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Home My WebLink About2010/01/05 Item 3TY COUNCIL STATEMENT ~`~~ CITY OF CHULAVISTA 1/OS/10, Item ITEM TITLE: SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION AT THE INTERSECTIONS OF FOURTH AVENUE/MAIN STREET AND FOURTH AVENUE/BEYER WAY 1N THE CITY OF CHULA VISTA, CALIFORNIA (TF-330)" PROJECT TO T&M ELECTRIC INC., DBA PERRY ELECTRIC, IN THE AMOUNT OF $261,919 AND UTHORIZING THE EXPENDITURE OF ALL AVAIL LE FUNDS IN THE PROJECT ~ ~ DIRECTOR OF PUBLIC WORKS ~ ~I j ASSISTANT DIRECTOR OF ENG F~ ,~I CITY MANAGER ~ ASSISTANT CITY' ANAGER ~ 7 4/STHS VOTE: YES ^ NO SUMMARY On November 18, 2009, the Director of Public Works received seven (7) sealed bids for the "Traffic Signal Modification at the intersections of Fourth Avenue/Main Street and Fourth AvenueBeyer Way in the City of Chula Vista, California (TF-330)" project. The project is included in the FY2009/FY2010 Capital Improvement Program budget to upgrade and repair existing traffic signal equipment at these two intersections in order to assure optimal signal operations, to update the signal systems to current City standards, to lengthen the service life of the traffic signals, and to reduce operation and maintenance costs. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15302 (Existing Facilities) of the State CEQA Guidelines because the proposed traffic signal modification work and pedestrian ramp construction involves negligible or no expansion of an existing use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. 3-1 1/OS/10, Item J Page 2 of 4 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On November 18, 2009, the Director of Public Works received seven (7) sealed bids for the "Traffic Signal Modification at the Intersections of Fourth Avenue/Main Street and Fourth Avenue/Beyer Way in the City of Chula Vista, California (TF-330)" project. In addition to the signal work identified above, the project includes pedestrian ramps, sidewalk, curb, gutter, pavement, striping and removal of an existing and obsolete advance warning standard, mast arm, and beacon on Fourth Avenue approximately 550 north of Beyer Way. City staff first advertised the project on February 6, 2009. The advertisement was subsequently canceled when it was determined that the project was a "shovel ready" project eligible for funding under the American Recovery and Reinvestment Act (ARRA). Under the American Recovery and Reinvestment Act (ARRA) of 2009, administered by the Federal Government, a portion of the overall funding was allotted to highway infrastructure improvements and maintenance. A percentage of the State of California's share was distributed through regional planning agencies, such as the San Diego Association of Governments (SANDAG); SANDAG, in turn, set aside and distributed 40% of the monies to local agencies. In order to avoid having to implement federal requirements on local projects and to simplify and expedite the use and expenditure of ARRA funds to achieve economic stimulus, SANDAG chose to use all received ARRA funds on a few large regional projects already subject to federal requirements and to reallocate previously-appropriated TransNet funds in those projects to local agencies. The City of Chula Vista received $3.36 million of these reallocated TransNet funds (TransNet ARRA) for use on highway infrastructure projects within the city. The funds received may only be used on projects and programs previously approved under the Regional Transportation Program (RTIP); Chula Vista's RTIP was amended by the City Council in May 2009. The traffic signal repair and upgrade project and contract, which are the subjects of the proposed action, are fully funded using these TransNet ARRA funds. City staff re-advertised the project on October 30, 2009 and received seven (7) bids on November 18, 2009. The following table summarizes the bids received: CONTRACTOR BID 1 T & M Electric, Inc. dba Perry Electric -Santee, CA $261,919 2 P T M General Engineering Services, Inc. -Riverside, CA $307,304 3 H M S Construction Inc. -Vista, CA $314,209 4 DBX Inc. -Temecula, CA $332,551 5 Select Electric, Inc. - Spring Valley, CA $335,695 6 Lekos Electric, Inc. - El Cajon, CA $338,403 7 Southwest Traffic Signal Services Inc. - El Cajon, CA $359,042 3-2 1/OS/10, Item Page 3 of 4 The low bid by T & M Electric, Inc, dba Perry Electric is below the Engineer's estimate of $382,251 by $120,332, or approximately 32%. T & M Electric has installed traffic signal projects in the City with satisfactory performance. Staff has reviewed the contractor's bid package and recommends awarding the contract to T & M Electric, Inc, dba Perry Electric of Santee, CA, for $261,919. Also for consideration is the authority of the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $21,334.33. Approval of the proposed resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $52,384, an increase of $31,049.67 over Policy No. 574-O1. