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Home My WebLink About2009/09/15 Item 12 C;..:ti.f; CITY COUNCIL AGENDA STATEMENT ~\~ CI1YOF '-~ CHULA VISfA ITEM TITLE: SUBMITTED BY: REVIEWED BY: 9/15/09, Item 1'2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A GRANT OF $204,300 FOR STATE SAFE ROUTES TO SCHOOL FUNDING CYCLE 8 FOR PEDESTRIAN FACILITIES AT LAUDERBACH ELEMENTARY SCHOOL, AMENDING THE FY 2009-10 CIP PROGRAM AND SAFE ROUTE PROGRAM FUND BY ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT, STM368 LAUD ERBACH ELEMENTARY SCHOOL PEDESTRIAN IMPROVEMENTS, APPROPRIATING $204,300 IN GRANT FUNDS TO STM368 At"lD AUTHORIZING AN INTERPROJECT TRAt"lSFER OF $25,480 IN MATCHING FUNDS FROM TF345 INTO STM368 ~. DIRECTOR OF PUBLIC WORKS t1;'; . CITY MANAGER _ ASSISTANT CITY NAGER SJ 4/5THS VOTE: YES [g] NO D SUMMARY California legislated a Safe Routes to School (SR2S) program in 1999 with the enactment of AB 1475. The goals of the program are to reduce injuries and fatalities to schoolchildren and to encourage increased walking and bicycling among students. On March 24, 2009 Council authorized staff to submit applications for three projects. The State recently notified staff that the City has been awarded a grant of $204,300 for improvements at the Lauderbach Elementary School to enhance pedestrian safety. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I (c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposal involves negligible or no expansion of an existing use. Thus, no further environmental review is necessary. RECOMNlENDATION Council adopt the resolution. 12-1 9/15/09, Item~ Page 2 of 3 BOARDS/COMMISSIONS Not applicable. DISCUSSION The Safe Routes to School (SR2S) program began in 1999 with the enactment of Assembly Bill 147S. The purpose of the program is to increase the number of children who walk or bicycle to school by funding projects to improve safety and remove the barriers that prevent children from doing so. A call for Cycle 8 grant applications was announced on January IS, 2009. Based on the data gathered through Walk San Diego's community walking audit effort at 36 elementary schools, which has been funded through Capital Improvement Program (CIP) project TF362, staff prepared three applications for pedestrian improvements and traffic calming in the neighbors in the vicinity of three elementary schools: Lauderbach, Montgomery, and Rice. On March 24, 2009, Council approved Resolution 2009-061, which authorized staff to submit grant applications for State Safe Routes to School funding for improvements at these three locations (Attachment 1). Individual CIP projects were not created at that time; since it was not known which projects would receive grant funding. However, it was assumed that the matching funds would be provided from the City's TransNet allocation. On August 11,2009, City staff received a letter bye-mail from Caltrans stating that the City of Chula Vista had been awarded $204,300 in SR2S funds out of the Fiscal Year 2008-09 allocatIOn for the Lauderbach Elementary School project (Attachment 2). The City's grant application provided a description of the location, scope and funding for this project (Attachment 3). The specific location of the project would be at the location of Fourth Avenue and Orsett Street. The scope of work was described as follows: The scope of work of the proposed project consists of installing traffic calming devices which includes but is not limited to advanced warning signs with beacons, school zone signs, curb bulb outs for safe crossing, striping, pedestrian signal/buttons, Portland Cement Concrete monolithic sidewalk, curb and gutter, driveways, ADA pedestrian ramps, asphalt concrete pavement, traffic control, and other miscellaneous items of work necessary for the project. The application estimated the grant funds to be $204,270, with a local match of $2S,480. In order to appropriate the matching funds from TransNet without amending the 2008 Regional Transportation Improvement Program (RTIP), the funds must be taken from an RTIP project that fits the project description. Project CHV33 