HomeMy WebLinkAboutAgenda Statement 1980/10/14 Item 17
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COUNCIL AGENDA STATEMENT
Item. 17,
Meeting Date 10-14-80
ITEM TITLE: Resol ution /".:/ P?, Ex tend ing ag reemen~i ~~tween Commun i ty
Transit Service and the City of Chula ~a
SUBMITTED BY:Development Services Administrator frJ r~ (4/5ths Vote: Yes_ Nox-)
The existing agreement between Community Transit Services (CTS) and the
City of Chula Vista for management and operation of a specialized
transportation system (HandY trans) for elderly and handicapped persons
was entered into on July 24, 1979 for a 52 week period commencing with
the initiation of service. This agreement expires on November 16,
1980. The Transit Coordinator has investigated both extending the
existing agreement and entering into a new agreement, perhaps with a
different contractor.
RECOMMENDATION: That Council extend the existing agreement wi th CTS to
June 30, 1981.
BOARD/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
When the Transit Coordinator and I recognized that the expiration date
for this agreement was approaching, we discussed the options of
recommending extension of this existing agreement or sending out a
request for proposal (RFP) for a new contractor. After some
deliberation, we have decided to recommend an extension of the existing
agreement until June 30, 1981, a period of approximately 32 weeks.
The following reasons apply:
1. The contractor has fulfilled the obligations of the contract
in a very satisfactory manner. Service to the elderly and
handicapped community has been provided in a responsive,
sensitive manner; in addition, ridership has increased
steadily since service startup.
2. We would like to establish the time period for this agreement
on a fiscal year basis to correspond with the funding cycle,
since funding beyond June 30, 1981 is not committed at this
time. Given this objective, and the satisfactory performance
of the existing contractor, it did not seem advantageous to
consider changing contractors at this time.
3. CTS was asked to subm ita cost proposal fo r the, per iod
November 17, 1980 to June 30, 1981. The maximum cost for the
service is $138,880. Allowing for startup costs in the first
year budget and the difference in the n~mber of weeks, this
cost is about 19 percent higher than the previous year. A
major factor is the 100 percent increase in fuel cost.
Form A-113 (Rev. 11/79)
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Continued
Agreement_____ Resolution
EXHIBITS
Ordinance Plat
Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
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Page 2, Item
Meeting Date 10-14-80
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Excluding the fuel escalation cost, the increase is
approximately 12 percent, which appears to be reasonable
considering the rate of inflation.
4. Although $138,880 is proposed as the maximum expenditure
amount through June 30, 1981, the estimated cost by staff is
approximately $116,000. This estimate is based on the average
monthly billing from CTS over the past 6 months, plus 19
percent inflation, projected to June 3D, 1981. Sufficient
funds are available, however, to cover the maximum cost.
FISCAL IMPACT: Sufficient funds have been budgeted to cover the cost
of this contract to June 30, 1981.
WG:fpw/
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by the City Council of
Chula Vista, California
Dated /~ -/t./-f-o
16797