all contract requirements and obligations. 1 2010 CDBG Application for Funding Public Services- `+*~i .~. ~~ I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: J. Scofield Ha a Title: Executive Director & CEO Si nature: Date: 2 16 2010 ~c.~~- ~ ~ ~- ~ 1: 2010 CDBG Public Service Application Page 2 of 16 PART I: Agency Information 1. Briefly describe the Agencys mission. The SDFB's mission is to provide food to people in need, advocate for the hungry and educate the public about hunger related issues. 2. Describe the Agency's history and experience in providing the proposed activity? The San Diego Food Bank was founded in 1977, making it one of the oldest food banks in the U.S. Since its inception, the SDFB has grown steadily, servicing a growing population that today equates to 3 million people throughout San Diego County (the second largest county in California and the sixth most populated county in the nation). Within this population, 480,000 live in poverty and too often miss meals and experience hunger. Of those 480,000, 181,000 are children under 12. Tens of thousands of working families and seniors live slightly better at income rates that are still labeled low-income. It is these people in poverty, and those living just above the poverty level, who receive emergency supplemental food from the SDFB. The Food Bank provides food for 304,000 hungry individuals every month, an increase of 52% over last year. The SDFB's mission is to provide food to people in need, advocate for the hungry and educate the public about hunger-related issues. The Food Bank accomplishes its mission through the Food 4 Kids Backpack Program, Neighborhood Distribution Program, the Supplemental Food Program, the Emergency Food Program, Farm to Family Program, Fresh Rescue Program and through our Food to Nonprofits Program. Nonprofit partners include soup kitchens, church food pantries, neighborhood centers, senior nutrition centers, family crisis centers, hospices, emergency shelters, after-school programs, daycare centers, rehabilitation facilities, and disaster relief agencies. The SDFB is a highly respected not-for-profit organization that not only provides an essential human service, but also meets or surpasses a number of strict operating, health and safety standards. The Food Bank enjoys strong relationships with government, churches, the media, corporations and businesses, service clubs and schools, and ~; area donors of food and financial resources. The SDFB boasts an extremely active and committed Board of Directors (list attached). Along with the Board, the Food,Bank staff of 27, some of whom have experienced hunger firsthand and bring their personal passion to combat hunger in our community, are committed to the SDFB mission. Board and staff are strengthened by an annual force of over 15,000 volunteers who work, on average, over 50,000 hours every year. In addition to its primary mission to provide food to people in need, the San Diego Food Bank leads the county as an advocate on behalf of those living in poverty and in need of social services. The Food Bank has a dedicated 2010 CDBG Public Service Application Page 3 of 16 Food Stamp outreach officer whose team of volunteers assists Food Bank clients with the fairly complex Food Stamp application process. The Food Bank has also galvanized the support of leading corporations, charities and government agencies into the "Community Cares Project," to provide a "one-stop-shop° at the Food Bank's Neighborhood Food Distributions that aims to provide food to people in need while also introducing people to range of employment, healthcare, housing, medical, disabled and elderly services, etc., that are underutilized in our community. The primary goal of the SDFB is nothing less than eliminating hunger in San Diego County. While this is an ambitious mission, the SDFB is working with a range of community partners to ensure that programs such as Food Stamps provide long-term solutions for those in need. By publicizing the need for help from our community, the SDFB aims to garner support in order to increase its annual distribution to reach everyone in the county living in need. In fiscal year 2008/2009, the Food Bank distributed 997,193 pounds of food (approximately 780,000 meals) to Chula Vista residents through the Neighborhood Distribution Program (held the first Friday of every month at South Bay Pentecostal Church), and two federally-funded programs: Supplemental Food Program -for women who are pregnant, breastteeding or postpartum, children to the age of six and seniors over the age of 60; and the Emergency Food Program -for anyone meeting low-income guidelines; and through our Food to Nonprofits Program. The SDFB currently partners with 23 agencies in Chula Vista (list attached). Of all the problems which affect human beings, childhood hunger is one of the absolute worst. It exists for no reason than a lack of political will to knuckle down and simply feed every kid who is hungry. It takes little imagination to realize that our children represent so much of our future and destiny. Hungry children grow up to be dysfunctional, a burden to society, and even worse. Recent studies link criminal behavior to a childhood lived with hunger. What's more,_ it costs comparatively little to solve childhood hunger, one case at a time. Our rationale for ~> choosing to initiate the Food 4 Kids Backpack Program in Chula Vista is straightforward - no other childhood hunger relief program has worked as well in 1) targeting very needy children, 2) attracting and holding loyal program volunteers, 3) catching the interest and donations of foundations, corporations and individuals, and 4) gaining media attention. In fact, to answer the question about how this program compares to others, few programs can claim these four distinct program assets. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. N/A ' 2010 CDBG Public Service Application Page 4 of 16 ' PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing ' the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) . School educators and nurses have reported that many of the children on the free or reduced-price meal program (27,373 elementary school children in Chula Vista are currently on the free meal program -data from California Department of Education) will arrive at school on Monday morning, literally fighting to be first in line for breakfast. Obviously, they have had little or nothing to eat since their school lunch on Friday. Perhaps both parents work all weekend. Perhaps the children have been left in the care of a negligent older sibling. Perhaps no one cares. The Food 4 Kids Backpack Program is simple: Chronically hungry children are identified by school nurses and school staff using guidelines and warning signs ("Identifying Chronically Hungry Children" -attached) provided by the SDFB. After permission from parents or guardians is obtained, every Friday afternoon the children are provided backpacks filled with food that is child-friendly, nonperishable, and easily consumed. Backpacks are discreetly distributed and collected for refilling at the beginning of the next week. Confidentiality and discretion are always a priority and parents of participating children are required to sign approval forms for participation in the program. The Food 4 Kids Backpack Program currently serves 525 children in 19 schools; 25 of these children are currently served at Harborside Elementary and 25 at Carl. J. Lauderbach Elementary in Chula Vista, funded by the City of Chula Vista 2009/2010 CDBG. We wish to add 25 children at Harborside Elementary. The SDFB plans backpack menus carefully to ensure that only nutritious, kid-friendly foods are stocked in our backpacks. These items may include: Breakfast Items -granola bars, cereal, oatmeal, and graham cracker snacks. Lunch/Dinner Items -peanut butter, macaroni and cheese, Chef Boyardee, soups, pop-top beans and franks, chicken/tuba Ito go." Snack Items -fruit cups, fruit roll-ups, beef jerky, pudding cups, applesauce cups, mini raisin boxes, and shelf stable milk & juices. The Food Bank also includes information in the backpacks about nutrition, other neighborhood sources for donated food and how to apply for Food Stamps. As this program has grown (from 200 children county-wide to 525), the cost per child has decreased, thus we will be able to serve 25 more children than last year for only $42 additional dollars! ADDED BENEFIT: Did you know that processed food products are cheaper than fresh fruit and vegetables, leading low-income families to purchase these nutritionally poor items? Did you know a child can be obese and still suffer from malnutrition? According to the New England Journal of Medicine, `The rapidly escalating prevalence of 2010 CDBG Public Service Application Page 5 of 16 childhood obesity and its most feared complication, Type 2 diabetes, raises the prospect of heart attack becoming a common condition of young adulthood." Increasing the amount of fresh vegetables and fruit into the diets of our young people is essential to fighting childhood obesity and diabetes. As an added value to the Backpack Program, the SDFB will distribute up to 500 pounds of fresh produce once every month during the 2010/2011 school year at the participating school. This produce will be available to all school families, not just Backpack families. The SDFB's backpack program operates in the following manner: • Elementary schools discreetly identify specific program candidates. • Food Bank collects or purchases varieties of child-friendly food for the backpacks. • Food Bank recruits volunteers to fill bags at Food Bank. • Food Bank delivers filled backpacks to school. • Targeted children receive bag of child friendly foods every Friday for 36 weeks. No fees are required from either the school or children for participating in the program. The cost per student is $249 per student per 36-week school year, or $6.93 per student, per week. We feel this cost is extremely competitive with any other program which might offer a similar service, although we are not aware of any. The Food 4 Kids Backpack Program is designed to benefit chronically hungry children in Chula Vista by working in select public schools with children who receive government-sponsored free meals during the school week, but may have no food available over weekends. All children who receive free lunches through federal government programs are eligible to receive SDFB backpacks. This program qualifies as a Tier 1 priority with the City of Chula Vista by providing a basic human service -food for the hungry. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OB]ECTIVES '' OUTCOMES Create asuitable livin environment Accessibili /Availabili Provide decent affordable housin Affordabili C . atin economic o ortunities Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HIV/AIDS ^ Help the homeless ^ ® Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. 1. Remove the barrier of hunger that contributes to poor school performance -Food 4 Kids Coordinator submits monthly and year-end reports, documenting outcomes of food distribution (see attached form). 2010 CDBG Public Service Application Page 6 of 16 ' 2. Increase awareness among parents and guardians about resources available to low-income families in their community -Include handouts about nutrition and other resources in backpacks. 3. Increase nutritional intake of participating students -Provide healthy food in backpacks, limiting sugars and "empty' calories (see "Food 4 Kids Backpack Items" attached), distribute 500 pounds of fresh produce once a t month . 5. Complete the Performance and Outcomes Chart below. Inst~uctions• ' - In column 1 identify services that will be completed through the proposed activity. - In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). ' In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be Outputs (Proposed units of Activity Outcomes Outcome completed Accom lishment (genefit of the Project) Measurements 1. Provide 75 low-income Improved access to School coordinator nutritious food in a elementary school nutritional food to provides monthly backpack every children will receive last the weekend for reports to SDFB Fridya to low- a backpack full of program participants, Program income elementary food every Friday eliminating risk of Coordinator. school children for 36 weeks. hunger over the _ weekend. Increased knowledge about nutritional needs and nutritional foods. 2. Provides monthly All families with Improved nutrition, Monthly reports by distribution of 5t'SO children at reduced dependence participating pounds of fresh Harborside and on nutritionally poor school to SDFB produce. Lauderbach will processed junk foods. Program receive fresh Coordinator roduce. 3. Provides All families with Removes some SDFB Food Stamp information and children at burden of providing Coordinators will assistance for Food Harborside and emergency food from report on numbers Stamp application Lauderbach that SDFB. Empowers of families who qualify for Food low-income families receive Food Stamps will receive to purchase food. Stamps due to Food Stamps. Injects federal dollars SDFB activities. into local econom . 2010 CDBG Public Service Application - Page 7 of 16 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. SDFB currently serves 25 children at Harborside and 25 children at Lauderbach, previously funded by the City of Chula Vista. Additional CDBG funding will add 25 more chronically hungry children to the program at Harborside. 7. Please describe how does the program/project verify that clients served are low to moderate- income? 8. Students who are on the free meal program at their schools have already met the qualifications for very low- income by the federal government, and thus are qualified for this program. Note: Check the appropriate population if the program/project targets diems representing populations that are presumed low-income. Otherwise, check the appropriate income verification method used in the program/project. ^ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation SSI/SSA ^ Bank Statements ^ Su rt Checks Documentation ® Other: self-certification through federal free-meal program a lication. ^ Other: 1'. 2010 CDBG Public Service Application Page 8 of 16 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HN/AIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ® Children ^ Dually Diagnosed ^ Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. City iof Chula Non=Chula Vista Number of Unduplicated-Clients Served Vista Residents Residents Number of clients served in PY 2009 525 Number of low-income (<80%Area Median Income clients served in 2009 50 525 Clients expected to be served for PY 2010 1u/ 1 2010 -June 30 2011. 75 600 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 ' was determined. (e.g. statistics, needs assessments, etc.) The SDFB researches number of elementary school children on the free lunch program via CA Dept. of Education statistics for each SD County school, then identifies areas of greatest need. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ^ Citywide ® Specific Geographical Area of the City (Please specify boundaries) 5. Describe any'other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from ethnic and racia/group; Ethnici ; Hispanic or Latino 84% Non-Hispanic or Non-Latino 16% 2010 CDBG Public Service Application Page 9 of 16 Race; White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander American Indian/Alaskan Native 96% and White Asian & White Black/African American and White American Indian/Alaskan Native & Black/African American Other Multi-Racial 2% Indicate the percentage % of clients served from 2% each gender classification Male Female Female Head-of-Household 50 50 Indicate the percentage of clients to be served from each age group: 0-5 Years % 22-54 Years 6-12 Years 100% 55-75 Years 13-21 Years % 75+ Years 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. The San Diego Food Bank coordinates with the principal and school nurse at Harborside Elementary to identify the additional 25 children that should be added to the program, increasing the number currently served at both schools from 50 to 75. Upon receipt of funding from the City of Chula Vista, Harborside will begin the relatively easy process of identifying and signing up the additional 25 participants for the program. (Carl Lauderbach school feels it cannot accommodate an additional 25 children, but has committed to continuing to serve the original 25.) 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) N/A 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. San Diego Food Bank Backpack Program Coordinator, Daniela Solana Govea, oversees all Backpack schools, monitoring reporting duties and backpack distributions. Daniela has worked at the SDFB far 1.5 years and has coordinated the Food 4 Kids Backpack Program that entire time, growing it from serving 200 children to a current total of 525. David Ruiz is the Project Coordinator. David manages the volunteers who pack the backpacks at the Food Bank. He has worked as a volunteer coordinator for 3 years. Driver: will be one of 6 licensed and qualified drivers employed by the SDFB. 2010 CDBG Public Service Application Page 10 of 16 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Cnlumn R mnet nn..~l ....1.......~ ~ aa.-...._~ n A g >. C p E F G Expense Category Total CDBG Agency's Other. State/Local Foundation/Other. Project Requested Funds Federal Funds Publd Funds ..Bud et Amount Funds • Salaries 3 925 3,925 Fringe Benefits otal .. Office Su lies ` Posta e Program Supplies 12,075 10,200 900 975 (in-kind) FOOD Other - 3 720 240 480 (in-kind) Rubbermaid Storage container Direct Client Services* Other S eci s• Tele hone Utilities Rent Facili Use Printin Liabili Insurance* Conference & Seminars Travel 677 677 Other Seci Com uters%Soflware Office E ui ment Other S eci TOTALS: $17,397. . $15,042 $900 $1455 ~ •••.~-........~ .~ . cywu cu v~ an auu-reaap~cnw ana may oe papa rrOm granT TUn45. 2010 CDBG Public Service Application Page it of 16 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. ;:Personnel Services:. - ' _ _, .;_ Is this a % Time Total current Annual Annual .:Total Spenf On Position Position Title or Ala ry Fringe Annual x , CDBG - Cost proposed Benefits Salary .Project Requested osition? _ from CDBG Program Coordinator urrent $31,366 $31,366 x 6% - $1,885 olunteer Coordinator urrent $30,000 $30,000 x 4% _ $.1,200 Driver urrent $28,000 $28,000 x 3% _ $840 x - Line Amount : 3 925 3. In-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Entity~Proposed Source Type. Annual Project Value ~n _ ~n Kind Cash Ton Hawk Bac acks 975 X Purchased last year. 2 rubbermaid containers 480 X TOTAL DOLLAR VALUE 1455 ~; 1) General'Volunteers (Type & #) Number of Annual Hours x Per Hour Rate = -Total. Value. x - x = 2) Professional Volunteers s i x = x = x = x = 2010 CDBG Public Service Application Page 12 of 16 V. SCOPE OF SERVICES 1. Scope of Services a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. ' Funding from the City of Chula Vista will be used to increase the number of hungry Chula Vista children currently served by the Food 4 Kids program from 50 to 75. The SDFB's backpack program operates in the following manner: 1 • Elementary schools discreetly identify specific program candidates. • Food Bank collects or purchases varieties of child-friendly food for the backpacks. • Food Bank recruits volunteers to fill bags at Food Bank. • Food Bank delivers filled backpacks to school. • Targeted children receive bag of child friendly foods every Friday for 36 weeks. ' No fees are required from either the school or children for participating in the program. The cost per student is $248 per student per 36-week school year, or $6.93 per student, per week. We feel this cost is extremely competitive with any other program which might offer a similar service, although we are not aware of any. b. Target Grouo Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. i ~5 ' c. utreach Discuss outreach efforts for the proposed service/activity/project. ' The San Diego Food Bank coordinates with the principal and school nurse at Harborside Elementary to identify the additional 25 chil¢j:en that should be added to the program, increasing the number currently served at both schools from 50 to 75. Upon receipt of funding from the City of Chula Vista, Harborside will begin the relatively easy process of identifying and signing up the additional 25 participants for the program. (Carl Lauderbach school feels it ' cannot accommodate an additional 25 children, but has committed to continuing to serve the original 25.) 2. Performance Schedule: On a separate page, prepare a Work Ptan for ' implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 2010 CDBG Public Service Application Page 13 of 16 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates) KEY ACTIVITIES DATE Contact schools and verify 75 qualified students August 2010 If personnel at schools has changed, recruit and train new school Food 4 Kids Coordinator September 2010 Distribute and collect Parent Permission Slips September 2010 Coordinate volunteers for filling backpacks at SDFB September - June 2010 Begin backpack distributions September 2010 Contact schools and verify 75 qualified students August 2010 If personnel at schools has changed, recruit and train new school Food 4 Kids Coordinator September 2010 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outcome/benefit of the activity.) ACTIVITY INDICATOR OUTCOME (What the program does to fulfill its (The direct products of program (Benefits that result from the mission) activities) program) Service #s 1. Provide nutritious food in a 75 low-income elementary Improved access to nutritional backpack every Friday to very low- school children will receive a food to last the weekend for income elementary school children backpack full of food every program participants, Friday for 36 weeks. eliminating risk of hunger over the weekend. Increased l; knowledge about nutritional needs and nutritional foods. 2. Provides monthly distribution All families with children at Improved nutrition, reduced of 500 pounds of fresh produce. Harborside and Lauderbach will dependence on nutritionally receive fresh roduce. oor rocessed 'unk foods. 3. Provides information and All families with children at Removes some burden of assistance for Food Stamp Harborside and Lauderbach providing emergency food from application. that qualify for Food Stamps SDFB. Empowers low-income will receive Food Stamps. families to purchase food. Injects federal dollars into local econom . 2010 CDBG Public Service Application Page 14 of 16 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Program Coordinator contacts Harborside and Lauderbach to verify original 50 students and additional 25 students at Harborside who meet qualifications for federally-funded free school lunches have been identified. 2. School teacher/nurse/administrator will fill out "Food 4 Kids Referral Form" to assess and document which students are suffering from "chronic hunger" and need weekend food (form attached). 3. Parents sign permission slip for student to receive backpack (English and Spanish form attached). 4. School teacher/nurse/administrator is responsible for securing food referrals and permission slips, keeping food distribution records, delivery information and making monthly reports to SDFB Program Coordinator (forms attached). 5. PrograFn coordinator informs Communications Director and Development Manager of acknowledgement requirements. 19. Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Remove the barrier of hunger that contributes to poor school performance -Food 4 Kids Coordinator submits monthly and year-end reports, documenting outcomes of food distribution (see attached form). 2. Increase awareness among parents and guardians about resources available to low-income families in their community -Include handouts about nutrition and other resources in backpacks. 3. Increase nutritional intake of participating students -Provide healthy food in backpacks, limiting sugars and "empty" calories (see "Food 4 Kids Backpack Items" attached), distribute 500 pounds of fresh produce once a month 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. San Diego Food Bank Backpack Program Coordinator, Daniela Solana Govea, oversees all Backpack schools, monitoring reporting duties and backpack distributions. Daniela has worked at the SDFB for 1.5 years and has coordinated the Food 4 Kids Backpack Program that entire time. David Ruiz is the Project Coordinator. David manages the volunteers who pack the backpacks at the Food Bank. He has worked as a volunteer coordinator for 3 years. Driver: w!U be one of 6 drivers employed by the SDFB. 21. Subcontractors (if any): Please list the names of subcontractors that will be used to carry out~this activi .Please include a co of Memorandum of Understandin to be executed Subcontractor Name-:and Business Address Tax Identification Number - Estimated Subcontracted Other Funding. Sources Amount and Source Amount CDBG._. N/A 10 Tab No.:10 2010/2011 Federal Grants CDBG ~ HOME ~ ESG ~.. - - Orgarnzation/Department: Adult Protective Services Program/Project Name: Transportation Program Description: Enable transportation to doctor appointments and day center by providing MTS tokens to seniors. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier II (Special Needs) Type of Service: Elderly Proposed Number to be Served: 50 Elderly Persons 2008/2409 Grant Funding: 3009J2010 Grunt Funding: 2010/2011 Request: Funding Recommended: $> > ,ooo ~> > ,ooo ~~ i ,ooo ~> > ,ooo Staff Notes: 2010 CDBG Application for Funding Public Services Aoelica#inn ~~rp Fphev~arv 1 ~ 7An~ A.AfI ..... 1w~ti ~4 ~,. CHUt~A VISTA A en Name: Adult Protective Services Inc Address: 301 E J Street A en T e : ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based O anization? ^ Yes - ® No Employer Federal ID #: 95-2631905 DUNS #: 611946146 Pro osed Activi Name: Trans ortation Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R wasted: 11 000.00 Brief) describe how CDBG funds will be used: ~ Funds wi[I go toward coverin the increasin cost For trans ortabon on ADA vans to and from the ADHC center This r west is fora: ^ New Program ®Existing Program ^ F~c anded or Modred Pro ram Contact arson re ardin the a [ication: Name: Janai uintana Title: Executive Director Phone #; 619 283-5731 E-mail: Janai@a sincl.net Contact rson throw bout administration of the ram: Name: Janai uintana Title: Executive Director Phone #: 619 283-5731 E-mail: Janai@a sincl.net Two officials authorized to si n contracts and ex end funds for the or anization: Name: Janai uintana Title: Executive Director Name: Barbara Shardine Title: Book kee er I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance will be required for our program activities and that our formal agreement with the Gty will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Title: Executive Director Si nature• ~ Date: 2/5 2010 v 2010 CDBG Public Service Application Page 2 of 11 PART I: Agency Information 1. Briefly describe the Agency's mission. Our mission is to provide Day Health Care services to low income seniors and persons with disabilities in order to maintain their independence and quality of life, while remaining in the community and reducing the need for institutionalization 2. Describe the Agency's history and experience in providing the proposed activity? The South'Bay ADHC has been providing services to the residents of Chula Vista since 1976. We have used the MTS Nandi-transportation_buses to bring our more disabled participants that live throughout Chula Ysta to and from the tenter on their scheduled days, Monday -Friday. 3. Identify and describe any audit findings, hens, investigations, or probation by any oversight agency in the past five years. We have root had any of these issues, ever. Adult Protective Services, Inc. takes pride in being in compliance with all mandated rules and regulations. 2 2010 CDBG Public Service Application Page 3 of li PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) The senior population is ever expanding. Many live at home with family or alone. The South Bay ADHC's mission is to help as many seniors or persons with disabilities to remain in their homes. In todays economy all family members who can work are out of the home during the day. This leaves loved ones alone and unsupervised. In order for those who need to work to maintain their jobs we provide transportation to and from a day program that is there to meet the specific needs of the disabled. We rely heavily on the ADA transportation system as medi-cal makes the eligibility criteria higher, and the participants are unable to get into a 15 passenger van, but require the lift. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OBJECTIVES _ ` , _ •OUTCOMES ® ^ Create a suitable livin environment Provide decent affordable housin Accessibili /Availabili Affordabili ^ Creatin economic o rtunities Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HN/AIDS ® ^ Help the homeless ^ ® Primarily help persons with disabilities ® ^ 4. Identify the goals and objectives of the proposed activity. Our goal is to provide transportation to the South Bay ADHC program to as many Chula Vista Seniors and persons with disabilities, in order to maintain quality of life in the community. We aim to service at least 50 Chula Vista residents within the next year. We help our new participants get ADA certified and arrange and pay for the transportation to and from the Center. 5. Complete the Performance and Outcomes Chart below. Instructions: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-suffidency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be completed outputs (Proposed units of Accom lishment Activity Outcomes (Benefit of the Project) Outcome Measurements Exam 'le: 1. Rental. Subsidies 1. 25 Chula Vista 1. Allow families at- 1. Client feedback 2010 CDBG Public Service Application Page 4 of li -families served risk of homelessness - annually remain in their _ homes 1. Transportation 50 Enables seniors and Enrollment and to and from the Ctr. persons with continued M-F disabilities to remain attendance in their homes while maintaining quality of life 2. 3. 4. 6. List all the existing services provided by the proposed activity and describe how these services wi[I be enhanced or expanded with the CDBG funding you are requesting. Currently we ,buy $3,600.00 worth of tickets for ADA transportation a quarter. Medi-cal has changed the medical necessity levels effective 3/1/2010. This means our new enrollments will be frailer and in need of the lift on the ADA vans rather than our 15 passenger vans. CDBG funds cover $2,332.50 a quarter, the request for more funds this year is to help with the rate increase from MTS, while we are not receiving a reimbursement increase from the State. 7. Please describe how does the program/project verify that clients served income? During the enrollment process the referral source provides this information. obtain a copy of the meth-cal card. There eligibility is then verified by th checks the status on the State website. are low to moderate- The soaal workers also e accounting clerk, who Note: Check the appropriate popu/a6an if t/~e program/project brgets clients representing pope/atians that are presumed loin-income. Otherwise, check tfte appropriate income verification method used in the program/project. ^ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ® Social Securi Documentation SSI SSA ^ Bank Statements ^ Su ort Checks Documentation ® Other: meth-cal card ^ Other: 2010 CDBG Public Service Application Page 5 of 11 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ® Persons with HN/AiDS ® Seniors J Frail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ^ Children ® Dually Diagnosed ^ Homeless ^ Other; ^ Substance Abuse ^ Other: ® Physically Disabled ^ Other: ® Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year {PY) and the number of unduplicated clients you expect to serve in the coming year. City of Chula Non-Chula Vista Number of Unduplicated Clients Served Vista Residents:. Residents Number of clients served in PY 2009 42 27 Number of low-income (<80%Area Median Income clients served in 2009 42 27 Clients expected to be served for PY 2010 1u/ 1 2010 -June 30 2011. 50 35 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) Based on projected growth of senior population by AIS 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from ethnic and 2cia/group: Ethnici ' Hispanic or Latino 41.5% Non-Hispanic or Non-Latino 58.5% 2010 CDBG Public Service Application Page 6 of 11 Race: American Indian/Alaskan Native White 39% and White 0% Black/African American .02% Asian & White .OZ% Asian .146% Black/African American and White 0% American Indian/Alaskan American Indian/Alaskan Native & Indicate the Native 0% Black/African American p% percentage ofdients Native Hawaiian/Other served from Pacific Islander 0% Other Multi-Racial 41 5% each gender . classification Male 27 % Female 73 % Female Head-of-Household 68 Indicate the percentage of clients to be served from each age group; 0-5 Years 0% 6-12 Years 0% 13-21 Years i% 22-54 Years 15% 55-75 Years 40% 75+ Years 44% 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. The Center's social workers and program manager attend monthly service provider networking meetings. Social workers are going out into the community weekly to different areas to give presentations to senior apartments, trailer parks, and community centers. They are planning on leaving flyers door to door throughout the city as well. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) By attending the networking meetings we are able to interact with other service providers who make referrals. We are in contact with local doctors and clinics, who also provide referrals. Our participants also make referrals through word of mouth. 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. The Center's program manager has a Master's Degree, also the social workers have Master's Degrees. The center has a Registered Nurse on duty at all times. The activity coordinator has completed a course and is certified. The rest of the staff consists of program aides and van drivers. We have a consulting staff of therapists; Physical therapist, Occupational therapist, Dietician, Psychologist, and Speech therapist. PART IV: Activity Budget 2010 CDBG Public Service Application Page 7 of 12 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. w~umo o muss. ua~ ~cp~enserGategory L Y I.. _ ~ wwm~u a, uuv 'Total _ .. Pro~ect : Budget u n u CDBG Requested Amount Gann SOU Agency's funds rCCS Other than CD Other - Federal ~Fuinds BG StateJ'~oca1 Funds' _ -F_ouUr}daila~~n~fpther Public Finds' .~.~.~ - Salaries 404455.00 404455.00 Fringe Benefits otal 121093.00 121093.00 Office Su lies 9263.00 9263.00 Posta a 1040.00 ~ 1040.00 Pr ram Su lies 8661.00 $661.00 Other PR + ACCT 12825.00 12825.00 Direct Client meals & consult Services* 113992.00 113992.00 70601.00 43,391.00 Other S a MTS ~• 28 800.00 11000.00 17800.00 Tele hone 5077.00 5077.00 Utilities 6168.00 6168.00 Rent Facili Use 82192.00 1759.00 34 161.00 46 272.00 Printin 406.00 406.00 Liabili Insurance* 21142.00 21142.00 Conference & Seminars 2918.00 2918.00 Travel 21731.00 21731.00 Other 5 ea lic. 513.57 514.00 Com uters Software 2538.00 2538.00 Office E ui ment 1579.00 1579.00 Other S ci TO~'A_LS: 1100.0.00 209613.00 122;562.00 .568;938:00 46272:00 * Liability insurance is required of a tl sub-recipients and may be pa id from grant fu nds. 2010 CDBG Public Service Application Page 8 of 11 2. Personnel Services If Ltty of Chula CDBG funds will be used to support personnel services, please complete the table below. Is this a e t ~,lo Time Total ' _'Pos~tNO~n~Title curr n or . ..Annual .: la Annual Fringe Total A"nnuai X SpQn~~n Po~iltaQr~ J proposed Sa ry Benefits Salary - ~ ~CD6O~ ~' ` ` ~~'; ~ { ~ ositiion7 ~Proaect kt ~ ~~D fi Example Cas~_Ma~nager . Current... : $25,000 $5;00 $30,000 x - ~ . "40%:, - - $12 `0~ - __. r N/A x , - . . .._ x Line 3. In-Kind and Leveraaing Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Annual _ Entity/Proposed Source Type Project Value 'In Cash ;. Kind in. .. . F-X~~m le: School bistrict __ - S ace Rent 5000 X NA TOTAL DOLLAR VALUE eral-Volunteers Number of x Per' Houir~ ~ Total $~ 1 Gen ~TYpe &#}: Annual ; Rate Value Hours x = _ x 2} Professional Volunteers x s eci x NA x _ x - 2010 CDBG Public Service Application ' Page 9 of it V, SCOPE OF SERVICES 1. Scope of Services a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are ~ needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what - proportion of the proposed budget will support direct services. CDBG funds can only be ~ used for expenditures which directly benefit CDBG-eligible clients. !~[ote: Please sure the cost per client is accurate. - The ongoing need to provide transportation to and from the ADHC center is vital to all residents in order to maintain quality of life and remain in the community. Many ~ Low to moderate income participants would not have access to the ADA certified - rides on the MTS vans without our completing the applications for them. Each ride is $4.50. The ADHC cover the $9.00 a day it takes to come to and return ~ home from the center. Doctor's offices or clinics do not pick up the cost of getting _ to their facilities. If the ADHC did not cover the cost many of our target population would never get to the much needed services as they do not have ~ $9.00 a day for bus fare. ~ b. Target GrouQ Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. "- This past year we were able to provide services to at least 42 Chula Vista residents. The ~ majority were low- income. Only 4 were moderately low income. ~ c. treach Discuss outreach efforts for the proposed service/activity/project, Our social workers have started getting out in the community at least two times a week to - visit senior apartments, trailer parks and neighborhoods were we have participants living. We are leaving flyers and brochures at Doctor's offices and clinics. 2. Performance Schedule: 0n a separate page, prepare a Work Plan for ~ implementation/completion of the services and activities identified in the Scope of Services. In _ addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. i 2010 CDBG Public Service Application Page 10 of 12 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates) Tab No.:11 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - Organization/Department: South Bay Community Services Program/Project Name: Family Violence Treatment Program/South Bay Family Justice Network Program Description: Program provides therapeutic counseling and crisis services to adult and child victims of family violence. Services include; but not limited to: a focused 24-hour, 7-day a week immediate crisis response, comprehensive strengths-based assessments and safety planning for DV victims and their children; treatment planning; age-appropriate group and individual counseling for children, victim support groups crisis intervention; a unique pre-school focused on children. Service Location: City Wide ' Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier II (Special Needs) Type of Service: General Proposed Number to be Served: 590 Persons 20D8/2009 Gran# Funding: 2009J2©1D Granf Funding: 2D1D/2017 Request: Funding Recommended: $34,000 $34,000 $51,625 $34,000 Staff Notes: 2010 CDBG Application for Funding .~~` Public Services ~ a~ eHUU~ visr~- Application due February 11, 2009 4:00 q.m. A en Name: South Ba Communi Services Address: 1124 Ba Blvd. Suite D Chula Vista CA 91911 A en T ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based O anization? ^ Yes ®No Employer Federal ID #: 95-2693142 DUNS #: 113407779 Pro osed Activi Name: Family Violence Treatment ProgramJSouth Bay Family Justice Network Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R nested: 51 625 Briefl describe how CDBG funds will be used: The ro ram rovides thera eutic counselin and crisis services to adult and child victims & e trators of DV This nest is fora: ^ New Program ®Fxisting Program ^ Ex anded or Modified Pr ram Contact erson re ardin the a lication: Name: Kath Lembo Title: Executive Director Phone #: 619-420-5094 x145 E-mail: klembo@csbcs.or Contact erson throe hout administration of the ram: Name: Donald Hunter Title: De t. Director-FWSS Phone #: 619-420-3620 E-mail: dhunter@csbcs.or Two officials authorized to si n contracts and nd funds for the o anization: Name: Kath n Lembo Title: Executive Director Name: Dina Chavez Title: Associate Director I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance wilt be required for our program activities and that our formal agreement with the Gty will define other reporting provisions and federally required assurances. I also understand that submitbl requirements must be provided with this application to be considered for funding. Name: Kath n Lembo Title: Executive Director Si nature: Date• ;,~ ' .d ""` /~ J~ l-I 2010 CDBG Public Service Application Page 2 of 15 PART I: Agency information 1. Briefly describe the Agency's mission. SBCS is a private, 501(C)(3) nonprofit multi-service and community development organization established in 1971 whose mission is tv provide children, youth, and families in the South Bay area with services which reinforce the family's role in our community and assist individuals to aspire realistically to lives of self-fulfillment. This is addressed through the provision of culturally competent bilingual (English/Spanish) services aimed at the following general purposes: I. To provide counseling and education for children, youth, and families. II. To provide area career opportunities, exploration, and exposure. III. To provide outreach and education in the community. IV. To provide community development, affordable housing and social service activities. V. To provide programs for children, youth, and families in high-risk situations. SBCS' style is committed to providing respectful services based on community strengths, needs and goals. SBCS serves more than 20,000 people a year and impacts more than 50,000. 2. Describe the Agency's history and experience in providing the proposed activity? SBCS has been providing family violence prevention, intervention and treatment services for more than 20 years, 18 of them while having a SECS staff team sited within the Chula Vista Police Department and working in partnership with the CVPD, and 13 of them with CV CDBG funding. The FAMILY WELLNESS AND SELF SUFFICIENCY DEPARTMENT (FWSS), under which this program operates, is an integrated continuum of service strategies and programs which are focused on recognizing the strengths, assets, and resiliency of families that come into our agency for services and building on those strengths and assets to help them develop long term independence and self-sufficiency. Services include a continuum of short term and transitional shelters; food & clothing; Temporary Restraining Order assistance; advocacy with community agenaes; transportation; support groups -and child care while mothers are in groups; parent-child interactive parenting groups; employment acquisition and retention support; independent living skills training; counseling and other supportive services. The FWSS Department includes the 24 hr/7 day Domestic Violence Response Team (Partnered with local law enforcement departments), which responds to Domestic Violence calls and assesses for the risk of child abuse, then follows up with shelter and supportive services. The Department also maintains the South Bay's only extensive Batterers' Treatrnent Program for perpetrators of domestic Violence. No other organization provides this complex of services in the South Bay area of SD County, especially the 24 hour/7 day service coverage. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. There have. been no investigations or findings in the past 5 years. PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a~ statement describing the specific community needs} or issue(s) your proposed activity will address. {Cite specific independent data sources used to document need.) The Family Violence Treatment Program is the hub of the South Bay Family Justice Network. The program provides therapeutic counseling and crisis services to adult and child victims of family violence. Services include a focused 24 hour-a-day, 7 day-a-week immediate crisis response to Chula Vista Police Department for Domestic Violence (DV) victims and their children (DVRT-Domestic Violence Response Team); comprehensive strengths-based assessments and safety planning for DV victims and their children; treatment planning; age-appropriate group and individual counseling for children; victim 2010 CDBG Public Senrice Application Page 3 of 15 support groups; crisis intervention; a unique pre-school focused on children who are victims of violence (Mi >=scuelita}; and on-going support to victims of violence, as well as access to financial literacy tutoring and job development services. This program is the centerpiece of the South Bay Family Justice Network, hence its placement in the CVPD so services can be delivered by a roving team in multiple neighborfiood locations, including schools, family resource centers, clinics, and homes. SBCS now has its full Family Violence Support Services team placed on site at the Chula Vista Police Department, increasing the immediate support SBCS can provide to street officers as they contact domestic violence victims and their children. We continue to be the only program in the County that offers 24hr/7 day-a-week services for DV victims and their children (DVRT-Domestic Violence Response Team), and operate the only pre-school devoted solely to children who are victims of violence, Mi Escuelita). SBCS has a long term program in place for education around teen relationship violence prevention. We are working on increasing transitional housing available to victims of violence & their children, since housing remains a desperate need. Need: Chula Vista has one of the County's highest incidences of family violence, and in 2008, according to SANDAG (Twenty-Five Years of Crime in the San Diego Region: 19842008, published in April 2009) Chula Vista reported 1,613 incidents of family violence. Family Violence is a major public safety issue. In 2007 Chula Vista had 1,818 reported DV incidents, so there has been a slight decrease since then. SBCS is the ONLY organization in the whole South Bay area providing a full range of family violence intervention, treatment, and support services. SBCS is an active participant in reviewing community needs and working on direct service solutions with the overall goal of breaking the cycle of violence and promoting the physical, mental, social, and economic health of families. We have experienced an increasing demand for services for SBCS' comprehensive DV programs over the past 18 years. This past year the State ended one of the major funding sources for our Domestic Violence intervention, prevention, and treatment programs. Mi Escuelita, our preschool that is devoted.