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Disclosure Statement Attachment 1 is a copy of the Contractor's Disclosure Statement. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. CURRENT FISCAL IMPACT A breakdown of the project costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $261,919.00 B. Contingencies (20%) $ 52,384.00 C. Staff Cost (Construction Inspection, Survey, Design) $ 30,000.00 D. Environmental, Soil & Material Testing $ 6,500.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $350,803.00 PROJECT BUDGET A. Traffic Signal Fund B. Trans Sales Tax (Stimulus Program, ARRA Exchange) $327,000.00 $450,000.00 TOTAL PROJECT BUDGET $777,000.00 Sufficient funds are available in the TF330 project account to complete construction. The construction expenditure will be funded from the Traffic Signal Funds and the Transnet ARRA Exchange. Any remaining balance after Project completion shall be returned to the fund balance for re-programming toward future Capital Improvement Projects. 3-3 1/OS/10, Item Page 4 of 4 ON-GOING FISCAL IMPACT Upon completion of the project, the improvements will require only routine City street and traffic signal maintenance. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Boushra Salem, Public Works-Engineering Department M:\Engineer\AGENDA\CAS2010\01-OS-10\TF-330 Award Agendal 1-30-09a - kpa revisions.doc 3-4 ;~TTACHN~NT ~ City of Chula Vista Disclosure Stateffient Pursuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. .--- 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. 3. If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. 5. Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes No ~' 16 M:\Generai 5erviceslDesign\TF330- 4th & Main, 4th & Beyer\TF330SPECS.doc , 3-5 if Yes, briefly describe the nature of the financial interest the official** may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No/Yes _ 7f yes, which Council member? Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve {12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No t/" If Yes, which official** and what a~as the nature of item provided? ** Date: ~1,~/QJ00 ~ / ~ ,./ Signature of Contractor/Appli t Print or type name~of Contractor/Applicant Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. Official. includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 17 M:\General ServiceslDesign\TF330- 4th & Main, 4th & Beyer1TF330SPECS.doc 3-6 RESOLUTION N0.2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION AT THE INTERSECTIONS OF FOURTH AVENUE/MAIN STREET AND FOURTH AVENUE/BEYER WAY IN THE CITY OF CHULA VISTA, CALIFORNIA (TF- 330)" PROJECT TO T&M ELECTRIC INC., DBA PERRY ELECTRIC, IN THE AMOUNT OF $261,919 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared plans and specifications for the "Traffic Signal Modification at the intersections of Fourth Avenue/Main Street and Fourth Avenue/Beyer Way in the City of Chula Vista, California (TF-330)" project and advertised the project on October 30, 2009; and WHEREAS, on November 18, 2009, the Director of Public Works received seven (7) sealed bids for the project as follows: CONTRACTOR BID 1 T & M Electric, Inc. dba Perry Electric -Santee, CA $261,919 2 P T M General Engineering Services, Inc. -Riverside, CA $307,304 3 H M S Construction Inc. -Vista, CA $314,209 4 DBX Inc. -Temecula, CA $332,551 5 Select Electric, Inc. - Spring Valley, CA $335,695 6 Lekos Electric, Inc. - El Cajon, CA $338,403 7 Southwest Traffic Signal Services Inc. - El Cajon, CA $359,042 WHEREAS, the low bid by T & M Electric, Inc, dba Perry Electric is below the Engineer's estimate of $382,251 by $120,332, or approximately 32%. T & M Electric has installed traffic signal projects in the City with satisfactory performance. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Traffic Signal Modification at the intersections of Fourth Avenue/Main Street and Fourth Avenue/Beyer Way in the City of Chula Vista, California (TF-330)" project to T & M Electric, Inc. dba Perry Electric in the amount of $261,919.00. BE IT FURTHER RESOLVED, that the City Council of the City Of Chula does hereby waive Council Policy 574-01 and authorize the Director of Public Works Operations to approve change orders as necessary and expend all available funds in the project. 3-7 Presented by Richard A. Hopkins Director of Public Works 3-8