HomeMy WebLinkAbout2009/12/15 Item 8
CITY COUNCIL
AGENDA STATEMENT
~\{f:. CITY OF
.~ (HULA VISTA
12/15/09, Itcm~
ITEM TITLE:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR THE "ADA CURB RAMPS FY 2008/2009 (STL348)" TO ASAP
GENERAL ENGINEERING IN THE AMOUNT OF 5150,585.00 AJ"Jl)
AUTHORIZING THE EXPENDITURE OF ALL A V AILABLE
FUNDS IN THE PROJECT ~
DlRECTOR OF PUBLIC WORKS ~~
ASSISTANT DIR~eR ~F ENGINEE~
CITY MANAGER
ASSIST ANT CITY 1 ANAGER <:,,,-
SUBMITTED BY:
REVIEWED BY:
4/5THS VOTE: YES
[2g
NO
o
SUMMARY
On November 25, 2009, the Director of Public Works received sealed bids for the "ADA Curb
Ramps FY 2008/2009 (STL348)" CIP Project. The work to be done consists of the installation
of ADA pedestrian ramps and other concrete improvements at various locations within the
southwest region of the City. The proposed actions would award the contract to ASAP General
Engineering and authorize the Director of Public Works to expend all available funds in order to
maximize the number of pedestrian ramps to be installed.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the National Environmental Policy Act (NEPA) and has determined that the project qualifies for
a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal
Regulations 58.35(a), subsection I [Acquisition, repair, improvement, reconstruction, or
rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets]
pursuant to Implementation Guidelines established by the U.S. Department of Housing and
Urban Development (HUD). Additionally, the Environmental Review Coordinator has also
reviewed the proposed project for compliance with the California Environmental Quahty Act
(CEQA) and has determined that the project qualifies for a Class 1 categorical exemption
pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Thus, no
further environmental review is necessary.
RECOMMEND A TlON
COLlI1cd adopt the resolution.
BOARDS/COMMISSION RECOMMENDA nON
Not applicable.
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DISCUSSION
The "ADA Curb Ramps FY 2008/2009 project" consists of the installation of ADA pedestrian
ramps and associated improvements at various intersections in the City. The work will generally
include some removal and replacement of displaced curbs, gutters, sidewalks and portions of
cross gutters in order to assure compliance with current ADA standards for pedestrian ramp
construction. The pedestrian ramp locations selected for this project were based on a
comprehensive priority list that is maintainetl by the Public Works Department.
Project Design staff prepared specifications and advertised the project. A map and list of each
project location is shown in Attachment "I". On November 25, 2009, the Director of Public
Works received twelve (12) bids for the "ADA Curb Ramps FY 2008/2009 (STL348)" eIP
Project. The following bids were received (in order of lowest to highest bid amount):
CONTRACTOR BID AMOUNT
1. ASAP General Engineering - Perris, CA $150,585.00
2. YBS Concrete - Chula Vista, CA $154,600.00
3. Tri-Group Construction - Po way, CA $164,950.00
4. PAL General Engineering - San Diego, CA $178,178.00
5. New Century Construction - Lakeside, CA $181,150.00
6. Pave Pros Construction - Chula Vista, CA $185,890.00
7. HT A Engineering & Construction - Poway, CA $187,700.00
8. Crest Equipment, Inc. - EI Cajon, CA $194,300.00
9. Heffler Company - National City, CA $195,000.00
10. HAR Construction - Chula Vista, CA $208,899.50
II. Scheidel Contracting & Engineering - La Mesa, CA $220,752.50
12. MJC Construction - National City, CA $280,900.00
The low bid submitted by ASAP General Engineering is below the Engineer's estimate of
$210,000.00 by $59,415.00 (28% below the Engineer's estimate). The contractor has not
worked on any projects for the City. Staff has contacted the Project Engineer for the last three
construction projects that this contractor has performed for local agencies and has found that
ASAP General Engineering has performed the work satisfactorily. The Contractor's License No.
903350 is current and active.
Also for consideration is the authority of the Director of Public Works to approve change orders
over and above existing policy limits. Under City Council Policy No. 574-01, if an individual
change order causes the cumulative increase in change orders to exceed the Director's authority
("Maximum Aggregate Increase in Change Orders"), then City Council approval is required.
