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HomeMy WebLinkAboutAgenda Statement 1980/10/28 Item 15B COUNCIL AGENDA STATEMENT Item 1Sb . Meeting Date lOI?R/RO ITEM TITLE: Report on Administrative Structur~ for Continuation of Automated Regional Justice Information System (ARJIS) SUBMITTED BY: Assistant City Manager (4/5ths Vote: Yes No~) At the meeting of September 2, 1980, the City Council accepted a recommendation from the City Manager to: 1. Reaffirm our desire to participate in ARJIS 2. Reject CPO's proposed type of organization to operate ARJIS 3. Use a private entrepreneur for operation of ARJIS, with a committee of City Managers and law enforcement personnel as appropriate to monitor the activities of the contractor. These recommendations were in response to a CPO draft joint powers agreement sent to all cities and the County for input and comment. As a result of the input received, the ARJIS Joint Powers Agency Committee (members of the CPO Board) modified some provisions of their original proposal by clearly providing for the following key elements: A. 1. The JPA would be a separate entity from CPO and all Board members would be elected officials. 2. The committee would consist of three standing sub-committees: a. Management committee consisting of police chiefs and the sheriff b. Budget and program review committee composed of City Managers and County C.A.O. c. A user's committee composed of members of law enforcement agencies which actively operate the system in their jurisdictions. 3. The ARJIS Board would contract with an appropriate agency for necessary administra- tive staff including, on an as-needed basis, an executive officer. 4. The Board would contract with San Diego Data Processing Corporation (or other entity) to provide staff and computer equipment to maintain and operate the system. The ARJIS Joint Powers Agency Committee proposed two alternatives to the key elements described above. They were: B. 1. Have CPO continue its present responsibility for the ARJIS program. (Under this alternative, Escondido and the County of San Diego would only be a part of ARJIS as contracting agencies and could not participate actively in the decision- making process. ) 2. Have the City of San Diego resume full responsibility for ARJIS after expiration of the grant (December 31, 1980). Under this option we assume other agencies would contract directly with San Diego for ARJIS. service. (San Diego maintains ARJIS is appropriately a regional activity which will function best when the needs of all entities are ensured through direct participation.) !63Jl Form A-1l3 (Rev. 11/79) continued EXHIBITS Agreement_____ Resolution_____ Ordinance~ Plat Notification List. Other ENVIRONMENTAL DOCUMENT: Attached Submit ted on , -. Item ISh Meeting Date 10/28/80 PaQe 2 The CPO Board of Directors have requested Chula Vista and all City Councils and the County Board of Supervisors to respond and take a formal position on whether or not they would support establishment of the new ARJIS Joint Powers Agency as described in A. 1., 2., and 3. above, or either of the two alternatives described in B. above. Chula Vista and the County of San Diego, together with some other cities in the County, are not entirely satisfied with the CPO proposal as outlined in A. above and Chula Vista' and the same cities (excluding the County) clearly would oppose both of the alternatives outlined in B. above. 'We concur with.the ARJIS, Joint Powers Agency Committee that this alternative is not desirable because it would preclude the second largest ,user in'the County (the County, of San.Diego) from,being an active participant. We agree' with the City of San Diego that some form of a joint powers agreement is needed because the activity is regional in nature and those agencies required to pay for the service provided should have some mechanism whereby full. input and participation can occur. It 'is therefore my RECOMMENDATION That Council again: 1. Reaffirm its desire to participate in ARJIS 2. Reject both of the alternative proposals suggested by the ARJIS Joint Powers Agency Committee 3. Indicate this City's desire to: a. Create a separate joint powers authority unrelated and unattached to CPO. b. The Board of Directors of the new joint powers authority should be composed of the City Manager of the City of San Diego, the County C.A.O., and three other City Managers selected by the San 'Diego County City ~lanagers' Association. c. The Board of Directors, composed of those members indicated above, should be required to contract with an appropriate agency for necessary administrative staff, including an executive officer on an as-needed basis. d. The Board of Directors should contract with an appropriate entity to provide staff and computer equipment to maintain and operate the system. DISCUSS ION All the cities and the County of San Diego are unanimously in accord in the desirability of maintaining the ARJIS system. That is about as far as unanimity exists. The cities of San Di ego, Nat i ona 1 Ci ty, La Mesa, Oceans i de and, by and 1 a rge, Lemon Grove support the CPO proposal which would establish a new joint powers authority with a Board of Directors composed of one elected official from each agency. Support by these cities, particularly with the City of San Diego among them, makes formation of the CPO designed JPA a real it} if those cities care to execute such an agreement. In terms of numbers, including the County of San Diego, there are more agencies that either disagree with the CPO approach or are at this time undecided what form the JPA should take. Two agencies, Coronado"and the County of San Diego, have taken as their primary pOSition that it is unnecessary to form a new JPA at all, or that CPO should continue in its present capacity. They would merely have each agency that is now in the ARJIS system contract directly ~ith the City of San Diego, which would resume its previous role of operating the system. ~" - ----...- " -, -'-~,,_.~ - Item 1Sb Meeting Date 10/28/80 Page 3 In some respects, this concept may appear to resemble the Manager's recommendation made on September 2, 1980. However, it was not the intent of the City Manager that each agency would be free to contract with the City of San Diego or any private entrepreneur without some formal JPA monitoring and directing this activity. I do not believe that the ARJIS system can successfully operate and be efficiently managed if each agency negotiates its own contract with the City of San Diego. Such a system would resemble in large measure this City's past and current posture in contracting for sewer capacity in the Metro system. While our contractual arrangements directly with the City of San Diego and payment for the services provided have worked, there has always been some question relating to this City's ability to do very much about what the ultimate costs are to Chula Vista since we have little or no ability to control or monitor the cost the City of San Diego incurs in operating the system. We therefore cannot accept Coronado and the County of San Diego's proposal that the ARJIS system be maintained and operated in this manner. The cities of Del Mar, Imperial Beach, Escondido and San Marcos are undecided in that their City Councils have not yet acted on the matter. The City t1anager of Escondido has indicated he would oppose the CPO proposal but has not yet clearly indicated what alternative he would recommend. The City of Vista has taken a position that they would oppose any new joint powers authority and seem willing to go along with the modification to the present CPO joint powers agreement, leaving the County of San Diego and Escondido as contracting agencies. The CPO representative from Lemon Grove, while that city seems to be leaning toward the CPO proposal, apparently has been given the ability to look at other options. The County Board of Supervisors, in taking the position of favoring no JPA but direct contract with the City of San Diego, went against their own staff recommendation wherein they proposed that their No.1 position should be to favor a new JPA with the Board composed of County C.A.O. and City ~1anagers, with their alternative position beinq" that the governing body of an independent JPA be composed of one elect~d official from each member agency. The Board of Supervisors' action made it clear that if a new JPA is-formed, they could see no reason for the Board of Directors to be composed of elected official and therefore favor the Chula Vista proposal wherein that Board would be composed of the City Managers and the C.A.O. of the County. ERA:mab J.~ ~J&.i.. by the City Councii of Chula Vista, California . Dated /o-:2;.fo /(3)6