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Home My WebLink About2009/09/15 Item 3 CITY COUNCIL AGENDA STATEMENT ~{f(.. CITY OF '- ~ (HUlA VISfA SEPTEMBER 15, 2009 Iteml ITEM TITLE: ORDINAi"lCE OF THE CITY OF CHULA VISTA AIvIENDING SECTION 2,04,050 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL WORKSHOPS CITYMANAGE* ASSISTMH CITY M.il..NAGER ?J SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES 0 NO I X I SUMivIARY Section 2,04,050 of the ChuIa Vista Municipal Code sets the time and place for City Council Workshops, The current ordinance sets the time on the fourth Thursday of the month at four p,m, in the council conference room in the CIvic Center Complex, Adoption of the ordinance will update the Municlpal Code to reflect the current practIce of convening Council Workshops on the tJrst Thursday ofthe month, ENVIRONMENTAL REVIEW The Environmental Review Coordinator has revIewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has deterrnined that the activity is not a "Project" as defined under Section 15378(b)(5) of the State CEQA Guidelines because it involves only a change In City Council meeting times and therefore is an organizational or administrat1Ve activity of government that will not result in a direct or Indirect physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity IS not subject to CEQA Thus, no environmental reVlew is necessary, RECOMMENDATION That Council p lace the ordinance on first readIng, BOARDS/COMMISSION RECOMMENDATION Not applIcable DISCUSSION 3-1 SEPTENffiER 15, 2009, Item~ Page 2 of2 Section 2.04.050 of the Chula Vista Municipal Code sets forth the time and place of Council Workshops. The current code sets the time for the Council Workshops on the fourth Thursday of the month at four p.m. in the Council conference room in the Civic Center Complex. The proposed ordinance updates the Municipal Code to reflect the current practice of convening Council Workshops on the first Thursday of the month in Council Chambers. The update will also allow the Council the flexibility to change the time and location of the meeting with the proper notitlcation. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot nIle found in California Code of Regulations section 18704.2(a)(I) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT Approval of the ordmance results in no fiscal impact to the General Fund. ONGOING FISCAL IMPACT Approval of the ordinance results in no on gomg fiscal impact to the General Fund. 3-2 ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION 2.04.050 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL WORKSHOPS WHEREAS, Chapter 2.04.050 of the Chula Vista Municipal Code establishes the time and place of Chula Vista City Council workshops; and \VHEREAS, the current ordinance sets the time for City Council workshops on the fourth Thursday of the month at four p.m. in the Council Conference Room; and WHEREAS, the City desires to amend Chapter 2.04.050 of the Chula Vista Municipal Code to set the time for City Council workshops on the first Thursday of the month at four p.m. in the City Council Chambers unless othen,ylse noticed NOW THEREFORE BE IT ORDAINED, the Council of the City of Chula Vista does hereby amend Section 2.04.050 of the Chula Vista Municipal Code relating to time and place of Council meetings: SECTION l: Section 2.04.050 of the Chula Vista Municipal Code IS hereby amended to read as follows: 2.04.050 Workshops A. The Mayor may announce, or the Council on majority vote may direct, at any regular Council meeting, the convening of a Council workshop on the first Thursday of the month, and in such event, the Council shall conduct a Council meeting on said first Thursday of the month at 4:00 p.m. in the Council Chambers in the Civic Center Complex, Administration Building, at 276 Fourth Avenue, unless otherwise noticed. Said meeting shall be known as a "Council workshop," and shall be conducted in a "workshop" context according to the rules, policies, and guidelines herein set forth in this section. B. The primary purpose of the Council workshop meeting shall be to address matters which are primarily of a planning character or other matters which require extensive deliberation of such length, duration or complexity as to be not conveniently capable of being addressed at the regular Tuesday Council meetings. Notwithstanding the foregoing, other matters may be addressed which, in the opinion of the City Manager, have some aspect of urgency to them or should be addressed at such meeting in subsequent Tuesday City Council meeting. 