~to children who are victims of family violence, has a waiting list. It has a higher capacity than the 45 who currently attend, but lacks the funding to operate at full capacity. SBCS has an array of funders who support our programs, but we have had funding decreases across the board. In 2008-09 SBCS' DVRT responded to 1,37fi calls from the CVPD, and only 15% were repeat calls. All were provided crisis intervention and follow-up services. 121 women participated in Women's Support Groups, and 98 children participated in Children's support groups or individual counseling. 478 women continued with the program and were provided case management and follow- up services. 38 ' women were placed in shelter in motels with their 55 children through the DVRT. Over 225 people participated in the Court-ordered Domestic Violence Intervention Program. 1 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OBJECTIVES - OUTCOMES ' Create a suitable livin environment Accessibili Availabili ^ Provide decent affordable housin Affordabil' ^ Creatin economic o ortunities ® Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ® ^ Help those with HIVJAIDS ^ ' 6 2010 CDBG Public Service Application Page 4 of ZS Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. The overall goal is to break the cycle of family violence and promoting the physical, mental, social, and .economic health of families The Objective is to provide 590 adults and/or children with services and supports (including preschool, counseling, shelter, group wunseling, and trauma informed services), leading to their increased ability to lead safe, self-sufficient lifestyles. 5. Complete the Performance and Outcomes Chart below. Instructions • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. I00 clients served annually). • In column 3 identify the outcome{s) of your activity {what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • Tn column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be Outputs (Proposed units of Activity Outcomes Outcome completed Aocom lishment Benefit of the Project) Measurements Provide follow-up Up to 500 will Increased ability to Case notes in with a range of case participate in follow- develop self- confidential files; management, up services sufficiency, cope with Family Well Being shelter, and the effects of Assessment counseling violence. Increased knowledge of community resources and ability to access them. Provide therapy Provide a range of Increased ability to Case notes in services for victims individual, family or recover from effects confidential files; of family violence, group counseling for of family violence. Family Well Being such as counseling 90 child and adult Increased ability of Assessment . (individual, family, victims of family children to or group), as well as violence (up to 45 understand and cope preschool for of them will with and recover children 3-5 participate in pre- from the violence in school their families 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. SBCS intakes victims of family violence and after a thorough assessment, develops with the client a treatment plan that includes a variety of activities, including several modalities of counseling and/or 2010 CDBG Public Service Application Page 5 of 15 therapy for both the adult and the child members of the family, Activities may include individual trauma therapy, specialized counseling for children, Family Violence Victim Support Groups, and groups for children and youth. Services include Mi Escuelita, our unique preschool focused on children 3-5 years of age who have experienced, witnessed, or been affected by violence. This program is the centerpiece of the South Bay Family Justice Network, hence its placement in the CVPD so services can be delivered by a roving team in mu{tiple neighborhood locations, induding schools, Family Resource Centers, clinics, and homes. A single Associate/Advocate ensures that each family receives all of the services they need in a location and at times that suit the family members. SECS staff at the CVPD coordinate with staff from the County's Child Welfare and Health & Human Services, from the District Attorney's office, and from Adult Aging & Independence Services, with schools, and anyone else involved with the victims and their children. Additional counseling and other supportive services are reimbursed via funds from Victims of Crime funds, sliding-scale fees, donations and fundraisers, State DV funds and foundation grants. SBCS Family Violence prevention and Intervention programming is funded by a variety of local, State, and Federal funding, though we have lost substantial State funding for this program this past year. Clients complete a Client Satisfaction survey at the conclusion of services. CDBG funding enhances this program by supporting part of its placement in the Chula Vista Police Departrnent, making coordination of services for victims and their children smoother. 7. Please describe how does the program/project verify that dients served are low to moderate- income? SBCS utilizes the CDBG self-certification Income Verification Form deve{oped with the City's input Note: Check the appropriate population if tfie program/project targets clients representing 1 populations that are presumed /ow-income. Otherwise, check the appropriate income verification method used in the program/project. ^ ~ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation SS SSA ^ Bank Statements ^ Su rt Checks Documentation ® C+ther: _CDBG Income verification form ^ Otfier: ~ g 2010 CDBG Public Service Application Page 6 of 15 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ® Domestic Violence Victims ^ Persons with HN/AIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ^ Famines ® At Risk of Homelessness ® Children ^ Dually Diagnosed ® Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduolicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. C~ of Chula 'Non=Chula' Vista Number of Unduolicai Clients- Served Vista Residents Residents Number of clients served in PY 2009 (2009- 2010 590 est. Number of low-income (<80%Area Median Income dients served in 2009 300 290 Clients expected to be served for PY 20i0 Ju 1 2010 -tune 30 2011. 300 290 3. Please describe how the expected number of clients served from July 1, 2010 through ]une 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) SBCS utilizes the current and past demand for services to estimate the future need. There is always a greater need for services than we can fill. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographical Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate the percentage of clients served from ethnic and ratio/group: E[hnici Hispanic or Latino 77% Non-Hispanic or Non-Latino 23% 2010 CDBG Public Service Application Page 7 of 15 Race: American Indian/Alaskan Native White 51% and White 0% Black/African American 8% Asian & White 0% Asian 2% Black/African American and White 0% Indicate tt~e American Indian/Alaskan American Indian/Alaskan Native & percentage Native 0.5% Black/African American 0% ofdieirts Native Hawaiian/Other ~'~'~m Pacific Islander 0.5% C-ther Multi-Racial 38% each gender if ti d ica ass on Male 37 Female 63 Female Head-of-Household 14 Indicate the percentage of clients to be served from each age group: Information pot wllected 0-5 Years % 22-54 Years 6-12 Years % 55-75 Years ' 13-21 Years % 75+ Years % 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. SBCS staff regularly attend community collaborative meetings in the South Bay and in other areas, during which they share information about our programs. SBCS staff are part of the Homeless Advocacy Committee in the South Bay, and the Regional Continuum of Care Consortium for the County. We ensure that program availability is known to the County's information 211 Resource staff. The CVPD also informs citizens about SBCS services when they contact DV victims in the field. 7. Describe the activities the organization will undertake to reach potential clients from under- , represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) SBCS staff make presentations in varied locations throughout the City to ensure the underrepresented I groups are aware of services. Flyers about available services are posted in public places, in Spanish as well as English. All of SBCS' services are available in Spanish as well as English, so the Spanish speaking population in the South Bay is well-represented in our client base. As well, families with a female head- ' of-household are well represented in our client base. The family violence victims and children in this program represent a varied mix of clients and most community groups are represented. 8. Briefly describe the experience /expertise of the main program/project staff in working with the Counseling or other related field. Group facilitators have specific training in the modality required for the activity: Counselors must be at Master's level and be either licensed or supervised by licensed staff. All staff have received 40 hours of certified Domestic Violence Counselor training. target population. Depending on the specific work activity staff may have a college degree or a Master's Degree in The Family Violence Support Services Director is Daphyne Watson. Ms. Watson has a Master's Degree in Social Work and has been working with youth and families for almost 18 years. Her work has included child abuse prevention and intervention, working to change policy and develop innovative programs for ' ~o 2010 CDBG Public Service Application Page 8 of 15 families with children who have mental health needs, and teaching social services classes at the college level. Ms. Watson has recently joined SBCS to guide the Family Violence Support Services Program. The Shelter Support Services Director is Amaris Sanchez. She has been with SBCS since 2003, and more than a year as the Shelter Services Program Director. Ms. Sanchez is experienced in case management and working with family violence victims. She has a Bachelor of Arts in Women's Studies. Ali of her staff providing direct services to clients have college level education and experience in providing case management and counseling services to this population. Associate Director for Clinical Services is Pamela Wright. Ms. Wright has been SBCS' Clinical Director since November 1997, and also Associate Director of Clinical Services since 2001, and is a Licensed Clinical Social Worker in the State of California, a Certified Domestic Violence Counselor, a Certified Mediator, and Certified in NCAST (Nursing Child Assessment Satellite Training), Ms. Wright has worked in the social work field since 1987 and has special expertise in the area of child and family development. She has extensive experience working with clients and staff from diverse cultures, is an experienced trainer, and has excellent administrative, problem solving, and counseling skills. Ms. Wright has worked for SBCS since December of 1989 in varying direct service and leadership positions. Nancy Pratt is the Program Director of the licensed preschool, Mi Escuelita, which has a capacity of 90 children, but which is funded for just 45 currently. Ms. Pratt holds a BS in Elementary Education and Early Childhood Education and has over twenty years experience in teaching and administration. Ms. Pratt facilitated the licensing and opening of the preschool in June 2006 for 36 children, and applied for and received a capacity increase of 9 children in fall 2007. 2010 CDBG Public Service Application Page 9 of 15 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. w~umn o must ua~ cwu Expense Category ` mns ~, ru n Total Pro~ecE Bud e#. u CDBG Requested' Amount , ~asn sou Agents' Punds rces Omer ma Other Federal.,. Funds n GDSG State/Local Funds - .. ~oundatiion/Other 'Public Funds Salaries 606,775 40,951 20,500 173,072 299,872 72,380 Fringe Benefits Tota! .. 143,534 10,075 5,125 35,271 74,968 18,095 Office Su lies 3,624 599 900 1,375 750 Pasta a 750 750 Pro ram Su lies 5,825 2,100 3,125 600 Other S ec' Direct Client SeNICes* 12,150 12,150 Other S i *• •~ Tefe hone 7,980 2,220 4,560 1,200 Utilities 2,326 576 1,750 Rent Facili Use 17,341 5,191 12,150 Printin 2,500 900 1,000 600 Liabili Insurance* 10,654 1,042 8,300 1,312 Subcontracts 15,000 15,000 Travel & Milea a 10,848 3,818 6,205 825 Other -Indirect ~ . 102115 3,907 29,037 54,883 14,288 Com uters Software 3,909 3,909 Office E ui ment Other S i TO"1E'A13; X94_ ,~~~. _ $ ~~~,&2~_~. _ ~ ~~'~-~'~_.. ~?~'~`~ ~~'_.'~'~~~ _~~-.~ ~. ,_.t__~25zIi~0 ~ _::. * Liability insurance is req uired of all s ub-recipients and may be pa id from gran t funds. 1 ~- 2010 CDBG Public Service Application Page 10 of 15 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. Is this a ~ _ ~ ~ ~/a Time Total current Annual Annual Total Spent On Position Position Title or Sala rI/ Fringe Annual x ' CbBG ,_ - Cost - proposed Benefits Salary P~ect Requested. ition? from CDBG Family Therapist Current $ 44,129 $ 10,842 $ 54,971 x 93% $ 59,123 x = x x = Line Amount : $ 59,923 3. In-Kind and Leveraging Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. `. Annual In_ , Entity/Proposed Source Type Project Value Cash _ _ in ~ Kind ;; CVPD' S ce Rent. 5.400: : , 5 40~}: TOTAL DOLLAR VALUE 5 400 5 400 1) General Volunteers- 'Number of x Per Hour.- _ -Total $ Annual Rate Value . .Hours 164 for shelter events 740 x 10 = 7 400.00 2 for DVIP r s 29.5 x 10 = 295.00 2) Professional Volunteers x 5 for case mana ement 1 386.5 x 15 - 20 790.00 x x - ~3 1. Scope of Services V, SCOPE OF SERVICES 2010 CDBG Public Service Application Page 11 of 15 a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBGeligible clients. Note: Please sure the cost per client is accurate. This is a continuation of the current CDBG-funded Family Violence Treatment Program project, and the only project of its kind in the South Bay delivering services to family violence victims and perpetrators. SECS intakes victims of family violence and after a thorough assessment, develops with the client a treatment plan that includes a variety of activities, including several modalities of counseling and/or therapy for both the adult and the child members of the family. Activities may include individual trauma therapy, specialized counseling for children, Family Violence Victim Support Groups, Court-mandated perpetrators' groups, and children and youth groups. Services include Mi Escuelita, our unique preschool focused on children 3-5 years of age who have experienced violence. SECS' Domestic Violence Response Team responds to more than 1,400 calls yearly from the CVPD, most within 20 minutes of the call, and provide follow-up services to victims and their children in the weeks following the violence. SBCS is the major provider in the South Bay of perpetrators' groups for those who have been mandated by the Court to attend counseling. This program is the centerpiece of the South Bay Family Justice Network, hence its placement in the CVPD so services can be delivered by a roving team in multiple neighborhood locations, including schools, family resource centers, clinics, and homes. A single Associate/Advocate ensures that each family receives all of the services they need in a location and at times that suit the family members. SBCS staff at the CVPD coordinate with staff from the County's Child Welfare. and Health & Human Services, from the District Attorney's office, and from Adult Aging & Independence Services, with schools, and anyone else involved with the victims and their children. Additional counseling services are reimbursed via funds from Victims of Crime funds, sliding-scale fees, donations and fundraisers, State DV funding and foundation grants. Clients complete a Client Satisfaction survey at the conclusion of services. SBCS services are provided by Bachelor's or Master's level staff supervised by licensed staff, and volunteers. All staff have received 40 hours of certified Domestic Violence Counselor training. SECS has integrated two models of trauma-informed counseling services into the programs that are. focused on providing holistic counseling that addresses all forms of trauma in clients' lives. These models have a psycho-educational focus and skill-building approach, emphasizing survivor empowerment and peer support, and teaching techniques for self-soothing, boundary maintenance, and current problem solving. The proportion of the budget supporting direct services is: 100% The Cost per beneficiary is $87.50 (CDBG request $51,625 divided by number to be served 590.) Approximately 99% of the funding goes to provide services to low and moderate income clients, because without this program they would not be served. This is not a program that serves the homeless as a specific target group, though many of the DV clients become homeless as a result of the violence and are placed in SBCS' shelters/housing. b. Target Groug Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. These services will target 590 low and moderate income families (adults, youth, and children) in Chula Vista who are affected by family violence. ~~ 2010 CDBG Public Service Application Page 12 of 15 c. treach Discuss outreach efforts for the proposed service/activity/project. SBCS staff regularly attend community collaborative meetings in the South Bay and in other areas, during which they share information about our programs. SBCS staff are part of the Homeless Advocacy Committee in the South Bay, and the Regional Continuum of Care Consortium for the County. We ensure that program availability is known to the County's information 211 Resource staff. The CVPD also informs citizens about SBCS services when they contact DV victims in the field. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 15 2010 CDBG Public Service Application Page 13 of 15 3. Work Plan: (Prepare a Work Plan for implementation/o~mpletion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates} c-4~' ~C 9 ~`-~ - ~ A 1 ~~ ~..~~. ~ ~ a ~ . i'@T ~ ..ry .e, C . -• L q •tY,. ~. ~. ` s ~' ~Y ~'^« .,_ ~ .~ ~ r:~:= ~ ~ .~ ~ . .Let , "~t~ Y'- ate- 1 -r. r _..~.zY.~ ~ 1CIEYYA~I~T2~~- '~ S` ~ 1 ~ ~ -u,_,~ _:~ ~. ~ _,....__ ,~ x _ __ ' .._. ........_...__. .. .__ _._. _..x .. . ... . . Provide community education and outreach Ongoing: activities will be accomplished by end of fiscal 2010-i l Provide preschool for children exposed to violence or Ongoing: activities will be homeless children 3-5; accomplished by end of fiscal 2010-i l Provide individual, family, and/or group counseling, Ongoing: activities will be depending on client needs; accomplished by end of fiscal 2010-11 Provide restraining order assistance and/or court Ongoing: activities will be accompaniment for DV victims accomplished by end of fiscal 2010-11 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outtomeJbenefit of the activity.) ACTIVITY INDICATOR OUTCOM E (What the program does to fuiflll Its (The direct products of program (Benefits that result from the mission) activities) program} Service #s Performance Measurement: 300 victims of family violence Increased ability to develop 80% of adults who participate in a will participate in a range of self-sufficiency, cope with the range of counseling activities-will individual, family or group effects of violence. Increased report new understanding of how counseling knowledge of community to plan for their safety resources and ability to access them. Increased ability to recover from effects of family violence Performance Measurement: 45 children ages 3-5 will Increased ability of children to 90% of children who attend the participate in the preschool understand and cope with and pre-school will demonstrate recover from the violence in im roved behavior and affect. their families Performance Measurement: 245 Court -ordered batterers Participants will increase ability DVIP: 55% finish the mandatory will participate in weekly to understand and manage course of counseling counseling in Domestic their violence and anger in Violence Intervention Pr ram intimate relationshi s *for a total of 590 clients '~ 2010 CDBG Public Service Application Page 14 of 15 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Viso and HUD as the funding source. 1. Attendance lists fnr group activities (e.g., women's support groups, perpetrators' groups, children's groups, preschool} 2. Case fifes documenting activities (e.g., response to police calls, placement in shelter, case management meetings, income and budgeting activities, individual counseling sessions, Client Satisfaction Surveys) 19.Outeome Evaluation (List Three Outcomes): Describe how each activities will lie measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Customer Satisfaction Surveys administered at end of services (increased safety, increased access to resources) 2. Case files documenting beginning status of activities (e.g., no or unsafe housing, no income, no bank account, no job), compared to ending status (e.g., finding stable housing, opening a bank account, establishing an income after getting a job, etc.) indicating increased ability to establish self-sufficiency. 3. Participation in and/or Completion of prescribed program of counseling, indicating increased ability to cope with and recover from violence, no repeat incidences of violence. 20. Key Staff Persons: Please describe the qualifications of key staff-that will have direct contact with dients receiving services. The Family Violence Support Services Director is Daphyne Watson. Ms. Watson has a Master's Degree in Social Work and has been working with youth and families for almost 18 years. Her work has induded child abuse prevention and intervention, working to d~ange policy and develop innovative programs for families with children who have mental health needs, and teaching social services classes at the college level. Ms. Watson has recently. joined SBCS to guide the Family Violence Support Services Program. Associate Director for Clinical Services is Pamela Wright Ms. Wright has been SBCS' Clinical Director since November 1997, and also Associate Director of Clinical Services since 2001, and is a Licensed Clinical Social Worker in the State of California, a Certified Domestic Violence Counselor, a Certified Mediator, and Certified in NCAST (Nursing Child Assessment Satellite Training). Ms. Wright has worked in the social work field since 1987 and has special expertise in the area of child and family development. She has extensive experience working with clients and staff from diverse cultures, is an experienced trainer, and has excellent administrative, problem solving, and counseling skills. Ms. Wright has worked for SBCS since December of 1989 in varying direct service and leadership positions. The Shelter Support Services Director is Amaris Sanchez. She has been with SBCS since 2003, more than a year as the Shelter/Support Services Program Director. Ms. Sanchez is experienced in case management and working with family violence victims. She has a Bachelor of Arts in Women's Studies. i~ 2010 CDBG Public Service Application Page 15 of 15 Nancy Pratt is the Program Director of the licensed preschool, Mi Escuelita, which has a capacity of 90 children, but which is funded for just 45 currently. Ms. Pratt holds a BS in Elementary Education and Early Childhood Education and has over twenty years experience in teaching and administration. Ms. Pratt facilitated the licensing and opening of the preschool in June 2006 for 36 children, and applied for and received a capacity increase of 9 children in fall 2007. 21. Subcontracb~rs (if any): Please list the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. NONE 1'~ 12 Tab No.:12 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Organization/Department: South Bay Community Services Program/Project Name: Services for High-Risk and Homeless Youth Program Description: Provide high risk youth with the services, support and opportunities they need to lead healthy and productive lives, avoiding further contact with law enforcement and gang involvement. Service location: 1124 Bay Boulevard, Ste. D Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier II (Special Needs) Type of Service: Youth Proposed Number to be Served: 240 Youth 2008J2009 Grant Funding: 2009/2010 Grant-Funding: 2010/2011 Request: fundl<ng Recommended: $39,550 $39,550 $39,600 $39,550 Staff Notes: 2010 CDBG Application for Funding Public Services ADUliration due February li. 2009 4:00 n_m_ t~s// ~~ . ,__._._ an or CHUtA VISTA A en Name: South Ba Communi Services Address: 1124 Ba Blvd. Suite D Chula Vsta CA 91911 A en T ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based O anization? ^ Yes ®No Employer Federal ID #: 95-2693142 DUNS #: 113407779 Pro osed Activi Name: Services for Hi h-Risk and Homeless Youth Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount R ueslbed: 39 600 Briefl describe how CDBG funds will be used: Provide hi h risk oath with the services, support, &opportunities they need to lead healthy & productive lives, avoiding further contact with law enforcement and an involvement. This r east is for a: ^ New Program ®Existing Program ^ Ex anded or Modified Pro ram Contact rson ardin the a lication: Name: Kath Lembo Title: F~cecutive Director Phone #: 420-5094 ext. 145 E-mail: klembo@csbcs.or Contact rson throe hout administration of the ram: Name: Mauricio Torre Title: De artment Director Youth Svcs. Phone #: 420-5094 ext. 120 E-mail: mtorre@csbcs.o Two offi©als authorized to si n contracts and ex nd funds for the o anization: Name: Kath n Lembo Title: F~cecutive Director Name: Dina Chavez Title: Associate Director I hereby certify that if funds are granted to our organization, they will be used to benefrt residents of the Gty of Chula Vista. I understand that liability insurances will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Kath Lembo Title: Executive Director Si Hate Date: - /(~ U 2010 CDBG Public Service Application Page 2 of 14 PART I: Agency Information 1. Briefly describe the Agency's mission. SBCS is a private, 501(C)(3) nonprofit multi-service and community development organization established in 1971 whose mission is to provide children, youth, and families in the South Bay area with services which reinforce the family's role in our community and assist individuals to aspire realistically to lives of self-fulfillment. This is addressed through the provision of culturally competent bilingual {English/Spanish) services aimed at the following general purposes: I. To provide counseling and education for children, youth, and families. II. To provide area career opportunities, exploration, and exposure. III. To provide outreach and education in the community. IV. To provide community development, affordable housing and social service activities. V. To provide programs for children, youth, and families in high-risk situations. SECS' style is committed to providing respectful services based on community strengths, needs and goals. SECS serves more than 20,000 people a year and impacts. more than 50,000. 2, Describe the Agency's history and experience in providing the proposed activity? SBCS began in 1971 as a drop-in center for drug abusing teens. Responding to community need, we have developed a wide range of prevention, intervention and treatment options for youth and families. These programs are the outcome of community collaborations which focus on the most effective means of serving families and children. SECS has worked with the Chula Vista & National City Police Departments since 1971 to provide Juvenile Diversion services, and was a founding member of the Youth Services Network. Because of our •reputation for forging effective collaborations, and our sound business and fiscal management, SBCS is often asked to act as the lead in the development of new partnerships. SBCS led the effort in Chula Vista to create a Youth Collaborative, as weal as a Family Violence Prevention and Intervention Collaborative. SBCS is intimabeiy involved in the countywide Juvenile Justice Coordinating Council, and worked with other providers to develop the County's Comprehensive Strategy to address juvenile delinquency. SBCS' Community Assessment Team is one program in a wide array of coordinated services provided by SBCS for youth in the South Bay, including Juvenile Delinquency Diversion & Prevention; Critical Hours after-school programs; individual and family counseling; literacy & Tutoring; Casa Nuestra, the only Runaway & Homeless Youth shelter in the South Bay area; a Teen Recovery Center for youth with substance abuse and mental health issues {open in 1998); the Trolley Trestle Transitional Living Program to provide a 2-year supportive residential environment for former foster youth as they work toward self sufficiency; the WINGS program (Working to Insure & Nurture Girls' Success) for girls referred from Probation: the Independent Living Skills/Vllorkforce program to assist current & former foster youth in reaching self suffiaency; youth career guidance/employment assistance; parent education; mediation; conflict resolution; restitution support; and Peer Educators' youth education & leadership program. SBCS has had staff placed on site in the Chula Vista Police Department for 25 years. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. There have been no investigations or findings in the past 5 years. 5 2010 CDBG Public Service Application Page 3 of 14 PART II: Proposed Activity Information 1. Describe the proposed .activity for which you are seeking funding. Include a statement describing the specific community needs} or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) Activity: SBCS will provide services to Chula Vsta at-risk youth designed to increase healthy protective behaviors and resiliency, and decrease risk factors. Activities provided will include group and individual counseling; community service activities; tutoring; monitoring of school attendance; access to our runaway shelter; access to our Teen Recovery Center for youth with substance abuse and mental health issues. Referral to this program also gives parents/caregivers access to all of SECS' family services and supports, addressing issues that impact their relationship with their children. The program receives referrals from the Chula Vista Police Department, Probation, School Attendance Review Boards, and parents. SBCS has been working with high risk youth for 38 years, with special emphasis on youth most likely to have repeat law enforcement contact because of family, community and school challenges {gang pressure, substance abuse by parent or self, school problems, mental health issues, family violence). Community needs: Youth are at risk of stumbling in their quest for independence and self-sufficiency because when economic hardship and social challenges hit their parents it affects their children, too. Young people need job skills, a support system while developing those skills, and assistance in finding jobs when they have acquired the skills. They need activities such as counseling, mentoring, coaching, and supportive activities that engage them during and after school, so they are not at loose ends and at risk of involvement in juvenile justice and social services systems through exposure to criminal activities, illegal drugs & other risks such as: Gang actives Gangs have been a persistent problem in Chula Vista. According to the CVPD, they identified 30 different gang sets with over 1,300 members that either live or work in Chula Vista, or have been arrested, stopped or investigated, or cited for traffic or violations in the city. In a report by SANDAG in October 2009, ~an4 Involvement Among San Diego County Arrestees in 2008E they reported gang involvement started as early as age 6, and the average age at gang involvement was 13. A little more than half reported that other family members were also in gangs. A study commissioned by iyhe Gty of Chula Vsta states that 74% of respondents believe reducinn crime and gang activity is one of the highest priorities in the ~itv. Substarnae abuse is a significant problem for the region's youth. Being so close to the Mexican border, there is a ready supply of cheap drugs and alcohol easily available to minors. Hispanic youth report higher rates of alcohol use than all other ethnicities except Native Americans. According to SANDAG's ongoing Substance Abuse Monitoring project, half of juvenile arrestees is 2008 tested positive for at least one illicit substance; the average age for "initiating gateway drug use" was less than 13 years; around 73% think marijuana has no ill effects on their health; and alcohol, meth and LSD were easy to obtain. (SANDAG, 2008 Juvenile Arrestee Drug Use in the San Diego Region, July 2009) The teen unintended birth rate. though decreasing, still remains high and has increased this past year for the first time in several years: the South Region has the one of the highest rates in the County and Chula Vista has some regions that are designated "hot spots" by the State because of the high teen birth rate. Referrer/s for services remain high: Last year approximately 846 youth were referred into SBCS' Youth at Risk programming (Juvenile Delinquency Prevention & Diversion, Teen Recovery Center, CAT/WINGS, and Intensive Case Management). SBCS has received 25% cuts to our Juvenile Diversion and Prevention program funding, $30,000 from our Teen Recovery Center program, and a 25% cut to our Transitional Housing Program which assists 6 2010 CDBG Public Service Appllption . Page 4 of 14 former f=oster youth to transition to independence from the foster system. Now we understand that the County plans to recommend discontinuing Juvenile Diversion funding entirely. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OBJECTII/ES OUTCOMES Create a suitable livi environment Accessibiii Availabili Provide decent affordable housin Affordabil' Creatin economic o ortunities Sustainabil" 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HIV/AIDS ^ Help the homeless ^ ® Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. 2verall anal of the proiect: Provide a bilingual, culturally appropriate Prevention & Diversion program to high-risk children, youth, and families in the community that includes prevention, intervention, and supportive services, giving them the opportunities they need to lead healthy and productive lives and avoid law enforcement contact and gang involvement. High-risk children and youth will be involved in a continuum of Prevention and Diversion services and case management services. • O~jectives• - Services will include a comprehensive Youth Services Program for High Risk Youth for 240 youth - Youth will have access to a range of developmental, educational, community service and counseling activities year-round to assist them in developing healthy lifestyles. 5. Complete the Performance and Outcomes Chart below. Performa nce and Ouitcomes Column 1 Column 2 Column 3 Column 4 Outputs •~ Activities to be Proposed units Activity Outcomes (Beneftt Outcome completed ~ of of the Project) Measurements Accom lishment " 1.Intake Assessment 240 youth Depending on individual Risk & Resiliency (Family Well Being served overall case plan: checklist administered Assessment FWBA) to 1. Increased school at beginning & end of determine individual need: attendance; services; Youth 2.Then Educational 2. decreased contact with Assessment Index; groups such as anger juvenile justice and/or FWBA changes management, positive social service systems; decision making and 3. increased positive Client Satisfaction communication skills contact with Questionnaires; building, tutoring and parent/guardian; literacy services, or 4. Increased youth safety No contact with counseling, or before and after school; Juvenile Justice community service 5. Increased protective System while activities, factors in youths' lives so participating in the 3. Recreational activities the will oat be home alone program 7 2010 CDBG Public Service Application Page 5 of 14 and field trips, before, after school and at-risk of during and after school. law enforcement contact 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. Youth will have access to a range of developmental, educational, community service and counseling activities year-round to assist them in developing healthy lifestyles. . Services provided include a comprehensive strengths-based assessment, including the Risk and ' Resiliency Assessment, which assesses risk and protective factors at the beginning and end of services, and the development of an individual treatment plan. Then individual youth are assigned to a range of activities to address the challenges in their lives which may include: case management; individual and/or ' family counseling; group activity to address law enforcement contact; involvement in a substance abuse prevention or treatment program; academic tutoring; parenting classes; teen relationships violence prevention groups; and other activities depending on the assessment of the individual youth's needs. ' Case managers will track service provision and progress over time, guide them to additional services as needed, and document, measure, and report on overall outcomes, which information SBCS will report to the City of Chula Vista. ' Services will be enhanced by CDBG funding, which will ensure the continuation of SBCS' comprehensive Chula Vista Police Department-based At-Risk Youth program. This program has maintained a success rate of 95-98% non-recidivism through all the years of this program. 1 7. Please describe how does the program/project verify that clients served are low to moderate- income? Staff meet with parents/guardians and verify their income is moderate or low income by utilizing the form developed with the City staff. Some also live in identified low income areas of the City. Usually approximately 65% are low/moderate income per Official HUD Income Guidelines Note: Check the appropriate population if the program/project targets clients representing popu/ations ifiat are presumed low-income. Olfienvise, check the appropriate income verification method used in the program/project. ^ Pay Stubs) Wage Statements ^ W-2s ^ Income Tax Returns ^ Social Securi Documentation SSI SSA ^ Bank Statements ^ Su rt Checks Documentation ® Other: _CDBG Income verification form. develo d with the Ci ^ Other: ~ ~ 2010 CDBG Public Service Application Page 6 of 14 PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HN/AIDS ^ Seniors / f=rail Elderly ^ Chronic Public Inebriates ^ Families ^ At Risk of Homelessness ^ Children ^ Dually Diagnosed ^ Homeless ^ Other: ^ Substance Abuse ® Other: Youth at risk ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and the number of unduplicated clients you expect to serve in the coming year. City of Chula Non-Chula Vista Numfber of Undu~licabed Clients Served Vista Residents Residents Number of clients served in PY 2008-2009 238 285 Number of low-in~me (<80%Area Median 196 (82°1°) 234 (82%) Income clients served in 2009 Clients expected to be served for PY 2010 240 220 Jul 1 2010 -June 30 2011. 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.} This number is based on numbers of clients served in previous years, and by the number of staff available to provide the services. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® Citywide ^ Specific Geographipl Area of the City (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. Indicate t/ie percentage of c/ients served from eb5nic and racial group.• Ethnici Hispanic or Latino 72.b6% Non-Hispanic or Non-Latino 27.34% 2010 CDBG Public Service Application Page 7 of 14 Race: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/C-ther Pacific Islander Male Female Female Head-of-Household American Indian/Alaskan Native 10.52% and White 0% 6.69% Asian & White 0% 4.59% Black/African American and White 0% Indicate the American Indian/Alaskan Native & percentage 0% Black/African American 0% ofdierrts Other Mutti-Racial (including served from 2.68% Latino) 75.53% ~ ~~~o Not collected Not collected °lo 25.81 % Indicate the percentage of diems to be served from each age group: 0-5 Years Nat collected % 22-54 Years Not collected 6-12 Years Not collected % 55-75 Years Not collected 13-21 Years Not collected % 75+ Years Not collected 6. Describe the outreach wind/or marketing plan to obtain potential clients from the target population. ' SECS staff regularly attend community collaborative meetings in the South Bay, and in other areas, during which they share information about our programs. Community Collabaratives comprise most of the health & human services organizations in the South Bay, so this is an efficient way to diffuse ' information. We also ensure that program information _is known to the County's information 211 Resource staff. Staff also provide program information when making presentations at schools and other community organizations and settings (such as health fairs, homeless services committees). ' 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) - ' SECS staff make presentations in varied locations throughout the City {schools, collaborative meetings) to ensure the underrepresented groups are aware of services. Flyers are distributed in Spanish and English in public places. All of SBCS' services are available in Spanish as well as English so the Spanish ' speaking population in the South Bay is well-represented in our dient base. As well, families with a female head-of-household are well represented in our client base. The youth in this program represent a varied mix of clients and most community groups are represented. ' 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. Depending on the program element, staff may be professional staff with graduate counseling degrees; trained and certified recreation staff; child care specialists; or community volunteers. All staff who interact directly with children and youth have thorough background checks through the police ' department and the FBI. Xavier Martinez is the Program Director for the Youth Supportive Services/Intervention/Prevention (YSS/IJP} Program under which the Youth-at-Risk Program fails. He has worked with SBCS for 10 years ' in various positions and as Program Director for YSS/I/P for 3 years. He has a BS in Criminal Justice ' ~a 2010 CDBG Public Service Application Page 8 of 14 Administration. Other SECS programs coordinating Center (TRC) and the Youth in Transition Program. worked with SBCS for 4 years, has Bachelor`s in discover healthier ways to deal with stress and themselves. with the Support Services are the Teen Recovery The TRC Program Director, Amanda Miscevic, has Psychology, and is experienced in helping youth peer pressure, and in setting healthy goals for Frank Lopez is the Program Director of our Youth In Transition programming, including the Casa Nuestra runaway and homeless youth shelter. He has been with SBCS for 4 years and has more than 10 years working with youth in the community to help them identify positive lifestyles and do the work to obtain them. Nora Sadik-Salmu is a Youth & Family Development Associate. 75% of her position is covered by funds from this application. She is working in the Chula Vista Police Department as part of the Juvenile Delinquency Prevention & Diversion Team. She has a has Bachelor's in Psychology and has worked with youth in the community for more than 10 years (as a Teacher Assistant for the San Diego County Office of Education, as an After School Teacher, an Adolescent Specialist, and a Case Manager for St Vincent de Paul Village}. ~~ I PART N: Activity Budget 2010 CDBG Public Service Application Page 9 of 14 ' 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. wmmn a muse a ua~ colu Expense Category • mns a. ~nrou n Total Project Bu et c, CDBG Requested Amount casn wuro Agency's Funds es omer ma Other Federal Funds n LuHSv State/Local Funds Foundation/Other Public Funds Salaries 841,288 31,630 95,058 714,601 Fringe Benefits otal 192,372 7,545 20,469 164,358 Office Su lies 9,525 425 600 8,500 Posts a 1,500 1,500 Pro ram Su lies 92,587 92,587 Other S eci Direct Client Services* 7,070 12,070 65,000 Other Sti end ~. . Tele hone 34,680 13,360 34,680 540 12,820 Utilities 8,201 8,201 Rent Facili Use 25,437 1,742 23,695 Printin 7,828 840 6,988 Liabiti Insurance* 23,014 714 22,300 Subcontracts 25,000 25,000 Travel & Miles a 13,781 693 13,088 Other S i 171,059 21,595 149,464 Com uters Software Office E ui ment Other Indirect TOTALS:_ $1,3 ~~7i~2 .3.';~.