HomeMy WebLinkAboutOrd 1995-2634 ORDINANCE NO. 2634
AN ORDINANCE OF THE CITY OF CHULA VISTA ADDING
SECTION 2.03.030 RELATING TO THE HANDLING OF MAIL BY
COUNCIL STAFF AND AMENDING SECTIONS 2.04.090,
2.04.120, AND 2.04.130 REGARDING AGENDA PREPARATION
AND DELIVERY, WRITTEN COMMUNICATIONS, AND ORAL
COMMUNICATIONS
The City Council of the City of Chula Vista does ordain as follows:
SECTION 1. Section 2.03.030 is hereby added to Chapter 2.03 as follows:
See 2.03.030 Handling of mail.
A. The Mayor and Council secretary is authorized to receive and open all mail addressed to the city
council and upon doing so, shall forward it to the appropriate Mayor and Council staff so that it
may be given immediate attention to the end that administrative business referred to in said
communications and not necessarily requiring council action may be disposed of between council
meetings; provided, that all communications and any action taken pursuant thereto shall be reported
to the city council. Any communication requiring council action is to be forwarded to the City
Clerk's office to be placed on the city council agenda under written communications. (Ord. 2634
§1 (part), 199S).
SECTION 2. Section 2.04.120 of Chapter 2.04 is hereby amended to read as follows:
Sec 2,04,090 Agenda-Submission of items-Preparation-Effect.
A. Preparation and Delivery of Agenda.
An agenda shall be prepared for each regular meeting, including Council Workshop
Meetings, containing a brief general description of each item of business to be
transacted or discussed.
1. Delivery to City Clerk. Summary of agenda items shall be delivered to the City
Clerk not later than noon twelve days preceding the regular meeting. Agenda
items, i.e., background and requests for particular actions or reports, shall be
delivered to the City Manager not later than five p.rn. on the Wednesday
preceding the regular meeting. The clerk shall thereafter prepare the agenda
under the direction of the city manager.
2. Delivery to Council. The agenda, together with all reports, resolutions and
ordinances pertaining thereto, shall be delivered to councilmembers on the
Thursday preceding the regular meeting.
(Ord. 2634 §2 (part), 1995; Ord. 2444 §3, 1991; Ord. 2426 §1, 1990; Ord. 2185 §2, 1987;
Ord. 1486 §2 (part), 1973; prior code §1.205)1)).
Ordinance 2634
Page 2
Sec 2.04.120 Written communications.
A. The city clerk is authorized to place any communication requiring council action
received at the Clerk's Office prior to four p.m. on Monday, eight days preceding each
council meeting, and shall be listed on the agenda as provided for under the order of
business established in this chapter. Any such communication received thereafter shall
be listed on the agenda for the next regular council meeting held thereafter. All
communications shall be submitted to the Council with a report and recommendation
by the city staff. All correspondence shall be answered or acknowledged as soon as
practicable. (Ord. 2634 §2 (part), 1995: Ord. 2426 §2, 1990: Ord. 2085 §4, 1987:
Ord. 1486 §2 (part), 1973: prior code §1.205(4)).
Sec 2.04.130 Oral communications.
AI~ citizens requesting permission to address the city council on any matter not
contained in the agenda of a regular meeting may submit such request to the city clerk prior
to the time during the meeting at which "Oral Communications" are invited. The nature of
the oral communication and the name of the person or persons desiring to be heard shall be
clearly stated in such requests. Such oral communications shall not be subject to debate or
participation by other members of the public present at the council meeting. (Ord. 2634 §2
(part), 1995; Ord. 1486 §2 (part); prior code §1.205(5)).
SECTION 3. This ordinance shall take effect and be in full force and effect 30 days
after its second reading and adoption.
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Presented by AI~ e s
Beverly/~. Authelet Bruce M. Boogaa
City Clerk City Attorney
Ordinance 2634
Page 3
PASSED, APPROVED and ADOPTED by the City Council of the City of Chula Vista,
California, this 25th day of July, 1995, by the following vote:
AYES: Councilmembers: Alevy, Moot, Padilia, Rindone, Horton
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
'~t~i~ley Hj~t~n: Mayor'
ATTEST:
Beverly ~,. Authelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Ordinance No. 2634 had its first reading on July 11, 1995, and its second
reading and adoption at a regular meeting of said City Council on the 25th day of July, 1995.
Executed this 25th day of July, 1995.
Beverly A{Authelet, City Clerk