is described as, "field identification and installation/ constmction of traffic calming devices in public school zones, such as traffic control devices (for example, flashing beacons), signs, striping and minor street improvements." For Fiscal Year 2009-10, $130,000 was allocated to CHV33 and subsequently appropriated into TF34S, Traffic Calming Program, as part of the approved Capital Improvement Program (CIP). The mtent of this CIP project has been partly to serve as a funding source to provide a local match for traffic- related grant opportunities. Staff recommends that a new CIP project be created: STM368 Lauderbach Elementary School Pedestrian Improvements. Both the $204,300 in grant funds and $2S,480 in TransNet funds will be transferred into thIS project, for a total project funding of$229,780. 12-2 9/15/09, Item f2- Pagc3of3 DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties, which are the subject ofthis action. CURRENT FISCAL IMPACT There is no impact to the General Fund. Staff recommends creating; a new ClP, STM368 Lauderbach Elementary School Pedestrian Improvements and appropriating State Safe Routes to School Grant funds in the amount of $204,300 to the project and authorizing an interproject transfer of Trans Net funds in the amount of$25,480 from existing CIP TF345 to STM368 for the local match. ' ONGOING FISCAL IMPACT Once the proj ect has been constructed, there may be minor routine maintenance costs. ATTACHMENTS 1. Resolution 2009-061 2. August 11, 2009 letter to Richard Hopkins from Erwin Gojuangco, Caltrans 3. Safe Routes to School (SR2S) Program Application (8th Cycle) Prepared by. Elizabeth Chopp, Senior Civil Engineer. Public Works Dept. J:\Engineer\AGENDA\CAS2009\09-15-09\Safe Routes To School Grant Accept:mce.ml.doc 12-3 ATTACHMENT J RESOLUTION NO. 2009-061 RESOLUTION OF THE ClTY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE SUBMITTAL OF GRANT APPLICATIONS FOR STATE SAFE ROUTES TO SCHOOL FUNDING CYCLE 8 TO IMPROVE PEDESTRlAN FACILITIES AT VARIOUS ELIGIBLE LOCATIONS WHEREAS, Safe Routes to School (SR2S) is a California legislated program which was enacted by Assembly Bill 1475; and WHEREAS, the goals of the program are to reduce injuries and fatalities to schoolchildren and to encourage increased walking and bicycling among students; and WHEREAS, a call for Cycle 8 grant applications was announced on January 15,2009 and are due to the Caltrans District Office by April 15, 2009; and WHEREAS, City staff recommends applying for state grant funds and has identified three locations in which to correct missing infrastructure such as sidewalks, curbs, gutters and pedestrian ramps; and WHEREAS, these locations are: (i) at the intersection of Fourth Avenue and Palomar Street, adjacent to Lauderbach Elementary School; (ii) at the intersection of Fourth Avenue and Montgomery Street, near Montgomery Elementary School; (iii) and Moss Street between Third Avenue and Fourth Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the submittal of grant applications for state Safe Routes to School Funding Cycle 8 to improve pedestrian facilities at various eligible locations. Presented by Approved as to form by 12-4 Resolution No. 2009-061 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 24th day of March 2009 by the following vote: AYES: Councilmembers: Bensoussan, Castaneda, McCann, Ramirez, and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None Cheryl~l~ ATTEST: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA) I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2009-061 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 24th day of March 2009. Executed this 24th day of March 2009. D!~:'i'ci,~ 12-5 STATE OF CAUFORN1A-BUSTNESS TRANSPORTATJON AND HOTjSrnO AGENCY ARNOLD SCHWARZENEGGER Governor DEPARTMENT OF TRANSPORTATION District 11 4050 Taylor Street, MS 124 San Diego, CA 92110 PHONE (619) 278-3756 FA]( (619)220-5432 TDD 711 ATTACHMENT z @........ . , .,. -. , ...,. Flex your power! Be energy efficiellt! August 11, 2009 Mr. Richard Hopkins Director of Engineering/City Engineer City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910-2631 Subject: State-Legislated Safe Route to School (SR2S) Program Dear Mr. Hopkins: Congratulations! The following project has been approved for funding under Cycle 8 ofthe SR2S Program: City of Chula Vista - Lauderbach Elementary School $204,300 SR2S Funds Awarded for Fiscal Year (FY) 2008-09 106 projects were selected out of the 455 applications submitted. Funding for Cycle 8 of the SR2S Program covers FY 2008-09 and FY 2009-10 with $24.25 million available in each Fiscal Year: Caltrans selected the highest scored projects with the earliest delivery schedule up to the funding target from the $24.25 million approved for FY 2008-09. The remaining selected projects will be funded after the SR2S Program funding is made available from the FY 2009-10 budget. All projects included in Cycle 8 will be funded with State Highway Account funds. The City of Chula Vista's project is funded in FY 2008-09 and we encourage you to submit your Request for Allocation immediately. As an incentive to expedite delivery, agencies with projects to be funded with FY 2008-09 funds that do not submit their Request for Allocation by November 30,2009 may risk their funds being exchanged with agencies awarded FY 2009-10 funds (with projects that are ready to start). To view the complete project list along with implementation guidelines, please visit the Safe Routes to School Website at: www.dot.ca.gov/hq/LocaIPrograms/saferoutes/sr2s.htm "Caltrans improves mobility across California" 12-6 Mr. Richard Hopkins Director of Engineering/City Engineer City of Chula Vista August 11, 2009 Page 2 If you have project-related questions, please feel free to contact Wei Xia, Associate Local Programs Engineer, at (619) 278-3734, or by email atweixia@.dot.ca.gov. If you have program related questions, please contact Joyce Parks, Caltrans SR2S Program Manager. She can be reached at (916) 653-6920 or by email atJoyceParks(ci).dot.ca.gov. Sincerely, ~ Erwin Gojuangco District Local Assistance Engineer C: Merce LeClair, Senior Management Analyst, City of Chula Vista "Caltrr:ms improves mobility across California'>' 12-7 ATTACHMENT :3 EXHmlT A STATE-LEGISLATED SAFE ROUTES TO SCHOOL (SR2S) PROGRAM ApPLICA nON (8TH CYCLE) Please read the Safe Routes to School Program Guidelines available on the SR1S website and pay special attention to Section 7 - Application Form Instructions - while preparing this application. An incomplete or altered application format will be disqualified from further review. The entire application package, including attachments, shall not exceed 30 pages. This page must be the first page of the application. Applications must be stapled in the upper left hand comer. Applications bound by any other means will not be accepted, e.g. binders, protective covers, spiral threading, etc. A transmittal letter, if submitted, should be attached to the application with a removable binder clip. I. ApPLICATION INFORMATION Applicant (Agency): CITY OF CHULA VIST}\, C.",LIFORNIA Caltrans District: 11 Address: 276 Fourth Avenue City: Chu1a Vista County: San Diego Zip: 91910 Contact Person: Merce LeClair, S,enior Management Anal yst Phone: (619) 409-1965 Ext: E-Mail: mdelrosario@ci.chula-vista.ca.us Metropolitan Planning Organization (MPO): San Diego Association of Governments (SANDAG) II. PROJECT INFORtWATION School Names(s): LAUDERBACH ELEMENTARY SCHOOL School District(s): CHULA VISTA ELEMENTARY SCHOOL DISTRICT Amount of SRlS funds requested: $204,270,00 Project Description: Provide a brief description of the proposed project improvements i.e. Construction of new sidewalks, curb ramps, and crosswalks; installation of bicycle racks and lockers in Jonesville Middle School. The scope of work of the proposed project consists of installing traffic calming devices but not limited to advanced warning signs with beacons, school zone signs, curb bulbouts for -?afe crossing, striping, pedestrian signal/buttons, Portland Cement Concrete monolithic sidewalk, curb and gutter, driveways, ADA pedestrian ramps, asphalt concrete pavement, traffic control, and other miscellaneous items of work necessary