~60~; - -- . _" , ::- $'1$8,0~~' -~ -1~b$,~~.~3_ ~-l ~ ~ :; * Liability insurance is req uired of all s ub-recipients an d may be pai d from gran t funds. -Y 2010 CDBG Public Service Application Page 10 of 14 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. :~ _ - R Is this a % Time Total current Annual Annual Total Spent On Position Position Title or Salary Fringe Annual x G = Cost prod Benefits Salary ct P o~e Requested itJOn. from CDBG outh 8 Family Current $ 42,173 $ 10,060 $ 52,233 x 75% _ $ 39,175 Develo ment Associate x = x _ x - Line Amount : $ 39,175 3. In-Kind aqd veto in ~ comes List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Entity/Proposed Source - Type Annual Project Value in end , _ Cash CVPD S ace Rent 5400 5 400 TOTAL DQLLAR VALUE 5 400 5 400 1) General Volunteers Number of x Per Hour = Total $ (Type & #) Annual - Rate Vafue Hours 40 For outh shelter events 140 x 10 - 1400 1 at shelter 119 x $10 = 1 190 2) Professional Volunteers x = s 8 MFT Interns providing counseling 1,253 x $15 = $18,795 CA 1 Intern rovidin theta 1000 x 15 - 15 000 x = ~~ 2010 CDBG Public Service Applf~tion Page 11 of 14 V. SCOPE OF SERVICES 1. Scope of Services a. Proig •t De~criation Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion o~ the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. pver~lll coal of the~rQ~e~ct: Provide a bilingual, culturally appropriate Prevention & Diversion program to high-risk children, youth, and families in the community that includes prevention, intervention, and supportive services, g'Ning'',them the opportunities they need to lead healthy and productive lives and avoid law enforcement contract and gang involvement. High-risk children and youth will be involved in a continuum of Prevention and Diversion services and case management servicesy • Services will include a comprehensive Youth Services Program for High Risk Youth for 240 youth and • Youth will have access Ito a range of developmental, educational, community service and counseling activities year-round to a$sist them in developing healthy lifestyles. After comprehensive strengths-based assessments, including the Risk and Resiliency Assessment (R&R) and the Youth Aassessment Index (YAI), which assess risk and protective factors at the beginning and end of services, an individual treatment plan is developed with the youth and families, and the youth are assigneyd to a range of activities to address the challenges in their I'rves. Services include case management'., and, depending on the individual assessment of the youth's needs, may include individual and/or ;family counseling, group activity to address law enforcement contact, involvement in a substance abuse prevention or treatment program, academic tutoring, parenting classes, teen relationship violence prevention groups, and other activities. Case managers will track service provision and progress over time, guide them to additional services as needed, and document and report on overall outcomes, which information SBCS will report to the City. The project is ongoing and the funds are needed to serve low and moderate income persons because our other funding has beern cut drastically for this program, and the majority of persons in this program are low income and cannot pay for these services. As well, we are the only provider providing this continuum of services for youth in the South Bay. The cost per beneficiary is:' $165 (CDBG request $39,600 divided by number to be served- 240). There's no comparison since there is no other organization /group delivering the same cluster of services, till of which serve low income children and their families who would not have the benefit of these services if they had to pay for them. The proportion of the budget supporting direct services is 100%. b. Target GraNg Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. The program will serve X40 low and moderate income Chula Vista high-risk youth (and their families) who are clients pf SBCS' programs, such as the Casa Nuestra Runaway & Homeless Youth shelter, Teen Recovery Center, Juvenile Diversion, Community Assessment Team, and other SBCS programs . c. rea 'Discuss outreach efforts for the proposed service/activity/project. SECS staff regularly attend community collaborative meetings in the South Bay and in other areas, during which they share information about our programs. Community Collaboratives comprise most of the health & human services organizations in the South Bay, so this is an efficient way to diffuse information. We also ensure that program information is known to the County's information 211 i~ 2010 CDBG Public Service Application Page 12 of 14 Resource staff. Staff also provide program information when making presentations at schools and other community organizations and settings (such as health fairs, homeless services committees). 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. Work Plan: (Prepare a Work Pian for implementation/completion of the services and activities identified in the Scope of Services) " Work Plan {Identify activities and completion dates) ,~ S'-~ ~. . "' "_ ~ J ~" ~" = ';', .., ~ _ KEY AC'tI1~'1TIE5 ; -~ ~ ~ ;~~ ~ ~ fem.. d~'f~'4 _ ,.~ ~ _ . - ,. .~ -~~ a Provide services for youth referred to the Youth Services Program Ongoing services-this for High-Risk Youth through contact with SI3CS' youth shelter, the year's goals fulfilled by Teen Recovery Center, CVPD, SARB, and other SBCS youth June 30, 2011 ro rams. Perform comprehensive strengths- based assessments for youth Ongoing services-this (Risk & Resiliency Assessment) and provide a range of services years goals fulfilled by including case management depending on individual June 30, 2011 • Individual and/or family counseling • Group counseling • Substance abuse recovery/treatment programs • Teen Relationship violence prevention/treatment program • Gang prevention activities • After school tutoring • Parent/child group activities • Parentin classes Provide a range of recreational and educational activities Ongoing services-this throughout the year, including before, during and after school to years goals fulfilled by assist youth in developing healthy lifestyles and productive lives June 30, 2011 • Educational groups such as anger management, positive decision making and communication skills building, tutoring and literacy services • Recreational activities and field trips, such as intramural basketball Outcomes: risk factors that lead to law enforcement or other system involvement will be decaeased. " • Risk & Resiliency assessment & Youth Assessment Index are utilized at the beginning and the end of services to determine the impact of services. {for example, if a youth is spending more time with parents in positive activities at the end of services, s/he has increased protective factors and decreased risk factors in his/her life. If s/he is attending an alcohol relapse prevention group at the end of services, risk is reduced. If, as the result of attending tutoring his/her grades have improved, protective factors have increased !S 2010 CDBG Public Service Application Page 13 of 14 3. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-I1ST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product service numbers for each activity and the direct outrnme/benefit of the activity.) ACTIVITY (What the program does to fult)II its mission) INDICATOR (The direct products of program activities) Service #s OUTCOME (Benefits that result from the Pro9mm) Performance Measurement: 1. 75% of youth will increase protective factors and decrease of risk factors Performance Measurertrent: 2. 85% of youth will have'... no further contact with law enforcement Performance Measurer-~ent: 3. 85% of youth will profess satisfaction with program participation Risk & Resiliency surveys and Case Manager evaluations at beginning and end of services to determine results of participation in program activities and development of healthier lifestyles; (Exact number of participants in each element depends on individual program involvement) Total program participants will be 240 Client satisfaction questionnaires and case notes in fifes maintained by staff of program activities, such as assessment, case management, individual , family and/or group counseling and other services such as after school activities Client satisfaction questionnaires and case notes in files maintained by staff of program activities, such as assessment, case management, individual , family and/or group counseling and other services such as after school activities - Increase protective factors in youths' lives so they will not be home alone after school and at-risk of law enforcement contact - Decreased contact with juvenile justice and social service systems - Youth more aware of wmmuniity resources available to them i6 2010 CDBG Public Service Application Page 14 of 14 VI. CDBG SCOPE OF WORK - AGTNTI'IES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Case files 2. Sign in sheets for group activities 3, Self Report Survey 19.Outcome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Risk and Resiliency surveys, Youth Assessment Index, and Case Manager prognosis to determine increase in safety, resiliency and self suffidency 2. Case 'notes and closing summaries fn confidential files 3. Client Satisfaction surveys to determine satisfaction with, and participation in, services. 20. Key Staff Persons: Please describe the qualifications of key staff that wiA have direct contact with clients receiving services. Depending on the program element, staff may be professional staff with graduate counseling degrees; trained and certified recreation staff; child care specialists; or community volunteers. All staff who interact directly with children and. youth have thorough background checks through the police department and the FBI. Xavier Martinez is the Program Director for the Youth Supportive Services/Intervention/Prevention (YSS/I/P) Program under which the Youth-at-Risk Program falls. He has worked with SECS for 10 years in various positions and as Program Director for YSSJI/P for 3 years. He has a BS in Criminal Justice Administration. Other SECS programs coordinating with the Support Services are the Teen Recovery Center (TRC) and the Youth in Transition Program. The TRC Program Director, Amanda Miscevic, has worked with SBCS for 4 years, has Bachelor's in Psychology, and is experienced in helping youth discover healthier ways to deal with stress and peer pressure, and in setting healthy goals for themselves. Frank Lopez is the Program Director of our Youth In Transition programming, including the Casa Nuestra runaway and homeless youth shelter. He has been with SECS for 4 years and has more than 10 years working with youth in the community to help them identify positive lifestyles and do the work to obtain them. 21. Subcontractors (if any): Please list the names of subcontractors that wilt be used to carry out this activity. Please indude a copy of Memorandum of Understanding to be executed. There are no subcontractors i~ 13 Tab No.:13 2010/2011 Federal Grants CDBG I HOME I ESG • .. - - Organization/Department: Family Health Centers of San Diego Program/Project Name: KidCare Express Mobile Unit Program Description: Program provides primary healthcare services to low income, medically underserved children and families in Chula Vista in partnership with the Chula Vista Elementary School District, locol social service agencies and public housing facilities by providing families with the healthcare they need, when and where they need it. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tier III - (Other/General Type of Service: General Proposed Number to be Served: 1,560 Persons 2008/2009 ~ Grant f=unding: 2009/2010 Grant IFunding: 2010J207 7 ~ Request: Funding Recommended: $27,000 $27,000 $30,000 $27,000 Staff Notes: 2010 CDBG Public Service Application Page 2 of 14 PART I: Agency Information 1. Briefly describe the AgencYs mission. Family Health Centers of San Diego's mission is to provide comprehensive, accessible, quality health care services to residents, communities, and community-based organizations in San Diego and the surrounding region. FHCSD offers affordable services to all income levels, with a special commitment to low income and medically underserved individuals.. 2. Describe the Agency's history and experience in providing the proposed activity? In 1998, Family Health Centers of San Diego (FHCSD) championed the idea of bringing comprehensive medical care to communities in need with its fGdt;are Express Mobile Medical Unit. (MMU) program. IGdCare Express I was one of the first mobile clinics to be licensed by the State of California's Department of Health Services. Over 12 .years later, the program has continued ib thrive and expand to include three mobile units and it remains one of only a few comprehensive mobile clinic programs nationwide. These 40-foot-long converted buses contain two private exam rooms, a nursing station/triage area and a restroom. The three KidCare Express Mobile Medical Units operate over 100 hours per week, providing care in Central San Diego, East San Diego County and in the region known as the South Bay. The purpose of the MMU program is simple - to provide health services to medically underserved children, youth and their families directly in the communities in which they live. We reach them by working closely with schools, community centers, social service agencies and even shelters to provide health services. on their premises. By reducing financial, transportation, language and cultural barriers to health care, the KidCare Express works to ensure that San Diegans are provided with the healthcare they need, when and where they need it. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. Family Health Centers of San Diego has had no audit findings, liens, investigations, or probation by any oversight or regulatory agency within the past fifteen years. PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific rnmmunity need(s) or issue(s) your proposed, activity will address. Family Health Centers of San Diego is seeking $30,000 in funding through the Chula Vista Community Development Blodc Grant program in support. of its IGdCare Express Mobile Medical Unit {MMU) Program. The IGdCare Express MMU program is designed to address the community's significant need for access to affordable healthcare services, particularly for those who are uninsured. The MMU program continues to successfully provide health services to medically underserved children, high-risk youth and adults in collaboration with local schools, community centers, social service agenaes, public housing complexes and homeless shelters. By removing barriers to receiving health care, the IGdCare .Express ensures that low income Chula Vista residents are able to access health care when and where they need it. KidCare Express III MMU is in 2010 CDBG Public Service Application Page3of14 operation roughly 32 hours weekly, providing care specific to the South Bay region. The bus-sized unit is a fully licensed medical dinic staffed with a medical provider, nursing staff, and a driver/patient services representation. The 40-foot long unit has two private exam rooms and is equipped with a nursing area, blood draw station, and a restroom inside. Each MMU is licensed by the California Department of Health Services as a stand-alone clinic, and each certified by the CHDP program and credentialed through the local Medi-Cal managed care plans. A 2006 study of the Sin Diego County healthcare safety net, notes that the South Bay region will experience the gr4eatest population growth rate, greatest physician shortfall, and will continue to have one of the lowest rates of residents with employer-based insurance among all County regions over the next 2S years. (San Diego Co. Hea/thcare Safety Net Study, Abaris Group, 9J18/06). Also, the October i, 2009 edition of the San Diego Business Journal states that "the U.S. Census Bureau reports that more than 500,000 adults in San Diego County, or one in five residents, are without medical coverage...(ba~ed on data from 2008). The situation's bound to be worse since the jobless rate in the state hit an eye popping 12.2% and is headed higher. The situation is `disheartening for San Diego County', says a news release on the topic". The financial and social costs associated with this seemingly intractable problem are potentially staggering. The San Diego healthcare system could potentially save alpproximately $37 million a year if patients who went to the emergency room for non-emergency conditions 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OB] CTIV~S : ;` _ OUTCOMES Create a suita'~ble Inri environment Aaessibili Availabil" ^ Provide decent affordable housi Affordabil' Creatin economic o ortunities Sustainabif 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HIV/AIDS ^ Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. Goal: The goal of the KidCare Express Mobile Medical Unit program is to improve the health of low to moderate income Chub Vista residents by increasing their access to and utilization of health care services provided as part of the program. Objectives: By June 30, 2011, the KidCare Express MMU program will provide on-site primary health care services at select Chula Vista community and school locations, utilizing FHCSD's KidCare Express III, as documented by monthly MMU schedules. By June 20, 2011, the KidCare Express MMU program will provide on-site primary health care services to a minimuri~ of 1,655 unduplicated patients during this 12-month grant period, as documented by FHCSD's CMIS system. By June 2011, the KidCare Express MMU program will provide a total of 2,110 patient encounters during this 12-month grant period, as documented by FHCSD's CMIS system. 2010 CDBG Public Service Application Page 4 of 14 5. Performance and Outcomes Chart. Performance and Oufioomes Column i Column 2 Column 3 Column 4 Activities to be Outputs (Proposed units of Activity Outcomes Outcome com feted p Accam fishment (Benefit of the Projed) Measurements 1. Clients services 1,655 low income Improved health for Clinical with.Primary Health Chula Vista patients Chula Vista residents Management care services served annually Information S em 2. Primary Health 2,110 health care Improved health for Clinical. care encounters encounters provided Chula Vista residents Management provided to clients to low income Chula Information Vista atients S em 3. MMU staff will Chula Vista partner Strengthening of the Monthly schedule maintain regular agencies will receive project and increased and tracking communication with monthly email awareness of services project partners communications from MMU project staff. 4. 6. Existing services provided by the proposed activity and description of how these services will be enhanced or expanded with the CDBG funding you are requesting. The KidCare Express Mobile Medical Services program_ has been in existence since 1998, providing primary health care throughout San Diego County. Currently the KidCare Express III unit provides health services to children, youth, and adults in Chula Vista and the South Bay region of San Diego County. Funding through the Chula Vista CDBG program will allow the program to see 1,655 patients throughout the annual funding cycle. 7. Please describe how does the program/project verify that clients served are low to moderate- income? All FHCSD patients, including self-pay patients on the MMU, must register with a Patient Service Representative (PSR) prior to commenting services. PSR's gather or update patient information, such as name, date of birth, address, home and work phone, Social Security number, race and all other information required on the registration form. For self-pay patients in particular, PSR's obtain family income per month or per year and the number of members in the house. The computer system calculates the sliding fee scale discounts based upon these two parameters. The current sliding fee scale schedule for health services can be provided to you upon request. In 2008, 77% of patients seen on the Mobile Medical Un"its were I'iving at below 100% of the Federal Poverty Level, as well as another 17°k living below 200% of the FPL. Note; Check the appropriate population if tt~e program/project targets .clients representing populatons tfiat are presumed low-income. Olfienvise, check the appropriate income verification method used in the program/project. 2010 CDBG Public Service Application Page 5 of 14 ^ Pay Stubs/ Wa a Statements ^ W-2s ^ Income Tax Returns ^ Social5ecur Documentation SS SSA ^ Bank Statements ^ Su ort Checks Documentation ® Other: Self-Re orted Famil Income and Farnil Size Fed Pove Levef uidelines ^ Other: PART III: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ® Domestic Volence Vcdms ® Persons with HIV/AIDS ® Seniors /Frail Elderly ® Chronic Public Inebriates ® Families ® At Risk of Homelessness ® ..Children ® Dually Diagnosed ® Homeless ^ Other: ® Substance Abuse ^ Other: ® Physically Disabled ~ ^ Other: ® Mental Health Issues ^ Other: The KidCare Express Mobile Medical Unit strives to serve all patients who present for health care services. We will also make referrals for additional services regarding mental health, homelessness, or substance abuse treatment; 2. Indicate the number of ,unduplicated clients you have served in the previous program year (PY) and the number of undualic~ted clients you expect to serve in the corning year. City of Chula` Non-Chula Vista Number of IJnduulicat:ed Clients Seined ~. Vista Residents. - Resiidents Number of clients served in PY 2009 1,324 957 Number of low-ingome (<80%Area Median Income clients served in 2009 891 739 Clients expected to'~be served for PY 2010 Jul 1 2010 -June 30 2011. 1,572 645 3. Please describe how the expected number of clients served from July 1, 2010 through June 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) The KdCare Express Mbbiie Medical Unit program expected number of clients served from July 1, 2010 through June 30, ~Oii is based on previous year's figures of the number served, and factoring a percentage Increase in services for the upcoming service/grant year. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. g 2010 CDBG Public Service Application Page 6 of 14 ® ~iitywide ^ Specific Geographical Area of the City (Please specify boundaries) Currently, the KidCare Express III provides services in both the eastern and western regions of the City of Chula Vista. 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and .other specialized characteristics. Family Health Centers of San Diego provides health care services to all individuals, with a special emphasis on the iow income and medically underserved individuals through San Diego. Indicate the percentage of clients served from ethnic and racial group: Ethnici Hispanic or Latino Race: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Male Female 42% Non-Hispanic or Non-Latino 58% American Indian/Alaskan Native 52% and White 0% 10% Asian & White ~ 0% . 1°ro Black/African American. and White 0% r„d;tee rte American TndianJAlaskan Native & percentage 1% Black/African American 0% ofdrents served from 3% tither Multi-Racial 33% `~`~' gPJO~ dassiTrcation 47 % 53 % Female Head-of-Household 20 Indicate the percentage of clients to be served from each age group: 0-5 Years 7% Z2-54 Years 35% 6-12 Years 18% 55-75 Years 21% 13-21 Years 19% 75+ Years 0% 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. The KidCare Express MMU program reaches its target populations through active outreach, established partrierships with individuals in locations organizations, and prides itself on having built a solid "word of mouth" reputation in the Chula vista Community. The KidCare stafF work in close alignment with the Chula Ysta Elementary School District staff, particularly the school nurses, to identify children in need of health care services. FHCSD work with "host" agencies or locations, existing partners and non-school sites to identify low to moderate income residents in need of primary health care services. In addition, FHCSD works to identify new partners and locations to provide services, so improve access to care for Chula Vista residents. Two new partners are the 2010 CDBG Public Service Application Page 7 of 1~F Community Research Foundation and the Sweetwater Union High School District. Soth are newly established, active partners in bringing health care to their constituents and students. 7. Describe the activities., the organization will undertake to reach potential clients from undier- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) The majorities of the IGidCare Express MMU staff is bilingual English/Spanish and are therefore able to reach out to and senue the Hispanic community successfully. As well, all agency and project forms and brochures and translated from English into Spanish, in order to bolster the efforts of reaching under-represented segments of the population. 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. The KdCare Express project staff includes mid-level medical providers (Nurse Practitioner's and Physician Assistants), Medical Assistants, Drivers, and Patient Services Representatives. Together they make up the "medical team" that provides the care on the unit. For staff that provides services on the mobile medical unit, this is generally their primary work assignment. While the Medical Assistants, Drivers, and Patient Services Representative are all 100% on the MMU, the medical practitioners assigned to the MMU, on average, give 65% of their time to the MMUs. Regardless of ' their full time equivalency, all medical providers are trained and licensed in the provision of comprehensive, primat~y care services and all MMU staff is dedicated to providing the highest quality services to the FHCSD patients who are seen on the MMU. 1 io 2010 CDBG Public Service Application Page 8 of 14 PART N: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Column B must equal columns C through G Cash Sourops other than CDBG ,~;~ ;~ ~.~ , S ,-F~ i 3 w . : ~ hnY ~+~ a' „y ~!, '~y 1 '~/ "y "' -'; +``r~" ` )µ'~ '~ ' ~~ a . .,. . , .:. . ~, , ,. ., 4~ e k T ti "c% .~i~ ~ Expense Total ' CDBG Agency's Other `State/.Local Foundation/OtFter Category- Project Requested Funds Federal Funds `Public-Funds ' Budget ~ Amount ' _ Funds • Salaries 197 692 24 000 Salaries and fringe benefit expenses are distributed Frin a Benefits 36 968 4 488 across multiple organizational funding sources. otat .. 234 660 28 488 -. Consumable $1,750 $756 Medical supply expenses are distributed. Su lies across multiple organizational funding sources Pharmaceuticals 2 496 756 Lab Fees 5 292 X-ra fees 1200 .. ~ .~ Liability $1,980 Non-Medical supply expenses are distributed Insurance* across multiple organizational funding sources. Office Su lies 2 004 Local $1,250 Trans ortation Equipment $1,644 (Rental, Maint. & Re airs Taxes & $2,100 Licenses Tele hone 1200 Vehicle $24,996 . Maintenance De reciation 11 616 Medical Records 11 750 Administrative $45,336 Below are totals of projected revenue from Ovefiead various categorical sources listed above. _ : `TQ7ALSt.' -~3!~9Z74 ,;;:$30,000 $319~27r.' ~185~179 ~41;~50fi ~'_` $60,:6fi2` * Liability insurance is required of all sub-recipients and may be paid from grant funds. 2. 'Personnel Services 2010 CDBG Public Service Application Page 9 of 14 If City of Chula CDBG funds will be used to support personnel services, please complete the table below. :_~ ~p~]~~~p ~~Q P ~ ~if'+7V~,11F~•. 1:1~F`... _ .~~: .7' "~ '. ~ ~ ,.` ~ .~ ,~~ryy~~F'~. yn4•~Vp:~.~ '.w.x.:"+`.a`~ .~Y,?~r~ ~\~Y~W ~G ~3.TI .. _~~~e.=uri ~}%~,i+'=En~bS~~.f~ ~~ u~4~ r. ~~~`'pM+~n.?~c 2 S,.v;,:~~W~Tt~3'~1~ KC. ~,.a~y a '~i4 ._~y+` ~ ...X& ~ `~- 'C ~..s..- Is this a % Time Total current ~ Annual Annual Total S pent On Position ,Position Title or Salary Fringe Annual 'X CDBG: 1 Cost proposed Benefits Salary : Requested _ . , 'tion? .Project` , from: CDBG Exam le:.'Case Marra er P ~ 9 . C~rrer~t* =:$25,000 5 000 $ , $30;000' z 40% r~ _ . ~~~12,000~_ Lead Medical Assistant Current $34,944 $6,535 $41,479 x 68% _ $28,488 x - x = x = ' Line Amount 3. In-Kind and Leveraa~ng Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Annual Entity/Proposed Source Type Project Value Cash IGnd in Sem ra Ener Foundation Grant fundin 10 000 X Billin sle Foundation Grant fundin 5 000 X Marra ed Care and Pa Pa ors Grant fundin ~ Unknown X Multiple Pending Grant Requests Grant funding $300,856 X (if endin received TOTAL DOLLAR VALUE 3i5 56 X 1) General Volunteers Numtier of _.. x ' Per Hour - = Total (Type 8~ #) ` - Annual Rate Value Hours The IGdCare Express III does not x - use eneral volunteers. x - 2) Professional Voliunteers x = s The KidCare Express III does not x - use rofessional volunteers. x = x - ~~ 2010 CDBG Public Service Application Page 10 of 14 V. SCOPE OF SERVICES 1. Scope of Services a. Project Description Describe the. proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income- persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per dient is accurate. A Chula Vista CDBG grant for $30,000 will help the KidCare Express III MMU program continue to successfully provide health services to medically. underserved, children, high-risk youth and adults in collaboration with local schools, community centers, social service agencies, public housing complexes and homeless shelters. BY removing barriers to receiving health care, the KidCare Express ensures that low-income Chula Vista residents are able to access health care when and where they need it. CDBG funding, as well as other foundation .grant funding, helps FHCSD defray the expenses associated with providing health care to those who are uninsured (therefore, with no payor source for the care) and to help subsidize the cost of care for those who are unable to pay the full sliding feel scale for services. Chula Vsta CDBG funds are being requested to provide ongoing support to this project because, as one of our most popular and requested services, it is also one of the more expensive programs far the organization to operate. Given the medical staffing costs and the continued costs of vehide operation and maintenance, subsidies beyond third party billing/reimbursement become necessary for the sustainability of this project. Patients are seen an the MMU for a limited cost of up to $25 per visit, which is an extremely low cost for the level of primary health care, lab, X-ray and medications patients receive as part of the visit. The cost per beneficiary is even lower at $15.79 per patient, which for many with health insurance is the cost of their co- pay for the entire visit, so this project is incredibly cost efficient. The sources of funding from governmental public health insurance programs, which subsidize the cost of providing these services, are witnessing reductions due to the poor economy and the budget cuts to government funding for these programs. Over 90% of a $30,000 CDBG grant will go for medical staff salaries to provide direct patient care services on the. medical unit. b. Ta~gg~ Group Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. For fiscal year July i, 2010 to June 30, 2011, the KidCare Express TII MMU anticipates that a total of 2,110 health care encounters will be provided to 1,555 unduplicated, low to moderate income patients. Historically, approximately 85% of patients seen on the MMU live at or below 100% of the Federal Poverty Levu (FPL), 20% live between 101% and 200% of the FPL, and 5% are living over 201% of the FPL. The FPL figures meet the current CDBG/HUD guidelines for Area Median Income as a benchmark for low to moderate income families. c. Outreach Discuss outreach efforts for the proposed service/activity/project. The IGdCare F~cpress MMU program reaches its target populations through active outreach, established partnerships with individuals in locations organizations, and prides itself on having ~~% 2010 CDBG Public Service Application Page 1l of 14 built a solid "word df mouth" reputation in the Chula Vista Community..The Kidtrare staff work in dose alignment with the Chula Vista Elementary School District staff, particularly the school nurses, to identify children in need of health care services. FHCSD work with"host" agencies or locations, e~asting partners and non-school sites to identify low to moderate income residents in need of primary health care services. In addition, FHCSD works to identify new partners and locations to provide services, so improve access to care for Chula Vista residents. Two new partners are the Community Research Foundation and the Sweetwater Union High School District and both are newly established, active partners in helping to bring health care to their constituents and students. Performance Schedule & Work Ptan: - - - ~- - - I~Y AC'1lVITI _ ~ f fS 4 . DA TIEti - F -.~. - - Work with partner agencies to identify/provide locations for On going through June 30, mobile medical services to be rovided in Chula Vista 2011 Maintain monthly scheduld of MMU locations in South Bay On going through June 30, and Chula Vista 2011 Provide mobile medical clinic sessions in South Bay and On going through June 30, Chula Vista 2011 Gather daily, weekly, monthly and annual MMU patient On going through June 30, dem ra hit and clinical data 2011 Track outcomes, including number of unduplicated patients, On going through June 30, number of health care visits and relevant patient 2011 dem ra hits Report outcomes of partner/funding organizations on a On going through June 30, re ular basis 2011 Report outcomes to City of Chula Vista on a quarterly basis Quarterly through June 30, 2011 2. PERFORMANCE MEASUREMENT'S (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) . (List major activities, the direct product/service numbers for each activity and the direct outcome/benefit of the activity.} ACTIVITY INDICATOR OUTCOME (What the program does to (The direct products of (Benefits that result from fulfill its mission) Program activities) the program) Service #s Performance Measurement: Between July 2010 and June Through the provision of Between July 2010 and June 2011, the KidCare Express will primary health care services, 2011, FHCSD will provide primary provide primary health care the following outcomes are health care services to low to services to 1,655 low income anticipated: moderate income medically Chula Vista residents. 1) Improved access to health underserved children and families care services and in the City of Chula Vista through 2) Improved health outcomes the KdCare Ex ress III Mobile for medical) under-served ~'`t 2010 CDBG Public Service Application Page 12 of 14 Medical Unit individuals who access that care. Perfformanoe Measurement: Between July 2010 and June Through the provision of Between July 2010 and June 2011, the KdCare Express will primary health care services, 2011, FHCSD will provide primary provide 2,110 primary health the following outcomes are health pre services to low to -care encounters to low income anticipated: moderate income medically Chula Vsta residents. underserved children and families 1) Improved access to health in the City of Chula Vista through care services and the KidCare Express III Mobile 2) Improved health outcomes Medical Unit for medically under-served individuals who access that care. ~~ 2010 CDBG Public Service Application Page 13 of 14 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program wtil collect data and maintain records to track program activifai~s. Example: Documentation of program partiapation via sign in sheets, meeting minutes destribing actions taken, agendas, and files for news letters naming the City of Chula V'~sta and HUD 'as the funding source. 1. Monthly Mobile 'Medical Unit schedule of all locations and sites will be created 2. ,Individual dinic appointment schedules will be created 3. Clinic sign in sheets will be maintained 4. Individual patient medical records will be maintained 5. FHCSD's Clinical Management Information System (CMIS) will be utilized for data collection and analysis 19.Ouibcome Evaluation (List Three Outcomes): Describe how each activities will be measured to derxermine if progress has been made to become self suffident. F~cample: Interviews, work out plans, pre-and post- surveys. 1. By utilizing clinic logs and CMIS, MMU staff will track the number of unduplicated patients and the number of encounters as measured against the sets goals and objectives by June ~0, 2011. 2. By utilizing clinic logs and CMIS, MMU stafF will assure that referrals for patients to existing permanent, free-standing clinics, accessible to patient's homes or work, will be tracked through Junre ~0, 2011 3. MMU staff will maintain regular contact via email and phone with key partner agencies and site contacts to ensure that the project is providing high-quality health care services through June 30, 2011 20. Key Staff Persgns: Please describe the qualifications of key staff that will have direct contact with clients receiving services. Medical Providers; Isabel Hurn, F.N.P., 7ulie Treuner, P.A., and Diana McMahan, P.A. • Isabel Hurn~ FNP is a licensed mid-level Nurse Practitioner, a bilingual health care professional vNho has significant dinical experience and over eight years of direct experience prioviding care an the FHCSD mobile medkal units. • 7ulie Treunar, PA received Physidan's Assistant license 2004 and has over sbc years of experience providing primary health care services in Los Angeles and San Diego. She has been a Physiaan Assistant at FHCSD for three and a hall years and is Spanish speaking. • Diana McMahan, PA is also a certified Physician's Assistant, who received her licensure in 2007. She has over three years of experience providing primary health care through a Family Pradace setting. She has been employed with FHCSD for 1.5 years. Lead Medical AssistFant: Gloria Sanchez, M.A. is a Medical Assistant who has previously worked at FHCSD's Downtown Family Health Center and has over six years of medical assisting experience. 2010 CDBG Public Service Application Page 14 of 14 Patient Services Representative; Maria iLuisa Hernandez is responsible for all client registration services for all three of the mobile medical units. She has a high school diploma and over three years of experience as a PSR at Family Health Centers of San Diego. Driver: Roberto Contreras is a Class B licensed driver, with multiple years of Class B driving experience. He also provides assistance, as needed, with the patient registration activities at each of the MMU clinic sessions. 21. Subcontractors (if any): Please list the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. Subcontractor fr x ' Tax Ideentfi®bon '= Estimated ~~ ti ~ F `.^y '{~3.:t,~.u~*~~'''y,'.. +r{ ~'i~~"Fr"' ~i Name and ~~ ~ ~ '. + xy-c Cv'I, ~ ~ ~ `=Number 4 '~ , .. Subcontracted w+Ln"S.cK A~rtti~d dr~~' Busrne3s~4d _ ,,~ f ~ ~.4~ ~~~~ F '4. .~ ', K"yyi.~.'d' ..-.tom ~ '~'M~ ~ ... ~ . _ ._. ~ ~ . .... n .. Not applicable as no subcorrtractors will be used to carry out these activities. ~~ Tab No.:14 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Organization/Department: Chula Vista Community Collaborative Program/Project Name: Assessment, Referral and Emergency Services Program Description: Provide families with assessment and referral services as well as emergency food and clothing. Service Location: City Wide Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: Tiler III - (Other/General) Type of Service: CAeneral Proposed Number to ~e Served: 317 Persons 2008/2009 Grant Funding: 20092010 Grant. Funding: 2010/2011 Request: 1`unding Recommended: $35,619 $.35,619 $50,000 $39,312 Staff Notes: Although this project is in the Tier III category, staff is recommending a slight increase in funding due to the additional emergency services provided in this year's application. 2010 CDBG Application for Funding Public Services Aeeliratinn duP FPhruaw 11 '~AAQ d•AA n m `/~b ~~ an o~ CHULA VISfA A en Name: Chula Vista Communi Collaborative Address: 511 G Street Chula Vista CA 91910 A en T e : ®Non rofit ^ For- rofit ^ Public uasi Public Faith-based O anization? ^ Yes ®No Employer Federal ID #: CVESD 95-6000613 DUNS #: CVESD 066156274 Pro osed Activi Name: Assessment Referral and Emer en Services Have you ever received City of Chula Vista CDBG fundin before: ®Yes ^ No Amount Re nested: 50 000 Briefl describe how CDBG funds will be used: Direct services CDBG funds will be used to provide basic and essential services for families through assessment and referral'services at six the Family Resource Centers serving Chula Vista families. The Chula Vista Community Collaborative (CVCC) will provide Chula Vista residents with coordinatiion services, including, referrals and support services to increase their ability to lead productive and self sufficient lives. This re nest is for a: ^ New Program ®Existing Program ^ Ex anded or Modified Pr ram Contact erson r a din the a lication: Name: Mar arita Hpl uin Title: Director Phone #: 619 409-9412 E-mail: Mar arita.hol uin@cvesd.or Contact erson throe hout administration of the ro ram: Name: Mar arit~ Hol uin Title: Director Phone #: 619 4019-9412 E-mail: Mar arita.hol uin@cvesd.or Two officials authorized to si n contracts and ex end funds for the o anization: Name: Mar arita Hol uin Title: Director Name: Heather Nemour Title: Coordinator 2010 CDBG Application for Funding Public Services ~~~1/ ©n of f M II a \nci'w i hereby certify that if funds are granted to our organization, they will be used bo benefit residents of the Qty of Chula vista. I understand that Iiabllity insurance will be required for our program activities and that our fon7tal agreement witfi the City will define outer reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Mar arita lioi uin Title: Director Si nature: ~ ~ Date: ~ ~J ~ ~ (J 1 2010 CDBG Public Service Application ' Page 2 of 15 PART I: Agency Information ' 1. Briefly describe the'Agencys mission. The Mission of the Chula Vista Community Collaborative, a vibrant city-wide partnership of engaged stakeholders, is to enhance the well-being of Chula Vista residents by implementing collaborative strategies that maximize resources and services. 2. Describe the Agency's history and experience in providing the proposed activity? ' The Chula Vista Community Collaborative originally grew out of a Healthy Start Planning Grant that was awarded to Vista Square Elementary in May 1993. With encouragement from the South Bay Human Services Council, a coalition of human service agencies and Vista Square staff began a needs assessment ' of the community, which vuas completed in January 1993. The traditional school staff could not address the assessed needs adequdtely, so in an attempt to bring more services to the Vista Square community, a Healthy Start Planning Grant application was submitted in January 1993, and awarded in May 1995. ' With Healthy Start funding and support from many partners; BEACON Family Resource Center was opened on Vista Square campus to support families by providing holistic integrated services. Since 1995, the number o~ Family Resource Centers operated under the CVCC has grown to six. Five of ' the six centers are located in West Chula Vista. All of the Centers provide an access venue for families to receive an array of services including: ' Emergency food and clothing Health insurance enrollment assistance (0-18) Family advocacy ' Referrals for counseling Information and referral to other agencies Food Stamp screening ossistance Adult education ctasse~! with free childpre Volunteer/community seervice opportunities Parenting classes/support groups Employment preparation and search Linking to extracurricular activities Pregnant/parenting teen support Energy assistance Kinship services Paperwork assistance/workshops Health and Nutrition classes Through its FRCs, CVCC served over 9,000 individuals in 2008- 2009. Families are assisted with emergency services, and assisted in connecting to other programs and services. FRCS serve as a hub for services. Service providers outstation staff at the FRCS to provide services in the community. ' The CVCC Family Resource Centers conduct outreach efforts to ensure more families are made aware of community resources and have a venue to access services. The FRCs provides ancillary services for families including: Bread distribution, food baskets, toys, uniforms, clothing, etc. These services assist ' families in immediate situations and also connect them to additional services and programs aimed at increasing family self-sufficiency. ' 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. CDBG review finding -August 3, 2009: Intake forms need to be updated to capture Head of Household and disability status- forms revised; Intake forms need to state effective date of income -forms revised; Income verification must be included in the file -Updated policies to ensure compliance. ~ , 2010 CDBG Public Service Application Page 3 of 15 PART II: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community needs} or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) The Chula Vista Community Collaborative served over 9,000 individuals in fiscal year 2008-2009. Over 90% of families served by CVCC are low to very low income families. Western Chula Vista has the City's highest crime rates, domestic violence rates, and vehicle theft rates. According to the CVPD, there are currently 7 gangs that claim territory in Chula Vista, with at least 350 total members, (There are probably 550 other gang members that have some involvement here). The teen unintended birth rate, though decreasing, sti[I remains high: the South Region has the 2nd highest rate in the County and Chula Vish~ has some regions that are designated "hot spots" by the State because of the high teen birth rate. CVCC and its partner agencies are major partners in our city's primary system for meeting the needs of children and families who need social services and support. Funds are requested to provide services through the Family Resource Centers. Families will be assisted with coordination of services, assessments, and referrals. By working together with Community partners, the CVCC seeks to provide wrap around services at each of the Family Resource Centers. As families request assistance, CVCC/FRC staff assess families to determine needs. The family is then connected to categorical service providers. CVCC/FRC staff serve as coordinators and advocates for families and assist families navigate the various agencies intake systems. CVCC/FRC establishes a connection with the families and seeks to engage the family in identifying their needs and advocating for needed services. Through these services, we ensure a smoother continuum of services, avoid duplication, and increase access to resources and opportunities to assist Chula Vista families. Bilingual and culturally appropriate services will be provided to at-risk and needy families in the community. Services will include: Initial Assessment families will be assessed to determine needs and linked to services. Coordination Services: Services will be coordinated amongst service providers to avoid duplication and ensure families get connected to services. Emergency Services: food, clothing, or utility assistance, Referral Services: family or individual counseling, teen parent case management, kinship services, child care, health insurance, youth services, support groups, parenting classes, and training. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish {Select one from each category). OB]ECTIVES OUTCOMES Create a suitable Irvin environment ^ Accessibili Avallabili Provide decent affordable housin Affordabili ® Creatin economic o ortunities Sustainabili 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ® Help those with HN/AIDS ^ Help the homeless ^ ® Primarily help persons with disabilities ^ 2010 CDBG Public Service Application Page 4 of 15 4. Identify the goals and gbjectives of the proposed activity. The goal of the proposed activity is to provide supportive services to Chula Vista residents by providing them with basic and essential services including emergency food, clothing, assessment of needs, and referral to services. S. Complete the Performance and Outcomes Chart below_ Insirudions: In rn{umn 1 identify services that will be completed through the proposed activity. - In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. -100 diems served annually). • In column 3 identify the outoome(s} of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for',low-income clientele.) • In column 4 identify tl^~e method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questignna{re, observations, case load monitoring, etc.) Perfiormanoe and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be cxlmplebed ~~ (Proposed units of Ac6ivity Outcomes (Benefit of the Wit) Outcome Measurements Aooom ishment Exam le: _ 1. Rental-Subsidies 1~: 25 Chula Vida 1. Allow'families at-risk of 1. Client feedback families served homelessness remain' in their artnuall homes: 1. Provide Chula Vista Up to 500 families will Improved access to services Monthly reports residents with initial be assisted with at for Chula Vista residents Client feedback assessment services least of the services noted. Families may access more than one service. 2. Provide hula Vista U~ to 500 families will Improved access to services Monthly reports residents with b~ assisted with at for Chula Vista residents Client feedback Emergency sen-ioes le~st~ of the services Provide:. Food boxes, noted. Families may clothing, energy mess more than one assistance bus token rvice. 3. Provide Chula Vista Up to 500 families will Improved access to services Monthly reports residents with be assisted with at for Chula Vista residents Client feedback Referral services to least of the services link families to noted. Families may services, including: access more than one emergency shelter, service. food stamp assistance, health insurance, family or individual counseling, teen parent support service, child care etc 4. .5 2010 CDBG Public Service Application Page 5 of 15 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. Provide Chula Vista residents with initial assessment services; Emergency services including: Food, clothing, energy assistance, bus token; and Referral services to link families to services, including: emergency shelter, food stamp assistance, health insurance, family or individual counseling, teen parent support service, child care, etc CDBG funding will allow CVCC to match and leverage funding to continue to offer these services through six access point -the six Family Resource Centers, which are located in the most needy areas of Chula Vista. CDBG funding allows the CVCC to expand services to more families in Chula Vista. 7. Please describe how does the programJproject verify that clients served are low to moderate- income? Initially clients self certify income, a proof of income is requested and may include any of the verifications noted below Note.• Check the appropriate popu/anon if the program/project targets clients representing populations that are presumed low-income. Otherwise, check the appropriate income verification method used in the program/project: ® Pay Stubs/ Wage Statements ® W-2s ® Income Tax Returns ® Social Securi Documentation SSI SSA ® Bank Statements ® Su rt Checks Documentation ® Other: Proof of ublic assistance eli ibili Medi-Cal card ^ Other: 2010 CDBG Public Service Application Page 6 of 15 PART IiI: Target Population for Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Persons with HIV/AIDS ^ Seniors /Frail Elderly ^ Chronic Public Inebriates ® Families ^ At Risk of Homelessness ^ Children ^ Dually Diagnosed ^ Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issues ^ Other: 2. .Indicate the number of unduplicated clients you have served in the previous program year {PY) and the number of unduplir~ated dierrts you expect to serve in the coming year. City of Chula Non-Chula lf~sta Number of Undu~~~c~ C1lieints Served. Vista... Residents Residents Number of clients served in PY 2009 319 87 Number of Iow-income (<80°/aArea Median income clients served in 2009 319 87 Clients expected to' be served for PY 2010 Ju! 1 2010 - Junle 30 2011. 500 150 3. Please describe how th~ expected number of clients served from July 1, 2010 through June 30, 2011 was determined. {e.g. statistics, needs assessments, etc.) Statistics based on population served in current and prior years 4. Identify and describe tape geographic boundaries of the target area to be served. Attach a map if appropriafie. ®Citynride ^ Specific Geographi~ral Area of the City (Please ~ecify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and ' other speaalized characteristics. Indicate the percentage ot~dients served from ethnic and rac~%aigroup: 1 Ettn- ". Hispanic or Latino 90% Non-Hispanic or Non-Latino 2010 CDBG Public Service Application Page 7 of 15 Race: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander American IndianJAlaskan Native 93% and White 1 % Asian & White 1 % Black/African American and White American Indian/Alaskan Native & Bladc/African American Other Multi-Racal % % Indicate the perrnntage % of diems served from % ead~ gender classification Male 45 Female 55 Female Head-of-Household Indicate the percentage of clients to be served from each age group: 0-5 Years 13 % 22-54 Years 40 6-12 Years 19 % 55-75 Years 6 13-21 Years 20 % 75+ Years 2 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. Staff conduct presentations at various venues including: Presentation at schools for school personnel to make them aware of the services and how they can refer families to the Family Resource Centers. Presentations are also conducted at parent groups and through community agencies. The collaborative hosts a monthly partners meeting, where hundreds of service agencies are invited. Family Resource Centers present routinely on their services. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) Family Resource Center flyers are in English and Spanish and list all service available, and locations of the six Family Resource Centers. A website www.chulavistacc.or4: is also available in English and Spanish and list the services available. The FRC are located in the community and most re accessible to walk in clients from 8 am to 4 pm Monday through Friday. 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. Four of the six Community Referral Speaalist have been with the CVCC for several years. They have thorough experience working with families in difficult situations. They are knowledgeable of family issues and are all bilingual and bicultural. Two of the six Community Referral Specialist are newly hired in the last year and bring an array of relevant experience. 2010 CDBG Public Service Application Page 8 of 15 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. Cnh~mn R mud anual rnlumne C fhmunh G f Bch Cn~~rroc nthn~*han f'1'1Rf_ A _ r ~ _ D . , Ea ~, G,r Ex ense Cate ory • Salaries Total Project Bud et 65'318 CDBG Requested Amount 34 830 Agen Funds Other Federal Funds 30 488 State/Local Funds Foundation/Other Public Funds Fringe Benefits Total $23994 $15,170 $8,824 Office Su lies Posta e. Pro ram Su lies Other S eci Direct Client Services* Other S ci s Tele hone Utilities Rent Facili Use Printin Liabili Insurance* Conference & Seminars '' Travel Other S eci • Com uters Software ' Office E ui ment Other S i TOTAi:$: $89 312 $50;000 $39;312 ' * Liability Insurance is required pf ail sub-recipients and may be paid from grant funds. q 2010 CDBG Public Service Application Page 9 of 15 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. Personnel Services: - ~,' Is this a % Time Total current Annual Annual Total Spent On Position Position Titte or Sala ry iFringe Annual x CDBG - Cow proposed ' Benefits Salary Project Requested osition t from CDBG Example: Case Manager Current $25,000 $5,000 $30,000 x 40% _ $12,000 ommunity Referral Current $30,840 $15,750 $46,590 x .35% _ ~i6,633 pecialist mmunity Referral Current $29,450 $15,617 $45,067 x 40% _ #18,027 pecialist mmunity Referra{ Cun-ent $30,100 $8,251 $38,351 x 40% _ $15,340 pecialist x Line Amount : 50 000 3. In-end and Leveragin4 Sources List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Annual Entity/Proposed Source Type Project Value IGnd Cash in _ Exam le: School District S ce Rent 5 000 X Chula Vsta Elementary School Space/utilities $10,000 X District Sweetwater Union High School Space/utilities $5,000 X District Chula vista Elementary School FRC support $23,587 X District Sweetwater Union High School FRC support $15,725 X District $54,312 $15,000 $39,312 TOTAL DOLLAR VALUE i~ 2010 CDBG Public Service Application Page 10 of 15 1) General Volunt ers Number of x Per Hour c Total $ (Type & #) Annual Rate Value Hours Clerical/office volunt rs 100 x 8.50 - 850 x = 2) Professional Vol nteers x s eci x - x = x = 1. Scope of V. SCOPE OF SERVICES a. Pr "ect De ri i n Describe the proposed service/activity/project to be carried out with the fun s requested. If the proposed project is ongoing, specify why the funds are needed to rve low and moderate-income persons. Discuss the wst-per-beneficiary in relation to p ivate and other organizations delivering similar services. Please note what proportion o the proposed budget will support direct services. CDBG funds can only be used fore nditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per clie t is accurate. The propose program will provide basic and essentia{services for families through assessment nd referral services at six the Family Resource Centers serving Chula Vista families. Th Chula Vista Community Collaborative (CVCC) proposes to provide Chula Vsta reside is with coordination services, including, referrals and support services to increase thei ability to lead productive and self sufficient lives. The CVCC will assess families req eslang services from the Family Resource Centers (FRC) and will connect families ton ed services, through various strategies including coordination of referrals, advocacy an follow up. Through these strategies, CVCC will maximize the effectiveness of currents rvice providing agencies to ensure families are referred to appropriate services. C staff wilt coordinate referrals and facilitate intake into multiple and complex soc'al service systems. Bilingual an culturally appropriate services will be provided to at-risk and needy families in the com unity. Services will include: Initial Assessment. families will be assessed to determine eeds and linked to services. Coordination Services: Services will be coordinated amongst service providers to avoid dupliption and ensure families get connected t services. Emergency Services: food, clothing, or utility assistance, Referra{ Se ices: family or individual counseling, teen parent case management, kinship services, chi d care, health insurance, youth services, support groups, parenting classes, and training.) The cost per's individual beneficiary is $25. On average, families served by FRCs have between three and five family members, 77% of families served by CVCC FRCS have between three and eight family members. This project proposes to serve 500 families at a cost of $1q0 per family All funds (100%) will support direct services. 2010 CDSG Public Service Application Page it of 15 b. Target Grqup Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/projecfi. 500 low and moderate income households will be assisted through the proposed services. c. treach Discuss outreach efforts for the proposed service/activity/project. CVCC will conduct outreach to community residents to ensure families are aware of the various services available to assist them increase their capacities and increase their opportunities and self sufficiency. Staff conduct presentations at various venues including: Presentation at schools for school personnel to make them aware of the services and how they can refer families to the Family Resource Centers. Presentations are also conducted at parent groups and through community agencies. The collaborative hosts a monthly partners meeting, where hundreds of service agencies are invited. Family Resource Centers present routinely on their services. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. Tn addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. i~ 2010 CDBG Public Service Application Page 12 of 15 3. Work Plan: (Pre are a Work Plan for implementation/completion of the services and activities identified in a Scope of Services) Work Plan (Identify acti hies and completion dates) KEY ACTIVITIES- DATE TO BE COMPLETED Assess families to identi eeds June 30 2011 Provide Chula Vista reside food clothin etc is with Emergency services June 30, 2011 Provide Chula Vista reside families to services is with Referral services to link June 30, 2011 4. PERFORMANCE EASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS USE ADDITIONAL SHEETS IF NECESSARY) (List major activiti ,the direct product/service numbers for each activity and the direct outcomeJbeneflt of th activity.) ACTIVITY INDICATOR OUTCOME (What the program doers to fulfi I its (The direct products of program (Benefits that resuit from the mission) actlvitles) program) Servloe #s Example: Example: Example: Provide nutritious, hom Deliver nutritious, "hot" Improved access to delivered meals to hom~ bound meals to at least 88 nutritional, well-balanced seniors in Chula Vista ~ homebound seniors meals for program participants Performance Measu ment: Up to 500 families will be Provide Chula Vista reside is with assisted with at least of the Improved access to services for initial assessment servic s services noted. Families may Chula Vista residents access more than one service. Performance Measur meet: Up to 500 families will be Improved access to emergency Provide Chula Vista reside is with assisted with at least of the and basic services. Families will Emergency services inc uding: services noted. Families may be assisted with emergency Food, clothing, energy assistance, access more than one service. situations aiming at maintaining bus token their quality of life i~ 2010 CDBG Public Service Application Page 13 of 15 Performance Measurement: Provide Chula Vista residents with Referral services to link families to services, induding: emergency shelter, food stamp assistance, health insurance, family or individual counseling, teen parent support service, child care, etc Up to 500 families will be assisted with at least of the services noted. Families may access more than one service. Improved access to services in Chula Vista. Improved coordination of services for families and service providers. Feedback of needed services will be provided to CVCC partners and Steering Committee. I ~# 2010 CDBG Public Service Application Page 14 of 15 CDBG SCOPE OF WORK - ACTNITIES 18. Process Evalu lion: Describe how the program will collect data and maintain records to track program aCtivi es. F~cample: Documentation of program participation via sign in sheets, meeting minutes des ibing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Fles are mainta ned for individual clients. 2. 3. 19. Outcome Eval ation (List Three Outcomes): Describe how each activities will be measured to detemli a if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Case file reviews 2. Customer curve 3. Number of clien served 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients eivinq services. The key staff mem ers will posses relevant experience and expertise. Staff hired meet or exceed minimu qualifications for the position. Relevant strengths include well developed people kills, ability to work with people if difficult situation, problem solving skills, knowledge o local community resources, cultural sensitivity and diversity, as well as the ability tow rk independently and manage long-term projects reliably. 21. Subcontracto (if any): Please list the names of subcontractors that will be used to carry out this activity. Ple se include a copy of Memorandum of Understanding to be executed. - Other frunding SubcontracEor Tax Ideintifcation Estimated - Sources'-` __ Name and; Number Subcontracted Amount and Business Address Source Amount - _ - CDBG N/A i~ 15 Tab No.:15 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Departr Program/Project Nary Program Description: Service location nt: Lutheran Social Services Caring Neighbor Program offers minor home repair services to Chula Vista seniors and persons with disabilities who are low or very low income. City Wide Grant Program: ~ Funding Category: If Public Service, Priority Tier Level: ' Type of Service: ~ Proposed Number to DBG ublic Services er III - (Other/General) general Served: 18 Persons 2008/209 Grant Funding: 2009/2010 Grant Funding: ' 2010/2017 Request: Funding Recommended; $20,000 $8,850 $10,000 $7,380 Staff Notes: Funding Mevels decreased due to a shift of funds from the this program to the Project Hand prograr;~n (Tab No. 5). This was done in response to the urgent need of basic/essential services provided through Project Hand. i 1 P•~ Feb 11 10 12:13p Lutheran Social Services f619d291-8724 ~ ,. 7 2010 CDBG Pobfic Service Application Page2of17 BART I: Agency Information Briefly describe the gency'smission. Lutheran Social S rvices is organized to give concrete expression to the concern of those with limited optio s, especially the poor and the oppressed, through direct social services delivery and throu h facilitation of social service/ministry efforts within, through and among constituent expressions and in cooperation with other community service providers. Lutheran Social S rvices is well known in the San Diego area and has been offering various services to low an very low income people in the area for more than 40 years. The program is located in the s for center so the program coordinator is able to speak directly with staff from other socials rvice agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, about C ring Neighbors. The LSS San T Companion Pr program for C receive agency meetings. 2. Describe the A LSS has been throughout S~ programs in ~ 3. identify and descr agency in the past There have NOT 1 oversight agency i area office, which operates this program, also has a large Senior m., and so caa refer to that program or receive referral from that ;Neighbor services. All the Lutheran churches in the San Diego area letters and have had speakers from LSS/SC speak at their pastors' history-and experience in providing the proposed activity? ping and administering Caring Neighbor programs in many areas ~ California for the past two (2) decades. LSS has a Cariing Neighbors Chula Vista, Ventura Couuty. ae any audit findings, liens, investigations, or probation by any oversight ve years. xn any negative audit findings, liens, investigations, or probation by any the past five years. y 2010 CDBG Public Service Application Page 3 of 17 BART II: Pr6pos+ec0 Activri#y Information 1. Describe the proposed activity far which you are seeking funding. indude a statement describing the specific community need(s) or issues) your proposed activity will address. (Cite specific independent data sources used to document need,) The program is a resource for low income people to help them maintain a safe and healthy environment, so they can remain in their own homes for a longer period of time. This will enable them to maintain tbeir independence and Live in their own communities. They will be able to maintain the health and social connections they have and not be forced to move to most costly, less independen# facilities, such as nursing homes. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). ': OB7ECTIVES : ; :OUTCOMES Create a su'rbble livin environment Accessibil' Availabil' Provide decent afiraordable housi Affordabif Cr+eatin eoawmic nines Sustainabil' 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ^ ^ Help those with HIV/AIDS ^ ^ Help the homeless ^ ^ Primarily help persons witfi disabilities 4. Identify the goals and objectives of the proposed acclivity. The project manager will respond to inquiries for assistance with minor home repairs. He/She will also recruit and maintain volunteers who can provide the labor for the home repairs, without cost Where parks are needed, the manager will complete the fiscal process to obtain fending for those materials. The manager will visit the home needing the repair and also discuss other services the client needs, such as completing forms to obtain social or health services. The manager will maintain case files and make referrals to needed resources. Because Caring Neighbors is housed in the senior center, the costs to deliver the service are substantially reduced. Because LSS/SC is a large organization the general costs for program oversight are shared with many other programs and thus lower than a private agency would charge. This program is not targeted for homeless people, but for people who live in their own homes and need some assistance in order to remain there. 5. Complete the Performance and Outcomes Chart below. Ins~rucrions• In column 1 identify services that will be completed through the proposed activity. ~., 2010 CDBG Public Service Application Page 4 of 17 • In column 2 indicate t1 clients served annually • In column 3 identify th e.g. Se{f3US~ICienLy $Oi' • In column 4 identify t client feedback, questi~ output of your activity, set quantifiable units of accomplishments (e.g. 100 outcome(s) of your activity (what do you hope to achieve from your project, ~w-income clientele.) method(s) you will utilize to measure your performance outcome(s) (e.g. inaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities bo be (P Ou~uts posed units of Activity Outcomes Outcome completed om lishment (Benefit of the Project) Measurements Exam le: 1. Rental Subsidies i. 2 Chula Vista 1. Allow families at- 1.- Client feedback families served risk of homelessness. ann airy` remain iri their. homes. i. Minor Home z5 ula Vista Allow low and very Client feedback Repairs famil ies served low ir~ne families ann ally to remain in their homes 2. Recruit 2 ne volunteers to Provide opportunities Volunteer feedback volunteers a minor home for community rape r to Chula Vista service to the City of resid rtts Chula vista 3. 4. 6. List all the existing serv enhanced or expanded Many low income I things as broken fa can be left without dangerous living a or injuries occur,l move to a health c: their own common support of a "carin 7. Please descxibe how income? Project will follow ~ provided by the proposed activity and describe how these services will be ~tfi the CDBG funding you are requesting. ople do not have the strength, the knowledge or the funds to repair such gets, electrical switches, fu broken railings, install grab bars, etc. They tfe homes. If these minor repairs are not made quickly, they can create ditions, leading to health problems or injuries. When health problems ~ple may no longer be able to stay io their own homes and may have to fac~ity or cursing home. Many of these people can continue to live in ies, maintain the social ties and the best possible gaality of life with the neighbor". the programJproject verify that clients served are low to moderate- HUD Income Guidelines for the City of Chula Vista. Note.• Check the ap mate pepu/anon if the program/,orojerX~ iarge~s dient~s representing ' popu/ations that are mad /ow-income. Ctherwrse, check tfie appropriate income verificatyon method used in the program/proj~t 6 2010 CDBG Public Service Application Page 5 of 17 ® Pay Stut-s/ Wage Sta#ernent~ ^ W-2s ® income Tax Returns ^ Soda! Securi Documentation SSI SSA ® Bank Statements ® Su Checks Documentation ^ Other: ^ Other: 7 2010 CDSG Public Service Applica~on Page5of17 i. Please check the targE ^ Domestic Violence ® Seniors J Frail Elde ® Families ^ Children ^ Homeless ^ Substance Abuse ® Physically Disabled ® Mental Health Issu~ 2. Indicate the number the number of un u III: Target Population ¢or tRroposed Activity population(s) that the programjproject will serve. aims ^ Persons with HN/AIDS ^ Chranic Public Inebriates ^ At Risk of Homelessness ^ Dually Diagnosed ^ Other: ^ Other: ^ Other: ^ Other: i clients you have served in the previous program year (PY) and clients you expect to serve in the coming year. City of Chula Non-Chula Vista Numbber of ` 1'r ~ Clients Served Vista , Residents Residents Number of clients rued in PY 2009 109 0 Number of low i (<80%Area Median Income clients in 2009 109 0 Clients expected to be served for PY 2010 JW 1 2010 -Jun 30 2011. 55 D 3. Please describe how th expected number of clients served from July 1, 2010 through dune 30, 2011 was determined. (e.g. 'sties, needs assessments, etc-) Funding for Caring Nei hbors was reduced from the previous years. The program base has longevity so we are co ident that the program will easily surpass any proportionate funding design. 4. Identify and describe t~e geographic boundaries of the target area to be served. Attach a map if appropriate. ~~ ^ Citywiide ® Specific Geographl~l Area of the Gty (Please specify boundaries) 5. Describe any other ch cteristics of the target population, such as age, sex, ethnic background and other specialized chars eristics. Indicate tfie percentage of dents served from ethnic and racial group: ni ' Hispanic or Latino ! 32°r6 Non-Hispanic or Non-Latino 68% 2410 CD13G Public Service Application Page 7 of 17 ~' American Indian/Alaskan Native White 21% and White % Black/Afiican American 11% Asian & White % Asian 2% Black/African American and White % American IndianJAlaskan American Indian/Alaskan Native & Native % Black/Afiican American % Native Hawaiian/Other Pacific Islander 1% Other Multi-Racial 34°x6 Male 45 % Female 55 % Female Head-of-Household 57 % Indicate the p~ercenbge of diems to de served from each age group.• 0-5 Years % 22-54 Years 1996 6-12 Years % 55-75 Years 68°x6 13-21 Years 4% 75+ Years 9% Irrd~ate due ofc/ie~-Ls serven- fi~arn each genioer cla~sllk-abian 6. Describe the outreach arxi/or marketing plan to obtain potential diems from the target population. Lutheran Social Services is weU known in the San Diego area and has been offering various services to !ow and very low income people in the area for more than 40 years. The program is located in the senior center sQ the grogram coordinator is able to speak directly with stag' from other social service agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, about Caring Neighbors. The LSS San Diego area office, which operates this program, also has a large Senior Companion Program; and so can re#er to that program or receive referral from that program for Caring Neighbor services. to addition, the area office has now relocated to a Lutheran Church which will have the ability to identify new clients in need through the area churches. All. the Lutheran churches in the San Diego area receive agency newsletters and have had speakers from LSS/SC speak at their pastors' meetings. 7. Describe file activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) LSS has recruited staff and volunteers that represents the community it serves. As a result we have bilingual staff, translation of brochures. LSS also attends regular community action groups to better understand the needs of the community. 8. Briefly describe the e target population. Phillip Sammuli, i Neighbors progra involved in super BA from San Died University. Raqu community with I been in Chula Vis program. Raquel 2410 CDBG Punic Service Application Page 8 of 17 ~rience /expertise of the main program/project staff in working with the program manager has been directing the efforts of three Caring sites for 3 years. Escondido, Santee and Chula Vista. Phillip has been ory roles for non-profit organizations for over ten years, Phillip has a State University and has completed Graduate work at National Pedersen, program coordinator has worked within the Chula Vista 5 for 10 years. Raquel supervises the efforts of Project Hand, which has far 20 years. She serves the same clientele as the Caring Neighbors edersen provides part-time support for Caring Neighbors. l~ 2010 CDBG Public Service Application Page9of17 PA#tT IV: A~vity Budget i. Provide a summary oP available resources and expenses rated to the proposed activity. In the next section, you wi{{ be as{ced to provide a detai{eci descripinon of these Figures. Please round up to the nearest dollar. Colurm B nwst 1 columns C thto h G Cash Sources other than CDBG ,. Expense Category Salaries :,.:Total, Project Bud 4255 CDBG : iRequesbed . 'Amount:: 4255 Agency's iFunds':: Oti~er . Federal :Funds :State/Local Funds '. ' Foundation/Other iPublic Funds Fringe Benefits ota{ .. 745 745 Office Su ies 500 504 e 400 400 P ram Su ies 1200 1200 Other S Direct Client Services* 200 200 Other S i ~. Tel one 1000 1000 Utilities 500 500 Rent Facil' Use 1200 1200 Printi Liabil Insur-ano°* Conference & Seminars Trave{ Other S i o ~ 1 Com uters/Software CMfice ui ment Other S i TOTAL5:~ !0000 10000 17000 10000 * Liability insurance is required of a!t sub-caa~pien~ aa-d tetaY be pa id from gra nt funds. Il '~ 2010 CDBG Public Service Appliption ' Page 10 of 17 2. Personnel Services ' If City of Chula CDi3G fund will be used to support personnel services, please complete the table below. Personnel Services: ., . _ ,., . - .: .. osition Title Its this a current or roposed ition? nnual Sala ry Annual Fringe Benefits Totai Annual Salary x Time. Spent On CDBG . Project - ~ Tota l Position Cost Requested from CDBG Example:; Case Manager Current $25,000- $5,000. $30,000.. x 40% = $12,000 Program Coordinator current 25000 5000 30000 x 17°~ 5000 x x = x - ' Line Amourrt : 5000 3. In- n Est the source and type o in So r funds being leveraged by the proposed activity for the upcoming fiscal year. Entity/Pro Source Type __ Annual : ` Project Value ,in In- Kind .(:ash F.xam le: School Di '~ 5 oe Rent - 5 000. _ X Norman Park Senior S ce 6000 TOTAL OLLAR VALUE 6000 i) Generai Volunt (Type & #) eers ' Number of Annual Hours x Per Hour Rate - Total ~ ~ Value Sti d volunteer 1248 x 8.00 = 9984 Sti nd volunteer 1248 x 8.00 = 9984 2) Professional V s i unteers x Hand -men voiunt 250 x 20.00 = 5000 x - x - 1L 2Q10 CDBG Public Service Appligtion Page 11 of 17 1i. SCORE Oir SEiRVICES 1. Scope of Services a. Project Description De~ribe the proposed service/acdvity/project fio be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed b~ serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation do private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. The project manager wilt respond to inquiries for assistance with minor home repairs. She will also recruit and maintain volunteers who can provide the labor for the home repairs, without cost. Where parts are needed, the manager wiU complete the fiscal process to obtain funding for those materials. The manager will visit the home needing the repair and also discuss other ' services the client needs, such as completing forms to obtain social or health services. The manager w71 maintain case files and make referrals to needed resources. Because Caring Neighbors is housed in the senior center, the costs to deliver the service are substant~lly reduced. Because LSS/SC is a large organization the general costs for program oversight are shared with many other programs and thus lower than a private agency would charge, This program is not targeted for homeless people, but for people who live in their own homes and need some assistance in order to remain there. b. Target Grouo Quantify the number of low- and moderate-inoame personsJhouseholds to be assisted per service/activity/project. Caring Neighbors made 109 minor home repairs to households in 2006-2007. Many more were referred to other agencies who could provide emergency food and health services to assist them to remain in their homes. Target will be based on HUD guidelines for the city of Chula Vista c. Outreach Discuss outreach efforts for the proposed ~rvice/activity/project. Lutheran Social Services is well known in the San Diego area and has been offering various services to tow and very low income people in the area for more than 40 years. The program is located in the senior center so the program coordinator is able to speak directly with staff from other social service agencies on a face to face basis. The coordinator also participates in local health and social service fairs and speaks to other area organizations, including local churches, about Caring Neighbors. 1~ 2010 CDBG Public Service Application Page 12 of 17 The SS San Diego area office, which operates this program, also has a large Seni r Companion Program, and so can refer to that program or receive refe al from that program for Caring Neighbor services. In addition, the area office has now relocated to a Lutheran Church and will have the ability to id ntify new clients in need through the area churches. All the Lutheran chu ches in the San Diego area receive agency newsletters and have had spas ers from LSS/SC speak at their pastors' meetings. 2. Performance hedule: C)n a separatie page, prepare a Work Plan for implementation/co pletion of the services and activities identified in the Scope of Services. In addition, you will required tb indicate performance measurements as they relate to the activities of your ject. A suggested format is included on the following page. /7 2010 CDBG Public Service Application Page 13 of 17 3. Work Plan: (Prepare a Work Plan br iinp:e.-nen:atioa/colFnpOeUon fif the services and activities identified in the Soape of Services) Work Plan (Identify activities and completion dates) KEY ACTIVITIES - -DATE Assess the need for home repairs to the home of an a licant Within 30 days of referral. On oin Identify a volunteer whose slaps match the needed re air. Within two weeks of referral. On oin . Assess other needs of clients being served by Caring Neighbors small home repair program and refer to needed services Within four weeks of the home repair referral, or sooner. Assess the repair of clients being served. Client comments within 1 week after com letion 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARlF7 (List major activities, the direct productJservice numbers for each activity and the direct oubcomelbenefit of the activity.) ACTIVITY INDICATOR OUTCOME (What the program does to fulfill its (11~e dkect produces W program (Beneftbs that rosuR from the mission) sctivitios) program) Smvios ti`s Example: Example: Example: Provide nutritious, home Deliver nutritious, "hot" Improved access to delivered meals to homebound meals to at least l38 nutritional, well-balanced seniors in Chula Vista homebound seniors meals for program rti© nts Pet'fo1'manOe Measurement: Deliver minor home repair to Improved access to low cost Provide minor home repairs #0 55 homeowners minor home repairs low and very low income senior and or disabled homeowners Performance Measurement: Eliminate unsafe & unhealthy Allow homeowners to stay in Provide homeowners with safe & living conditions to their homes for a longer healthy living conditions homeowners. period of time l~ 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 2010 CDBG Public Service Application Page 14 of 17 Beiiver a high stanclarcl of Elimination of blight in the Performance Measu meat; living for community community Provide homeowners & members community members im roved living conditions l~ 2010 CDBG Public Service Application Page 15 of 17 ~s Tab No.:l b 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Departs Program/Project Nam Program Description: Service location Chula Vista Veterans Home Support e: Rehabilitation Services Purchase of a BowFlex TreadClimber for use in the rehabilitation center. City Wide Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: Proposed Number to DBG lic Services I-I - Other/General) cial Needs Served: 279 Special Needs Persons 2008/2009 Gran# Funding:. 2 9/2010. Grant Funding: 2010/2011 Reques#: Fund#ng Recommended: $3,500 $ ,968 $3,000 $3,000 Staff Notes: 2010 CDBG Ap lication for Funding Public Services Annlicafien due Itebruaro 11. 2009 4~(l0 n_m_ `~~r ~. crrY of CHUtA VISfA A en Name: Chula Vista Veterans Home 5u rt Foundation Address: 700 East Na les Court• Chula Vista CA 91911 A e ®Non rofit ^ For- rofit ^ Publi uasi Public Faith-based O ni 'on? ^ Yes ®No Employer Federal ID #: 93-1213658 DUNS #: 832321447 Pro Activ' N me: BowFlex TreadClimber Have you ever race' fundin before: ed City of Chula Vista CDBG ®Yes ^ No Amount R uesbed: 3000.00 3000.00 Briefl describe how CDBG funds will be used: Purchase ui ment Used in Physipl Rehab im ct. Facilitates ait area provides gentle to aggressive cardiovascular training with little attem and can be used to identi deficit limbs. This oast is fora: ® New Program ^ E~asting Prog2m ^ ix nded or Modified Pro ram Contact rson a in the a iication: Name: Robert .White Title: President Phone #: 619 2-1397 E-mail: Rdwhite1717@att.net Contact rson thro hoot administration of the ram: Name: Robert White Title: President Phone #: 619-4 2-1397 E-mail: Rdwhite1717@att.net 7~nro officials autho ed 1>D si n contracts and ~ nd funds for the o anization: Name: Robert White Title: President Name: R er M Ti he Title: Treasurer I hereby certify that if funds Chula vista. I understand agn~ment with the City will understand that submittal r are granted m our organization, they will be used bo ber~f'it residents of the City of at liability insurance will be required for our program activities and that our formal define other reporting provisions and federally required assurances. I also uirements must be provided with this application to be considered for funding. Name: Robert White Title: President Signature: `~ ,f- ~ ,~ ,;---' Date: ~ ~,~~ ~ e r ~ ~ ~' 2010 CDBG Public Service Application Page 2 of 11 PART I: Agency information 1. Briefly describe the A,gency's mission. The Chula Vista Veterans Home Foundation is chartered to provide "Quality of Life" issues and equipment to the elderly residents who live at the Veterans Home of California -Chula Vista Z. Describe the Agency's history and experience in providing the proposed activity? The "Foundation" has been very successful in raising funds and normally receives and spends about $30,000/year on Skilled Nursing & Physical Rehab equipment not provided by the state. In addition, the Foundation has purchased or acquired numerous Quality of Vfe items -Nintendo Wii systems, Electric Carts, PA systems, WIFI and Internet services, etc. Finally, the Foundation provides individual gift packages to every resident at the Home. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. No discrepancies were found. 100% of received revenue goes toward QOL issues. No Foundation board member receives compensation of any kind. 2010 CDBG Public Service Application Page 3 of 11 1. Describe the proposed the specific communit, independent data sourc PART II: Proposed Activity Informaiaon activity for which you are seeking funding. Include a statement describing r need(s) or issue(s) your proposed activity will address. (Cite specific es used to document need.) 2. Please identify the CD National Objective and Outcome your proposed activity will help accomplish (Select one from each tegory). OB.7 CTIVES OUTCOMES Create a su" le livin environment Aoessibil' Availabil' ^ Provide dace t affordable housin ^ Affordabil' Creat econ mic nines ® Sustainabil' 3. Please answer yes or n to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent home) ssness ^ ® Help those with HN/AIDS ^ ^ Help the homeless ® ^ Primarily help persons with disabilities ® ^ 4. Identify the goals and bjectives of the proposed activity. 1 Goal is to purchase th requested Treaddimber for the Physical Rehab area, install, and ensure that the registered therapi has ready access to it for prescribed residents. 5. Complete the Performs ce and Outcomes Chart below. See Below Inslrudrons; • In column 1 identify se ices that will be completed through the proposed activity. • In column 2 indicate t e output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually . • In column 3 identify th outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify method(s) you will utilize to measure your performance outcome(s) (e.g. dient feedback, questi nnaire, observations, case load monitoring, etc.) Performance and Outcomes Column 1 Column 2 Column 3 Column 4 Achvrties to be ~mpleted ( A O~ ~ of om lishment Acbv~t~r Outcomes (Benefit of the Project) Outcome Measurements Exam le: 1. Rental Subsidies 1. 2 fam Chula Vista lies`served i. Allow families at= risk of homelessness L Client feedback 1. Purchase Equipment Ove will 100 residents se equipment Physical Therapy benefit Physical Therapist evaluation of atients. 2. 3. 2010 CDBG Public Service Application Page 4 of 11 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. CVVHSF has purchased other Physical Rehab equipment to aid in arm, leg, hand, & back therapy. BowFlex treadclimber system will augment existing therapy equipment 7. Please describe how does the program/project verify that clients served are low to moderate- income? Veterans Home residents are given priority residence based on income, with homeless having top priority. Demographics will be submitted quarterly. CDVA admissions verifies all incomes. Note: Check the appropriate popu/anon if the program/pro~ect brgel~ diems representing popu/ations lfiat are presumed /ow-income, Otherwise, check the appropriate income verification method used in the program/pro~ect ^ Pay Stubs/ Wage Statements ® W-2s ® Income Tax Returns ® Social Securi Documentation SSI SSA ® Sank Statements ^ Su rt Checks Documentation ® Other: Retirement Pa recei is --all verified Vet. Home finance de artmerrt. ^ Other: Note: Wages are minimal -normally less than $1000/year paid by CDVA for minimal work at the Home, such as receptionist or librarian. Ali employment is part time and paid at about $4/hour. About 5% of residents employed. 2010 CDBG Public Service Applkation Page 5 of 11 PAR III: Target Population for Proposed Activity i. Please check the target population{s) that the program/project will serve. ^ Domestic Violence V aims ^ Persons with HIV/AIDS ® Seniors /Frail Elderl ^ Chronic Public Inebriates ^ Families ® At Risk of Homelessness ^ Children ^ Dually Diagnosed ® Homeless I ® Other: Veterans ^ Substance Abuse ^ Other: ® Physically Disabled ^ Other: ® Mental Health Issue ^ Other: ' 2. Indicate the number of unduQlicated clients you have served in the previous program year (PY) and the number of undu (i ted clients you expect to serve in the coming year. City of Chula Non-Chula Vista Number of n li Clierrts Served Vista Residents Residents Number of clients s rved in PY 2009 320 0 Number of low-in me (<80%Area Median 157 Income clients se ed in 2009 0 Clients expected to be served for PY 2010 1u 1 2010 -Jun 30 2011. 270 0 3. Please describe how tf was determined. (e.g. population. 