3-3 C. Notice requirements for special Council conferences, other than Council workshops noticed in the manner herein provided, shall be the same as those for special Council meetings. D. At such Council workshops or special conferences, the City Council may require the attendance of members of any boards and commissions or members of the administrative staff for the purpose of discussing those items that appear on the Council conference agenda. E. Council workshop meetings shall be deemed a regular City Council meeting for all intents and purposes, and the City Council shall have the full authority to take any and all actions which the City Council is otherwise authorized by law or Charter to take at meetings. F. The City Clerk, unless otherwise directed by the City Council, may limit the record of Council workshop meetings to a record of actions taken ("action minutes") by the Council. SECTION 2: This ordinance shall take effect and be in full force and effect on the thirtieth day from and after its adoption. Approved as to form by ~~ GAna. I '\ - 'Citv Attornev ~ ~ Presented by James D. Sandoval City Manager 3-4 ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION 2.04.050 OF THE CHULA VISTA Ml..iNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL WORKSHOPS WHEREAS, Chapter 2.04.050 of the Chula Vista Municipal Code establishes the time and place of Chula Vista City Council workshops; and WHEREAS, the current ordinance sets the time for City Council workshops on the fourth Thursday of the month at four p.m. in the Council Conference Room; and W'HEREAS, the City desires to amend Chapter 2.04.050 of the Chula Vista Municipal Code to set the time for City Council workshops on the first Thursday of the month at four p.m. in the City Council Chambers unless otherwise noticed NOW THEREFORE BE IT ORDAINED, the Council of the City of Chula Vista does hereby amend Section 2.04.050 of the Chula Vista Municipal Code telating to time and place of Council meetings: SECTION I: Section 2.04.050 of the Chula Vista Municipal Code is hereby amended to read as follows: 2.04.050 Workshops A. The Mayor may announce, or the Council on majority vote may direct, at any regular Council meeting, the convening of a Council workshop moctin;; on the first fo~~rth Thursday of the month, and in such event, the Council shall conduct a Council meeting on said first foarth Thursday of the month at 4:00 p.m. in the Council Chambers c01:fcroncc room-in the Civic Center Complex, Administration Building, at 276 Fourth Avenue. unless otherwise noticed. Said meeting shall be known as a "Councii workshop meeting," and shall be conducted in a "workshop" context according to the rules, policies, and guidelines herein set forth in this section. B. The primary purpose of the Council workshop meeting shall be to address matters which are primarily of a planning character or other matters which require extensive deliberation of such length, duration or complexity as to be not conveniently capable of being audressed at the regular Tuesday Council meetings. Notwithstanding the foregoing, other matters may be addressed which, in the opinion of the City Manager, have some aspect of urgency to them or should be addressed at such meeting in subsequent Tuesday City Council meeting. 3-5 C. Notice requirements for special Council conferences, other than Council workshops noticed in the manner herein provided, shall be the same as those for special Council meetings. D. At such Council workshops or special conferences, the City Council may require the attendance of members of any boards and commissions or members of the administrative staff for the purpose of discussing those items that appear on the Council conference agenda. E. Council workshop meetings shall be deemed a regular City Council meeting for all intents and purposes, and the City Council shall have the full authority to take any and all actions which the City Council is otherwise authorized by law or Charter to take at meetings. F. The City Clerk, unless otherwise directed by the City Council, may limit the record of Council workshop meetings to a record of actions taken ("action minutes") by the Council. SECTION 2: This ordinance shall take effect and be in full force and effect on the thirtieth day from and after its adoption. Presented by Approved as to form by . ! ( \ (~, c,":\l/ i. C' J \. ..4 'A '" i,",' ,'0..._ c.Cet '-_ _"._'~:J j \l'-. /' .^ Bvt C. I'vrres&ld kV 'City Attorney James D. Sandoval City Manager 3-6