The contract amount for the subject project is $150,585.00. The corresponding maximum
aggregate contract increase that may be approved by the Director of Public Works under Policy
No. 574-01 is $13,540.95. Approval of the proposed resolution would increase the Director of
Public Works' authority to approve change orders, as necessary, up to the contingency amount of
$93,415.00, an increase of $79,874.05 over Policy No. 574-01, in order to construct the
maximum number of pedestrian ramps with available project funds (approximately 46 pedestrian
ramps in addition to the scope of contract) and to address unforeseeable conditions that might
arise during the course 0 t' construction, as well adj ustments to bid item quantities. Unforeseen
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conditions include such items as utility cont1icts, hazardous materials, unexpected underground
cont1icts, etc. Locations of additional pedestrian ramps that wonld be constmcted with
remaining available project funds are listed in Attachment 1.
Minoritv Business Enterprise/Women Business Enterprise Goal
The bill documents set forth participation requirements per Council Resolution 12113 and
Federal Law for meeting the minority and women-owned goals. The low billller, ASAP General
Engll1eering is listell in the State of Califomia's Disadvantaged Business Enterprise (DBE)
database as a certified DBE firm. The City Attorney's Office has reviewed the bid documents
and have concluded that the lowest bidder, ASAP General Engineering, meets the City's
Minority and Women Business Enterprise (MBE/WBE) goals anll Federal Law.
Staff also reviewed ASAP General Engineering eligibility status with regard to federal
procurement programs and the status of the State Contractor's licenses. ASAP General
Engineering - Perris, CA is not listed as excluded from Federal Procurement Programs (list of
parties excluded from Federal procurement or non-procurement programs as of February 2007).
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Community Development Block Grant Funds. This
project is coverell by the Davis-Bacon and related acts. The Davis-Bacon Act requires the
payment of prevailing wage rates to all1aborers and mechanics employed for the work under this
project. Prevailing wage rates are those detemlined by the U.S. Department of Labor or the U.S.
Department of Housing and Urban Development.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has founll a cont1ict exists, in
that Councilmember Bensoussan has property holdings within 500 feet of intersections that are
the subject of this action.
CURRENT FISCAL IMPACT
A breakdown of the project costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $ 150,585,00
B. Contingencies $ 93,415.00
C StatJTime ,
1. Construction Inspection $ 85,000
2. Design $ 30,000
3. Survey/Construction Staking $ 25,000
4. Environmental/TratJie/Public Works $ 4,000
TOTAL FUNDS REQUlRED FOR CONSTRUCTION $388,000.00
Sufficient funds are available in the STL348 project account to complete constmction without
impact to the General Fund.
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12/15/09, Item~
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ON-GOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City street
maintenance.
ATTACHMENTS
1. Curb Ramp Location Plat
2. Contractor's Disclosure Statement
Prepared by: BOlls!ll'a Salem, P.E, Senior Civil Engineer, Public vVorks Department