4, Identify and describe appropriate. ^ Citywide ® speafiic Geograpl Anna is 25 aczes and ~ 5. Describe any other c other specialized chi 1970 Indicate tfie percentage Ethnici Hispanic or Latino expected number of clients served from July 1, 2010 through June 30, 2011 atistics, needs assessments, etc.). Anticipated budget of CDVA and existing .geographic boundaries of the target area to be served. Attach a map if Area of the City (Please specify loundaries) East of 700 East Naples Ct. rifles the Veterans Home campus. of the target population, such as age, sex, ethnic background and Normal demographics of Military Veterans who served from 1941 - served from ethnic and racial group: 5.3% Non-Hispanic or Non-Latino 94.7% 2010 CDBG Public Service Application Page 6 of 11 /zace-' American Indian/Alaskan Native White 92% and White 0% Black/African American 0 % Asian & White 0% Asian 0% Black/African American and White 0% Ind~~ ~ American Indian/Alaskan American Indian/Alaskan Native & ~erc~ntaye Native 0% Black/African American 4% of d~Lr Native Hawaiian/C+ther ~" Pacific Islander 4% Other Multi-Racial 0% ~ ~ Male 85 °~ Female 15 Female Head-of-Household 0 Indicate the percentage of c/ien~s to be served from each age group: 0-5 Years 0% 22-54 Years 1.1% 6-12 Years 0% 55-75 Years 22.5% 13-21 Years 0°~ 75+ Years 76.4°Yo 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. Presently, a waiting list to enter the Veterans Home. Current population based on state budget. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.} Not applicable 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. Qual~ed Therapists and nursing staff employed by state of California. 2010 CDBG Public Service Application Page 7 of 11 PART IN: Activity Budget 1. Provide a summary of ~vaiiable resources and expenses related to the proposed activity. In the next section, you will be as ed to provide a detailed description of these figures. Please round up to the nearest dollar. j '~ c.v~amn es muse ua~ cwun ~. ~~~ 41~:' j2 ~a'..IMv,~-~'y%' 'd' . h'K"t+r•~c' r S~~, `,i~ te, Expense Category • ms ~ i .~s!YV1 l Lc' T P B ,y~ ~:~ I et n v G'~... ~;., ~. _ . CDBG Requested Amount Cash Sou . ' .x'z'' ,.t,'~ a ~~7f' :#R ,~,~ v'i'I Agency's Funds nxs other th '~" ~ ~~. w.~ ~ _ y~,. Other Federal Funds an CDBG n . ~"°yiY .~+' r"•t~~`,r~~c,~- _ r ! ,r i State/IACaI Funds - ~~~y„l~h~~..=s, 7- a^y~. %~if 1.,M f~f~+a-.CsfS u ii. r~ r. ;~ .~ ~4 !t~.z~d',~;`3'~~i,r~{ Foundation/Other Public Funds Salaries 0 0 0 0 0 Fringe Benefits ota! 0 0 0 0 0 office su I;es o a o 0 0 Ponta e 0 0 0 0 0 Pr ram Su lies 0 0 0 0 0 Other S a 0 0 0 0 0 Direct Client Services* 0 0 00 0 0 Other S • 0 0 0 0 0 Tele hone 0 Q 0 0 Utilities 0 0 0 0 0 Rent Facili Use 0 0 0 0 0 Printin 0 0 0 0 0 Liabil" Insurance* 0 0 0 0 0 Conference & Seminars 0 0 0 0 0 Travel 0 0 0 00 0 Other S ci • Com uters Software 0 0 0 0 0 0 0 0 0 0 Office 7= ui ment 0 0 0 0 0 Other S eci 3 63 3000 0 0 0 263 T~'tAILS: * Liability insura~e is required all sub-reciaier~ts and mar be ra id from gra nt funds. 2l)10 CDBG Public service Appliption Page 8 of 11 2. Personnel Services If City of Chula CDBG funds wilt be used to support personnel services, please complete the table below. Y is this a Total current ual Annual Total % Time n S Position Position Title or ~~ ry Fringe Annual x CDBG - Cost proposed Benefits Salary Proj~ Requested Win- from CDBG F~cample: Case Manager Current $25,000 $5,000 $30,000 x 40% _ $12,000 x - x x - x Line Amount Not Applicable 3. In-Kind and Leverag~g Souroes Ust the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. Entity/Proposed Source Type Annual Project Value in ~~ Cash Exam le: School District S ace Rent 5000 X TOTAL DOLLAR VALUE 1) General Volunteers Number of x Per Hour = Total $ ~~ ~ #) Annual Rate Value Hours Veterans - 15 500 x 0 = 0 x = 2) Professional Volunteers 0 x 0 = 0 s i x - x x = 2010 CDBG Public Service Application Page 9 of it V. SCOPE OF SERVICES 1. 2. Scope of a. with the fi needed to relation to proportion used for e: cost per cli ~ri 'on Describe the proposed service/acfivity/project to be carried out s requested. If the proposed project is ongoing, specify why the funds are ve low and moderate-inrnme persons. Discuss the cost-per-beneficiary in vote and other organizations delivering similar services. Please note what the proposed budget will support direct services. CDBG funds can only be nditures which directly benefit CDBG-eligible clients. Note: Please sure the is accurate. b. Ta G u Quantify the number of low- and moderate-income persons/households to be assist per service/activity/project. 200 low an moderate veterans will have access to this equipment c. Outreach ~ Discuss outreach efforts for the proposed service/activity/project. Equipment or residents on a prescribed manner from qualified doctor. iPerformance hedule: On a separate page, prepare a Work Plan for implementation/co pletion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your p jest. A suggested format is included on the following page. 2010 CDBG PubUc Service Application Page id of 21 3. Work Plan: (Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates} 4. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARI~ (List major activities, the direct product/servioe numbers for each activity and the direck outcome/benefit of the activity.) ACTIVITY INDICATOR OUTCOME ~ pv+a~ram cbes do fWMll Ibc (The d of pr+o9ram (BeneMs that racult from the mfeeion} acts P~'o9~) Service #s Example: Example: Example: Provide nutritious, home Deliver nutritious, "hoY' improved access to delivered meals to homebound meals to at least 88 nutritional, well-balanced seniors in Chula Vista homebound seniors meals for program ardci nts Performance Measurement: Monitor activity via Improved veterans Purchase and install equipment appointments and therapy physical activities based records. on use of requested e ui ment. Performance Measurement: Pertormance Measurement: 2010 CDBG Public Service Application Page li of li CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evalua 'on: Describe how the program will collect data and maintain records to track program aclaviM .Example: Documentation of program participation via sign in sheets, meeting minutes ribing actions taken, agendas, and files for news letters naming the Qty of Chula Vista and HUD as the funding source. f. Resident Therap maintains records of patients prescribed for physical therapy. 2. Appointment r rds maintained by staff. 3. Foundation brie quarterly on issues at the Veterans Home. 19.Ourboome Eval anon (List Three Outcomes): Describe how each activities will be measured to determl a if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. 1. Promote individu$I physical independence 2. Simulates real life 3. Therapist will conduct patient evaluation 20. Key Staff ns: Please describe the quaffiptions of key staff that will have direct contact with cJ"rents ivinc services. 21. Subcontracfbo (ff any): Please list the names of subcontractors that will be used bo carry out this activity. PI include a copy of Memorandum of Understanding to be executed. N/A Tab No.:17 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/De Program/Project Program Description: Service Location gent: City of Chula Vista - Recreation ~: WizKidz Program Program operates out of the Otay Recreation center which is located in an area of primarily low income residents and provides scheduled supervised activities which include arts/crafts, field trips, nutrition classes, guest speakers, games and sports tournaments. 3554 Main Street Grant Program: DBG Funding Category: P blic Services If Public Service, Priority Tier Level: Ti r III - (Other/General) Type of Service: Y uth Proposed Number to a Served: 50 Youth 200$J2009 Grant Funding: 2009[2010 Grant Funding: 2010/2011 Request: Funding Recommended: $12,299 $ 2,299 $12,266 $12,266 Staff Notes: 2010 CDBG Ap lication for Funding Public Services Anolic~tion due ebruarv 11. 2009 4:00 o.m_ ``/~~ie ~. ~4 o~ c:rluw v>~u- A e Name: G Of Chula Vsta Address: 276 Fourth Ave Chula vista CA 91910 A e ^ Non rofit ^ For- rofit [/~ Public uasi Public Faitfi-based O an" lion? ^ Yes f~ No Employer Federal ID #: AT ._.__.~._ M~ ~.~~ 95-600090 ____ _______ ;._ ~~_ ~__- - ~-s - ~-~ DUNS #: ....___ ___ . ~~- - ~ Pro Activ' N .. .~ ._.._..._ .~ .___.._ _ ._._. - me: Wiz Kidz Have you ever recei fundin before• ed City of Chula Vista CDBG ,~~ L~' Yes ^ No Amount R uested: 12 266 Briefl describe ho CDBG funds will be used: For staff ro ram su lies and romotio a! ers This oast is fora _ .__._= ~._... ^ New Program Existing Program ^ nded or Modified Pr ram ...___. ___ __._ ___~.__...__-._.~W_.._..~__._____~.__.._ Contact rson rdin tfie a lication: Name: Sandra avez Title: Recreational Su ervisor III Phone #: 619- 85-5687 E-mail: schavez@ci.chula-vista.ca.us Contact rson thro hoot administration of the ram: Name: Sandra havez Title: Recreational Su rvisor III Phone #: 619- 5-5687 E-mail: schavez@a.chula-vista.ca.us Two officials autho zed to n contracts and nd funds for the anization: Name: Buck M rtin TrtJe: Director of Recreation Name: .-ax -----___. r<~~ ~ - ----- _.._ _ Brian C _..__ ___._ __ x Title: Princi al Recreation Mana er ._. < _ I hereby certify that if fund Chula Vista. I understand agreement with the City wil understand that submittal r are granted to our organization, they will be used to benefit residents of the City of at liability insurance will be required for our program activities and that our formal define other reporting provisions and federally required assurances. I also uirements must be provided with this application to be considered for funding. Name: Sandra havez Title: Recreation Su ervisor III Si nature: ~„ ~-~ Date: Feb. 11 2010 ~- 2010 CDBG Public Service Application Page 2 of 13 PART I: Agency Information 1. Briefly describe the Agency'smission. The deparimeMs mission is to "enrich our community through Recreational opportunities and services 2. Describe the Agency's history and experience in providing the proposed activity? The Wiz Kidz program originally started in 1993 at the Loma Verde Recreation Center. Eventually the Wiz ICdz went over to the otay Recreation Center in 2000. The program is located in the Otay/Montgomery area in the southwest portion of Chula Vista. In the surrounding schools, the numbers of children that qualify for free and reduced lunch are appro~timately 85%. The need for safe and affordable after school childcare is of primary importance to the parents in the community. It is compounded. by the basic economic challenges faced by families. The program operates Monday through Thursday from 2:00-4:30pm and Fridays 1:00-4:430pm. The program each day consists of an hour for roll call, homework, and group discussion. After homework and group discussions the children participant in activities that are designed to build social skills and sportsmanship and will include: arts and crafts, nutrition classes, guest speakers, board games, spa-rts tournaments, oonbests and other special activities. Free choice activities are given for the final 30 minutes of the program. The program is limited ~ 50 participants per quarter and is offered for 38 weeks a year. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. We have not had any audit findings, liens, investigation or probation by any over sight in the past five years. We did have a Monitoring Visit on June 19, 2009. Attached you will find the results of the visit. (See attached letter) 2010 CDS6 Public Service Application ' Page 3 of 13 PART II: Proposed Activity Information ' 1. Describe the pro activity for which you are seeking funding. Indude a statement describing the specific communi need(s) or issue(s) your proposed activity will address. (Cite specific independent data sour es used to document need.) ' The Wiz Kidz prop m will operate at otay Recreation Center within the City of Chula Vista. The program s'~te will operate Monday through Friday after school at the Otay ' Rea~eation Center a d offers sd~eduled and supervised activities designed to be educational and h Nhful. ' The first hour of h day consists of roll call, homework, and group discussion. A group activity will follow r 60 minutes. Activities are designed to build social skills and sportsmanship and ill include: arts and crafts, field trips, nutrition classes, guest speakers board ga es, sports tournamerrts, contests and other special activities. Free ' choice activitiies are given for the final 30 minutes of the program. ' The program anti© will provide free a tes having a core group of 50 participants. The proposed project er school care for low-income families. All funds will provide direct services to youth ' (See attach calendar} 2. Please identify the CD National Objective and Outcome your proposed activity will help accomplish ' (Select one from each tegory). ~y W ~- .:_~.:.._ .-~rrf-col--~-~-- ~- .~~_~, . Create a su' ble livin environmerrt Aocessibii' Availabil' Provided t affordable housi Affiordabil' Crean eco omic o rtun'Ries Sustainabil' ' 3. Please answer yes or o to each of the following question. Ls the purpose of this activity to: Y N Y N, Help prevent home essness ^ C7 Help those with HN/AIDS ^ ~ ' Help the homeless ^ C~' Primarily help persons with disabilities ^ (~ 4. Identify the goals and bjectives of the proposed activity. ' By providing this program to our eammunity we are able to keep children in a positive environme t after school instead of wondering the streets. We provide help with their homewo ,help they sometimes don`t receive at home. We teach them about responsibility, res and teamwork and encourage leadership. 5. Complete the Perform nce and Outcomes Chart below. Insbucrions; ' In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantfiable units of accomplishments (e.g. 100 clients served annually). ' 3 2010 CDBG Public Service Application Page 4 of 13 • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-suffiaency for low-income clientele.) In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Performance and Outcomes Column i Column 2 Column 3 Column 4 Activities to be Outputs ~~opo~ un'~ts of Actlvity Outcomes Outcome wmpleted Accom ishment (~~ ~ the Project) Measurements _ _ _ ... _ _ d _ a' _ _ ~ - _ _ ~~ - - --~ __ ~~---. ~ - mi • - _ ._._ _ _ .--tea - ... _..-_ L , •~ ? ~ = =_ _ _ _ _ _ ~~ ~ ^ _-~;.-......~~ ~ ` ~ .x - 1. Provide free 50 youth per Safe environment for Meeting quarterly after school care uarter oath numbers 2. Provide 50 youth per Improvement in Through parent homework help and quarter grades and Team surveys & program health activities about a health evaluations lif le 3. 4. 6. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. This program provides a great service to low income families by having a free after school program available to nearby residents. If this program were not available, parents would have to leave work early or not have a job at all. The other alternative is to have their kids come home alone or be on the streets. The funding allows us to continue to provide this free service to the community, which is greatly needed in this area. 7. Please describe how does the program/project verify that clients served are low to moderate- income? We have tf~e parents of our participants submit a ° Self Certification Form". Note: Check the appropriate pope/anon if die program/project targets clients representing popu/adons that are presumed low-inrnme. ObSerwise, check the appropriate income verification method used in the program/project ^ Pay Stubs/ Wage Statements ^ W-2s ^ Income Tax Returns ^ Soaal Securi Documentation SSI SSA ^ Bank Statements ^ su rt Checks Documentation Other: Self Certification Form ^ Other: -_ _ __~_ ~.`~"' 1 ' 1. Please check the fl 1 2010 CDBG Public Service Application Page 5 of 13 III: Target Population for Proposed Activity population(s) that the program/project will serve. ^ Domestic Volence ictims ^ Persons with HN/AIDS Q, Seniors /Frail Elde y ^ Chronic Public Inebriates ( ~ / Families ^ At Risk of Homelessness , _ , L~ Children ^ Dually Diagnosed ^ Homeless ^ Other: ^ Substance Abuse ^ Other: ^ Physically Disabled ^ Other: ^ Mental Health Issue s ^ Other: _ 2. Indicate the number o unduplicated clients you have served in the previous program year (PY) and the number of undu li ated diems you expect to serve in the coming year. --~ ~C~ly~-o~ht~ ~:~ = o.]I~b~u:~~- -- .._ Number of diems erved in PY 2009 80 0 Number of low-i me (<80%Area Median Income diems se ed in 2009 45 0 Clients expected be served for PY 2010 Ju/ 1, 2010 -1u e 30 201X. 50 0 3. Please describe how tffie expected number of diems served from July 1, 2010 through June 30, 2011 was determined. {e.g.~, statistics, needs assessments, etc.) The staff to youth ration determines it. The 50 youth sewed has been a workable number for the amount of staff we have. Anymore would become a safe & supervision issue. We do add new participants as old participants leave. ~, ~I 'I . 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. The program provides free after school care mostly tD the children in the Southwest part of the City of Chula Vista. This program is located next to the otay Elementary school and with in walking distance of Montgomery Elementary School in Chula Vista. The program is available to any child in the crty. We have had children from other school sites. ', Citywide Specific Geographical Area of the tSty (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other specialized characteristics. The program targets elementary school age youth ages 6- 12yrs from low-ingome families in Chula Vista. Due to the location of the center it is mostly in a Hispanic area. Indicate the percentage of c/ients served from ethnic and rada/group: ~~z 2010 CDBG Public Service Application Page 6 of i3 Efhni Hispanic or Latino 92% Non-Hispanic or Nan-Latino Race: 8% American Indian/Alaskan Native White 3% and White Black/African American 2% Asian & White % Asian % Black/African American and White % Indicate (fie American IndianJAlaskan American Indian/Alaskan Native & percentage Native % Biack/African American % ofdrents Native HawaiianJOther ~ Pacific Islander % Other Multi-Racal % ~Of'g~'°~ dassificabbn Male % Female % Female Head-of-Household 56 Indicate the percentage of clients to be served from each age group: 0-5 Years % 22-54 Years % 6-12 Years 100% 55-75 Years 13-21 Years % 75+ Years 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. Pass out flyer on the Wiz IGdz program at the beginning of the school year. Promote the program at Parent meetings at the local elementary schools. Post information on our City of Chula Vista web site. But are best way of promoting the program is ° word of mouth° from our participants. (See Attached flyer) 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g. bilingual staff, translation of brochures, etc.) We will send bilingual staff to participate in local schools PTA meetings tD promote the program. Have bilingual staff to assist in taking registration and filling out in-take forms. 8. Briefly describe the experience /expertise of the main program/project stafF in working with the target population. All members of the Wiz Kidz staff are current college students, which is a definite -bonus in this program. They are able to accurately assist the-children in their homework, since they are students themselves. Eighty-five percent of the staff is bilingual, which adds greatly in this program as 92% of the children are Hispanic or Latino ~R 1 1 I~ ~' 2010 CDBG Public Service Application Page 8 of 13 PART N: Activity Budget 1. Provide a summary of vailable resources and expenses related to the proposed activity. In the next section, you will be as ed to provide a detailed description of these figures. Please round up to the nearest dollar. Column B must ual colum re C rou h G Cash 5ou roas other th an CDBG ~~ ._ ~ - - ~ .... . ....... ... -~ - ~~ ~uen~~~r - ~ s 1-iH~~~ e r - ~ ~ ~ ~ T~i~~unit~. ~~ ' ~,_ - _ -_-__.r..=_-._~__ _ __ . ._ .. .. ~- ~- . -..~~-- - - .~_~ ~-~.__z ~_~=~-=r- -~...-..~~._.. -- ._ _ .__:~ • a Salaries 11 137 11 137 Fringe Benefits 5 9 579 otal .. Office Su lies Posts e Pro ram Su lies 5 0 550 Other S ' Direct Client Services* Other S ec' s• •~ Tele hone Utilities Rent Faal' Use Printin Liabil' Insurance* Conference & Seminars Travel Other i • Com uters/Software Office E ui ment Other S ci * Liability insurance is requ ired fall sub-recipients and may be pa id from gra nt funds. 2010 CDBG Public Service Application Page 9 of 13 2. Personnel Services If City of Chula CDBG funds will be used to support personnel services, please complete the table below. . _ ~ ~- ~n~_~ f~~ - ----~--- ----- - . _ - -- -- _. E~cample ~M~nag~~ -Cara ....::~ _.5l0ElU ~~DOOr - ..$3.0;00 ..~ ..... . J-~.Ua/o .~ ~1'f a~ __Y Recreation Aide $5,192 $270 $5,462 x 100 = $5,462 Recreation Leader $5946 $309 $6,255 x 100 = $6,255 x - x = ' Line Amount : 11716 3. ~n-Kind and Leveraging~~rg~ List the source and type of funds being leveraged by the proposed activity for the upcoming fiscal year. -.=-._ -- - .~. ~. __ ... _ . _-~_ ~~ - .~~-. ~ ..ter.. .~.. ~~k_ ~_ _ ~Y-~.... ~==~ sue---~, _ _ _ -~.~ -_-. ~~ ~--~ ~ =__ :~~.:~- ' ~r]1 e~i~~1~? ::. Ili ~ : ~ --~ ` ' .::....... ; ::. ~. ..._ ' _ : _.. . - _ _ Ci Of Chula Vista Recreation Su~ I 12 973 X _ City Of Chula Vista Recreation Sup II $14,271 X Ci Of Chula Vista Classroom $14 364 X Ci Of Chula Vista E ui ment 600 X Chula Vista School District Snacks 7600 X TOTAL DOLLAR VALUE 49 O8 49 808 ___. ~:: ~ ~ ~ ~~rrtt~r-o`"~--- .x.-` ~P~er ~our-~ ~~r ~.~~en+era~ /o~uni~e ~.~ ., _-~.~:=.-. ..~.-~. -~ AM~ii~it~~l:~._..' Rath `~ 17a1ue ~. ~~ ~ 0 x 0 = 0 0 x 0 = 0 2) Professional volunteers 0 x 0 = 0 s x - x = x - 2010 CDBG Public Service Applicatlon ' Page 10 of 13 i ' V. SCOPE OF SERVICES ' 1. Scope of Servi a. Pro'ect 'o Describe the proposed service/activity/project in be carried out with the fu ds requested. If the proposed project is ongoing, specify why the funds are ' needed to erve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to rivate and other organizations delivering similar services. Please note what proportion f the proposed budget will support direct services. CDBG funds can only be ' used for nditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per cli nt is accurate. ' Th Wiz IGdz has been providing free after school care for low- income f milies. If the families were to go outside of the Wiz IGdz program hey would need to pay between $1,900- $3,762 per child & ' school ye r using other local agencies. This does not include private daycare rograms. ' b. T t Quantify the number of low- and moderate-income persons/households to be assist perservice/activity/project Forty-six rcent of the children enrolled in the program are extremely low in me, forty percent are very low income, and fourteen percent are low in me, c. Qutreach I Discuss outreach efforts for the proposed service/activityJproject. The main oal of this program is to reach out into the community and provide a positive pl ce for parents to have their kids come after school. We strive to work in th bcal community bo continue to provide this free service to the ' residents. III 2. Performance S~edule: On a separate page, prepare a Work Plan for ' implementation/co pletion of the services and activities identified in the Scope of Services. In addition, you will 'be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the following page. 2010 CDBG Public Service Application Page 11 of 13 3. Work Plan: (Prepare a Work Plan for implementationJoompletion of the services and activities identified in the Scope of Services) Work Plan {Identify activities and complefion dates) 4. PERFORMANCE MEASUREMENTS {COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outcomeJbenefit of the activity.) ACTIVITY INDICATOR OUTCOME (What the program does to fulfill its (The direct products of program (Benefits that result from the mission) activities) program) Service #s Example: Example: Example: Provide nutritious, home Deliver nutritious, "hot" Improved access to delivered meals to homebound meals to at least 88 nutritional, well-balanced seniors in Chula Vista homebound seniors meals for program artici ants Performance Measurement: Provide after school Provide a safe & health Provide after school childcare childcare to a minimum of environment for youth after to elementary school youth 50 youth per quarter school at no cost Performance Measurement: Provide homework help after Improvement in grades, Provide homework assistance & schoo! for 60 minutes along health, and good Recreational activities with recreational activities to sportsmanship promote a health lifestyle Performance Measurement: lZ2 1 2010 CDBG Public Service Application Page 13 of 13 CDBG SCOPE OF WORK -ACTIVITIES t h 1 18. Process Evalu tian: Describe how the program will collect data and maintain records to track program activi ies. f~campie: Doaamentation of program participation via sign in sheets, meeting minutes d bing actions taken, agendas, and files for news letters naming the City of Chula vista and HU as the funding source. 1. Registration & In-take sheets 2. Sign in & out sheets 3. Quarterly p ram evaluations 19.Outcome Eval anon (List Three Outcomes): Describe how each activities will be measured to determ ne if progress has been made to became self-sufFicierrt. Example: Interviews, work o plans, pre-and post- surveys. 1. By meeting o r goal of 50 participants per quarter. 2. By having rents fill out evaluations & surveys on the program 3. Work with t e local schools to find out if needs are being meet 20. Key Staff Per~Ons: Please descnbe the qualifications of key staff that will have din~ct contact with clients eceivina services Any combination f education andJor experience and training that would likely provide the req iced knowledge and abilities is qualifying. A typical way to obtain the kno edge and abilities would be one year of experience working with youths and or adults in a structured recreation program and training equivalent to th completion of the twelfth grade, supplemented by 30 units at an accredited college or university. license or Certificate: American Red Cross oertificati n in First Aid and CPR (See Attached job descriptions) 21. Suboontracto~ (if any): Please list the names of subcontractors that will be used to carry out this activity. Pi se~include a copy of Memorandum of Understanding to be executed. 18 Tab No.:18 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Departrrhent: City of Chula Vista -Housing Program/Project Name: Foreclosure Services III Program Description: II Funds will be used to contract with aHUD-approved housing counselor to assist Chula Vista residents who are at risk of foreclosure. I Service Location: ~~ City Wide I Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: Proposed Number t DBG P blic Services Ti r III - (Other/General) General o tie Served: 40 Households 2civ~l3vO9 Z#~O4j2D7~ ~Ol?D~2D~ 7 - _ - Furrdk~g ' _ - Grant t<unding: Grant IFundMg: iteques~ Recommended: -- - - ~ _ _ $0 $Q ~ $20,000 $20,000 Staff Notes: 210 CDBG Ap Public Services Aunlicatiaon due lication for Funding rv 11_ ?AlA Q~fDn n_m_ o~ eo~u~ ~~~~ DEB z 1 ~. _._..... R~o>=vEi.oPlylEN w ~,` A Name: C" of Chula vista Redeve t and Housin Address: 276 Fourlfi Avenue Chula Vsta CA 91910 A T e • Nonprofit For-profit Public/Quasi Public ®Government Faith-based Or aniza on? ^ Yes. ®No Employer Federal ID #: 95-6000690 DUNS #: Y .. -.-_- : ---r -~ . _. _ . . Pro osed Acdv' Na . .... e: C" Vista Foreclosure assistance Pro ram Have you ever receiv before: City of Chuia Vista CDBG funding ®Yes No Amount R nested: 20 000 Briefl describe how BG funds will be used: CDBG funds will be used help low and moderate in Vista. Services will includ default and the ste to provide foreclosure assistance to Chula Vista residents. This service will me families aaess a foreclosure prevention counsebr in the City of Chula applying for a loan modification, short sale, or understanding notices of ke to avoid eviction. This nest is for a: New Program Existing Program Wiled or Modified P ram Contact n and n the a lication: Name: Jose Do o Title: Pro'ect Coordinator Phone #: 619-47 5375 E-mail: " orado@ci.chula ~rista.ca.us Contact rson thro out administration of the ram: Name: Jose o Title: Pro' Coordinator Phone #: 619-47 -5375 E-mail: 'dorado ci.ahula-vlsta.ca.us :. Two officials authoriz to si n contrails and nil funds for the o anization: Name: Amanda ills Title: Housi Mana er Name: ---- Jim Sa -~-_-_ __ _. _-=_==-- al z _ - --_ -= Title: --T , Ci Man r - Ihereby certify ttrat if funrk are understand that r~ability insura define other reporting provisio provided with this appgcatlon lp ,_ granted in our organization, they will be used to benefit residents of the Crty of Chula vista. I will be required for our program activities and that our formal agreement with the City wiq and federally required assurarioes. I also understard that svbmltial requirements must be be considered for funding. Name: Jose Dorado Title: Pro'ect Coordinab~r 2010 CDBG Application for Funding~~ Public Services 2010 CDBG Public Service Application Page 2 of 12 ~ PART I: Agency information 1. Briefly describe the Agency's mission. The Agency's missi n is to serve moderate income families 2. Describe the Agen 's history and experience in providing the proposed activity? The Crty has histori 1 assisted low and moderate income families with various housing programs induding providing nding to Community HousingWorks to assist the cty with foreclosure prevention adiviti City staff has also attend numerous HOME Clinic that assist persons who are facing foredos re on weekends at different cty Vista sites. 3. Identify and descr be any audit findings, liens, investigations, or probation by any oversight agency in the past ve years. There are currently no pending or outstanding findings. 2010 CDBG Public Service Application Page 3 of 12 . PART Ii: Proposed Activity Information 1. Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need(s) or issue(s) your proposed activity will address. (Cite specific independent data sources used to document need.) CDBG funds will be used to fund a HUD certified counselor to provide foredosure prevention services to 51% low and moderate income Chula Vista residents. 2. Please identify the CD13G National Objective and Outcome your proposed activity will help accomplish (Select one from each category). . _ _.:. ~.: ..::083EC'1'I'VES --~-_ -_..~_.._ ~ . -- -==: _ .. _ :..,...:.. ~tjUT-COMES . = -__ _.:.;<:: Create a suitable livi environment Aocessibili Availabili Provide decent affordable housin Affordabil' Crean economic o rtvnities Sustainabil 3. Please answer yes or no to each of the following question. Is the purpose of this acctivvity to: Y N Y N Help prevent homelessness ^ ® Heip those with HN/AIDS ^ Help the homeless ^ ® Primarily help persons with disabilities ^ 4. Identify the goals and objectives of the proposed activity. The goals and objecclivves are to assist 51°i6 low and moderate income residents to stay in their homes by accessing the available loan modifiption programs available through the Making Home Affordable Program as well as provide information and referral services to assess all options when a family is fadng foreclosure. 5. Complete the Performance and Outcomes Chart below. Instructions: • In column 1 identify services that wifl be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 diems served annually). , • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. diem feedback, questionnaire, observations, case load monitoring, etc.) PerFormanae and Ouba~mes Column 1 Column 2 Column 3 Column 4 Activities to be (Proposed units of ~~~ Outcomes Outcome O°m~~ Aeoom lishment (Benefit of the Project) Measurements L7l'Ok[f ~~r ._.. ._.e :.._r. t..:... ._.r...z~: ~^~ io _....: _4,°.'z7:~ ._..~ : "r ..`!___ r ........ ::.. .. .:. _.. . _ ... i. ~ntai ~iubsic~r~s 1 Cfi~u~1a;~'~sta ~,~Ici~,~`arnrlres at ~ Chem fe~dbacl~ 5 ~dTElll~e~-~'Se1'rJ~ rrS~,~~` ~11i)17Ne~ -,- ~~nually ~ -r~r`a"i`p ~~i #t~ii' ~, =~ ~.<~. 1. Housing 50 families served Allow families to Exit surveys- Counselin remain in their assess successful 2010 CDBG Public Service Application Page 4 of 12 ~ affordable housing loan modifications ' units 2. Short Sale 25 amities Allow Families to # of households '~ remain in their units successful allowed to short sale their homes 4. 6. List all the existing se ices provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. 1. Housing Couns ling 2. Review of Loan Documents 3. Review of Noti of Default 4. Assist in comp{ ling loan modification requests 5. Follow up with nancial institutions with loan modification requests 6. Assist with ha -ship letters 7. Measure perfor ante 7. Please describe how oes the program/project verify that clients served are low to moderate- income? The program will serv~ 51% low and moderate income.Chula Vista residents earning less than 80°!0 of the Area Median Inc~me. Note: Check the ap ropriate popu/anon if the program/project targets clients representing populations that are um~ /or~inrnme. Otfierwise, check {fie appropriate income verification method used in the p ram/oroiect ® Pay Stubs/ W e Statements ® W-2s ® Income Tax R turns ^ Social Secu ' Documentation SSI SSA ® Bank Stateme is ^ Su rt Documentation ® Other: All modification assets. ocuments request to submit to the financial institution to request a nd or short sale including life insurance, stocks, bonds, and othe ^ Other: 2010 CDBG Public Service Application Page S of 12 PART III: Target Population for Proposed Activity 1. Please check the target population{s) that the program/project will serve. ^ Domestic Volence Victims ^ ^ Seniors /Frail Eiderly ^ ® Families ^ ^ Children ^ ^ Homeless ^ Substance Abuse ^ ^ Physically Disabled ^ ^ Mental Health Issues ^ Persons with HN/AIDS Chronic Public Inebriates At Risk of Homelessness Dually Diagnosed Other: All Households in need Other: Other: Other: 2. Indicate the number of unduplicated diems you have served in the previous program year (Ply and the number of unduplicated diems you expect to serve in the coming year. ,.~~ ~ ~ ;~of ~tula r ~-ion-~tuila._Y~sta , ~lumfie~e_ofUrr+~uollcated-iClients Serve~t ~ ; ~ R e ~ - -~ ._ ~y _- ~ ~ ~ Number of diems served in PY 2008-09 0 0 Number of low-income (<80%Area Median income dients served in 2008-09 0 0 Clients expected to be served for PY 2010-11 1ul i 2010 -tune 30 2011. 50 0 3. Please describe how the expected number of diems served from July 1, 2010 through ]une 30, 2011 was determined. (e.g. statistics, needs assessments, etc.) In recent HOME foreclosure prevention dinics approximately 200 Chula Vista households attend this free event. The City expects bo serve 50 households with the $20,000 requested. This indudes one-on-one appointments with a HUD approved housing counselor and follow up appointments as needed. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. ® CityN-ide ^ Specific Geographical Area of the aty (Please specify boundaries) 5. Describe any other characteristics of the target population, such as age, sex, ethnic background and other special'~zed characteristics. Indicate tfie percentage of diems served from ethnic and rada/ group: E i ~i eft Hispanic or Latino % Non-Hispanic or Non-Latino °k 2010 CDBG Public Service Application Page 6 of 12 Race: White Bladc/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Male Female Female Ameripn Indian/Alaskan Native and White Asian & White % % Black/African American and White American Indian/Alaskan Native & % Bladc/African American % Other Multi-Racial % o~ o~ ' Indicate tt~e percentage ot~dienL~s to be served from ead~ age getup: Indl~ the percentage ofdiems served fmm eaah gender dass+ficatiovr ' 0-5 Years °~ 22-54 Years % b-12 Years % 55-75 Years °k 13-21 Years % 75+ Years % ' 6. Describe the outreach nd/or marketing plan to obtain potential dients from the target population. The Gty will send an a ail to the local fair housing agencies, Neighborvvorks.Organizations, HUD 1 Counseling Agencies th ugh out the County that serves will be offered in the Gty of Chula Ysta. Also, information will posted on the Gty website and through Nixel. 7. Describe the acdvitie represented groups, etc.) Gty will send translai group induding MAAC Oppportunies Collabor office. 8. Briefly describe the target population. Gty staff oversees c Department of Hour activity. the organization will undertake to reach potential dierrts from under- ~d female head-of-households (e.g. bilingual staff, translation of brochures, material to non-profit groups that predominately served unrepresented jest, South Bay Community Services, Community HousingWorks, Housing ~, City of Chula Ysta Redevelopment and Housing, and the local HUD / expertise of the main program/project staff in working with the $3,000,000 in annual CDBG, HOME, and ESG entitlements received from the and Urban Development Gty staff will select a Subreapient to carry out this 2410 CDBG Public Service Application Page Z of 12 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. column ~s mus[ lIB1 colu mns L m n [~ G85B SOUr O86 001st IIfa ll GDiG Eac ~ ~ ~ ~ ~'Cabad'~ i ~~ ~~Il--T ? _ _` ~GDBiG -~1 ~ -Or~ ~b~ lo~X Tpxr~ "n' ~ ~ ~ ~ ~ iPiro~e+c~ Regq ~un`~ F-ede+r~~ z~ Frarirc~s -~ P-~bl ic-Fr~fit~s .y ~.. ~ Y ~ ~`: 1~,NY - ~~ :.' ~7 ~ r~ ~ ~~ _ I~ 'i ~ ~: min ~r~r~y~~rr .. c Y .. ~ . ~1 .,J! ~ , a , ... ._ Y ~ ~ ~ Salaries 20 000 20 000 0 0 0 0 Fringe Benefts otal .. Office Su lies Ponta e ram Su lies Other S Direct pient Services* Other S ' •• •~ Tele hone Utilities Rent Faali Use Printi Uabil' Insurance* Conference & Seminars Travel Other S ' Com uters/Software Ofllce E ui ment Other S ' * Liabllitr insurance is req uired of all s ub-recio~ an d mar be pai d from gran t funds. 2. Personnel Services If City of Chula CDBG fun 2010 CDBG Public Service Applicdt~on Page 8 of 12 will be used to support personnel services, please complete the table below. Example. Case' Manager' Current $25,000.: $5,000... $30,000 - ;' x ;.40%;:., -..: $12ppp Housing Counselor Proposed $20,000 TBD TBD x 40% _ $20,000 x - x x - ` Line Amount : #20,000 3. in-IGnd and Levera in ouroes List the source and type o funds being leveraged by the proposed activity for the upcoming fiscal year. _~... ~.. ~ ~nb~~iPnar ._.-r, ~- ~ourrce_ '~Pe ~ ~ _ Y ~ -An~ua~ ~- Project Valu+~ _ T ~"` 14nd _ Cash . Exam Le. Scfiool Di ict S ' ce Rent 5' 000.. _ X = offices S oe TBD TOTAL LLAR VALUE TBD 2010 cDBG Public Service Appliption Page ~9 of 12 V. SCOPE OF SERVICES 1. Scope of Services a. ~j~ Descrip~g!n Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve tow and moderate-income persons. Discuss the cost-per-benefidary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Note: Please sure the cost per client is accurate. b. Target Grouu Quantify the number of low- and moderate-income persons/households to be assisted per service/activity/project. Approximately 50 Chula Vista residents will be served. c. Opp Discuss outreach efforts for the proposed service/activity/project Outreach will be completed by distributing flyers, marketing to non-profits who serve low and moderate income families, and information will be posted on the City's website. 2. Performar~e Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required m indicate performance measurements as they relate to the activities of your project A suggested format is inducted on the following page. 3. Work Plan: (Pr activities identified in Work Plan {Identify 2 2010 {UBG Public Service Applicatbn Page 10 of 12 re a Work Plan for implementation/completion of the services and I" Scope of Services) #vfies and completion dates) ~ Housing Counseling I, ~ July 1, 2010-]une 30, 2011 4. PERFORMANCE EASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activiti ,the direct product/service numbers for each aofirity and the direct outcome/benefit of activity.} ACTIVITY INDICATOR OUTCOME (What the program does tofu II its (The direct products of program (Benefits that result from the mission} activities) program) Service #s Example: Example: Example: Provide nutritious, hom Deliver nutritious, "hot" Improved access to delivered meals to hom bound meals to at least 88 nutritional, well-balanced seniors in Chula Vista homebound seniors meals for program artici ants Performance Measur ment: Performance Measu i I ment: Performance Measurement: i 2010 CDBG Public Service Application Page l1 of 12 VI. CDBG SCOPE OF WORK - ACTNITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Eacample: Documentation of program partidpation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Modification Applications 2. Success Modifications 3. Successful approvals of Short Sales i9.0utoome Evaluation (List Three Outcomes): Describe how each activities will be measured to determine if progress has been made m become self sufficient. Example: Interv'ievvs, work out plans, pre-and post- surveys. i. # of Loan Modifications approved 2. # of Short Sales Approved 3. # of clients who received one-one appointments and using an exit survey 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. City staff will select a HUD approved Counselor to provide the service. The qualifications are in the process of being created for project implementation by 7uly 1, 2010. 2t. Subconbacturs {if any): Please list the names of subcontractors that will be used fio carry out this act'Nity. Please include a copy of Memorandum of Understanding to be exewted. 24 Tab No.:19 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Depart Program/Project Nat Program Description Service location: Grant Program: ~ Funding Category: ~ If Public Service, Priority Tier Level: ~ Type of Service: ; Proposed Number to ant: City of Chula Vista -Engineering ADA Curb Cut Program Funds will be used for the design and construction of ADA ramps in various locations. Various DBG apical Improvement /a dewalk Improvements >e Served: 12 Ramps ~~~U 200/ZDl],'. i`u~ding ,-_. ; Grant IFunding: G~an# 1Fundir~g: itequesfi Retcmnaended: - _ _- $390,000 $504,922 $565,000 $332, 695 Staff Notes: 1 1 t ~1 1 2010 Application for Funding Capital Project Application due Februa~y 1 ], 2009 4:00 p.m. CITY OF CHUl.A VISTA ~~a z ~ ~c s~ ~BEDEUELtDI~I~fi~T I~PiD iiQUSiNG -- `~~ir ~_ CHULA VISTA Name of Or anization: Ci of Chula Vista -Public Works De t. En ineerin Address: 2 6 Fourth Avenue; Chula Vista CA 91910 Tele hone Number. 19 691-5046 Tax ID #: N/A DUNS #: N/A Have you ever receive funds before? City of Chula Vista Yes, Year 9-1 No T e of Or anization: Non ofit ^ For- rofit Public CHDO CBDO This re uest is for a: New Pro ram Existin Pro ram Pro ect Name: ADA Ram Pro ram FY2010-11 Amount Re nested: 565, Tax ID #- N/A Funds a I in for the k on one Capital l~cpenditures Brie#ly describe the ho Construction of ADA-c funds will be used: m liant edestrian ram sin locations without an ram s. Contact erson: Elizabeth Cho Phone #: 619 b91-50 b E-mail: bcho @ci.chula-vista.ca.us Contact erson throw out administration of the ro ram: Name: Kirk Ammerm n Title: Princi al Civil En ineer Phone #: 619 691-51 15" E-mail: kammerman@ci.chula-vista.ca.us Two officials authorize to si n contracts and ex end funds for the or anizotion: Name: Richard A. H kins Title: Director of Public Works Name: Scott Tulloch Title: Assistant Cit Mana er _ __ _ l hereby certify that if funds ar granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that Gabi~ insurance will be required for our program activities and that our formal agreement with the City will define other repo 'ng provisions and federally required assurances. I also understand that submittal re uirements must be ovide with this a Gcation to be considered for fundin . Name: Elizabeth Ch Trtle: Senior Civil En ineer _ . Si nature: ~ Date: Februa , 2010 ~~ 20i 0 Application for Funding Capita[ Project Application due February 11, 2009 4:00 p.m. /~ti -,~--.~ ~~ A cH w vtsr B. Proposed Project information 1. Project Name: ADA Ram Pro ram, FY2010-11 2. Design Start Date: Sept. 2010 3. Construction Start Date: March 2011 4. Project Com letion Date: June 2011 5. Project Description. Describe in detail the activities that will be provided with Chula Vista CDBG CIP funds, the tasks that will be performed with the requested funding, and schedule of work (e.g., design, construction, phases, etc. Please submit additional sheets as needed): Existing sidewalks within public rights-of-way lack curb ramps, which can limit. the mobility of physically challenged persons. The proposed project would provide for the construction of curb ramps compliant with the latest revision of the Americans with Disabilities Act {ADA). The ramp locations have been chosen in accordance with the City's ADA Curb Cuts Priority List, which was adopted by the City Council in February 2008 to update the City's ADA Transition Plan. Ramps were prioritized in accordance with ADA guidelines. Locations are as listed in the attached table, "ADA Ramp Program - FY2010-11. " Although the program is Citywide, approximately 74~ of the locations are in western Chula Vista, which is the older and less affluent area of the City. Surveying, design and preparation of bid specifications will occur from September through November 2010. Basic design will be provided, with the ramps being "design built" by the contractor in order to meet ADA ramp construction requirements. They will be assisted by City construction inspection and design staff. Construction is anticipated to occur between March 2011 and June 2011. 6. Project Location by Census Tract and Block Group: Census tracts include: 13103, 13204, 12500, 13416, 12304, 12402, 12401, 12303, 13418, 13409, 13401, 12414, 13303, 13301, 13304, 12800, 12402, 12800, 13000, i 2600, 13302, 12900, 13409, 13302, 13309, 13307and 13312. See attached list for census tract and block by location. 7. Project Purpose: To provide improved pedestrian access and mobility at intersections along public sidewalks in compliance with ADA requirements. 210 Applicafiio for Funding Capital Project Application due Februa 17, 2009 4:00 p.m. `~r .