HomeMy WebLinkAboutAgenda Statement 1980/12/09 Item 18
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COUNCIL AGENDA STATEMENT
Item
Meeting Date 12"9-80
18
ITEM TITLE:
Resol ut i on /tlJ'~ Approv ing contract wi th Duane Rogers, Personal
Assistance Services, for Employee Assistance Program and authorizing
th, ",y,' to "~ ,"ot"et fo' "~"~ie"~
Director of Perso (4/5ths Vote: Yes
.
No_)
SUBMITTED BY:
BAC KGROU NO:
During the budget sessions for 1980-81, the City Council approved the implementation of
an employee assistance program for the City of Chula Vista. This type of program is
one which.provides confidential counseling on a very short term basis for troubled
employees. The goal of the counseling provided is simply to identify the problem and
refer the employee to a counseling source that can provide assistance. The EAP does
not provide any treatment.
A request for proposal was developed and distributed in July, 1980. Five proposals were
received. A committee of four employees, including myself, was convened to analyze the
proposals and interview the consultants who would provide the services. Following this
process, the committee selected Duane Rogers of Personal Assistance Services to provide
the EAP. Therefore, it is my
RECOMMENDATION: That Council adopt the resolution.
BOARD/COMMISSION RECOMMENDATION: N/A
01 SCUSS ION:
All proposals were analyzed by the committee, and interviews were held to determine
1) the amount of service that would be provided, 2) the experience and qual ifications
of the consultants, 3) the personal effectiveness that the consultants would have with
the majority of the employees, and 4) the appropriateness of the service offered for
Chula Vista.
Shortly after the interviews, one of the consultants dropped out of the competition to
move to another state. One was eliminated on the basis of geographical inconvenience
and another was eliminated primarily because the consultant firm was a treatment pro-
vider as opposed to a traditional EAP. Of the remaining two, Duane Rogers was selected
because of his extensive experience in the field of employee assistance programs. He
has been providing such services for a period of five years to agencies such as Occupational
Health Services, the County of San Diego and three private industry firms. I have received
very favorable comments about rqr. Rogers and his program from these agencies during ref-
erence checking. His experience with San Diego County has of.fered him the opportunity
to become thoroughly familiar with local government operations, and he exhibits an
excellent understanding of the steps necessary in implementing such a program in a city
or county.
Mr.' Rogers' proposal covers a full year at a total contract cost of $5,000. This amount
includes the office space he will maintain in Chula Vista, his staff time, office materials,
telephone answering service, mileage expenses, etc. It also includes, of course, one to
two counseling sessions for each employee. Mr. Rogers also provides follow-up which con-
sists of talking to the employee and counselor the employee was referred to three times
for one year. .
103</6
Form A-113 (Rev. 11/79)
EXHIBITS
Agreement_____ Resolution~ Ordinance_____ Plat_____ Notification List
Other Contract
ENVIRONMENTAL DOCUMENt: Attached Submitted on
Page 2
Item
Date
18.
12/9/80
In addition to the core services, he will provide orientation and introduction for
top management employees, training for supervisory employees in program purpose and
use, assistance to supervisors in methods and handling of troubled employees and
development of promotional literature.
The contract for the Employee Assistance Program has been developed, and Mr. Rogers
is available to begin immediately upon Council adoption of the resolution.
SAT/bb
~
by the City !~'.;!n:iI of
Chu!J V';;LJ, California
Dated /eJ. -9-1'0
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