HomeMy WebLinkAboutAgenda Statement 1981/03/17 Item 8
COUNCIL AGENDA STATEMENT
Item
8
Meeting Date
3-17-81
ITEM TITLE:
Resolution IO-l-'~ - Appropriating Funds for the Purchase of
Seven (7) Police Patrol Vehicles
SUBMITTED BY:
Director of Public safetDoj(0\~
(4/5ths Vote: Yes x No___l
Due to significant maintenance problems experienced with the 1979
Plymouth Volares we feel that it is necessary to purchase police
patrol vehicles ~uring this fiscal year even though funds have not
been budgeted for these vehicles.
RECOMMENDATION: That Council:
1. Adopt Resolution appropriating funds for the purchase of
seven (7) police patrol vehicles from Courtesy Chevrolet,
San Diego
BOARD/COMMISSION RECOMMENDA~ION: Not Applicable.
DISCUSSION ~
In 1972 a policy for patrol vehicles was adopted that called for a
fleet of 16 patrol vehicles to be driven a maximum of 80,000 miles. This
resulted in a purchase of 8 vehicles every year. (We also maintain a
Reserve Officer fleet of four vehicles that are stepped down from patrol).
Since that time we have added one beat (1976) and 3 canine patrol units.
Currently we need at least 18 patrol vehicles to adequately motorize our
Uniform Division. Even this will not be sufficient if we have excessive
down time of vehicles.
lvhen Proposition 13 passed in 1978 we removed funds for patrol vehicles
in the 1978-79 budget. This action was taken because of Proposition 13
and because we were receiving good service from the 1977 Chevrolet Novas
and felt we could drive them in excess of the 80,000 mile limit.
In the 1979-80 budget we purchased 14 Plymouth Volares and four Checkers
in order to make up for the lack of any budgeted vehicles in 1978-79. We
did not budget for any vehicles in the current,fiscal year (1930-81)
because we had received the Volares late in 1979 and we felt that if we
could use them each up to 100,000 miles that we could hold off until
the 1981-82 fiscal year to purchase additional vehicles.
Our experience with the Volares has been extremely poor. Maintenance
problems have been frequent and many of the problems have been very
difficult for the shops to solve. Of the original fleet of fourteen
only twelve remain. One was totaled by a c1runk driver and another
totaled by an officer when he turned over on the freeway while chasing
a high speed vehicle c1uring a.heavy rain storm., During the last three
months of 1980 the' city shops records indicate ,that on the average 3.5
vehicles were down every day.
,.,
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Form A-113 (Rev. 11/79)
EXHIBITS
Agreement_____ Resolution~ Ordinance_____ Plat_____ Notification List
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Other
ENVIRONMENTAL OOCUMENT: Attached
Submitted on
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Page 2 Item #
8
Meeting Date 3-17-81
The maintenance experience with the Checkers has been better than the
Volares but we also had one Checker totaled by a drunk driver. The end
result being that our fleet of eighteen was reduced to 15. This total
of 15 vehicles with an average of 3.5 vehicles out of service frequently
results in a serious lack of vehicles during the overlapping of the
evening shifts. This results in officers doubling up in vehicles during
our peak work load perion.
During the last 12 months the Volares have operated at
per mile. This is excessive and does not even compare
the three 1977 tJovas that are being used by Reserves.
each have in excess of 115,000 miles and their average
during the last 12 months is 15.59.
a cost of 19.49
favorably with
These 3 vehicles
cost per mile
If we wait until the 1981-82 fiscal year we will be purchasing fifteen
vehicles replacing the 12 Volares currently in operation and three more
vehicles to fill holes created by the two Volares and one Checker that
were destroyen in accidents. Vehicles budgeted in 1981-82 will not be
receiven any earlier than the spring of 1982. We feel that a better
plan would be to purchase 7 vehicles during the current fiscal year and
budget 8 vehicles for the 1981-82 year.
If we do not follow this approach it means that we will be forced to
utilize the current Volare fleet for at least another 12 months. At
that time the majority of these vehicles will be over the 80,000 limit.
We will also face a maintenance cost in excess of the 19.49 per mile
experienced during the past 12 months. As these vehicles run up more
miles, the down time problem will undoubtedly become worse.
Actually purchasing vehicles during this fiscal year should be much
more cost effective because the vehicles we purchase will certainly
operate at a lower cost per mile than the Volares. As an example seven
Volares each operating 40,000 'miles during a year at 201: per mile would
cost $56,000 (40,000 X 7 X .20). Seven new vehicles operating 40,000
miles at 159 per mile would cost $42,000. Thus a savings of $14,000.
This plan will also enable us to return to the previous system of
purchasing half of the fleet each year.
It is my recommendation that we purchase seven (7) patrol vehicles in
conj unction with San Diego County Bid 110. 19864. The vehicles proposed
for purchase are the Chevrolet Malibu, Model #lAT69, 305 V8 engine and
they will be purchased from Courtesy Chevrolet of San Diego. The
specifications have been reviewed and are acceptable to the Police
Department and the Equipment Maintenance Superintendent. The unit price
per vehicle is $8,154.92. The total cost to purchase the seven (7)
vehicles including tax is $60,509.51.
( 0 <flY
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Page 3 Item if 8
Heeting Date 3-17-81
FINANCIAL IHPACT: Funds needed to be appropriated from the
unappropriated General Fund in the amount of $60,509.51 to Account
100-1040-5565 for the purpose of purchasing 7 police patrol vehicles.
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