~~---~. cHUa v~ 8. Geographic Are where project will occur: Include Census Tracts and Block Groups Attach aerial and eet map (no larger than 8 x 10). See attached map.l~ AEso see attached list of locations, which includes census tracts and blocks. 9. Is this an on- of ro'ect or a new ro'ect? 10. List partnerships etween your organization and others concerning this project . N/A 11. Explain how you project addresses community and/or general City needs: This project will°improve pedestrian accessibility along public sidewalks. It will also enable the City to progress i n completing its ADA Transifiion Plan. 12. List objectives y ur project accomplishes: This project removes barriers that restrict the mobility and ac essibility of pedestrians along public sidewalks, and should particularly benefit he elderly and people with disabilities. 13. CDBG Funds ha e a strict expenditure rate. Describe the project's implementation and completion sc edule. Describe how the CDBG project will be completed within the next 12 months? This project should be completed during Fiscal Year 2010-11. Design is anficipate to take place from September through November 2010, while construction is antic gated to fake place between March and June 2011. E. CDBG Eligibility R quirements 1. CDBG National O jective: Benefiting low- and moderate Income residents Limited )lent I - s ruin disabled citizens Please refer to the f (lowing weblink:htt www had. ov offices c d communit develo menfi libra state aide c h3.pdf Note: For Acquisitio and Rehabilitation Activities please contact City Staff prior to submittal of a lice on. 2. CDBG Eligible Ac vifiy Citation: Removal of barriers that restrict the mobility and accessibili of elde or severe) disabled ersons er 24 CFR 570.201 c Please refer to the f (lowing weblink: http://www.hud.go~ /offices/cpd/communitydevelopment/library/stateguide/ch2 pdf 2~i0 Application for Funding Capi#al Projec# Applfcction due February 11, 2009 4:00 p.m. `~r cHU v~ 3. Project Objective: Please state the project objective that most accurately describes what you intend to accomplish by carrying out this activity. Please select from the following choices: ® Create a suitable living environment ^ Provide decent affordable housing ^ Creating economic opportunities 4. Project Outcome: Please state the proposed project performance measurement outcome that most accurately describes what you intend to accomplish by carrying out this activity. Please select from the following choices: ® Aaessibitity/Availablity ^ Affordability ^ Sustainability 5. Describe how the project addresses the objectives and outcomes selected above. The construction of ADA-compliant pedestrian ramps at intersection without ramps will n2move physical barriers to accessibility and increase access and mobility for the elderly and people with disabilities. 2010 CDBG Capital Proms Applicant Name: ~~=~~ ~"~r~t~ Page 16 of 18 7F. Line Item Budget Line' ffern {s) Budget : Amount `': City of CMul4 Vistd funds :~ l . Staff Time: De Pre-construction ign, Surveying and $ 80,000 $ 2. Construction In administration pection and $ 45,000 $ 3. Construction c of existing curb re construction of c ntract: Removal urns and rb ram s $400,000 $ 4. Construction c ntin encies 40,000 5. 6. 7. 8. 9. 10. li. 12. 13. Total Pro'ect Bud t: 565,000 Comments regarding the item(s): ~~ ~ o a~ a_ ~ ~ ~~ a o U O O ~' N~~' O7 10 ~Cp U Q fl. Q O V .~ C d '~ J ~ a O c °4 Z H 'a ~._ 2010 CDBG Ca 'tal Pro' Applicant Name: ~=~s;Jt3t"` Page I7 of 18 PART Ill: SITE ~1ND PROJECT READINESS (Limit response to two pages] 13. Provide a descri Lion of the proposed or actual site and discuss any issues of site control, zoning, special ermits, environmental hazards and how they can be resolved in a timely manner. Be sure to describe: o Current s atus of architectural plans and design, and project financing and how they contribut to the timeliness of the proposed schedule. Please include the proposed o Zoning f r the site and if the proposed project is consistent with existing zoning requirem nts and the permit process. If the project is not consistent with zoning, indicate teps taken to resolve the issueis}. o ~ Issues or azards, man-made or natural, associated with the site that will affect its develop ent and/or use for housing. Include a discussion of any recommendations for mitig Lion of existing conditions noted in the Phase I Environmental Assessment. For reha s, discuss any recommendations for abatement of asbestos, lead paint, or mold not din the Hazardous Material Survey. In the case of scatted site rentals, if a site has not been ident~ed, describe the characteristics of the location bein sought and document the availability of applicable sites and the timeline for obtaining site control. The ADA Ramp contract for FY2009-10 is currently scheduled for advertisement in June 2010, with construction from September 2010 to December 2010. Three high priority locations originally (proposed for inclusion in the FY2009-10 program were determined to require more effor~ and funding due to steep slopes, utility relocations and/ or right-of way issues. These locations are at L Street and Industrial Blvd., Third Ave. and Anita Street, and Third Abe. and Avenida Rosa. They have been included in the FY2Q10-11 application. Since' additional issues have been identified for these locations, staff can work on them in a vance in order to complete the project on schedule. The remaining loc Lions are not anticipated to require special treatment. In general, they are within th e~asting public right-of-way and there would be no environmental issues. Staff anticip Les thafi the project will receive a.Categorical ~cemption. .12 Project Schedule On the chart bel~w, be sure to include any aspects of the project that may lead to delays {e.g., zoning, sitin j and how the schedule will be adapted to respond. Task Pro'ected Com etion Date Res ~nsible Pa 1. Prepare plans and s ec~cations November 2010 City staff 2010 CDBG Capital Project Applicant Name: - _ - Page 18 of 18 2. Advertise for bids December 2010 City staff 3. City Council Awards February 2010 City staff Contract 4. Construction (Design- June 2010 City staff Build) 5. ~ Complete As-Built September 2011 City staff Drawings/ Project Close- out !'�) T-AW �1. It 77 it r. Kt ,n. 2010 CDBG Capital Project Application ADA Ramp Program FY 2010-11 PART I: PROJECT DESCRIPTION Certain existing sidewalks within public rights-of-way lack curb ramps, particularly in western Chula Vista. This can restrict access and limit the mobility of elderly residents and physically challenged persons. The City was required to prepare a Transition Plan in order to comply with the Americans with Disabilities Act of 1990 (ADA}, which became effective in July 1992. City staff recently updated the list of missing curb ramps to reflect current conditions and to comply with the latest revision to the ADA guidelines. Council adopted this revised priority list on February 7, 2008. The ramp locations are provided on the attached list, "ADA Ramp Program - FY 2010-11 ". This list includes three high priority ramps on Third Avenue and Anita Street, Third Ave. and Avenida Rosa, and L Street and Industrial Blvd. These ramps would be located on busy commercial streets with transit stops nearby. The remaining romps have been selected in order from the City's Priority List. Completion of these romps, and the additional two locations if funds allow, will complete the ramps on the list _ through Priority 7. Priority 7 locations are either at or near bus stops, near places of public accommodation or employment, or are the subjects of residents' requests. These ramps will be designed and constructed in accordance with the most recent ADA guidelines. They are expected to particularly benefit the elderly and persons with disabilities. Although the program is Citywide, 15 ~~ out of 57 (approximately 74%} of the recommended locations are in ~. western Chula Vista, which is the older and less affluent area of the City. Surveying, design and preparation of bid specifications will occur from September through November 2010. Basic design will be provided, with - the ramps being "design built" by the contractor in order to meet ADA ramp construction requirements. They will be assisted by City construction -- inspection and design staff. Construction. is anticipated to occur between March 2011 and June 2011. ADA Ramp Program - FY 2010-11 1 L ST (INDUS BL ', FOUR-WAY ~ •~ 11 13103 131031 2 3 THIRD AVE sTHIRD AVE =ANRA S ~AVENID _ ROSA I T _ DRNEWAY 1 i _ 1 ~ 13204; 13204 ~ 132041 132042 4 IWOODLAWN AVE SSIO E ST AT CARWASH 1 DRIVEWAY i 2; 125001 1002 5 ~ XAVIERAVE ELMHUR TST I T 2, 13416 134182 6 7 XAVIERAVE ALPINE-MINOTAVE =.YALEST ;MINOTA ,NORTH OF F ST ~ .-j,.. T __~~ T ~ i 2' 3, ,13416; 12304; 134162 123042 8 ALPINE-NgNOT AVE IMINOT A SOUTH OF E ST s T 3, 12304; 123042 9 (BEECH AVE `DAVIDS N ST ~ FOUR-WAY ~ 2i 12402 124023 16 ;CST ;N DEL RAVE _ - ~ - i T 1 ~ 12401 ~ 124011 11 ;CASSELMAN PL CORTE IA AVE i T _- _~ 2 12303; _ _ ~ ~ 123031 12 CREEKWOOD WY ILAKESH DR T 2} 134181 134182 13 IDALECT ,TIFFANY T 2; 13409! 134085 ~ 14 , DAVIDSON ST ;EAST P K LN ~ - _ FOUR WAY ! 4Y 12402; 128023 15 ~DOUGLASST CRESTD ___ ___ _ _ ____~~ - __ - FOUR-WAY 4; 13409; _ _ _ _ 134,094,134,D95 16 EAST H ST El0 HILL OP DR, NORTH SIDE i DRNEWAY 2? 13401' 134011 17 18 EAST J ST EAST PROSPECT ST PASEO ~JUDSON ERA -^ ~ _;_ _ T FOUR-WAY '• 2{ 4; 1341 13303; _ 134141 133,032,133,033 19 EAST PROSPECT ST ;THERE WY ~ T 2! 13303E 133032 20 EL CAPITAN DR MONSE TE AVE T 2. 13301 ~ 133011 21 F ST E10 SEC ND AVE, SOUTH SIDE, 180 F ST DRNEWAY 2 12304. 123042 22 rFiRSTAVE ?MRSCH ST .` I T 2i 12800! 128002 23 FIRSTAVE ,SHASTA M^~ 1 T __ 2! 12800! 128002 24 FLOWER ST ':CEDAR T 2! 12402 124023 25 G ST :ALPINE E T 21 12800; 128pp1 28 ;G ST_ sSOUTH DE E/0 THIRD AVE ALLEY _ ~ T 21 1280~0'~, ~ 128003 27 ~GARRETTAVE ~KEARN ~__- ST _ _ _ _ FOUR-WAY '; 41 130001 _ 130002 28 FH ST, SOUTH SIDE `ELMAVE SOUTH OF H ST T 2; 12800! 128002 29 11NKOPAH ST MONTER CT T 2; 13 301 ~ 133012 30 ~J ST _ _ - (BEECH ^ ~ _ _T__ ~ 21 _ 13000; 130004 31 'J ST (NORTH SIDE) 1-5 FR AY RAMP, EAST OF ~ FOUR-WAY ? 2';• 12600! ~ ^126002 32 iJ ST (NORTH SIDE) I-5 FR AY RAMP, WEST OF ~ FOUR-WAY 2~ 126001 126001 33 IJUDSON WY ':EAST QU EN ANNE DR T 2' 13302; 133 022 3g ,KEARNEY ST ~N S AVE FOUR-WAY q. _ 12800; _ _ 129001 35 „ (LORI LN iDAVID _ T ~ ~ 2; 13408; 134095 36 =LORI LN ;HALE ST DR T 2i 13408; 134095 37 MELROSEAVE sCHERYL r I T 2 13302; 133021 38 39 +MELROSEAVE MELROSE AVE ~ EASTOL -.EAST _ST_ DO ST T _ T i 2? 21, 13302 13302! ~.... 133021 133021 40 N SECOND AVE BAYVI WY. I T 1 i 12401. 124011 41 N SECOND AVE ?ACROSS BAYVIEW WY, PRNATE DMI EAST SIDE DRNEWAY i 2; 123031 12303t 42 N SECOND AVE iENTRAN E TO KOA, S/O SR54 ~- 1 DRNEWAY ? 11 12303; 123031 43 .`.`-N SECOND AVE 1S/0 BA _ _ EW WY, PRNATE DNV EAST SIDE DRNEWAY~~-- 1; _ -~ 12303; 123031 44 ;N SECOND AVE S/O BA EW WY, PRNATE DAN WEST SIDE i DRNEWAY 2 12401; 124011 45 ;OASIS AVE ST i T 2` 13309 133093 46~ORANGE AVE 47 =OLEANDER AVE ;EAST OF IPRNATE~ ALBANY AVE ___ DRNEWAY EAST SIDE NIO TCR MID-BLOCK T _ ~~ ~ 1 ~ 2 ~ 13_307; ~ 13409! 133071 134094 48 ;OLEANDERAVE •.SE000 ST T 2i 133121 133122 49 }OLEANDER AVE 'THRUSH T T 21 13309 133093 50 IOLNE AVE (TALLOW OURT _ T 2; 133121 133122 51 SECONDAVE ~MILLAN T ! T ~~ 2i~ T 12900; 128001 52 ;SECONDAVE IKEARN ST FOUR-WAY 1 4j 12900; 129,001,129,003 53 ;_ SECOND AVE 's VANCE S ~ T 2 ~ 12800; 128001 54 SEQUOIA CT OCALAA _ ~ T -_- ,-._ .._.~_ 2 ~ _ 13312 T _ 133121 ~~~^ 55 ,SONOMA CT 'LEAST ON DA ST T 21 13302¢ 133021 56 (THRUSH ST 'RAVEN A VE FOUR-WAY ~ 4~ 133091 133093 57 ;THRUSH ST ;WAXWING l.N T 2i 13309; 133093 57 LOCATIONS 122 RAMPS ADA Ramp Program - FY 2010-11 Kil Tab No.:20 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Departr Program/Project Nary Program Description: Service Location: Went: City of Chula Vista -Finance ~e: Section 108 Payment -Year Three Debt service payment for Section 108 Loan which was used for infrastructure improvements in the Castlepark Area. n/a Grant Program: ~ Funding Category: ~ If Public Service, Priority Tier Level: i Type of Service: I Proposed Number to DBG apical Improvement 'a ~t Service Served: n/a 3i)0$J2009 Grant Funding:.. 20ft9J2fl10 _ Grant funding:.. - -_ 2v1oJ2011 T' Request: _ __. ~ Fundfig ttecommended $637,370 $82,419 ~~ $741,015 $741,015 Staff Notes: City of Chula Vista Section 108 Loan Repayment Schedule Due ate Interest Principal Total P & I 02 01/2009 $ 287,032.73 $ - $ 287,032.73 Tota108/09 $ 287,032.73 08 01/2009 $ 225,615.25 $ 287,000.00 $ 512,615.25 02 01/2010 $ 221,855.55 $ - $ 221,855.55 ~~ "" Tota109/10 $ 734,470.80 08/ cll/2010 $ 221,855.55 $ 302,000.00 $ 523,855.55 02 1/2011 $ 217,159.45 $ - $ 217,159.45 Tota110/11 $ 741,015.00 O8 1/2011 $ 217,159.45 $ 317,000.00 $ 534,159.45 02 1/2012 $ 211,707.05 $ - $ 211,707.05 Totalll/12 $ 745,866.50 08 1/2012 $ 211,707.05 $ 332,000.00 $ 543,707.05 02 1/2013 $ 205,365.85 $ - $ 205,365.85 Tota112/13 $ 749,072.90 08 1/2013 $ 205,365.85 $ 349,000.00 $ 554,365.85 02 1/2014 $ 198,385.85 $ - $ 198,385.85 Tota113/14 $ 752, 751.70 08 1/2014 $ 198,385.85 $ 367,000.00 $ 565,385.85 02 1/2015 $ 190,788.95 $ - $ 190,788.95 Tota114/15 $ 756,174.80 08 1/2015 $ 190,788.95 $ 385,000.00 $ 575,788.95 02 1/2016 $ 182,953.70 $ - $ 182,453.70 Tota115/16 $ 758,242.65 08 1/2016 $ 182,453.70 $ 404,000.00 $ 586,453.70 02 1/2017 $ 173,404.10 $ - $ 173,404.10 Tota116/17 $ 759,857.80 08 1/2017 $ 173,404.10 $ 425,000.00 $ 598,404.10 02 1/2018 $ 163,714.10 $ - $ 163,714.10 Tota117/18 $ 762,118.20 08 1/2018 $ 163,714.10 $ 446,000.00 $ 609,714.10 02 1/2019 $ 153,411.50 $ - $ 153,411.50 Tota118/19 $ 763,125.60 08 1/2019 $ 153,411.50 $ 468,000.00 $ 621,411.50 02 1/2020 $ 142,015.70 $ - $ 142,015.70 Tota119/20 $ 763,427.20 08 01/2020 $ 142,015.70 $ 492,000.00 $ 634,015.70 02/ pll2021 $ 129,814.10 $ - $ 129,814.10 Tota120/21 $ 763,829.80 081~ D1/2021 $ 129,814.10 $ 516,000.00 $ 645,814.10 02 1/2022 $ 116,785.10 $ - $ 116,785.10 Tota121/22 $ 762,599.20 08/~ Ol/2022 $ 116,785.10 $ 542,000.00 $ 658,785.10 02/, 1/2023 $ 102,882.80 $ - $ 102,882.80 Tota122/23 $ 761,667.90 08/ 1/2023 $ 102,882.80 $ 569,000.00 $ 671,882.80 02/I 01/2024 $ 88,117.25 $ - $ 88,117.25 Tota123/24 $ 760,000.05 08/ pl/2024 $ 88,117.25 $ 597,000.00 $ 685,117.25 02/ pl/2025 $ 72,446.00 $ - $ 72,446.00 Tota124/25 $ 757,563.25 08/ 1/2025 / $ 72,446.00 $ 627,000.00 $ 699,446.00 02 1/2026 $ 55,830.50 $ - $ 55,830.50 Tota125/26 $ 755,276.50 08/ bl/2026 $ 55,830.50 $ 659,000.00 $ 714,830.50 02/ 01/2027 $ 38,235.20 $ - $ 38,235.20 Tota126/27 $ 753,065.70 08/ 01/2027 $ 38,235.20 $ 692,000.00 $ 730,235.20 02/ 01/2028 $ 19,620.40 $ - $ 19,620.40 Tota127/28 $ 749,855.60 08/ 01/2028 $ 19,620.40 $ 724,000.00 $ 743,620.40 Tota128/29 $ 793,620.40 21 Tab No.:21 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/De Program/Project Program Description: Service Location: Went: City of Chula Vista -Redevelopment ~e: Third Avenue Streetscape Project Funds will be used to supplement funds received from a SANDAG grant, Redevelopment and CDBG Stimulus to assist in the completion of the Third Avenue Streetscape Project. Improvements include new lighting, signage, sidewalks and ramps. Third Avenue (between "E"and "H" Street) Grant Program: DBG Funding Category: apical Improvement If Public Service, Priority Tier Level: n/a Type of Service: Public Focility Proposed Number to ~e Served: 18,096 Persons (within the affected Census Tracts) zvvaticw9 ~ ~U09,~0~0 _ _ 20~flJ~ 7 Funding _ __ _ - Grant i'unding: ~ra+rrt Funding:... Request: ;Recommended: - -_ -- _ - 4 - ~ ~a_ $0 $b $400,000 $290,000 Staff Notes: CDBG sti'~rnulus funds in the amount of $500,000 have been allocated to this project. 'I 7' ~~. 2010 Application for Funding CITY ©~ ~~~~~ VITA Capital Project Eye x ~ ~~,,; Application due Februar~r 11, 2010 at 4:00 p m. REi)EUi:L013i'~E~lY A~~ i~d~iJ~ls11G /~ ~' a-~u A vtSTA Page 1 of 16 Name of Or anization: III Ci of Chula vista -Redevelo mentlHousin Address: 271 6 Fourth Avenue; Chula Vsta, CA 91910 Tele hone Number. 6 9 476-5341 Tax ID #: 95000690 DUNS #: 078-276551 Have you ever received funds before? rtY of Chula Vista ®Yes, Year ^ No T e of Or anization: Non rofit For- rofiit Public CHDO Local Govt. This re uest is for a: New Pro ram Existin Pro ram Pro ect Name: ~ rd Avenue Streetsca a Pro'ect Amount Re nested: ,00 Tax ID #: 95-6000690 funds a 1 n for ch k on one Capital Expenditures Briefly describe the ho Funds will be used for th Improvements will inclu modifications. ._._. ------- _.~ --- ~- _~.._..... --~ funds will be used: construction of 3rd Avenue (between "E" and "H" Streetj. a lighting, curbs, gutters, sidewalks, landscape, and ADA ~-_r~~_--~----- --~-~=- -- _ - -- - - - --.____.____.~:_-- - __ ~L Y~_.r ---------. - - ~- Confact erson: Eric Crockett, Redevelo ment Mana er Phone #: 619-47b-5341 E-mail: ecrockett@ci.chula-vista.ca.us Contact erson throw out administration of the ro ram: Name: Same as abo Title: Phone #: ~ E-mail: Two officials authorized o si n contracts and ex end funds for the or anization: Name: Ga Halbert ~ Title: De ut Ci Mana er Name: Jim Sandoval Trtle: Cit Mana er :x.. - - I hereby cerfify that if funds are Vista. I understand that iiabirrty the City will define other reporti re uirements must be rovided granted to our organization, they will be used to benefit residents of the City of Chula nsurance will be required for our program activities and that our formal agreement wffh g provisions and federaly required assurances. I also understand that submittal with this a licafion to be considered for fundn . Name: Eric Crockett Title: Redevelo ment Mana er Si nature: ._ / Date: ,~ ii o 2010 Application Capital Project Application due February for Funding 11, 2010 at 4:00 p.m. `~..,~~ ~, CHULA VISTA Page 2 of 16 B. Proposed Project Information 1. Project Name: 2. Design Start Date: 3. Construction Start Date: 4. Project Completion Date: 5. Project Description. Describe in detail the activities that will be provided with Chula Vista CDBG CIP funds, the tasks that will be performed with the requested funding, and schedule of work (e.g., design, construction, phases, etc. Please submit additional sheets as needed): Funds will be used to supplement funds received from a SANDAG grant, Redevelopment and CDBG Stimulus to assist in the completion of the Third Avenue Streetscape Project. Improvements include new lighting, signage, sidewalks and ramps. 6. Project Location by Census Tract and Block Group: 3~d Avenue, affecting Census Tracts 12302, 12402, 12304, 12700, 12300 7. Project Purpose: Improve accessibility and beautify downtown Chula Vista. 8. Geographic Area where project will occur: Include Census Tracts and Block Groups Attach aerial and street map (no larger than 8 x 10). 9. Is this an on- oin ro'ect or a new ro'ect? 10. List partnerships between your organization and others concerning this project: City Of Chula Vista Departments of Planning, Engineering and Redevelopment 11. Explain how your project addresses community and/or general City needs: Increases accessibility. 12. List objectives your project accomplishes: 2010 Application fior Funding Capital Project Application due February'il 1, 2010 at 4:00 p.m. ~` . ~~/_ an of CHULA VISfA Page 3 of 16 13. CDBG Funds have' a strict expenditure rate. Describe the project's implementation and completion sched ule. Describe how the CDBG project will be be completed within the next 12 mon ths? The project was identified and funded with other funding sources 2009/2010. The design is I currently being completed. Construction should begin in 2011. . .. E. CDBG Eligibility Re I . u~rements 1. CDBG National Obj ctive: LMA Please refer to the foil wing weblink:http•//www ht ~d qov/offices/cpd/communitvdevelopment/library/stateguide/c h3~~df : Note: For Acquisition nd Rehabilitation Activities please contact City Staff prior to submittal of a licati n. 2. CDBG Eligible Activi y Citation Please refer to the following Street Improvements weblink:htt www.h d. ov offices c d communit develo ment libra state uide c h2.pdf I, I~ 3. Project Objective: lease state the project ob'ective that most accurate) describes 1 1 Y what you intend to ccompljsh by carrying out this activity. Please select from the following choices: ~II ® Create a suitable living environment ^ Provide decent affordable housing ^ Creating economic opportunities 4. Project Outcome: II Please state the proposed project performance measurement outcome that most c~ c~urately describes what you intend to accomplish by carrying out this activity. Pleas e select from the following choices: ® Accessibility/Availability ~I ^ Affordability ' ^ Sustainability 5. Describe how the proje t addresses the objectives and outcomes selected above. By improving accessibility h and access to the downtown businesses. 22 Tab No.:22 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Department: City of Chula Vista -Housing Program/Project Na e: Lauderbach Security Project Program Description: Installation of surveillance cameras and increased lighting will deter and reduce crime, drug and alcohol abuse at Lauderbach Park. Service location: ~I Lauderbach Park Grant Program: ~ Funding Category: ~ If Public Service, Priority Tier Level i Type of Service: Proposed Number to :DBG :apical Improvement ~a _ ublic Facility ~e Served: 1 Public Facility Zt108J2009 - 209/2©T~D 2iaTtf~fli 7 funding Grant Finding: Grant f~mding: Request _ - Recommended: __ _ _ . `- - _` $0 $IO ~ $25,000 $25,000 Staff Notes: This proj ct was previously proposed by the Chula Vista Boys and Girls Club; however moved out of the location and did not complete the project. 2010 Application for Funding Capital Project Application due February ~I1 1, 2010 at 4:00 p.m. ``' "~/ an of CNULA VISTA Page 1 of 16 Name of Or anization: Cit of Chula Vista - Redevelo ment/Housin Address: 276 Fourth Avenue; Chula Vista, CA 91910 Tele hone Number: 61 409-5948 Tax ID #: 95-6000690 DUNS #: 078-276551 Have you ever received C funds before? ty of Chula Vista ®Yes, Year ^ No T e of Or anization: Non rofit ^ For- rofit ^ Public ^ CHDO ®Local Govt. This re uest is for a: New Pro ram ^ Existin Pro ram Pro'ect Name: ~ L uderbach Park Securi Pro'ect Amount Re nested: 25,000 Tax ID #: 95-6000690 Funds a I in for check onl one Capital Expenditures Briefly describe the how f Project consists of installa deter and reduce crime, nds will be used: ion of surveillance cameras and increased lighting which will dru and alcohol abuse at Lauderbach Park. Contact erson: Mand Mills, Housin Mona er Phone #: 619-409-5948 E-mail: amills@ci.chula-vista.ca.us Contact erson throw ho t administration of the ro ram: Name: Same as above~'~ Title: Phone #: ' E-mail: Two officials authorized t si n contracts and ex end funds for the or anization: Name: Ga Halbert I~ Title: De ut Cit Mana er Name: Jim Sandoval Title: Cit Mana er I hereby certify that if funds are g anted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability in~urance will be required for our program activities and that our formal agreement with the City will define other reportin provisions and federally required assurances. 1 also understand that submittal re uirements must be rovided ith this a lication to be considered for fundin . Name: Mand Mills ! Title: Housin Mana er Si nature: ~ ~'11l l~S Date: 02/11 /2010 2010 Application for Funding Capital Project Application due February 1 1, 2010 at 4:00 p.m. ~~ .. i/_ 4'' ~ti'~ _.._._._ anv of CHULA VISTA Page 2 of 16 B. Proposed Project Information 1. Project Name: 2. Design Start Date: 3. Construction Start Date: 4. Project Completion Date: 5. Project Description. Describe in detail the activities that will be provided with Chula Vista CDBG CIP funds, the tasks that will be performed with the requested funding, and schedule of work (e.g., design, construction, phases, etc. Please submit additional sheets as needed): The Lauderbach and facility has been well documented by the Police Department as a major problem/crime area due its use by gangs and homeless persons. Undesirable uses of the sides of the building include nightly urination and defecation, graffiti, the stashing of drug paraphernalia and drugs where children play. 6. Project Location by Census Tract and Block Group: Lauderbach Park 7. Project Purpose: To reduce the risk of crime, drug and alcohol abuse by providing a well lighted facility along with surveillance cameras. 8. Geographic Area where project will occur: Include Census Tracts and Block Groups Attach aerial and street map (no larger than 8 x 10).13204 9. Is this an on- oin ro'ect or a new ro'ect? 10. List partnerships between your organization and others concerning this project The Housing Division is working closely with the City's Police Department. 11. Explain how your project addresses community and/or general City needs: The goal of the project is to reduce, if not eliminate, crime at Lauderbach Park, enabling the surrounding community to enjoy the park for its intended uses. 2010 Application for Funding Capital Project Application due February'!,1 1, 2010 at 4:00 p.m. ~`'~''/ an of CHULA VISfA Page 3 of 16 12. List objectives you project accomplishes: Increase security and reduce crime. 13. CDBG Funds hav a strict expenditure rate. Describe the project's implementation and completion sche ule. Describe how the CDBG project will be be completed within the next 12 mo ~ ths? Housing staff will work closely with the necessary City departments (Financ s , Police and Public Works) to ensure that the project will be completed in the mo t effective and efficient manner. E. CDBG Eligibility Re uirements 1. CDBG National Obj ctive: I_MA Please refer td the foil wing weblink:htt www.h d. ov offices c d communit develo ment libra state uide c h3.pdf : Note: For Acquisition nd Rehabilitation Activities please contact City StafF prior to submittcl of a licati n. 2. CDBG Eligible Activ ty Citation Please refer to the following Public Facilities weblink:http://www.h tJd.aov/offices/cpd/communitvdevelopment/library/stateauide/c h2.pd_f 3. Protect Objective: Please state the project objective that most accurately describes what you intend to ccomplish by carrying out this activity. Please select from the following choices: ® Create a suitable living environment ^ Provide decent affordable housing ^ Creating economic opportunities 4. Project Outcome: Please state the proposed project performance measurement outcome that most ccurately describes what you intend to accomplish by canrying out this activity. Pleas I select from the following choices: ® Accessibility/Availability ^ Affordability ^ Sustainability 5. Describe how the proje t addresses the objectives and outcomes selected above. The project addresses thee. objectives above by improving a public facility which is highly needed in the low/moderate income area it is located in. 2010 CDBG Capital Project x...p.~... _....... Applicant Name: ~ ~ ~{ Page 14 of 15 7F. Line Item Budget Line Item (s) Budget Amount City of Chvic Vxsto Funds 1. Purchase of Lighti S stem ng and Camera $0 $25,000 2. 3. 4. 5. $ b. $ 7. 8. ` 9. i ~ 10. 11. 12. 13. Total Pro'ect Bud a $25,000 Comments regcrdinjg the item(s): 23 Tab No.:23 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/De Program/Project Nan Program Description: Service location: Metropolitan Area Advisory Committee (MAAC) Community Center Access Improvement Project (Eligible Portion of Project) The proposed improvements to the MAAC facility on 3rd Avenue is broken down into three separate projects: 1) Store-front Facade/Entrance Improvement for building; 2) Water leakage repairs to the east side of building; and 3) Parking lot improvements. 1355 Third Avenue Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: Proposed Number to ~BG apital Improvement a lic Facility Served: 1 Public Facility zoos/ZO09 ZD09J2Dlti - 20l ti/2ff11 funding _ Grant Fundiing:.~ Grant fvndtng: R+equ~slu - _ ~tecommended ,_ __ - $0 ~0 $16,915 ~ $16,915 Staff Notes: Staff c proposed improve eligible portion of 1 ducted a site visit and concluded that only one of the three nts was eligible. Anew estimate was submitted by MAAC for the project. 201 Q Ap lication for Fundin ~,~tl! p ~, g ~~ Capital Project I'~'~ Appl'Kafion due Februa 11, 2009 4:0.0 p.m. ~~ ~~ I i~ Name of Organization: Metropolitan Area Advisory Committee on Anti-Poverty of San Diego County, Incorporated (MAAC Project) Address: 1 55 Third Avenue Chula Vista, CA 91911 Telephone Number: 6 9-426-3595 Tax ID #: 95-2457354 DUNS #: 240632341 Have you ever received City f Chula Vista funds before? H Yes, Year 2007 ^ No Type of Organization: Nonprofit ^For-profit ^ Public D CHDO ^ CBDO This request is for, a: ^ New Program Q Existing Program Project Name: AAC Third Avenue Neighborhood Facilities Improvement Project Amount Requested: $ - -Gj .Ub C~ Tax ID #: 95-2457354 Funds applying for (check on y one): ~ ~ Capital Expenditures Briefly describe the how fund Funds will be used to perform storefront facade on a new co flooding of the building; and 3 center more visible and access the surcounding neighborhoo organizations and public agen services. will be used: ehab on MAAC Project's Third Avenue facility, specifically: i) the addition of a munity center; 2) rehab on the facility's east wall to address water leakage and resurfacing and increasing the number of spaces in the parking lot, to make the ible and sustain vital programs and services for lower income and other residents of and the entire City of Chula Vista. MAAC opens the facility to other community ies in need of free facilities for meetings, special events, and to provide direct Contact person: Eduardo Barrera Phone #: 619-42 3595 ~ ~~~ E-mail: Ebarrera@maacprojed.org Contact person throughout administration of the program: Name: Eduardo Barrera Title: Director of Housin and Reai Estate Marra ement Phone #: 619-426-3595 E-mail: Ebarrera@maacproject.org Two offidals authorized to ign contracts and expend funds for the organization: Name: Antonio Pizarro Title: Chief Executive Officer Name: Arnuifo Manriqu z Title: Chief Operating Officer I hereby certify that if funds are gran ed to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liabfllty Insurance will be required fo our program activities and that our formal agreement with the Gty will define other reporting provisions and federally required ass rantes. I also understand that submittal requirements must be provided with this application to be conslderedforfundin . Name: Antonio Pizarro Title: Chief Executive Officer Signature: Date: (( 26 ~ o 2010 Application for Funding Capital Project . Applicafiion due February 11, 2009 4:00 p.m. /~~` . cHU v~sr~ B. Proposed Project Information 1. Project Name: MAAC Third Avenue Neighborhood Facilities Improvement Project 2. Design Start Date: July 1, 2010 3. Construction Start Date: Sept 10, 2010 4. Project Completion Date: November 1, 2010 5. Project Description. MAAC is requesting CDBG Capital Improvement funding from the City of Chula Vista to complete rehab work on a community facility located on Third Avenue. MAAC, other community organizations, and public agencies use this facility to provide a wide spectrum of services to lower income Chula Vista and other residents in the South Bay area. We will use grant funds awarded to add a storefront fa4ade to a new 4,700 sf commun"ty center within the facility; rehab the buildings east wall and foundation; and resurface 40,000 sf feet of the parking lot at the location to increase the number of parking spaces in order to accommodate up to 300 vehicles. The construction costs of the storefront addition and parking lot project is projected at $99,165. With contingency and city permit and building fees, we estimate the total project cost will be $122,082. MAAC purchased the entire 73,200 sf Third Avenue facility, which was built in 1968, for $4 million and performed extensive renovation work to convert it from a furniture warehouse and showroom to amulti-service site where it now operates a Charter High school, DUI education, energy assistance, weatherization,anct community development programs that serve lower income Chula Vista and South Bay residents. The facility also houses a HeadStart program operated by Episcopal Community Services (ECS} and a San Diego County Summit High School as an alternative to incarceration for students with a history of trimina! offenses. 6. Project Location by Census Tract and Block Group: Census Track -132 Block - 04 7. Project Purpose: The project will expand and enhance the capacity of MAAC and other community organizations to provide their vital basic needs, social services, workforce development, health care, and educational programs to lower income residents in Chula Vista. The addition of the storefront will expand access to the community center, which MAAC and other organizations will use for meetings, special events, and direct service delivery. Rehabbing the east wall will prevent future water leakage, flooding of the building, disruption of services, and long-term damage to the building that would require costly~renovations and, potentially, the relocation of services. Resurfacing the parking lot and increasing the numbers of parking spaces will enable MAAC and other organizations that use the center to serve greater numbers of clients who often have trouble finding parking during the day when all the programs at the facili are in full o eration. 8. Geographic Area where project will occur: Census Track -132 Block - 04/please see attached maps 9. Is this an on-going project 0 or a new project? 10. List partnerships between your organization and others concerning this project. MAAC is not partnering with any organization to perform the capital improvement work on the facility. 11. Explain how your project addresses rnmmunityand/or general City needs: The project will expand and enhance the delivery of MAAC and other organiration's vital services to lower income Chula Vista residents. These services prevent homelessness, assist individuals and families move out of poverty, and address critical issues facing the city such as substance abuse, youth crime, and school drop-out rates. 2010 Applicatio for Funding Capita! Project Application due February 11, 2009 4:00 p.m. ~r criu v~sr~ 12. List objectives your projec accomplishes: The capital improvement prof ct promotes program sustainability by addressing flooding issues that immediately disrupt educational services p ovided on-site as well as long-term disruption associated with major renovation and relocation associated with lon -term water damage. The project will also reduce transportation barriers, specifically the lack of available parking, hich can prevent lower income individuals from accessing and receiving services. MAAC will open the new com unity center to other organizations and leverage its facility resources to benefit the Chula Vista community. 13. Implementation Schedulel, The capital improvement proj ct will commence no later than a month after awards are made and will be completed within 3 - 4 month . E. CDBG Eligibility Requirem nts 1. CDBG Natidnal Object e: Benefitting low- and moderate-income people in the community. The vast majority of individual and families served at the facility earn incomes below 60% of the AMI. Services for lower income households cur ently provided at the facility are funded by federal agencies, specifically the HeadStart, Energy Assistance, and Home Weatherization programs, that require documentation of income eligibility. Using these establi hed eligibility determination processes, MAAC will continue to perform its standard client intake procedures to en ure that services provided at the community center will specifically benefit qualified individuals and families. Addi tonally, while MAAC aims to serve residents from throughout the City of Chula Vista, the center is most accessible t residents of the neighborhoods surrounding the Third Avenue facility, which is located in an area of the city here over 51% of the residents earn less than 80% the regional AMI, which for a family of 4 in 2009 is $66,100 Source: US Census, 2008). In 2000, the median income in the community (zip code area 91911} was $38,010 whil the family poverty rate was 11%, higher than the city-wide family poverty rate of 8.69'0. 2. CDBG Eligible Activity itation: Neighborhood facilities improvement The project is an eligible activi as it encompasses improvements to facilities owned by a nonprofit and operated to be open to the public. Accord ng to the regulations, site improvements made to properties that are in public ownership, such as the Comm pity facilities at Third Avenue, is considered to be "public improvement" and eligible for assistance under this prog am area. The community center is owned by MAAC and will be operated for the benefit of the public, specifica lly individuals and families in the city earning below 689'0 of the AMI. 3. Project Objective: 0 Create a suitable living environment ^ Provide decent affordable housing ^ Creating economic opportunities 4. Protect Outcome: ^ Accessibility/Availability ^ Affordability 0 Sustainability 5. Describe how the project a dresses the objectives and outcomes selected above. The project helps meet the o jective of "creating a suitable living environment" by improving access to a community center where programs and services that aim to assist LMI individuals and families of Chula Vista overcome poverty, become financially stable, and build their assets are provided. The project will expand the capacity of MAAC and other organizations and agencies to provide these residents with assistance and support, and hence, improve their quality of life. ~ ~ "a 'a ~o 0 0~] o p `6 ~ ~ ujc- a °' ~ ~, U~ o ~ i L ~ ~ v i a c`~ c s ~ ~ ~ . +~ ~ ~a y ~ °J ° ° ~ ~ v ~ a ~ ~ > ° ? ao ~ ~ o N C 7 y' ~ ~ ~p c~ ~ O Op0 .Q L ~ ~ Q ~ f0 dQ ~ M ~ O N Z7 = v ~ C f0 ~ L O ci i ~ ~ ~, ~ a a~ a ~ !~ s «r a, u `~ C C ~ i0 d ~_ ~ ~ ~ N N O G U ~ 'O ~ U ~ '~ f~0 N ~ ~ tJ Q ~ N ~ t0 ~"' ~ C h gy . L n O v f - p ~ C N ~ - N s p C ~ i ~ N ~ ~ ~ ~ ~ V 41 ~ 3 C ~ '° .c ~ so ~ ~ o c a~i ~ ' `n aq /6 y `0 ~ 3 N N C ~ ~ ~~ ~ 4) ~ ~ ri E ao ~ c .~ d N ~ s *~ ~ ~ ~ ~ ~ a~ s ~.N ~. m co .~ ~ V1 CI L ~ N C fO a a ~ a ~ o ~ ~ Q io -o ~ 0 0 is ' ~ tJ yr ~ u ++ r ~ ~ ~ ~ h ~ ~ i ~ u - ~ a a d ~ fl 0 47 C W a' ~ N Q . 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Storefront Facade $8850 $ 2.Parking lot pavement repair, replacement $69315 $ 3.Rehab of East Wall $21000 $ 4.Contingency $9917 $ 5.City Permits and Fees (estimated) $13000 $ 6. $ $ 7. $ $ 8. $ $ 9. $ ~ $ 10. $ $ 11. $ $ 12. $ $ 13. $ $ Total Protect Budget: $122,082 Comments regarding the item(s): 1 PART 111: SITE 2010 CD13G Capital Project Applicant Name: [MAAC Project' Page 14 of 14 PROJECT READINESS (Limit response to two pages) 11. Provide a description of the proposed or actual site and discuss any issues of site control, zoning, special permits, environment'd11 hazards and how they can be resolved in a timely manner. Be sure to describe: o Current statu of architectural plans and design, and project financing and how they contribute to the timeliness of he proposed schedule. Please include the proposed schedule. o Zoning forth site and if the proposed project is consistent with existing zoning requirements and the permit proce If the project is not consistent with zoning, indicate steps taken to resolve the issue(s). o Issues or ha rds, man-made or natural, associated with the site that will affect its development and/or use f r housing. Include a discussion of any recommendations for mitigation of existing conditions no ed in the Phase I Environmental Assessment. For rehabs, discuss any recommendations for abatemen of asbestos, lead paint, or mold noted in the Hazardous Material Survey_ In the case of scattered si a rentals, if a site has not been identified, describe the characteristics of the location being sought and docume~t the availability of applicable sites and the timeline for obtaining site control. 12. Project Schedule On the chart below, b sure to include any aspects of the project that may lead to delays (e.g., zoning, siting) and how the schedule will be adapted to respond. SLOPE OF;1fNORIP~ '~• ~ ~" -{ ~ ~ ~ ~ ~,Y _ti-~ x• ' _ Projected Task Completion Date Responsible Party Storefront Fayade -Insert wi doves and doors on the December 2010 Eduardo Barrera/MAAC southwest wail faang Third enue. Director of HREM East side wall -Rehab dig 18 nches into the Contractor - OMP foundation, apply a coat of p rmeable material to it, re-pouring 4"-6" inches of co crate out to about 4' out off the eastside wall with a slope towards the middle of the alley. Parking tot -Remove and re lace structurally failed asphalt at various locations. xcavate, dispose, compact subgrade, and repla a various damaged concrete curb. Double Slurry eal and stripe remaining parking lot, includ ng parking area next to ECS HeadStart/offices. Grind l and overlay remainder of main entry way, seal all su I j-faces upon completion. Tab No.:24 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Depart ent: Family Health Centers of San Diego Program/Project Na e: Chula Vista Family Health Center Expansion I Program Description: ' Funds will be used to convert an unused portion of the clinic into offices and examination rooms. This will increase the clinic square footage by 700 square feet, ~ allowing for an additional 3 physicians to tend to 'I patients. An additional 300 patients will receive ~, service. Service Location: 251 Landis Avenue (Census Tract 123.02) I Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: Proposed Number to DBG Improvement nya Ith Facilities Served: 1 Health Facility Z008J3(?09 2 809J2i)18 ,- 2010/2fl] 1 - lFund~ng Grant ~undiing trant funding: - -- Request: - - Recommended: _ --- _ __, $40,000 $ ~ $120,000 $120,000 Staff Notes: Staff recommends funding this project as a final CDBG capital improvement project for this orgoni~ation. i , ' i 2010 Application for Funding,,,;;;, Capital Project ~ av~A ' Application due Februa 11, -2009 4:00 p.m. Name of Or anization: Famil Health Centers of San Die o Address: 82 Gatewa Center Wa ,Son Die o, CA 92102 Tele hone Number. 61 -515-2300 Tax ID #: 95-2833205 DUNS #: 02-053-1893 Have you ever received funds before? ity of Chula Vista ®Yes, Year 2008 and 2009 ^ No T e of Or anization: Non rofit ^ For- rofit ^ Public ^ CHDO CBDO This re west is for a: ®New Pro ram Existin Pro ram Pro"ect Name: hula Vista Famil Health Center Ex ansion Amount Re nested: 120,00 Tax ID #: 95-2833205 Funds a 1 in for chec ant one Capita{ Expenditures Briefly describe the how Requested funds will be portion of our clinic into added mental health a an additional physician. area of the cfinic to be expand our ability to se patient support. We ex ear followin the ro'e funds will be used: used for tenant improvements to convert a currently unused ffices for health care providers and programs, including recen#ly d prenatal services, outreach and benefits assistance, as well as This will free up space previously used for offices in the central sed for 3 patient examination rooms. This project will significantly a all of our patients through integrated care and enhanced ect to serve a minimum of 350 additional new patients in the first is cam letion. Contact erson: Dale Kell Bankhead Phone #: 619-906-4508 E-mail: daleb@fhcsd.or Contact erson throw h ut administration of the ro ram: Name: Dale Kell Ban head Title: Asst Dir Govt and Media Rel Phone #: 619-906-4508 E-mail: daleb@fhcsd.or Two officials authorized o si n contracts and ex end funds for the or anization: Name: Fran Butler-Co en Title: CEO Name: Luc San Die -Javate Title: CFO I hereby certify that if funds are granted to our organ¢otion, they will be used to benefit residents of the City of Chula Vista. I understand that Gabi6 ihsurance will be re wired for our ro ram activities and that our formal a reement with 2010 Application for Funding Capital Project Application due February 1 t, 2009 4:00 p.m. ~~ ~_ CHULA VISTP the City will define other reporting provisions and federally required assurances. I also understand that submittal re uirements must be rovided with this a lication to be considered for fundin . Name: Fran Butler-Cohen Title: CEO Si nature: Date: a" ~~ /D 1`~' B. Proposed Project Information 1. Project Name: Chula Vista Famil Health Center Ex ansion 2. Design Start Date: 7/1 /10 3. Construction Start Date: 1 /1 /i 1 Project Completion Date: 6/30/11 5. Project Description. Describe in detail the activities that will be provided with Chula Vista CDBG CIP funds, the tasks that will be performed with the requested funding, and schedule of work (e.g., design, construction, phases, etc. Please submit additional sheets as needed}: FHCSD is proposing a tenant improvement project at its Chula Vista Family Health Center to enable vs to better serve our current patients and to increase the number of patients we can serve. This clinic serves very low income people who live or work in Chula Vista and who are uninsured or medically under-served. FHCSD acquired the two-story building at 251 Landis St. in 2007 and developed plans to completely renovate the first floor, transforming the site from ari outpatient surgery center into a comprehensive primary care clinic. Due to funding and time limitations, FHCSD decided to complete the interior improvements in phases. The first phase consisted of remodeling 4,740 square feet of clinical space. Construction was completed in November 2008, with the support of Chula Vista CDBG funds, and the clinic opened for patient care on December 1, 2008. The remaining square footage was left as a worm shell to be built out at a later time. This project represents Phase Two of the project. It will include converting three existing offices into full service exam rooms by adding sinks and cabinets. This will enable the clinic to hire an additional physician, as each physician utilizes three exam rooms at all times to maximize their productivity. A currently closed corridor will be extended to add four offices to the clinic floor plan, relocating and improving the work areas for newly added mental health and prenatal programs and providing an office for the new physician. This part of the project will add 640 square feet to the clinic floor space. These im rovements will enable the CVFHC to serve the a roximatel 350 addi#ional ~O 2010 A licatio fior Fundin ~~S~i ' pp ~ g ~.