Patrick Jl'foneda, T.E., Associate Engineer, Puhlic W'orks Department
J:\Engineer\AGENDA \CAS2009\12- I S-09\STL348 Agenda Statement.doc
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ADA rtlRR RAMP I flCATJnNS
(lIIDI CVCS RAMP DESIGN
D K ST 1 MADISON AV NORTH LEG - N\.I(25)/N[C25)
2) K ST 1 MADISON AV SOUTH LEG - S\.I<25>ISE(25)
3) SIERRA VV 1 \.IOODLAVN AV - N\J(25)/S\J(27)/S[(27)/N[(25>
4) SIERRA \JV 1 EAST PARK LN - S\J(28)/S[(28)
5) COLORADO AV 1 CRESTED BUTTE ST - SE(2S>/NE(25)
6) CRESTED BUTTE ST 1 i1LLEY - S\.I(28)(SE(28)
7) ORDVIE\J CT 1 DRSETT ST - N\J(25)/NE(25)
8) ORDE CT 1 ORSETT ST ~ tJ\J(25)/NE(25)
9) EL LORD ST 1 EL LUGAR ST - S\J(25)/SE(25)
10) THIRD AV 1 TREMONT ST - SE(27)/NE<27)
11) MAIN ST 1 DEL HONTE AV - N\J(27)/S\J(25)
12) CONNOLEY AV 1 SUZANNE LN - S[(27)/NE(27)
13) OTAY VALLEY RD 1 RIDS AV - SE(27)(NE<27)
14) TEAL S1 1 SKYLARK \JY - NV(27)/N[(27>
15) \JALNUT DR 1 MAPLE DR - SE(28l/NE(27)
16) MAX AV 1 MALTA AV - S[(27)/NE(27)
17) MALTA AV 1 MYRA CT - N\J(27)INE<27)
18) MYRA CT 1 MAUTO CT - SE(27)/NE(27)
19> MALTA AV 1 TALUS ST - S[(27)/N[(27)
20) FIRST AV 1 SHER\JOOD ST - SE(27)/NE(27>
2D BISHOP ST 1 fRIAR PL - S\J(27)/S[(27>
22) TOBIAS DR 1 SHER\JOOD ST - N\J(27)/S\J(27)
23> TOBIAS DR 1 QUINTARD ST - SE(27)
24) TOBIAS DR 1 PROSPECT CT - N\J(27)/S\J(27)(SE(27)/NE(27)
2S) E OUINTARD ST 1 JUDSON \JY ~ N\J(25)/NE(25)
26) E OUINTARD ST 1 MAX AV - N\J(2S)(S\J(2S)/SE<2S)/NE(25)
27) MAX AV 1 QUAIL DR ~ N\.I(2S>IS\.I(25)
28) QUINTARD ST 1 ECKMAN AV - N\J(2S)/S'w'(2S)/SE(2S)/NE(2S)
29) PROSPECT CT 1 MONTEREY CT - S\J(27)IS[(27>
30) JUDSON \JY 1 E PAISLEY ST ~ SE(25)/NE(2S)
3D JOSSELYN AV 1 E ONEIDA ST - SE(25)/NE(2S)
32) [ NAPLES ST 1 CUYAMACA AV - N\J(27)
33) CUYAMACA AV 1 E PALOMAR DR - SE(27A MODIFIED>
34) CUYAMACA AV 1 [ SIERRA \JY - N\J(27)/S\J(27)/SE(27)
35) HILL TOP DR 1 PALOMAR DR - N\.I(27)/S\.I(27)/SE(27)/NE(27>
36) HILL TDP DR 1 SIERRA \.IY ..'- N\.I(27)/S\.I(27)ISE(27)/NE(27)
37> G ST 1 SMITH AV ~ NE(25)/SE(2S)X2
(I [lCA TmN~ NnT Sf-I[l\.lN)
38) FiRST AV 1 FLO\JER ST - N\.I(27)
39) OlAY LAKES RD 1 VILLAS DR ~ MOD, R9-li SIGNAGE
TDTAU 86 PEDESTRIAN RAMPS
OPTIONAl LnCATIONS
A) NOLAN AV 1 E ONEIDA ST - NV(27)/NE(27)
B) SONOMA CT 1 E ONEIDA ST - S\J(27)/SE(27>
C) JUDSON \.IY 1 E QUEEN ANNE DR - S\J(25)/SE(25>
D) THERESA \JY 1 E OUEEll ANtlE DR - tN(25)/NE(25)
[) SAtl MARCOS PL 1 JAMUL AV - SE(27)/NE(27)
f> MONTCALM ST 1 MONTEREY AV - S[(25)INE(25)
G> INKDPAH ST 1 MONTEREY CT - S\.I(27)/S[(27)
H) EL CAPITAN DR 1 MONSERATE AV - S\J(27)/SE(27)
D PENELOPE DR 1 CARLA AV - S\.I(25)
J) FIRST AV 1 MITSCHER ST - NV(2S)/S\.I<25)
K) FIRST AV 1 \JHITNEY ST - SE(25)INE(25)
l) FIRST AV 1 SHASTA ST - S[(25)/NE(2S)
M) SECOND AV 1 SHASTA ST - N\.I(2S)
N) SECDND AV 1 \JHlTNEY-MANKATD ST - SE(25)/NE(25)
m SECDt<n AV 1 MURRAY ST - SE(25)/NE<25)
P) SECOND AV 1 KING ST - SE(25)/N[(25)
CD SECOND AV 1 KEARNEY ST ~ N\.I(25)/S\J<25)/S[(25)/tlE(25)
R) SECOND AV / MILLAN ST - SE(2S)/NE(2S)
S> KEARNEY ST 1 T\.IIN OAKS AV ~ tN(27)/S\J(27l/SE(27l/NE<27
T> KEARNEY ST 1 GARRETT AV - N\.I(27)/S\J(25)/SE(25>/NE(25)
U) J ST 1 BEECH AV - IN(25>INE(25)
V) J ST 1 E PARK Ltl N\J(28)/NE(281
AnA
CITY OF CHULA VISTA
f'IIDD D ^ UDe: c-v 0nn>< /0nna
TOTAL. 46 PEDESTRIAN RAMPS
PREPARED BY;
PROJECT FILE #STLJ48
PA TRICK C. MONEDA
APPROVm BY; R()I1SHRA F SALEM
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DRA'tlN BY;
PA TRICK C. MONEDA
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A TT ACI-IMENT 1---.
