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Home My WebLink About2009/09/01 Item 3 CITY COUNCIL AGENDA STATEMENT ~(f? CllY OF ~CHULA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: 9/1/09, Item~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS A.1'ID AWARDING THE CONTRACT FOR THE "ROBINHOOD RANCH UNIT II, SEWER PUMP STATION IMPROVEMENTS (SW256)" TO CLEAR SOLUTION ENVIRONEERING, INC., IN THE A.1'vIOUNT OF S232,626.50 AI\1J) AUTHORIZING THE EXPENDITURE OF ALL A V AILABLE FUNDS IN THE PROJECT cJ"' DIRECTOR OF PUBLIC WORKS(/~. .. CITY MANAGER 6- S'/ ASSIST ANT CITY MANAGER S ') 4/5THS VOTE: YES D NO cg] SUMMARY On July 29, 2009, the Director of Public Works received sealed bids for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements (SW256)" Project The work to be done consists of the removal and disposal of existing improvements, constmction of a pump station building facility and wet-well stmctures. The work also includes all labor, material, equipment, transportation, protection and restoration of existing improvements necessary for the project as shown on the drawings. . ENVIRONMENT AL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical exemption pursuant to Section 15301 (Existing Facihties) of the State CEQA Guidelines because the project does not involve the expansion of existing sewer facilitIes. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOlVIMENDA nON Not applicable. DISCUSSION The general scope of the Robinhood Ranch Unit II, Sewer Pump Station Improvements project involves the removal and disposal of existing improvements, constmction of a new pre-cast wet- 3-1 9/1/09, Item2- Page 2 of 3 well, new sewer pumps, plpmg fittings, valves and appurtenances, new concrete slab, sewer manhole, trenching, removal and relocation of existing sewer lines, and construction of a pump station concrete block building facility. The work also includes all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to complete the project. On July 29,2009, the Director of Public Works received nine (9) bids for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements (SW256)" Project. The following bids were recei ved: CONTRACTOR BID AMOUNT I. Clear Solutions Environeering, Inc.- Yuma, AZ $232,626.50 2. A.B. Hasmi, Inc. - Oceanside, CA $235,802.00 3. Cass Construction, Inc. - El Cajon, CA $266,175.00 4. Falcon General Engineering, Inc. - Vista, CA $268,235.00 5. NCC Newest Construction Company, Inc. - San Diego, CA $290,445.00 6. RSH Construction, Inc. - Palm Springs, CA $325,739.00 7. TC Construction Co. - Santee, CA $339,970.00 8. Palm Engineering Construction Co. - San Diego, CA $389,700.00 9. Caliagua Inc. - Chino, CA $441,148.00 The low bid submitted by Clear Solutions Environeering, Incorporated of Yuma, AZ is below the Engineer's estimate of $290,000 by $57,373.50 (20% below the Engineer's estimate); much of this difference can be attributed to the high degree of competition currently within the construction market. Design staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references. The Contractor's License No. 906484A is current and active. Also for consideration is the authority of the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority CMaximum Aggregate Increase in Change Orders"), then City Council approval is required. The contract amount for the subject project is $232,626.50. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $19,283.86. Approval of tonight's resolution will increase the Director of Public Works' authority to approve change orders as necessary up to the contingency amount of $46,525.30, an increase of $27,241.44 and will authorize staff to expend all available contingencies and to increase the value of the contract, as necessary, as a result of unforeseeable conditions and unit quantity adjustments. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment I. 3-2 9/1/09, ltem~ Page 3 of 3 Wage Statement Contractors bidding on this project were required to pay prevailing wages to persons employed by them for work under this project. No special minority or women owned business requirements were necessary as part of the bid documents. However, the "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705 .2(b)( 1). FISCAL IMPACT There is no impact to the General Fund as there are sufficient Sewer Facility Replacement Fee Funds in the existing CIF SW256 necessary to complete the project. A breakdown of the project costs is as follows: FUl'iDS REQUIRED FOR CONSTRUCTION A. Contract Amount $ 232,626.50 B. Contingencies (20%) 46,525.30 C. Staff Time & Testing Costs l. Construction Inspection (17%) 40,000.00 2. Design/Construction Management (35%) 85,000.00 3. EnvironmentallTrafficfPublic Works (2%) 10,000.00 4. Survey/Construction Staking (8%) 22,000.00 5. Soil & Material Testing (3%) 10,000.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION S446, [51.80 Sufficient funds are available in the SW256 project account to complete constmction. ON-GOING FISCAL IMPACT: Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS I. Contractor's Disclosure Statement Prepared by: Luis A. Labrada, P.E., Associate Civil Engineer, Public Works Department N:\General Services\Design\All Projects\SW\SW256\Al13\SW256 AID .doc 3-3 ,:r~" {~. .