for the project. Last Revised: January, 2009 1 12-8 Project Location: Provide a brief description of the generallocation(s) of the proposed project i.e. The intersection of First Street and Second Street in the City of Jonesville. Lauderbach Ele~entary School: The intersection of Orsett Street and Fourth Avenue. The student attendance population for Lauderbach Elementary School is approximately 799 students. Fourth Avenue is an eight-foot (80') wide collector street with four lanes (2 per direction), which carries Average Daily Traffic of more than 14,000 (2007). High traffic volu~es in combination with 85'" percentile speeds well above the posted 35-mph speed limit, and an allowed parking on both sides of the street make pedestrian crossing of this street difficult. State Legislative District of project location: Senate District: !Q. Assembly District: 78 & 79 No more than 3 applications may be submitted by a single agency. Total number of project applications being submitted: l If more than one application is being submitted, what is the priority of this application? 2 Improvement categories included in the proposed project: (check all that apply) IS] Pedestrian Facilities 0 Bicycle Facilities IS] Traffic Control Devices IS] Traffic Calming and Speed Reduction IS] Public Outreach and Education 0 Other (describe) Ill. PROJECT COST ESTIMATE SR2S Local Funds Other Funds Total Cost Funds Preliminary Engineering Environmental $2,500.00 $0.00 $0.00 $2,500.00 PS&E $45,000.00 $10,000.00 $0.00 $55,000.00 Right of Way Engineering $0.00 $0.00 $0.00 $0.00 Appraisals, Acquisitions & Utilities $000 $0.00 $0.00 $0.00 Construction Construction Engineering $19,300.00 $1,163.64 $0.00 $20,463.64 Construction (1) $114,400.00 $12,000.00 $0.00 $126,400.00 Public Outreach & Education (2) Includes education, enforcement, and encouragement activities. $4,500.00 $0.00 $0.00 $4,500.00 Subtotal $185,700.00 $23,163.64 $0.00 $206,363.64 Contingency'" $18,570.00 $2,316.36 $0.00 $20,636.36 Total Project Cost (4) $204,270.00 $25,480.00 $0.00 $227,000.00 Last Revised: January, 2009 2 12-9 RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A GRANT OF $204,300 FOR STATE SAFE ROUTES TO SCHOOL FUNDING CYCLE 8 FOR PEDESTRIAN FACILITIES AT LAUDERBACH ELEMENTARY SCHOOL, AMENDING THE FY 2009-10 CIP PROGRAtVl AND SAFE ROUTE PROGRAM FUND BY ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT, STM368 LAUDERBACH ELEMENTARY SCHOOL PEDESTRIAN IMPROVEMENTS, APPROPRIATING $204,300 IN GRANT FUNDS TO STM368 AND AUTHORIZING AN INTERPROJECT TRANSFER OF $25,480 IN MATCHING FUNDS FROM TF345 INTO STM368 WHEREAS, on March 24, 2009, Council approved Resolution 2009-061,. which authorized staff to submit grant applications for State Safe Routes to School (SR2S) funding for improvements at three locations.' It was proposed that the matching funds would be provided from the City's TransNet allocation; and WHEREAS, on August II, 2009, staff received correspondence from Caltrans stating that the City of Chula Vista had been awarded $204,300 in SR2S funding for the Lauderbach Elementary School project, which includes construction of traffic calming and pedestrian improvements at Fourth Avenue and Orsett Street. Local matching funds of $25,480 are required; and WHEREAS, as part of the Fiscal Year 2009-10 Capital Improvement Program, $130,000 from the City's TransNet allocation was appropriated into TF345. Sufficient funds are therefore available in this project to provide the required local match of $25,480. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept a grant of $204,300 for State Safe Routes to School Funding Cycle 8 for Pedestrian Facilities at Lauberbach Elementary School, amend the FY 2009-10 CIP Program and Safe Route Program Fund by establishing a new Capital Improvement Project, STM368 Lauderbach Elementary School Pedestrian Improvements, appropriate $204,3 00 in grant funds to STM368 and authorize an interproject transfer of $25,480 in matching funds from TF345 into STM368. Presented by Approved as to form by .~ /)L ~ Bart Miesfeld City Attorney Richard A. Hopkins Director of Public Works 12-10