~ Capital Project Applicafion due februa 11, 2009 4:00 p.m. ~~ ETA patients who are pro ected to seek care at the clinic in 2012. In addition to accommoda#ing ad ifiional patients, this project will enhance the efficiency grid effectiveness of our i tegrated health model, through which the primary care team screens for mental h alth concerns and is able to execute a "warm hand-off" to on=site mental health profes ionals. Similarly, this project will provide better work space for the prenatal care progr m, a service recently added to the clinic and which includes 9 prenatal education essions for pregnant patients. These services will also benefit the 3200 patients we are projected to serve in 2011. These changes will a able the entire family to receive treatment at one location, increasing the likelih od patients will seek timely treatment, contributing to better health outcomes for all fam ly members, and reducing long term healthcare costs. The design, permittin and bidding phase for the project will be complete by December 2010. Thi will include completing construction documents July - September, obtainin permits September-October, putting the project out to bid in November, and revi wing bids and awarding the project in December. Construcfiion will commence in Ja uary 2011 and will be complete by 6/30/11. The new exam rooms and offices will be a I ailable to provide patient care no later than 7/i /11. 6. Project Location y Census Tract and Block Group: CVFHC is located at 251 Landis Avenue, Chula Vista in Census Tract # 123.02, Block Group 1 7. Project Purpose: T e purpose of this project is to improve the Chula Vista Family Health Center so the clinic can serve more patients and provide improved access to affordable healfihca a to uninsured and under-served people living and working in Chula vista. 8. Geographic Areal where project will occur: Include Census Tracts and 8iock Groups Attach aerial and shieet map (no larger than 8 x 10).Census tract 123.02, Block Group 1. Map attached. 7 201o Application for Funding Capital Project Application due February 11, 2009 4:00 p.m. `/~r . cHU°'w v~sra 9. Is this an on- oin ro'ect or a new ro'ect? 10. List partnerships between your organization and others concerning this project CVFHC partners with many local organizations, including • Chula Vista Adult School • Chula Vista Community Collaborative • Chula Vista Elementary School District • Montgomery High School • National City Adult School • Sharp Chula Vista Medical Center • South Bay Community Services • South Bay Family YMCA • Turning the Hearts Community Center The CVFHC Expansion Project will increase ovr capacity for patients referred by these organizations, allowing us to increase the level of services for their students and clients. 2010 Application for Fundin ~~(~i ~ I g Capital Project c>Fnia visrA Application due Februa 11, 2009 4:00 p.m. 11. Explain how your project addresses community and/or general City needs: The mission of the C ula Vista Family Health Center is to provide high quality, affordable, medical care to all residents and workers in Chula Vista, with a particular emphasis upon the ninsvred and under-served. A recent analysis by the County of San Diego found th tin the next few years the need for a healthcare safety net will be greatest in the Sout Bay region. This region will experience the greatest population growth in the Count ,the highest rates of uninsured people and Medi-Cal beneficiaries, the greatest shortag of physicians, and among the lowest rafies of residents with employer-provided ealth insurance. The recent downturn in the economy and employment has ex cerbated this situation. Affordable healthcare is a critical need in the region. Access t healthcare not only improves the physical well-being of individual patients, but it also nhances their ability to be employed or benefit from education. Beyond the persona benefits, these ou#comes lead to a stronger local economy and tax base. This project will expa nd our capacity to serve as port of the healthcare safety net and to provide medical, ental, and mental health services to 350 additional patients in the first year following th .completion of the project. 12. List objectives yo r projecfi accomplishes: 12/31 /10 Desi n, .permitting, and bidding completed b/30/11 Co strucfiion completed 7/1 /11 Ad itional patient care space available 6/30/12 350 dditional patients served 210 Application for Funding Capital Project Application due February 11, 2009 4:00 p.m. `!~r . ~_ _..._._ CHUTA VISfA 13. CDBG Funds have a strict expenditure rate. Describe the project's implementation and completion schedule. Describe how the CDBG project will be completed within the next 12 months FHCSD has extensive experience successfully executing clinic construction and improvement projects. The following timeline is based upon our extensive experience with similar projects. 12/31/10 Design, permitting, and bidding .completed 6130/1 i Construction completed 7/1 /11 Additional patient care space available E. CDBG Eligibility Requirements 1. CDBG National Objective: Activities 8enefittina L/M Income persons. Please refer to the following weblink:htt~://www.hud.govloffices cAdlcommunitvdevelopment/library/stateauide/c h3.adf Note: For Acquisition and RehabilNation Activities please contact City Staff prior to of application. ~a 2010 Application for Funding `~S~t ~~ Capital Project an o~ Application due Februa 11, 2009 4:00 p.m. ~~ VISTA 2. CDBG Eligible Acti ity Citation Please refer to the following weblink:htt www. ud. ov offices c d communit develo meet Libra state uide c h2.pdf L/M Income Area Be efit 3. Project Objective: Please state the project objective that most accurately describes what you intend to accomplish by carrying out this activity. Please select from the following choices: ® Create a suitable living environment ^ Provide decent affordable housing ^ Creating eoaiomic opportunities '4. Project Outcome Please state the proposed project performance measurement outcome that most ccuratefy describes what you intend to accomplish by carrying out this activity. Ple se select from the following choices: ® Accessibility/Availability ^ Affordability ^ Sustainability 5. Describe how the proj ct addresses the objectives and outcomes selected above. At the completion of this project, CVFHC will be able to provide improved access to affordable integrated medical care , r a projected 3,200 patients. Not only will current patients receive quicker, more complete care due I to an increase in exam room space and the enhancement of mental health and prenatal services, but 35 ~~ I ~ additional patients will afro have access to the clinic and its services. `~~ 05 i~~ ~2~ V 8 bA o. ~.~r~ ~ V !C o N ~f ~ ~ ~, ~ o ~~ .U ~O ~ Q., ~ •a ~ o ~~ w O '"" ~ D ~ a NUS N a~ w a 0 C O a h `t `/ Z O N W 0 U W OC o. t ~ a O '~ C p m ~~ ~ '~ .O L 'N ~ -~ o a~ ~ ~ 'D ~ C ~ O . ,}„ U ~~ ~C N N ' ~ O ~ U ~ N L ~ p ~ Q ~ ~ O y U ~ •~ N ~ O O ~ N ~~o~ .O~ ~ ~ 0 Q N ~ •- :~ ~ C ~ U U ~_ v ~ o N O ~ N ~ O C Q) !~ ~ U •? 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U ~ U ~~-~~a~ N Q N L O 'x ~ ~ Q Q ^n~ c U N N W .O ~ ~ .C ,~ ~ C ~ O ~v cYt ~ ~ U O Q ~- ~ ~ 3 ~ ~ ¢ ~ t 0 0~- rn~ U +- ? ~ D a•V'p Q~ o ~ Q ca~a. 3 .«- , '~ _ ~ 3~~ ~ ~ ~ N ~ ~ N ~ ~ ~ ~ E O O •~ 3 •~ ~ m C2 ~n ~ m ,U ~~o~o 4- N N ~ ACS p ~ ~ Q V o c ~ o rn 3 :Q ~ Sao° Q ~ 0 'C O ~ ~ N •U Q ,~ ~ O C~o~a N ~ Q ~ ~ Q Q..Sxo~`2 N ~ O U ~ O „~ N ~ ~ O U p N O Q y=- •~ ~ ~ ~ O U O N N O r- C Q ~ N " ~ ~U O D .p C N ~ N ~ 'a N '~ p ~ D ~O N Q.~ ~.~;~ N N O p O V ~ `- N O N "' 'v) ~_~ 3 N O "6 N ~ ~ .O ~ =oa~~a QQU~N p A ~ } ~ Q C Q~ ~,~•c~ U :~~^`Q`p~ V ~ ~ ~ W O p.~_,U ~~rjasa~ - ~ .C ~ N ?~o3~D ~~ ~~ E ~ ~ O ~ D .O ~~ Op O a ~ -= »- °- Q Q N - N ~ooo~ .C ~ ~ T3 - ~ U ~~~o~ N U N ~ N p ~ ~ ~ Q O ~ ~ ~ a O U~~ ~~ ~ c_ m •L ~~o~Q. a~ ~ ~_ ° ° o C O `N" m NN m~ i.. C ~ d ~ 3 ~ ~~~ ~ U m ~ N ~oo~~ L 0 ~ ~ U Q. c= ~~~°~ U ~ t U f- N N .~ Q ~' 1 J L ~,I ~I 2U10 CDBG Capital Project Applicant Name ~`~~- ' ~~mily Health ~er~ers ~f~~San~iego Page ZZ of 24 7F. Line Item Budget Line Item (s) Budget - Amount City of Chula Vista Funds 1. Demolition 3,940 3,940 2. Millwork 8,360 8,360 3. Insulation 1,050 1,050 4. Doors and Win ows 6,250 x,250 5. Framin /D al ! 10,483 10,483 6. Floorin 3,969 3,969 7. Ceilin s 3,018 3,018 8. Paintin 3,765 3,765 9. HVAC 12,208 12,208 10. Plumbin 14,260 14,260 11. Electrical 6,461 6,461 12. Fees and Insur nce 10,704 10,704 13. Su envision an Contin envies 34,732 34,732 Total Pro ect Bud t: 120,000 120,000 Comments regarc Budget is based u prevailing wage r. management anc ng the item(s): on the estimate on a licensed contractor at Davis-Bacon tes. Budget does not reflect FHCSD's in-kind costs for project oversight. ' JS 2010 CDBG Capital Pro'ect A licant Name: am ~~C~,er1r PP = .. Page 23 of 24 PART 111: SITE AND PROJECT READINESS (Limit response to two pages) 11. Provide a description of the proposed or actual site and discuss any issues of site control, zoning, special permits, environmental hazards and how they can be resolved in a timely manner. Be sure to describe: o Current status of architectural plans and design, and project financing and how they contribute to the timeliness of the proposed schedule. Please include the proposed schedule. o Zoning for the site and if the proposed project is consistent with existing zoning requirements and the permit process. If the project is not consistent with zoning, indicate steps taken to resolve the issues). o Issues or hazards, man-made or natural, associated with the site that will affect its development and/or use for housing. Include a discussion of any recommendations for mitigation of existing conditions noted in the Phase I Environmental Assessmenf. For rehabs, discuss any recommendations for abatement of asbestos, lead paint, or mold noted in the Hazardous Material Survey. In the case of scattered site rentals, if a site has not been identified, describe the characteristics ~of the location being sought and document the availability of applicable sites and the timeline for obtaining site control. NJA - FHCSD bought the property at 251 Landis Ave, Chula Vista, CA 91910-2628 in 2007 and maintains complete site control. Interior improvements were made following the purchase and the new clinic opened on December 1, 2008. The clinic will continue in operation during the proposed expansion project. We currently have an existing floor plan and a detailed initial bid for the project that would be funded by the grant. FHCSD will pmvide in-kind the services needed to develop full construction plans and to secure the necessary permits. After completing these tasks, we would be able to begin immediately to put the pmject out for competitive bids. The current clinic is fully compatible with allowable uses under the applicable zoning laws for this location. All City of Chula Vista permit requirements for tenant improvements will be complied with on a timely basis. Based upon our recent experience with remodeling the clinic prior to its 2008 opening, we know that there are no hazards or other issues that will need to be mitigated for this project. ~~Q 2010 CDBG Capital Project Applipnt Name ~.FaC1i11y F~eaItFl,~g~et~o'F~>San:Diego Page 24 of 24 On the chart bel , be sure to include any aspects of the project that may lead to delays {e.g., zoning, siting and how the schedule will be adapted to respond. Task Pro eded Com letlon Date Res ansible Pa Complete construc ion 9/30/10 T. Fountaine, documents Dir of Facilities FNCSD Obtain permits 10/31 /10 Bid project ' 11 /30/10 Review bids and a and project 12/31 / 10 6/30/11 Construction Begin 1/1/11 Project Completion 6/30/11 ~' Print -Maps Bing Maps 251 Landis Ave, Chula Vista, CA 91910- 2fi2$ My Notes i~ FREE! Use Bing 411 to Hnd modes. ~~!?1 businesses L~ mere: 880-BING-411 Page 1 of 1 http:l/www.bing.com/mapslprintaspx?mkt-en-us&z=17&s=h&cp=32.642605; 117.08125... 2/10/2010 ~ ' 251 Landis St., Chula Vista, CA 91910 - Google Maps ~~ ~ ~~ ~ ~ Address 251 Landis Ave Chula Vista, CA 91910 Page 1 of 1 Get Google Maps on your phone Tactthewad~CiAAAPS'to466453 ti ~y ~ ~ G ~yA ~~ * '~ *., ~`~i ~ , ' ~ - Dom,..- •~ ,~. ;. - ;;per •~ -- '~'. i -o sN -= - ~, '~ i q _ _ , '~ p n :o ti.. A _ ~ O j B, _ t ~'L' R. - G ;Y.~ - ~ ~ . ;1P 1 1 y - F+S"°` ~0 ~ ~ ~ SSIk~xM ~; •~' ~ ~. ;. n1 ~ ~ 0 ~~ ~ t,~tKtc s - ~ r~ ~ ~hgGo~-- fi~ t ~ n! ~ ~ ~ G - ti '' ~: c,• , ` ~~ ~~ ~•'~, a~ ,`emu J ,~ ` ~:~FrlendsMp r~r~•~` ` ~-~ ~ ~ ~+atrit~ , g~ ~ r~.r~ vhia;~' Pang ';., F~ ~° ~ lucxrr~n _ DQ ~,Cflq?+.tceawy KRrI Nazi ti' St ..~ - F8(eI' ~ - ~ ~`, - ,~. 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Use Bing 4i1 to find movie-, n~ businesses 8 mare: 600-BIND-411 Page 1 of 1 http://www.bing.co~m/maps/print.aspx?mkt--en-us&z=17&s=h&cp=32.642605,-117.08125... 2/10/2010 ~ 1 ' To Be Convert To Exam ' Rooms ~- --~-- Chula Vista Family Health Clinic Proposed Expansion ~~yq~~°°~~pp°°~~ ~ ~~ 1-.~,1.AJl.J M i Expansion Area New Offices ~~ 25 Tab No.:25 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: City of Chula Vista -Housing Program/Project Name: Housing Services Program Description: Funds will be used to cover staff costs associated with the production of affordable housing projects and programs. Service location: City Wide Grant Program: CDBG Funding Category: Housing Projects If Public Service, Priority Tier Level: n/a Type of Service: General Proposed Number to be Served: 20 General 241)9 2t3b9~2t)T 0 ~"' ' `2D't0/2t)i 1 i:unc~ng Grtmt funding: Grarrt lundir-g: Request: Recommended: _ _ ~. ___ ._ $0 $0 ~ $32,045 $32,045 Staff Notes: K-1 Tab No.:26 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: City of Chula Vista -Housing Program/Project Name: Acquisition /Rehabilitation Program Description: Funds will be used in conjunction with prior year CDBG funds for the acquisition and rehabilitation of a multi- family property to be used as a affordable rental project. Once a project is identified staff wil return to City Council for review and approval of the specific . project. Service location Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: Unidentified at this time. CDBG Housing Projects n/a Affordable Housing Projects/Programs Proposed Number to be Served: 2 Housing Units - -- /Zt>b09 2009~'Zt?~0 ;~01tt/20T'I Funding , grant Minding: Grant Funding: ~ Request: Recorr>rmended: __ - -- __ - $0 $0 $40,000 $40,000 Staff Notes: 27 Tab No.:27 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: City of Chula Vista -Housing Program/Project Name: Production of Affordable Housing Program Description: Funds will be utilized in conjunction with prior year HOME funds for continued funding of affordable housing development, housing site improvements, predevelopment costs and other activities to stimulate housing for lower income persons in the City. Once a project is identified, staff will return to City Council for review and approval of the specific project. Service Location: Site not specific Grant Program: HOME Funding Category: Housing Projects If Public Service, Priority Tier Level: n/a Type of Service: Affordable Housing Projects/Programs Proposed Number to be Served: Unknown at this time. _ ~. a1~ _ ~~/~o~o _ so~fl~~~ Furac~g T ~tm~ing: G#arrt funding+ == Request: ` __< 3tecornmendetl.. $809,545 $906,503 $810,000 $810,000 Staff Notes: 28 Tab No.:28 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: City of Chula Vista -Housing Program/Project Name: HOME Program Planning and Administration Program Description: Administration funds will be utilized for staff costs associated with the management and administration of Chula Vista's HOME program, including planning, regulatory compliance, contract administration, environmental assessments, and fiscal management. Service location: n/a Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: HOME Administration/Planning n/a Program Administration Proposed Number to be Served: n/a W.... 2 ~,; , ~~ - 2009~20I0 =20~Oj~fl1't ~c~r~g t~-di~ny: G~at~t i`vnding: Request: Recommended; $89,949 $100, 723 $90,000 $90,000 Staff Notes: s Tab No.:29 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Organization/Departn Program/Project Nam Program Description: Service Location lent: South Bay Community Services e: Casa Nueva Vida Casa Nueva Vida offers the permanent short term shelter/housing program for homeless families (with children) including victims of domestic violence. Staff develops a comprehensive strengths-based assessment, after which together they develop a treatment plan (including skills-building and counseling) so the client can work to re-establish self-sufficiency and end their homelessness. City Wide Grant Program: E~G Funding Category: Hf~meless Services If Public Service, Priority Tier Level: n,~a Type of Service: H meless Proposed Number to a Served: 231 Homeless Persons :.~ fl 09/20T0 2D10/2011 funding ,, Gitnt F ndin~ Cant ~ndins: _-_ Regves'h ` Recommended: ~ + $83,769 $i ~3,804 $88,000 $83,600 Staff Notes: 2010 A licatio for Fundin PP 9 Emergency Shel er Grant i PART I -GENE L APPLICATION Section A -- Gener 1 Proiect Information Summary `/~ r --,--- ~. CHUA VISTA Project Title ~ ESG-Casa Nueva Vida Brief Summary of the P jest SECS' Casa Nueva Vida offers the only permanent short term (one to two sentences) shelter/housing program for homeless families (with children) fn the '~~, South Bay regron, including victims of domestic violence. Staff develop ', a comprehensive strengths-based assessment, after which together they develop a treatment plan (including skills-building & counseling) ', ~ so the dient can work to re-establish self-sufficiency and end their ' homelessness. Project Address ~, ~~ Service Area (list us Chula Vista tracts if applicable): j Funds being requested i this $88,000 proposal. Complete alb that aPPN• ~ Section B -- Gener~l Aonlicant Information Legal Name of Applicant Organization South Bay Community Services Street Address, City and (Also note mailing add Zip Code s if different) 1124 Bay Blvd., Ste D. Chula Vista, CA 91911 - Organization's website ress y~-ww.southbayoom munitvservioes.oi~a Name: Kathryn Lembo - Address: 1124 Bay Blvd., Ste. D, CV 91911 Phone 619-420-5094 ext. 145 i Number: FAX Number: 619-420-8722 '~ Email: klernbo@~.org Organization's Federal I Organization's DUNS# ntlfication Number (Tax ID #) 95-2693142 113407779 Is this organization cu ntly receiving ESG funding from the City of Chula Vista? Yes Name of Organization: [double click and insert here Page 2 of 12 Fiscal Year and Audit Resorts What is your agency's fiscal year? July 1 to June 30 Date of your organization's most recently completed aud~. (Month/Year) 12/09 Available late February 2010 What fiscal year did this most recent audit include? (Month/Year through Month/Year) July 2008 through June 2009 Was this audit conducted in compliance with the Single Audit Act? Yes or No. Yes Are there any outstanding audit findings, which remain unresolved? No O anizational Structure Documents Check if Attacfied Bylaws X Organization Chart X List of the Board of Directors X Non-Proftt Determination letters from the Federal Internal Revenue Service and the State Franchise Tax Board (Form 501.3.c) X Insurance Evidence of Insurance: A copy of curn:nt insurance coverage (General Liability, Automobile, Worker's Compensation, etc.) must be attad~ed with this application. If funded, an~updated insurance policy will be required with the funding ~urisdidaon listed as "additionally insured." Section C -- Beneficiary Information Eligibility . How does (will) your organization verify eligibility of your clients? Check ff ves ,QQ~mentation of Homer X Organization has a system in plane to ensure homeless dierrts are served. In addition, clients served meet HUD's definition of homelessness? If so, please attach documentation used to document eligibility. giant Document Review. X Clients provide tax documents, pay stubs, etc., to verify income. Documents are reviewed by staff. If you use this method, please attach blank worksheet. it ~I Ethnicity and Race refer to instructions.) Name of Organization: [double click and insert here] Page 3 of 12 (Very few projects are exempted from this requirement. Please Check if ves Does your organization uest information on whether your clients are of Hispanic ethnicity? x Does your organize ' request infomlation on categories of Hispanic ethnicity, i.e., Mexican/Chicano, Puert Rican, Cuban, etc.? Does your organization ask all dients (induding Hispanic clients) whether they are the one or X more of the following ra - White - Black or African Ame can - American Indian or A asks Native - Asian - Native Hawaiian or er Pacific Islander - American Indian or A aska Native and White - Asian and White - Btadc or African Ame 'can and White - American Indian or A asks Native and Blade or African American - Balance/Other (7he balance category will be used to report individuals that are not included in an of the sin le ce ca or in an of the multi le race cat ones listed above. Does your organization se arty other Race categories? If yes, please explain and attach any forms you use. If your organization do not currently obtain ethnicity and race infom~atlon on the clients to be served by the proposed project please explain how this Information will be obtained to meet this requirement. Section D - Information Community Needs Please describe the unmet community need this project proposes to meet. Refer to the instructions. In 2008-09 fiscal year, S had to tum away 1,837 adults and children from shelter because there was no room. As of 7a uary 2010 we have already turned away 1,403. SBCS operates the only permanently established meless short-term shelters in the South Bay area of SD County. Chula Vista is an integral part of the Housing aisis faring the whole County, with housing prices and rents far outstripping the ability o Chula Vista residents to afford them. 100% of SECS' clients in the past year were low income. With ncy rates at a continuing bw, it is nearly impossible for km--Income famil'~es to find adequate afforda le housing. (Chula Vista has a 5.3% vacancy rate, SD County is 6%: SANDAG, Sept. 2009-both increa since last year). The majority of our homeless dients are fleeing domestic violence (witfi children, any of whom have also suffered injury, either emotional or physical), & there are usually up to 15 on waling list for short-term shelter/housing. The most frequent reasons ated by women seeking shelter indude domestic violence, lade of atfiordable housing, exacerbation of other problems because of su nee abuse, and lack of income and skills to find good jobs. Childcare costs are also prohibitive, while c ients work toward self-sufficiency by acquiring job skills or completing their educations. SECS provi es comprehensive services for families In shelter through a combination of County. State. Crtv. and rivate funds. Requests for emeraencv shelter and food have increased. Name of Organ¢ation: [double click and insert here] Page 4 of 12 Proposed Project to Meet Community Needs: How wilt your agency use these grant monies to address the unmet community needs described above? SBCS serves homeless Chula Vista and South Bay families with children, up to 75% of whom are homeless due to domestic violence. Additionally, SBCS will provide emergency services, transportation and referral to other shelter programs for homeless individuals w/o children including the chronic homeless. Many clients are dealing with a variety of issues, economic educational, & emotronal. 68.2% are Latino, 18.2% African American, 12.3% Whifie, and 1.3% Other. All are very low irioome. Our goal is bo decrease homelessness among families with children in Chula Vista by providing safe temporary housing with supportive services, (up to 72 beds of short term housing serving up to 25 homeless families at arty one time in Chula Vista) leading to self-sufficiency. In 2008-09 ESG served 231 persons. So far In 2009-10 (as of November 30, 2009), the pr~ram has served 127 persons. In 2009-10 we estimate we will serve at least 150 persons and probably more. Staff develop a famiry assessment with the dient which is comprehensive &strengths-based, develop a treatment plan with the dient including a range of services to assist the dient th re-establish self-suffidency and end their homelessness. Services include housing, food and dothing, case management services; and depending on client needs can indude: group and individual counseling; getting new identification if papers have been left behind; assistance developing employment and employment retention skills; childcare white participating in services; transportation support going to jobs or taking dosses; mental health counseling services; access through Change-a-Life Foundation b~ repair physical damage from the violence; finandal (economk) literacy dosses and servces; aannedion tD and advocacy with community resources; specialized pre-school and sdwol readiness services for children 0-5 years in our own pre-school; after sdiool programming for youth; substance abuse services; trauma services; establishment of stable housing upon leaving the program; and substance abuse prevention and treatment services. 100% of the funds will be utilized bo provide homeless families with children the tools and skills nea.ssary bo assist them in becoming self-suffiaent. This is an ongoing program. Approximately 85% of the funds are utilized in direct dient services induding the supportive services they receive. ' PART Ii: Propo 1. Describe the prop describing the spe (Cite specific indeF SBCS operates the onh SD County. This progra their strengths, assist assistance if necessar counseling, trauma re 1 childcare and bus toker Chula Vista is an integ rents far outstripping 1 away 1,837 persons 1,403 people (an inc 100% of SECS' diems nearly impossible for Ic vacancy rate, SD Coun year. Last year was 3°/ means of low income ~ children, many of whoa ' to 15 on a waiting lip seeking shelter indude ' because of substance ; prohibitive, while cliei educations. SECS prc County, State, City, anc Name of Organization: [double click and insert here] Page 5 of 12 Activity Infolrmation used activity for which you are seeking funding. Include a statement :ific community need{s) or issue(s) your proposed activity will address. ;ndent data sources used to document need.} permanentty established homeless short-term shelters in ttte South Bay area of n provides short term shelter while case managers work with diems to discover hem in getting a job or enrolling in school or job training, getting on public and developing with them aself-suffidency plan. The program provides ited services, assistance in finding housing and substance abuse services, ~1 part of the Housing crisis facing the whole County, with housing prices and ~e ability of Chula Vista residents to afford them. In 2008-09 SBCS turned 'rom our homeless shelter and so far in 2009-10 we have turned away ease from last year). n the past year were low income. With vapncy rates at a continuing low, it is u-income families to find adequate affordable housing. (Chula Vista has a 5.3°~ ~ is b%: SANDAG, Sept. 20(19. Both of these numbers have increased since last for Chula Vista and 4S% for San Diego, but most of this housing is beyond the ients).The majority of our homeless diems are fleeing domestic violence (with have also suffered injury, either emotional or physical), & there are usually up for short-term shelter/housing. The most frequent reasons cited by women domestk violence, lack of affordable housing, exacerbation of other problems Buse, and_tack of income and skills to find good jobs. Childcare costs are also 5 work toward serf sufficiency by acquiring job skills or completing their ides comprehensive services for families in shelter through a combination of private funds. 67% went on to safe sable housing in 08-09 2. Please identify the Objective and Outcome your proposed activity will help accomplish (Select one from ch category). O EC7IVES .. OUTCOMES Create a sui ble Ifvln environment Aocessibili Avallabil' ^ Provide dace t affordable housin Affordabil ^ Creatin eco omic o rtunities Sustainabil' 3. Please answer y or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent home( Hess ® ^ Help those with HNJAIDS ^ Help the homeless ® ^ Primarily help persons with disabilities ^ 4. Identify the goals nd objectives of the proposed activity. The Goal of the ongo ng Casa Nueva Vida program is in provide short term transitional housing with supportive servi es so low-income homeless partidpants can become self-sufficient. The Objective is to provi a short term transitional housing for 90 persons/families white they work with case managers move into stable affordable housing and become self-suffident. 5. Describe your experience in using Service Point and entering Emergency Shelter Grant benefidary data into San Diego Regional Homeless Management Information System. Name of Organizafiion: [double click and insert here] Page 6 of 12 SECS has been part of the Service Point system since almost its beginning here in San Diego County, since we are members of the San Diego Regional Continuum of Care Coundl. We enter information for this program (ESG) as well as for other programs for which we receive funding from other sources: Trolley Trestle Transitional Uving Program for former foster youth; Casas de Transition, transitional housing for DV victims and their children; Victorian Heights, transitional living program for DV victims and their children; FOCUS, a collaborative of agencies providing housing and supportive services for homeless families; La Posada, permanent affordable housing for low income families and families with a member with HN/AIDS. 6. Complete the Performance and Outcomes Chart below. Ins~ructrons: • In column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income dientele,) • In column 4 identify the method(s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Pe~rfonmance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities m be Outputs (Proposed units of Actnrity Outoomes Outcome completed Aco~m lishment (~ of the Project} Measurements 1. Rental Subsidies 90 families served Homeless Families Client feedback; annually have a stable setting dient files; number from which to of clients who go develop self on to stable suffiaency permanent housin 2. 3. 4. 7. List all the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the CDBG funding you are requesting. Staff develop a family assessment with the client which is comprehensive &strengths-based, develop a treatment plan with the dient inducting a range of services to assist the dient to re- establish self-sufficiency and end .their homelessness. Services inducts shelter, food and clothing, case management services, and can include: group and individual counseling; getting new identification if papers have been left behind; assistance developing employment and employment retention skills; childcare while participating in services; transportation support going to jobs or taking dasses; mental health counseling services; access through Change-a- Life Foundation to repair physical damage from the violence (since the majority of the clients are victims of domestic violence); financial (economic} literacy classes and services; connection to and advocacy with community resources; specialized pre-school and school readiness Name of Organization: [double click and insert here] Page 7 of 12 services for children -5 years in our own pre-school; after school programming for youth; substance abuse serv ces; trauma-informed services; establishment of stable housing upon leaving the program; and substance abuse prevention and treatment services. 100% of the funds will be utilized t provide homeless families with children the tools and skills necessary to assist them in becomi g self-suffiaent. This is an ongoing program. Approximately 85% of the funds are utilized in d rest client services including the supportive services they receive. {e.g., individual and group c unseling, case management, children's services, staff salaries to provide the services, food, mishings, security .for the safety of the clients, financial literacy assistance). The prog m served approximately 231clients (adults and children) in 2008-09, a cost/beneficiary ratio f $316, and so far in the 2009-10 fiscal year (as of November 2009) we have served 127 clien (adults and children). We have no comparisons since other agencies do not deliver this level o service in the South Bay. For those homeless i dividuals without children we assess their ind'nridual situation, provide emergency food and clothing, contact other shelter programs throughout the county for possible referral and p ovide transportation. Services are enhanc by CDBG ESG funding, because the extent and depth of these services would decrease witho t this funding. We would still serve the population, but numbers would have to decrease. ' 8. Please describe h w does the program/project verify that clients served are low to moderate-income? Note: Check the a propriate population if the program/project targets clients representing ' populations that re presumed low-income. Otherwise, check the appropriate income verification metho used in the program/project. We usually verify by p y stubs, or by evidence of supportive funds received from TANF, WIC, or other sources. We c uld use any of the options checked below or others that are more appropriate for the particular person. ~ However, we assurr~e that all of the clients entering shelter are low-income. ® Pay Stubs Wage Statements ^ W-2s ^ Income T x Returns ^ Social Se ri Documentation S SSA ^ Bank Stat ents ® Su ort C edcs Documentation ^ Other: D other: )o Name of Organization: jdouble click and insert here] Page 8 of 12 Part III Funding Detail ESG Application Project Title: ESG- Casa Nueva Vida e5 ctt'Qn A -- Proiect Ctategorv The requested funding is for: Check all that a Definition X Shelter Operations - No °~b funding limit Maintenance, Repairs, Food, Rent, Secur~.y, Utllltles, Fuel, Equipment, Furnishings, Operations, Insurance X ~ New Or Expanded Essential Services Employment services, - Umited to 30% of the Cotal grant amount Substance abuse .counseling, Health Services, Education Services Homeless Prevention - Limited bo 30% of Security Deposes, lldlity Arrears, the total grant amount Rent Arrears (Eviction Prevention), First month's rent Section B -- imoleme~tation Schedule Please provide an implementation schedule if the proposed project is a new or expanded service. Milestones should represent tangible, measurable coals. Major Milestones Month/Year Montfi/Year Milestone to Begin Milest>Dne bo End Thiis an ongoing program providing short.term transitional housing with supportive services so low-income homeless participants can become self-suffldentw Provide safe stable housing for homeless diems, >70% Ongoing from July 1, June 30, 2011 of whom are Domestic Violence vidams, and their 2010- ~' chikir~en Provide child care for diems partidpating in classes, job Ongoing from July 1, June 30, 2011 seard~es and other ro ram activities. 2010- Provide bus tokens so diems can attend losses at the Ongoing from Juy 1, June 30, 2011 main office site 2010- Provide food, and dothing for homeless clients fleeing Ongoing from July 1, June 30, 2011 domestic violence and other homeless diems 2010- Name of Organization: [double click and insert here] Page 9 of l2 Section C -- Locati n f Benefici ries Information squealed Total Nwnber of Total Number of Low/Mod .. (Indicate P" for pe ., ,. ns or H for Persons or Persons or Income Persons househ lds) Households Households to or Households to estimated bo be served be Served i '~ ~"~ ~" served FY zoio-zosi ~ ~ 2oia2ois FY 2008-2009 City of Chula Vista Resi nts 231 90 P 90 P Other TOTAL 231 90 90 Indicate the source of yo ur information {census tract data, surveys, agency experience; other) Agency Experience Cost Item/Category Dollar Percent Amount of Total Cost Amount of ESG Funds t~ei g requested $88,000 36% Amount of Funds From O r Sources (Provide detail in Section E) $158,695 64% Total Project Cost 246,695 100°~ Pursuant to HUD r uiations, all recipients of FSG funding are required to match the grant amount. In e ~ space below, please list the amount of match and source of funding. Note: M tching funds for ESG Grants may not come from other federal funding sources (i.e. CDBG). Please be as specific as possible. Other Funding Sour I ce Amount of Funding Status of Funding Donations & Foundations' $25,000 On -Going Fundraisers $55,000 On -going . Catholic Charit(es $45,000 On -going CaIEMA-DVAP $33,695 On -going Total Matchin4 Funds Available: $__0.000 `~ Name of Organization: [double click and insert here] Page 10 of 12 Section F -- Pi~Q~ect Budget Suimnnarv Please provide the following summary information regarding the proposed project budget. Category Total ESG Funding Total ~ other Funding Sources Total Cost Shelter Operations (list line items) 23,690 23,690 Consumable Supplies/Food 4,500 4,500 Food/Shelter/ 10,160 10,160 Essential Services (Client Services) {List line items) Child Care, Transportation Tokens 19,000 19,760 38,760 Homeless Prevention (List Ilne Items) Other TOTAL $29,160 $47,950 $77,110 Emergenry Shelter Grant Funding CAPS Total fESG Total Total Cost Funding Other Funding Sources Essential Services {30°Yo CAP) 15,150 $15,150 Operations (Staff Costs) 10% CAP (certain exemptions $58,$40 95,595. $154,435 apply (I.e. security and maintenance) Homeless Prevention (30% CAP) TOTAL $58,840 $110,745 $169,585 Section H -Documentation of Homelessng~s Emergency Shelter Grant Funds requires documentation of participants' homelessness sltuatbn. Please describe your organizatlon's methods for documentlng a participant's homeless situation. HUD defines homelessness using the folbwing definition: A homeless person is someone who is living on the street or in an emergency shelter, or who would be living on the street or in an emergency shelter without HUD's homelessness assistance. A person is considered homeless only when he/she resides in one of the places described below: / In places not meant for human habitation, such as cars, parks, sidewalks, abandoned buildings, on the street; / In an emergency shelter; / In transitional or supportive housing fnr homeless persons who originally came from the streets or emergency shelters; / In any of the above places but is spending a short time (up to 30 consecutive days) in a hospital or / Is being evicted v identified and the housing has been habitation. / If fleeing a dome! person lacks the ~ / Is being discharge more than 30 con lacks the resource A{I residents in Casa Nu home and having no ply place to go, or living in written ver'~ication of tt Please provide a Name of Organization: [double click and insert here] Page 11 of 12 a week from a private dwelling unit and no subsequent residence has been m lacks the resources and support networks needed to obtain housing or their emned by housing officials and is no longer considered meant for human c violence situation and no subsequent residence has been identified and the ;cartes and support networks needed to obtain housing' within a week from an institution in which the person has been a resident for ,cutive days and no subsequent residence has been identified and the person and support networks needed to obtain housing. ~a Vida are homeless by virtue of either having left a violent situation at e to live, or having been on the street, or being evicted and having no place unfit for human habitation. Family Development Associates obtain person's homeless status. of your homeless certification form. See Attachments f~ Name of Organization: [double click and insert here] Page 12 of 12 The following certification must be completed and signed by an authorized agency representative to be further considered for HUD program funding. Agency Celltification The undersigned agency hereby certifies that: a. The information contained herein and in the attached Part II and Part III (if applicable) is rnmplete and accurate; b. The agency shall comply with all federal and City polices and requirements applicable to the ESG program as appropriate for the funding if received; c. The federal assistance made avai{able through the ESG program funding is not being utilized to substantially reduce the prior levels of focal financial support for community development activities; and, d. If ESG funds are approved in the requested amount, then to the best of your knowledge, sufficient funds will be available to complete the project as proposed. e. I also understand that submittal requin:ment~ must be provided with this appUcation to be considered for funding. South Bay Community Services (Name of Agency) Kathryn t embo (Insert Name of Agency Official) Executive Director ~tle of Offklal) /~ ( ncy Off' I Sig re) ~ - /D "" /v (Date of Signature) b19-420-5094 ext 145 (Telephone Number of Agency Official) klemboCaks .ona (Email address of Agency Official) ~5 Kel Tab No.:30 2010/2011 Federal Grants CDBG ~ HOME ~ ESG Application Executive Summary Organization/Department: City of Chula Vista -Housing Program/Project Name: ESG Program Planning and Administration Program Description: Administration funds will be utilized for staff costs associated with the management and administration of Chula Vista's ESG program, including planning, regulatory compliance, contract administration, environmental assessments, and fiscal management. Service location: N/A Grant Program: Funding Category: If Public Service, Priority Tier Level: Type of Service: ESG Administration/Planning n/a Program Administration Proposed Number to be Served: n/a ..:____~ ~.- ?~09Jt20~0~-- ~ _ ~l~437 ~ ~und~g =- _- ~~_ - - vest Recommended: _-- ~ .:.. r- 4. ~ ; -~ $4,394 $4,394 $4,400 $4,400 Staff Notes: 31 Tab No.:31 2010/2011 Federal Grants ', CDBG ~ HOME ~ ESG Organization/Department: Metropolitan Area Advisory Committee (MAAC) Program/Project Name: Community Public Facilities Improvement Project Program Description: Funds will be used to perform needed rehab on the MAAC Community Public Facilities Center to prevent water leakage and flooding of administration offices and Charter High School classrooms to prevent long- term damage to the building's foundation and overall structure. Service Location: 1355 Third Avenue Grant Program: CDBG Funding Category: Public Services If Public Service, Priority Tier Level: nya Type of Service: General Proposed Number to i¢e Served: 1 Facility 20D8J2009 2fl09,/2t?10 2D10/2011 _ Funding Grant Funding:. Gram fending: Request Recommended: $ .... $b $21,000 - - - $0 - _ Staff Notes: Staff conducted a site visit and as well as consult with the City's HUD representative and mutually concluded that improvements to the classrooms are an ineligible use of CDBG funds as the classrooms are not available to the general public and do not serve a protested class. 2010 CDBG application for Funding Public Servicles • Application dui February is. zoo9 a~nn n_m_ ~«tr _._.~_._ Q7Y OF CHULA VISTA Agency Name: Metropolitan Area Advisory Committee on Anti-Roverty of San Diego County, Incorporated (MAAC Project} Address: 1355 Third Avenue Chula Vista, CA 91911 Agency Type : ' D Nonprofit ^ For-profit ^ Public/Quasi Public Faith-based Organisation? ^ Yes D No Employer Federal Im #: 95-2457354 DUNS #: 240632341 Proposed~Activity Naame: Community Public Facilities Improvement Project Have you ever received City of Chula Vista CDBG funding before: L~lYes No Amount Requested: $28,000.00 Briefly describe hover CDBG funds will be used: Funds will be used tm perform needed rehab on the MAAC Community Public Facilities Center located on Third Avenue to prevent water leakage and flooding of offices and Charter High School classrooms and long-term damage to the building's foundation and overall structure. " This request is for a; ^ New Program DExisting Program ^ Expanded or Modified Program Contact person regarding the application: Name: Eduando Barrera Title: Director of Housing-and Real Estate Management Phone #: 619!-426-3595 E-mail: Ebarrera@maacproject.org Contact erson throughout administration of the pro ram: Name: Eduando Barrera Title: Director of Housing and Real Estate Management Phone #: 619426-3595 E-mail: Ebarrera@maacproject.org Two officials authorized to sign contracts and expend funds for the organization: Name: Antonio Pizano Title: Chief Executive Officer Name: Arnu11F'o Manriquez Title: Chief Operating Officer 1 2010 CDBG Application for Funding ~~~/! ~ I Public Services '-~'' ~~ ~ I hereby certify that if funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability insurance will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal ' requirements must be provided with this application to be considered for funding. Name: Antonio Pizano Title: Chief Executive Officer ' Signature: ~ Date: ::- l ( ~p a Z 2010 CDBG Public Service Application Page 2 of 17 PART f: Agency Information 1. Briefly describe thle Agency's mission. The MAAC Project was established in 1965 with a mission to promote self-sufficiency for low and moderate income families and comnhunities of Southern California through advocacy for, and delivery of, social, educational, housing and employment Services. 