~ :~ .-~ " :~ " ~~~~. " , ~ '~ .,t;. ~. ~. .~ ;, ~~- .~ -::", ',) ~) '~1 'i ~ 1 ~ .~ .. '! 'H, ';, ., ~: "~ ',1 .~ .~ (( '''" 'r '1 ; ,1<' ! ~r 1~ " , "\ .. t ATTACHMENT I CITY OF CHULA VISTA DISCLOSURE STATEMENT pursuant to Council Policy 101-01, prior to any action upon matters h'tat will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or [mancial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a [mancial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. ~I\.::\P\-\ K. f\)AIS ?Q~c.." "t>~t- \ )U\~e;'t Q. \J{;fr:tk <).eU2..r;;(~1 2. If any person' identified pursuant to (1) above is a co oration or partnership, list the names of all individuals with a $2000 investment in the business 'corooratio paItBBr3hip) entity. In:T61-'\ K: Si)A~c. ~ )~A.tJ E;\.{ ~. \J;:j c"A r PR.I::;-S 11)'::;"\T 'Ser.Rr::;--rA {.I..'f 3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. IJ/o.. I 4. Please identify every person, including any agents, employees, consultants, or independent. contractors you have assigned to represent you before the City in this matter. Oil'> G' t2-D'1:>.e -r ("", \A.f.i'<] SOL;,~ \2:::,. 12-::t.e>5 ?/2..O<Ir-('::T H )>..,,11>. (." G-i'2. '\" R..o.-rl-::?c..--r c..-oo'/2..\:> \ klA rOJe.. 5. Has any person' associated with t..llls contract had any financial dealings with an official" of)f1e City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No~ If Yes: briefly describe the namre of the financial iu.teres~ the officiaJ** may bave in this contract. 3-d ~i :j .~ ~ .~ 6. Have you made a contribution of more than $25..0 witilln the past twelve (12) months to a current member of the Chula Vista City Council? No.i: Yes _liyes, which Council member? N'/A / Have you provided more than $340 (or an item ;!,7uivalent value) to an official" of the City of Chula Vista in the past twelve (12) months? (1J0 includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No_ 7. If Yes, which official" and what was the nature of item provided? NIt+. I Date: 7/2?:>/ Ocr I I ~~~ (fcature of Contractor! A icanr.... ~.:::: ~")~""'''''''A l-i"Z...- Print or type name of Contractor! Applicant , Person is defmed as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. " Official includes, but is not limited to: Mayor, CouDcil member, Planning Co=issioner, Member of a board, commission, or committee of the City, employee, or staff members. 31~ RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS Ai'JD A WARDING THE CONTRACT FOR THE "ROBINHOOD RANCH UNIT II, SEWER PUMP STATION IMPROVEMENTS (SW256)" TO CLEAR SOLUTION ENVIRONEERlNG, INe., IN THE AMOUNT OF $232,626.50 Ai'JD AUTHORIZING THE EXPENDITURE OF ALL A V AILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared plans and specifications for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements (SW256)" Project and advertised the project on June 26, 2009; and WHEREAS, on July 29,2009, the Director of Public Works received nine (9) sealed bids for the project as follows: CONTRACTOR BID AMOUNT I. Clear Solutions Environeering, Inc.- Yuma, AZ $232,626.50 2. A.B. Hasmi, Inc. - Oceanside, CA $235,802.00 3. Cass Construction, Inc. - EI Cajon, CA $266,175.00 4. Falcon General Engineering, Inc. - Vista, CA $268,235.00 5. NCC Newest Construction Company, Inc. - San Diego, CA $?90,445.00 6. RSH Construction, lnc. - Palm Springs, CA $325,739.00 7. TC Construction Co. - Santee, CA $339,970.00 8. Palm Engineering Construction Co. - San Diego, CA $389,700.00 9. Caliagua Inc. - Chino, CA $441,148.00 WHEREAS, staff reviewed the low bid proposal in the amount of $232,626.50, submitted by Clear Solutions Environeering, Inc. of Yuma, AZ; and WHEREAS, the low bid by Clear Solutions Environeering, Inc is below the Engineer's estimate of $290,000 by $57,373.50 (20%). Staff has verified the references provided by the contractor with satisfactory results. The contractor has performed various work for other Cities and Counties and their work has been satisfactory; and WHEREAS, Pursuant to Council Policy No. 574-01, the Director of Public Works has the authority to approve change orders in an aggregate amount not to exceed $19,283.86; however, such amount may be increased with Council approval; and WHEREAS, staff requests that City Council increase the Director of Public Works' authority to approve change orders to a cumulative amount not to exceed $46,525.30, in order to ensure that the contract may be completed expeditiously. 3-6 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements (SW256)" Project to Clear Solutions Environeering, Inc. in the amount of $232,626.50. BE IT FURTHER RESOLVED that the City Council of the City Of Chula Vista does hereby authorize the increase in the Director of Public Works' authority to approve change orders in order to permit the expenditure of all available funds in the project. Presented by Richard A. Hopkins Director of Public Works 3-7