CITY OF CRULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by
the Counci~ Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or fmancial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
I. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
A.fv::kUiuJ \.\V7~U1tt I D~~IJbt./
I
2. If any person * identified pursuant to (l) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
S'JL\ 1\./\..(:-:
3. If any person * identified pursuant to (l) above is a non-profit organization or trust, list the names of
any person serving as director oftbe non-profit organization or as trustee or beneficiary or trustor of
the trust.
~f::::,.i\/VG/
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
C.i:::::. jv'\-C;:
5. Has any person* associated with this contract had any fmancial dealings with an official** of the
City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No1-
38
]:\DesignWI Projects\STL\STL348 ADA curb ramps FY08FY09\S18.3-46Specs.doc
If Yes, briefly describe the nature of the financial interest the official" may have in this
contract.
6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No't- Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official" ofthe City
of Chula Vista in the past twelve (12) months? (This includes being a source of income, money
to retire a legal debt, gift, loan, etc.) Yes _ No *-
If Yes, which official" and what was the nature of item provided?
Date: ! \- l\..\. lfl
~..:c:::=J./.....---..<~
Signature of Contractorf licant
,
ANSt?U..Al) ,o;r-;r24'-t;Jt:
Print or type name of d:ontractorfApplicant
, Person is defmed as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as a
unit
" Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
39
J:\DesignWI Projects\STL\STL348 ..6J)A curb ramps FY08FY09\sTL348 Specs.doc
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RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING THE
CONTRACT FOR THE "ADA CURB RAMPS FY 2008/2009
(STL348)" TO ASAP GENERAL ENGINEERING IN THE
AMOUNT OF $150,585.00 AND AUTHORIZING THE
EXPENDITURE OF ALL A V AILABLE FUNDS IN THE
PROJECT
WHEREAS, on November 25, 2009, the Director of Public Works received sealed bids for
the "ADA Curb Ramps FY 2008/2009 (STL348)" CIP Project; and
WHEREAS, the work to be done consists of the installation of ADA pedestrian ramps
and other concrete improvements at various locations within the south-west region of the City of
Chula Vista, California; and
WHEREAS, the work for this project also includes some removal and replacement of
displaced curbs, gutters, sidewalks and portions of cross gutters; and
WHEREAS, the Director of Public Works received twelve (12) bids as follows:
CONTRACTOR BID AMOUNT
1. ASAP General Engineering - Perris, CA $150,585.00
2. YBS Concrete - Chula Vista, CA $154,600.00
3. Tri-Group Construction - Poway, CA $164,950.00
4. PAL General Engineering - San Diego, CA $178,178.00
5. New Century Construction - Lakeside, CA $181,150.00
6. Pave Pros Construction - Chula Vista, CA $185,890.00
7. HT A Engineering & Construction - Poway, CA $187,700.00
8. Crest Equipment, Inc. - EI Cajon, CA $194,300.00
9. Heffler Company - National City, CA $195,000.00
10. HAR Construction - Chula Vista, CA $208,899.50
II. Scheidel Contracting & Engineering - La Mesa, CA $220,752.50
12. MJC Construction - National City, CA $280,900.00
WHEREAS, the low bid by ASAP General Engineering is below the Engineer's estimate
01'$210,000.00 by $59,415.00 (28% below the Engineer's estimate); and
WHEREAS, staff has contacted the Project Engineer for the last three construction
projects that this contractor has performed for local agencies and has found that ASAP General
Engineering has performed the work satisfactorily; and
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WHEREAS, staff has reviewed the low bid and recommends awarding the contract to
ASAP General Engineering of Perris, California; and
WHEREAS, in order to approve change orders as necessary and to construct the
maximum number of pedestrian ramps possible, staff is requesting City Council waive Council
Policy No. 574-01.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award a contract for the "ADA Curb Ramps FY 2008/2009
(STL348)" to ASAP General Engineering in the amount of $150,585.00 and authorize the
expenditure of all available funds in the project.
Richard A. Hopkins
Director of Public Works
Presented by
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