2. Describe the Age ~n~cy's history and experience in providing the proposed activity? Organizational History For 45 years, the organization has grown into one of the county's leading multi-service organizations and annually serves an average of 35,Og0 lower income adults, single parents, children, youth, and seniors of diverse backgrounds each year thrtough 1000 units of affordable family and senior housing; 15 Head Start/Eariy Head Start child development centers; a charter high school; and home weatherization, energy assistance, low income tax clinic, DUI education, substance abuse recovery, financial education, workforce development, and social services programs. We have provided lower inc~ome residents of Chula Vista these vital program and services through ourThird Avenue Community Public!, facilities center since 2001 when we purchased the building. MAAC is requesting CDBG funding to perform needed rehab and maintenance work on the facility that will enhance and sustain our ability to provide vital services to lower income Chula Vista residents. While MAAC aims to serve residents from throughout the City of Chula Vista, the center is most accessible to residents of the neighborhoods surrounding the Third Avenue facility, vMrhich is located in an area of the city where over S1% of the residents earn less 8095 than the regional AMI, which for a family of 4 in 2009 is $fi6,100 (Source: US Census, 2008). In 2000, the median income in the community zip code area 91911) was $38,010 while the family poverty rate was 11%, higher than the city-wide family poverty rate of 8.69'0. Organizational Experiences MAAC has extensive expedience developing and performing rehab on community public facilities. Six of our seven affordable housing communities, including Seniors on Broadway in Chula Vista which won awards for its design features from the city, inc~ude a community center where we and partner organizations provide direct services. Our Housing and Real Es~ate Management (HREMj division has secured federal and state grants, foundation funding, and loans and grants from private corporations, including financial institutions, to rehab and build new projects. We are currently', partnering with Bridge Housing and the Bronze Triangle CDC to develop an innovative transit-oriented mixed use, development project in the Barrio Logan neighborhood of the City .of San Diego. After purchasing the Third Avenue property in 2001, we renovated the 73,200 sf building, transforming it from a furniture warehouse into $multi-service center with offices, community rooms, a child care center, and charter school. More recently, we rehabbed an underutilized portion of the facility into a community center that will also serve as a disaster relief/evacuation center during times of emergency. 3. Identify and describe any audit findings, liens, investigations, or probation by any oversight agency in the past five years. Please see attached certification letter and audit finding documents. 2010 CDBG Public Service Application Page 3 of 17 PART 11: Proposed Activity Information 1_ Describe the proposed activity for which you are seeking funding. Include a statement describing the specific community need{s) or issue{s) your proposed activity will address. {Cite specific independent data sources used to document need.) Protect Descriution Over the last two years MAAC's Third Avenue community facilities have experienced flooding that was further 'exacerbated during the last wave of heavy rains in mid-.lanuary. Approximately 400 feet of the Charter School's east side wall is susceptible to water leakage during the rainy season. Several classrooms and offices on that side of the building become flooded each year, disrupting the students' learning, creating safety issues, and requiring the school to shut down entirely. If this leaking issue is not addressed, the flooding will damage the building's foundations and will eventually threaten the entire structure of the community service center which also houses, in addition to the charter school; a Head Start child care center, a Summit School, MAAC's DUI education programs and services, the offices for its Healthy Homes energy assistance and weatherization programs, Housing and Real Estate Management, Community and Workforce Development, Fiscal Management, and the organization's executive and administrative functions. MAAC is requesting a CDBG grant in the amount of $21,000.00 to perform much needed work that will prevent future water leakage, school flooding, and foundational damage by installing a drainage channel along the eastside wall of the facility. MAAG purchased the facility, which was built in 1968 and was a furniture warehouse, in 2001 for $4 million and renovated tt into a 73,000 sf community service center to house diverse programs that serve lower income residents of Chula Vista and the South Bay region. With a CDBG grant, MAAC will hire a contractor to dig 18 inches into the foundation, apply a coat of permeable material to it, re-pouring 4"-6" inches of concrete out to about 4' out off the eastside wall with a slope towards the middle of the alley. The total estimated cost of the project is $28,000. Community Need Need for Services and Programs ai Community Center Through its Chula Vista Community Service Center, which is corneniently located near public transit routes, the MAAC Project and its partners provide a wide array of services and programs that provide lower income residents of the city with the tools and resources needed to move towards self-sufficiency and out of poverty. While MAAC aims to serve residents from throughout the City of Chula Vista, the center is most accessible to the surrounding neighborhoods where over Si% of the residents earn less 8096 than the regional AMI, which for a family of 4 in 2009 is $66,100 (Source: US Census, 2008). In 2000, the median income in the community (zip code area 91911) was $38,010 while the family poverty rate was 119'0, higher than the city-wide family poverty rate of 8.690. Nearly a third of the residents of this area have less than a high school education in comparison to ZO% for the entire city. Nearly 25% of neighborhood residents speak English less than "very welY'; for the entire city, 20% of the population has limited English language skills. The programs and services offered to the neighborhood and other lower income residents~of Chula Vista at the facility, address the following issues and needs. Educational Achievement Gap/High School Drop-out Rotes According to the Sweetwater Union School district, Latino students in Chula Vista experience a high school drop- out rate of 143'0. Students who are at risk of dropping out are lower income immigrants with limited English language skills. in addition to language barriers, many of these students struggle with special learning needs, homelessness, parental responsibilities, involvement in street gangs, and other issues that prevent them focusing on their academic studies. The MAAC Charter School serves 300 14 - 20 year old students, most of who were 2010 CDBG Public Service Application Page 4 of 17 transferred as juniors anc~ seniors from other schools in the Sweetwater Union High school district. A fifth of the students are on probation while many are foster care youth. Substance Abuse Issues DUIs represent the greatest number of arrests in the City of Chula Vista. According to the San Diego Superior Court, there were mare DUI arrests in January 2010 than the same month last year. With the economic downturn, rising unemplgyment rates, and high numbers of foreclosures, more people are abusing alcohol and drugs to deal with their stress and anxiety, creating greater public safety issues and DUIs. MAAC is one of four agencies contracted by tt~e county to provide substance education to individuals convicted of DUIs. Located at the Third Avenue facility, the program serves an average of 1500 individuals a year. Utility Issues Lower income families st(-uggle to afford the housing and other basic necessities including electricity, gas and other utilities. Each year,~hundreds of households in Chula Vista have their power turned off due to their failure to pay their bills. As one of two LIHEAP providers in the county, MAAC's Energy Assistance program provides financial aid to help individuals and families get and stay out of the dark. Substandard Housing Households throughout 4huta Vista and the South Bay region pay higher utility bills associated with poor insulation, ou#dated appliances, and substandard housing conditions. MAAC is contracted by the State and San Diego Gas and Electric to {provide home weatherization and serves to over 1500 lower income households in the county each year, repairing homes to improve safety, increase energy efficiency, and, in many instances, bringing them up to code. Youth Employment and Development ' Unemployment among loyuer income youth is a tremendous issue in Chula Vista, particularly for immigrant youth with limited English Language skills. MAAC partners with workforce development organizations to offer employment to youth through the US Department of Labor funded program, Hire Summer Youth. In 2009, over a hundred youth, the majority of who were Chula Vista residents, were placed in jobs through the Third Avenue facility, to addition to MAAC's youth programs, the facility houses a San Diego County Office of Education Summit School which serves 45 - ~*0 students. The school is an alternative to incarceration for students who have had a ' history of criminal offenses and are unable to enroll and attend traditional schools in the region. Hunger MAAC partners with the San Diego Food Bank to host weekly food pantries at the facility that provides over 1,000 lower income Chula Vista individuals, primarily seniors, and families with free food. Hea/ih Care Access MAAC also partners with the San Ysidro Health Center to host health care fairs at the site where community members can get free health screenings (blood pressures readings, etc.), obtain information about chronic health issues, information about health services, and enroll in public benefit insurance programs such as Healthy Families. Affordable chive Care One of the greatest .barriers preventing lower income families, particularly female-headed households from finding and keeping jobs is the lack of affordable and convenient child care. MAAC is one of the County's largest HeadStart program providers and partners with other provider organizations to offer this vital service to families across the county. At the fihird Avenue center, MAAC partners with Episcopal Community Services (ECS), leasing ' space at the facility for that organization to operate a child care program. Additionally, the Charter School's auditorium also provides meeting and event space for the organization's diverse programs and services, a local church, Tabor unions, and other community organizations in the City of Chula Vista and South Bay Area. The organization has recently converted over 4,700 sf of underutilized storage space into a ~ 4 2010 CDBG Public Service Application Page 5 of 17 community center where it and other community organizations will host community education workshops, distribute free food during inclement weather, provide free tax preparation services, and offer health care education, insurance enrollment, and other vital services and programs. Continued water damage to the foundation would require MAAC to perform expensive structural renovations that would make operating these community-serving programs at the site and even keeping the building open financially unfeasible. 2. Please identify the CDBG National Objective and Outcome your proposed activity will help accomplish (Select one from each category). OBJECTIVES OUTCOMES 0 Create a suitable living environment ^ Accessibility/Availability Provide decent affordable housing Affordability Creating economic opportunities ~ Sustainability 3. Please answer yes or no to each of the following question. Is the purpose of this activity to: Y N Y N Help prevent homelessness ~ ^ Help those with HIV/AIDS ^ ^ Help the homeless ~ ^ Primarily help persons with disabilities . ^ 4. Identify the goals and objectives of the proposed activity. Program Goals • Prevent future water leakage of the community service center, the flooding of offices and classrooms, the disruption of service delivery to lower income residents, and structural.damage to the building that would prevent MAAC and its partners from providing anti sustaining programs and services at the site. Objectives • Perform rehab work on the last wall of the building to address damage to the building's foundation in that area and prevent future water leakage. 5. Complete the Performance and Outcomes Chart below. Instructions: • in column 1 identify services that will be completed through the proposed activity. • In column 2 indicate the output of your activity, set quantifiable units of accomplishments (e.g. 100 clients served annually). • In column 3 identify the outcome(s) of your activity (what do you hope to achieve from your project, e.g. self-sufficiency for low-income clientele.) • In column 4 identify the method{s) you will utilize to measure your performance outcome(s) (e.g. client feedback, questionnaire, observations, case load monitoring, etc.) Perform ance and Outcomes Column 1 Column 2 Column 3 Column 4 Activities to be completed ~ Outputs (Proposed units of Activity Outcomes Outcome Measurements Accomplishment) (benefit of the Project) ,_ 2010 CDBG Public Service Application Page 6 of 17 Example: 1. Rental Subsidies ~. 25 Chula Vista 1. Allow families at-risk 1. Client feedback families served of homelessness remain annually in their homes. 1. Rehab work to ~• The rehab project • Prevent disruption of • School records indicate that address water will immediately service delivery at the classes were not disrupted leakage issues at the benefit 300 charter public facility. by flooding. facility high school • Prevent additional • Contractors and engineers students who are damage to the facility's report that long-term directly impaled foundation and structure foundational and structural by classroom that threaten the damage have been flooding. Over the sustainability of all mitigated. long-term, the programs and services ', project will benefit offered at the site. thousands of community members who access and benefit from other services at the site. 6. list a!I the existing services provided by the proposed activity and describe how these services will be enhanced or expanded with the COBG funding you are requesting. The Charter High school vlrill be directly impacted by the proposed rehab project since the flooding of the building occurs in its classrooms ahd offices. As a result of the rehab work, flooding will be prevented and the school will avoid having to shut dowm to avoid safety issues. MAAC currently provided and houses the Housing and Property Management Davison, DUI Education, LIHEAP Energy Assistance, Homy Weatherization, and Hire Summer Youth job placement through the Third Avenue Center facility while our partners operate a food pantry, host health fairs, and provide HeadSiart affordable child care at the center. These programs and services are directly or indirectly impacted by the water leakage and flooding issues at the facility, their long-term sustainability is jeopardized by the issue. If the water leakage and flooding is not addressed, the building's foundation and structure will be further comprised, rendering the facility unsuitable for use as a public service tenter. In the event of structural damage, MAAC would be forced to perform expensive structural rehab work that would make operating the facility unfeasible. The programs would eventually have to find other affordable property located near public transit routes. With a focus on serving some of the neediest Chula Vista residents, MAAC is committed to staying in the neighborhood but finding a new facility that could accommodate these programs would be challenging. MIAAC could relocate these services to multiple sites but this would increase lease and operating costs for the organization that would strain the already tight budgets of our programs. 7. Please describe how does the program/project verify that clients served are low to moderate- income? The vast majority of individuals and families to be served by all the programs and services offered at the Third Avenue facility earn incomes below 60~Y of the AMI. Services for lower income households currently provided at the facility are funded by federal agencies, specifically the HeadStart, Energy Assistance, and Home 'I -~ 2010 CDBG Public Service Appligtion Page 7 of 17 Weatherization programs, are restricted to lower income families who must provide documentation of income eligibility. Using these established eligibility determination processes, MAAC will continue to perform its standard client intake procedures to ensure that services provided at the community center will specifically benefit lower income individuals. Note: Check the appropriate population if the program/project forgets clients representing populations that are presumed low-income. Otherwise, check the appropriate income verification method used in the program/project. ~ Pay Stubs/ Wage Statements Q W-2s ~ Income Tax Returns Q Social Security Documentation (SS!/SSA) D Bank Statements ~ Support Checks Documentation Q Other: _Letters from Em lovers Other: PART III: Target Population far Proposed Activity 1. Please check the target population(s) that the program/project will serve. ^ Domestic Violence Victims ^ Q Seniors /Frail Elderly (Food Pantry) © _ Q Families p 0 Children p d Homeless (Charter School) ^ 0 Substance Abuse (DUIP) ^ ^ Physically Disabled ^ H Mental Health Issues (DUIP) ^ Persons with HtV/AIDS Chronic Public Inebriates (DUIP) At Risk-of Homelessness Dually Diagnosed (DUIP) Other: Other: Other: Other: 2. Indicate the number of unduplicated clients you have served in the previous program year (PY) and tie number of unduplicated clients you expect to serve in the coming year. Number of Unduplicated gients Served qty of Chula Non-Chula Vista Vista Residents Residents Number of clients served in PY 2009 2000 ' 500 Number of low-income (<80%Area Median Income) clients served in 2009 1800 250 Clients expelled to be served for PY 2010 {July 1, 2010-June 30, 2011.) 2500 3000 3. Please describe how the expelled number of clients served from July 1, 2010 through June 30, 2011 was determined. {e.g. statistics, needs assessments, etc.) r-, ' i 2010 CDBG Public Service Application Page 8 of 17 Projected increases in thee, number of clients served were calculated based on the following. • Increase in number of DUIP program clients served by MAAC over the last few years. Additionally, state 1 mental health organizations (SAMSHA) indicate that the need for substance abuse services will increase in the next 5 years. San Diego court data indicates that the number of DUI arrests in 2009 was greater than in 2008. • Increases in numbers pf households to be served due to expansion of weatherization and energy assistance programs -MAAC recently received additional funding and expanded contracts with U.S. Department of Energy and the State community Services Department {CSD) to weatherize more homes occupied by lower income households in'our service area and provide more UHEAP energy assistance. • Increase in number of,individuals and families served by MAAC Community Development with the addition of new programs and services, specifically the Financial Opportunities Center, Youthbuild, and a Green Construction Jobs traihing Program. MAAC received funding Chrough LISC to establish a financial opportunities center that provides services and income support to tower income residents in the region. MAAC will launch the Center in San Diego later this month and will extend services offered through this program to Chula Vista residents through the Third Avenue facility. • We also were awarded a large grant from the US Department of Labor through the NCLR's Pathway out of Poverty Program to implement a green construction jobs initiative through the Weatherization program. Finally, we will build off our YouthBuild program work in San Diego's Logan Heights neighborhood to provide services to youth in Chula Vista. We will also reapply for Hire Summer Youth funding and offer job placement services. 4. Identify and describe the geographic boundaries of the target area to be served. Attach a map if appropriate. D Citywide ~ Specific Geographical Area of the Gty (Please specify boundaries) ' With restrictive eligibility guidelines associated with federal funding, all the services rovided b MAAC and P Y partner organizations at the Third Avenue public service center, with the exception of the Charter School, Food Bank, and the DUIP program, are available only to lower income residents of Chula Vista and other areas. Located in the 91911 zip code area, the facility's programs and services primarily serve residents from the surrounding neighborhoods. The 91911 zip code area is bordered West by the San Diego Bay, to the North by K ' Street and Telegraph Canyon road, the East by Brandywine Avenue, and to the South by Main Street and the Otay Valley Regional Park. ' See attachment A r 5. Describe any other characteristics of the target population, such as age, sex, ethnic background -and other specialized characteristics. ' Indicate the percentoge of clients served from ethnic and racial rou 9 p Ethnici n 2010 CDBG Public Service Application Page 9 of 17 Hispanic or Latino Race: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander 90% Non-Hispanic or Non-Latino 10% American Indian/Alaskan Native 2% and White 2% Asian & White % 4% Black/African American and White % American Indian/Alaskan Native & lndicote 1% 131ack/African American the percentag 1% Other Multi-Racial % e of clients served from each gender classificotion Male sa % Female 40 % Female Head-of-Household 30 % lndicote the percentage of clients to be served from each age group: 0-5 Years 5% 6-12 Years 13-21 Years 30% 22-54 Years 55% 55-75 Years 10% 75+ Years % 6. Describe the outreach and/or marketing plan to obtain potential clients from the target population. MAAC will continue to perform outreach for the programs offered at the Third Avenue as it has done for many years. Chorter High School -Most of MAAC students are transferred from other schools in the Sweetwater Union School District, However, MAAC also hosts open houses and school enrollment/registration fairs to let the community know about the high school. Outreach is also done through the school district which infomu students and parents about the charter school. EnergyAssfstance and Weatherizatfon-Outreach for the program is done through SDG&l: which refers lower income households to MAAC for weatherization services. Outreach is also performed through alt of MAAC's diverse programs and services and through partner organizations, such as the Chula Vista Community Collaborative, which provides case management services to lower income residents. With a 30+year track record of providing these services in the South Bay, most of the programs' clients team about the program from others who have benefitted from MAACs services. HeadStart - ECS performs outreach for affordable child care through their vast network of programs and services. DUIP program -Clients of this program are mandated by and referred to MAAC by the San Diego Superior Court to attend DUI education classes, groups and counseling. Also, with a long track record of providing the service, the clients also team about the program through ward of mouth. Over 80% of clients served by the program earn 8096 and below AMI. n 2010 CDBG Public Service Application ' Page 10 of 17 Food Ppntry-The San Diiego Food Bank performs outreach for its Chula Vista food pantry service. MAAC also ' informs its clients about food pantry days at the Third Avenue Chula Vista. Since the pantry has operated at the location for several yearn most people learn about it through word of mouth.' Organizations throughout the city also refer their clients to lthe pantry program. SOn Diego Department 0~EdUCatiDn SummitStheel-the Department of Education works with the court system to identify and place students who have been sentenced for criminal offenses. 7. Describe the activities the organization will undertake to reach potential clients from under- represented groups, and female head-of-households (e.g: bilingual staff, translation of brochures, etc. ) MAAC employs a team o~ bilingual professionals who speak Spanish and Tagalog, the two languages spoken most in Chula Vista other thin English (Source: US Census, 2006 - 08). To provide linguistically and culturally- competent services to clients, MAAC translates all its outreach and program materials into Spanish. 8. Briefly describe the experience /expertise of the main program/project staff in working with the target population. The service center improrkement project will be supervised and managed by Eduardo Barrera, Director of MAAC's Housing and Real Estate pevelopment division who has over 10 years experience in development, maintenance, and property management. 2010 CDBG Public Service Application Page 11 of 17 PART IV: Activity Budget 1. Provide a summary of available resources and expenses related to the proposed activity. In the next section, you will be asked to provide a detailed description of these figures. Please round up to the nearest dollar. ~~~~••~•• ~ ~••N~. ~~~o~ w~u~nna ~, u~rvugn ~s c.asn sou rces otner than CDBG Expense Category Total CDBG Agency's Other State/Local Foundation/Other Project Requested Funds Federal Funds Public Funds Budget Amount Funds • Salaries ' Fringe Benefits (Total) .. Office Supplies Postage Program Supplies Other (Specify) Direct Client Services* Other (Specify) ~• •• Telephone Utilities ' Rent (Facili Use) Printing Liability Insurance* Conference & Seminars Travel Other (Specify) 28000 21000 7000 ~ .., Computers/Software Clffice Equipment Other (Specify) TOTALS: ._ .... 28000 `21000 - -7,OQ©`~' ~taouiry insurance ~s requires of a!1 sub-recipients and may be paid from grant funds. .~ ', 2010 CDBG Public Service Application Page 12 of 17 2. Personnel Services If City of Chula CDBG furnds will be used to support personnel services, please complete the table below. . Personnel Services: < .. ., -. ... osition Title Is this a current or proposed position? Annual Salary Annual Fringe Benefits Total Annual Salary x % Time Spen# On CDBG Project _ Total Position Cost Requested from CDBG Example: Case Manager Current $25,000 $5,000 $30,000 x 40% - $12,000 x - x - . N/A x x - line Amount . 3. In-Kind and Leveraeilne Sources List the source and type pf funds being leveraged by the proposed activity for the upcoming fiscal year. Entity/Proposed Source T e Annual Project YP Value in $ In-IGnd Cash Example: School District Space Rent $5,000 X TOTAL DOLLAR VALUE 1) General Volunteers {Type & #) Number of Annual Hours x Per Hour Rate = Total $ Value x x = 2) Professional Volunteers {specify) x = x x = x .~ 2010 CDBG Public Service Application Page 13 of 17 U. SCOPE OF SERVICES 1. Scope of Services a. Project Description Describe the proposed service/activity/project to be carried out with the funds requested. If the proposed project is ongoing, specify why the funds are needed to serve low and moderate-income persons. Discuss the cost-per-beneficiary in relation to private and other organizations delivering similar services. Please note what proportion of the proposed budget will support direct services. CDBG funds can only be used for expenditures which directly benefit CDBG-eligible clients. Nate: Please sure the cost per client is accurate. MAAC will use funds awarded to perform rehab on its Third Avenue Community Public Service facility to address water leakage issues that cause flooding to offices and classrooms of its Community Charter High School, disrupting classes, causing safe#y issues, and forcing the school to shut down. The project will prevent longer- term damage of the entire building's foundation and structure and the impacts such damage would have on all the programs and services operating at the site. b. Tareet Group Quantify the number of low- and moderate-income personsJhouseholds to be assisted per service/activity/project. The rehab project will immediately benefit 300 charter high school students who are directly impacted by classroom flooding. Over the long-term, the project will benefit thousands of community members who access and benefit from other services at the site. c. Outreach Discuss outreach efforts for the proposed service/activity/project This application is requesting funds for rehab and maintenance of MAAC's Third Avenue Community Public Service facility. No outreach will be provided to the community to implement the project. 2. Performance Schedule: On a separate page, prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services. In addition, you will be required to indicate performance measurements as they relate to the activities of your project. A suggested format is included on the~following page. The services to be render on this project are to repair a 400 ft long wall base to stop the leakage of water into the building during the raining season. The general contractor is going to dig 14-18" down, apply a coat of permeable material to the foundation wall and pouring 4-6" of concrete 4' out to the wall with a slop to drain water to the center of the~alley away from the wall. Below is the work plan of activities. t ~- 20]A CDBG Public Service Application Page 14 of 17 Work Plan: {Prepare a Work Plan for implementation/completion of the services and activities identified in the Scope of Services) Work Plan (Identify activities and completion dates) Once CBGD funding is secure: KEY ACTIVITIES DATE Hire General Contractor July 2010 Initiation of Project July 2010 Monitor and track project progress July and August 2010 Complete Project September 2010 3. PERFORMANCE MEASUREMENTS (COMPLETE SECTION)-LIST THREE PERFORMANCE MEASUREMENTS (USE ADDITIONAL SHEETS IF NECESSARY) (List major activities, the direct product/service numbers for each activity and the direct outcome/benefit of the activity.) ACTIVITY {What.the program does to fulfill its mission) INDICATOR (The direct products of program activities) OUTCOME (Benefits that result from the program) Service #s Hire Contractor Have a signed contract Final Signed Contract and Initiation of Project Perform rehab work Building permit is secured from Completion of rehab city project water leakage issues at MAAC project management site have been addressed records f- 2010 CDBG Public Service Application Page 15 of 17 VI. CDBG SCOPE OF WORK -ACTIVITIES 18. Process Evaluation: Describe how the program will collect data and maintain records to track program activities. Example: Documentation of program participation via sign in sheets, meeting minutes describing actions taken, agendas, and files for news letters naming the City of Chula Vista and HUD as the funding source. 1. Weekly meetings with Contractor 2. Supervision of project for execution as per specifications 19.Outcome Evaluation (List Three Outcomes): Describe how each activities will be - measured to determine if progress has been made to become self sufficient. Example: Interviews, work out plans, pre-and post- surveys. , 1. Successful execution of project as design and specifications. 20. Key Staff Persons: Please describe the qualifications of key staff that will have direct contact with clients receiving services. Eduardo Barrera has aver 10 years in project management. 21. Subcontractors (if any): Please list the names of subcontractors that will be used to carry out this activity. Please include a copy of Memorandum of Understanding to be executed. MOU In glace ihut not vat pYpr-~rto~l Subcontractor Name: and Business Address. Tax . Identification Number Estimated Subcontracted Amount CDBG Other Funding Sources Amount and Source Ossia Miller and Pacific Inc. 20-0184129 21000 Facility replacement reserves 7,000.00 tlv 32 Tab No.:32 2010/2011 Federal Grants CDBG ~ HOME ~ ESG • .. - - Or anization/De artment: Metro olitan Area Adviso mmi 9 P p ry Co ttee (MAAC) Program/Project Name: Communit Center Access Im rovement Pro' t I Y p sec (neligible ,~ Portion of Project) Program Description: Funds will be used to perform rehab on MAAC facility, specifically: 1) Store-front Facade Improvement for building; 2) Address water leakage issues to east side of building; and 3) Parking lot improvements. Service Location: 1355 Third Avenue Grant Program: CDBG Funding Category: Capital Improvement If Public Service, Priority Tier Level: n/a Type of Service: Public Facility Proposed Number to be Served: 1 Public Facility 2008/2fl©9 2009./~t170 2010/2071 _ Funtltit>tg Grant 1=uncting: errant Funding: Request: Recommended: __ $ $0 $58,085 $0 Staff Notes: Staff conducted a site visit and as well as consult with the City's HUD representative and mutually concluded that two of the three proposed projects are ineligible. 2010 Application for Funding ~`,~,~; Capital Project ~~' Appl~catton due Februcry 11, 2009 4:00 p.m. Name of Organization: Metropolitan Area Advisory Committee on Anti-Poverty of San Diego County, Incorporated (MAAC Project) Address: 1355 Third Avenue Chula Vista, CA 91911 Telephone Number. 619-426-3595 Tax ID #: 95-2457354 DUNS #: 240632341 Have you ever received City of Chula Vista funds before? 0 Yes, Year 2007 No Type of Organization: D Nonprofit ^For-profit ^ Public d CHDO ^ CBDO This request is for a: New Program Q Existing Program Project Name: MAAC Third Avenue Neighborhood Facilities Improvement Project Amount Requested: $ ~ ~j .C7b U Tax ID #: 95-2457354 Funds applying for (check only one): ~ Capital Expenditures briefly describe the how funds will be used: Funds wilt be used to perform rehab on MAAC Project's Third Avenue facility, specifically:l}the addition of a storefront farrade on a new community center, 2} rehab on the facility's east wall to address water leakage and flooding of the building; and 3) resurfacing and increasing the number of spaces in the parking lot, to make the center more visible and accessible and sustain vital programs and services for lower income and other residents of the surrounding neighborhood and the entire City of Chula Vista. MAAC opens the facility to other community organizations and public agencies in need of free facil'riies for meetings, special events, and to provide direct services. Contact person: Eduardo Barrera Phone #: 619-426-3595 ' ~~~ E-mail: Ebarrera@maacproject.org Contact person throughout administration of the program: Name: Eduardo Barrera Title: Director of Housin and Real Estate Management Phone #: 619-426-3595 E-mail: Ebarrera@maacproject.org Two offidals authorized to sign contracts and expend funds for the organization: Name: Antonio Pizarro Title: Chief Executive Officer Name: Arnulfo Manriquez Title: Chief Operating Officer I hereby certify that'rf funds are granted to our organization, they will be used to benefit residents of the City of Chula Vista. I understand that liability Insurance will be required for our program activities and that our formal agreement with the City will define other reporting provisions and federally required assurances. I also understand that submittal requirements must be provided with this application to be considered for funding. Name: Antonio Pizarro Title: Chief Executive Officer ~ Signature: Date: (( -Ze l o 2010 Application for Funding Capital Project . Application due February 1 i , 2009 4:00 p.m. ,/~ i ~. cHU~ v~ B. Proposed Project Information 1. Project Name: MAAC Third Avenue Neighborhood Facilities Improvement Project 2. Design Start Date: July 1, 2010 3. Construction Start Date: Sept. 10, 2010 4. Project Completion Date: November 1, 2010 5. Project Description. MAAC is requesting CDBG Capital Improvement funding from the City of Chula Vista to complete rehab work on a community facility located on Third Avenue. MAAC, other community organizations, and public agencies use this facility to provide a wide spectrum of services to lower income Chula Vista and other residents in the South Bay area. We will use grant funds awarded to add a storefront facade to a new 4,700 sf commun""ity center within the facility; rehab the building's east wall and foundation; and resurface 40,000 sf feet of the parking lot at the location to increase the number of parking spaces in order to accommodate up to 300 vehicles. The construction costs of the storefront addition and parking lot project is projected at $99,165. With contingenty and city permit and building fees, we estimate the total project cost will be $122,082. MAAC purchased the entire 73,200 sf Third Avenue facility, whicfi was built in 1968, for $4 million and performed extensive renovation work to convert it from a furniture warehouse and showroom to amulti-service site where it now operates a Charter High school, DUI education, energy assistance, weatherization,end community development programs that serve lower income Chula Vista and South Bay residents. The facility also houses a HeadStart program operated by Episcopal Community Services (ECS) and a San Diego County Summit High School as an alternative to incarceration for students with a history of criminal offenses. 6. Project Location by Census Tract and Block Group: Census Track -132 Block - 04 7. Project Purpose: The project will expand and enhance the capacity of MAAC and other community organizations to provide their vital basic needs, social services, workforce development, health care, and educational programs to lower income residents in Chula Vista. The addition of the storefront will expand access to the community center, which MAAC and other organizations will use for meetings, special events, and direct service delivery. Rehabbing the east wall will prevent future water leakage, flooding of the building, disruption of services, and long-term damage to the building that would require costly'renovations and, potentially, the relocation of services. Resurfacing the parking lot and increasing the numbers of parking spaces will enable MAAC and other organizations that use the cerrter to serve greater numbers of clients who often have trouble finding parking during the day when all the programs at the facili are in fuH operation. 8. Geographic Area where project will occur: Census Track -132 Block - 04/please see attached maps 9. Is this an on-going project ®or a new project? 10. List partnerships between your organization and others concerning this.project. MAAC is not partnerin with any organization to perform the capital improvement work on the facility. 11. Explain how your project addresses community and/or general City needs: The project will expand and enhance the delivery of MAAC and other organization's vital services to lower income Chula V'~sta residents. These services prevent homelessness, assist individuals and families move out of poverty, and address critical issues facing the city such as substance abuse, youth crime, and school drop-out rates. 2 2010 Application fior Funding Capital Project Appii~ation due February 11, 2009 4:00 p.m. ~~r ~~ cHU a v~sr~ 12. List objectives your project accomplishes: The capital improvement project promotes program sustainability by addressing flooding issues that immediately disrupt educations! services provided on-site as well as long-term disruption associated with major renovation and relocation assocated with long-term water damage. The project will also reduce transportation barriers, specifically the lack of available parking, which can prevent lower income individuals from accessing and receiving services. MAAC will open the new community center to other organizations and leverage its facility resources to benefit the Chula Vista community. 13. Implementation Schedule The capital improvement project will commence no later than a month after awards are made and will be completed within 3 - 4 months. E. CDBG Eligibility Requirements 1. CDBG National Objective: Benefitting low- and moderate-income people in the community. The vast majority of individuals and families served at the facility earn incomes below 60% of the AMI_ Services for {ower income households currently provided at the facility are funded by federal agencies, specifically the HeadStart, Energy Assistance, and Home Weatherization programs, that require documentation of income eligibility. Using these established eligibility determination processes, MAAC will continue to perform its standard client intake procedures to ensure that services provided at the community center will specifically benefit qualified individuals and families. Additionally, while MAAC aims to serve residents from throughout the City of Chula Vista, the center is most accessible to residents of the neighborhoods surrounding the Third Avenue facility, which is located in an area of the city where over 51% of the residents earn Tess than 80% the regional AMI, which for a family of 4 in 2009 is $66,100 (Source: US Census, 2008). In 2000, the median income in the community (zip code area 91911) was $38,010 while the family poverty rate was 119'0, higher than the city-wide family poverty rate of 8.6%. 2. CDBG Eligible Activity Citation: Neighborhood facilities improvement The project is an eligible activity as it encompasses improvements to facilities owned by a nonprofit and operated to be open to the public. According to the regulations, site improvements made to properties that are in public ownership, such as the community facilities at Third Avenue, is considered to be "public improvement" and eligible for assistance under this program area. The community center is owned by MAAC and will be operated for the benefit of the public, specifically individuals and families in the city earning below 60'3'0 of the AMI. 3. Project Objective: 0 Create a suitable living environment ^ Provide decent affordable housing ^ Creating economic opportunities 4. Project Outcome: ^ Accessibility/Availability ^ Affordability B Sustainability 5. Describe how the project addresses the objectives and outcomes selected above. The project helps meet the objective of creating a suitable living environment" by improving access to a community center where programs and services that aim to assist lMl individuals and families of Chula Vista overcome poverty, become financially stable, and build their assets are provided. 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N N 4 t ' _ . . 1 O LL d O y Q Q w C7 m ~ d W ~ ~ p a F~ 0 d m '^ N~ N O O r ~ z m a E O V V~O M a + 2 v~ q O Q rL V O O w O ~ y p ~ 1 2010 CDBG Capital Project Applicant Name: [MAAC Project Page 13 of 14 7F. Line Item Budget Line Item (s) Budget Amount City of Chula Vista Funds 1. Storefront Facade $8850 $ 2.Parking lot pavement repair, replacement $fi9315 $ 3.Rehab of East Wall $21000 $ 4.Contingency $9917 $ S.City Permits and Fees (estimated) $13000 $ 6. $ $ 7. $ ~ $ g. $ $ 9. $ ~ $ 10. $ $ 11. $ $ 12: ~ $ $ 13. $ $ Total Project Budget: $122,082 Comments regarding the item(s): J PART 111: 2010 CDBG Cap'~tal Project Applicant Mame: [IW4AC Project Page 14 of 14 SITE AND PROJECT READINESS (Limit response to two pages) 11. Provide a description of the proposed or actual site and discuss any issues of site control, zoning, speaal permits, environmental hazards and how they can 6e resolved in a timely manner. Be sure to describe: o Current status of architectural plans and design, and project financing and how they contribute to the timeliness of the proposed schedule. Please include the proposed schedule. o Zoning for the site and if the proposed project is consistent with existing zoning requirements and the permit process. If the project is not consistent with zoning, indicate steps taken to resolve the issue(s). o . Issues or hazards, man-made or natural, associated with the site that will affect its development and/or use for housing. Include a discussion of any recommendations for mitigation of existing conditions noted in the Phase I Environmental Assessment. For rehabs, discuss any recommendations for abatement of asbestos, lead paint, or mold noted in the Hazardous Material Survey. In the case of scattered site rentals, if a site has not been identified, describe the characteristics of the location being sought and document the availability of applicable sites and the timeline for obtaining site control. 12. Project Schedule On the chart below, be sure to include any aspects of the project that may lead to delays (e.g., zoning, siting) and how the schedule will be adapted to respond. ,, 7 .,4 y ~ ~ f F ( SCOPE Oi 1AIORICa„ ~-, `- -j:~ ~ -'- _ ~:. ~, ~J. Projected Task Completion Date Responsible Party Storefront Facade -Insert windows and doors on the December 2010 Eduardo 8arrera/MAAC southwest wall facing Third Avenue. Director of HRfiM East sidewall -Rehab dig 18 inches into the Contractor - OMp foundation, apply a coat of permeable material to it, re-pouring 4"-6" inches of concrete out to about 4' out off the eastside wall with a slope towards the middle of the alley. Parking Lot -Remove and replace structurally failed asphalt at various locations. Excavate, dispose, compact subgrade, and replace various damaged concrete curb. Double Slurryseal and stripe remaining parking lot, including parking area next to ECS HeadStart/offices. Grind and overlay remainder of main entry way, seal all surfaces upon completion. ,. p..i?~rl..,v..f.)~",\ .::r-:'\0 :J:7-kM\O ~/~3/fa 1 2 3 4 5 J)('{I(dopnu'!J( ,)'('n:;I~('S '. 6