HomeMy WebLinkAboutAgenda Statement 1981/04/07 Item 12
COUNCIL AGENDA STATEMENT
Item 1;>
Meeting Date 4/7/81
Resolution !b"l3o Accepting bids and awarding contract for an automated
fueling and controlling system and appropriating funds
SUBMITTED BY: Development Services Administrator ~f (4/5ths Vote: Yes
Purchasing Agent ~~
The current budget provides for the purchase of an automated fueling and controlling system
to be installed at the Ci.ty Yard.
ITEM TITLE:
NOL-)
The City of Chula Vista and the County of San Diego jointly invited proposals for the
system. Proposals were received and opened at 3:00 p.m. on February 27, 1981, in the
Conference Room at the County of San Diego's Purchasing Department.
It is the Development Services Administrator's and my
RECOMMENDATION: That Council accept the proposals and award the contract to R. H. Alexander
Company and appropriate $3,100 from Revenue Sharing Fund 425 to 600-6000-RS26.
BOARD/COMMISSIONS RECOMMENDATION: Not Applicable
DISCUSSION:
../
The City and County required basically the same system except that the County required
sixteen installation sites and interface with an IBM computer and Chula Vista required two
installation sites and interface with a Burroughs computer. The two systems were bid
independently and evaluated separately by each agency.
The following proposals were received for Chula Vista's requirements:
B !DDER
AMOUNT
$30,227.06
R.H. Alexander Co.
los Angeles, CA
Western Pump Service Co.
San Di ego, CA
30,998.00
Milligan Company, Inc.
Redondo Beach, CA
31,435.79
Fritz A. Nachant, Inc.
San Diego, CA
Ward, Incorporated
Arlington, TX
37,070.00
49,750.00
The Equipment Maintenance Superintendent, Data
Analyst II, and Purchasing Agent evaluated the
meets the criteria for the City's needs and is
the sales tax.
Processing Manager, Engineering Administrative
proposals. The low bid "of R.H. Alexander
acceptable. The amount of $30,227.06 includes
All bids required the City to provide computer interface between the system and the City's
Form A-113 (Rev. 11/79)
(0730
EXHIBITS
Agreement_____ Resolution~ Ordinance_____ Plat_____ Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
I'
!.
,
Item 12
Date of~_.4!7/81
Page 2
computer. To interface with the City's Burrough's computer would cost in excess of $10,000.
We, therefore, investigated the possibility of using the Engineering Department's word
processor/computer to reduce costs. We have a proposal from Upward Directions to provide
the interface to the Engineering computer for $2,110 plus $166 for telephone line installation.
The total system as originally approved included a remotely operated gate at the Public
Works Yard which will cost about $5,000. The gate adds to security and convenience (primarily
for police vehicles outside normal working hours) but the system will be operational without
the gate. The gate will be requested in next year's CIP. The 12,000 gallon unleaded
fuel tank with phase two vapor control plus ancillary equipment which was also in the
original system is installed and operating at the Public Works Yard.
Increasing demand for automated fueling systems has driven up the cost. Although the cost
is up about 10 percent over the estimate, the system remains an excellent investment.
FISCAL IMPACT: $29,456.90 balance in 600-6000-RS26 augmented by $3,100 from Revenue Sharing
Fund 425.
.JJ/rms
._~~_._'~_._~._--~
! 'I
I._.m.~_.::.::~' --;:-:-r.~~~:I-;;f-.' '
. \:1:; ,.1.,. LeY'" .L:,' ."... !
~ ChLi:J \'IS~D, California
,I Dated ~- 1-- 1'1
/6 C;Jd