HomeMy WebLinkAbout2009/09/01 Item 7
CITY COUNCIL
AGENDA STATEMENT
~\~ C1TYOF
~ (HUlA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
SUlVIMARY
9/1/09, Itern~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT L'i
THE AiV10UNT OF $109,174 TO ACTION TURBO REPAIR
($64,082), VALLEY POWER SYSTEMS ($'15,082) Al'-.'D IRONNIAN
. Y
($30,010) TO INSTALL EMISSION1RETROFITS ON EIGHT CITY
VEHICLES
DIRECTOR OF PUBLIC WORKS (
CITY MANAGER 6-z- 5> ~ ,
ASSISTAi'iT CITY MANAGER S r
4/STHS VOTE: YES D NO ~
By state regulation, the City must retrofit a certain number of diesel-powered tnlcks with exhaust
emissions devices each year. The number of retrofits IS determined by fonuula in the
regulations. For Fiscal Year 2009/1 0, eight vehicles must be retrofitted with exhaust emissions
devices.
Quotes were soltcited by Purchasing to provide all labor and materials necessary to perfonu the
specified work. The bid was advertised electromcally on Planet Bids and requests were also sent
to A-Z Bus and Dion International Tmcks. Three vendors responded to the bld request. Staff
recommends that Action Turbo Repair, Valley Power Systems and Ironman be awarded the
contracts as the low bidders for certain vehicle types.
ENVIRONMENTAL REVIEW
Not applicable.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOiVIMENDA TION
Not applicable.
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9/1109, Item2
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DISCUSSION
The California Air Resources Board has developed many programs to reduce emissions from
mobile and stationary sources. One such program applies to diesel powered on-road vehicles
owned and operated by municipalities. Compliance with the terms of the regulations that apply
to diesel powered on-road vehicles began in 2007, and must be completed by the end of 2011.
Each year a certain percentage of applicable vehicles must be retrofitted with verified exhaust
emissions devices, the number being determined by formula in the regulations. By December of
2009, eight City vehicles must be retrofitted with exhaust emissions devices.
The following table provides a summary of the low bids received by vendor. Original bid
submittals are available in the Purchasing Agent's office.
Vendor Bid Amount
Valley Power System SI5,082(')
Action Turbo Reo air SI8,668,L)
Ironman S30,01O(J)
Action Turbo Reo air $45,414(4)
TOTAL 5109,174
(1) Retrofit for a Sewer Vactor Truck
(2) Retrofits for 2 Tree-Trimming Aerial Trucks
(3) Retrofits for 2 Traffic Signal Aerial Trucks
(4) Retrofits for 2 Street StriDing Trucks & a Crane Truck
SUMMARY OF BIDS
Staff recommends that Action Turbo Repair, Valley Power Systems and Iroman be awarded the
contracts.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site
specific and consequently the 500 foot rule found in California Code of Regulations section
18704.2(a)(I) is not applicable to this decision.
CURRENT YEAR FISCAL IMP ACT
The net total cost including taxes is $109,174. Sufficient funds have been budgeted in Central
Garage (579,010) and the Sewer Fund ($30,164) for these retrofits.
ONGOING FISCAL IMPACT
The ongoing fiscal impact for eight retrofits is 53,600 annually for ongoing maintenance and
certification as required by State Regulations.
A TT ACHMENTS
None.
Prepared by: Steve Dorsey, Fleet lvfanager, Public Works
K IPUBLIC WORKSIAGENDAICAS2009\09-01-09\Exhaust Emissions Devices. doc
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RESOLUTION 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT IN
THE AMOUNT OF $109,174 TO ACTION TURBO REPAIR
($64,082), VALLEY POWER SYSTEMS ($15,082) AND
IRONMAN ($30,010) TO INSTALL EMISSION RETROFITS
ON EIGHT CITY VEHICLES
WHEREAS, by State regulation, the City must retrofit a certain number of diesel-
powered trucks with exhaust emissions devices each year; and
WHEREAS, the number ofretrofits is determined by formula in the regulations; and.
WHEREAS, for Fiscal Year 2009/10, eight vehicles must be retrofitted with exhaust
emissions devices; and
WHEREAS, quotes were solicited by Purchasing to provide all labor and materials
necessary to perform the specified work; and
WHEREAS, the bid was advertised electronically on Planet Bids and requests were also
sent to A-Z Bus and Dion International Trucks; and
WHEREAS, the following table provides a summary of the low bids received by vendor;
and
Vendor Bid Amount
Valley Power System $15,082(1)
Action Turbo Repair $18,668'L)
Ironman $30,0ION
Action Turbo Repair $45,414(4)
TOTAL $109,174
(1) Retrofit for a Scwer Vactor Truck
(2) Retrofits for 2 Tree-Trimm ing Aerial Trucks
(3) Retrofits for 2 Traftic Signal Aerial Trucks
(4) Retrofits for 2 Street Striping Trucks & a Crane Truck
WHEREAS, staff recommends that Action Turbo Repair, Valley Power Systems and
Ironman be awarded the contracts.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby award a Purchase Agreement in the amount of $109,174 to Action Turbo
Repair ($64,082), Valley Power Systems ($15,082) and Ironman ($30,010) to install emission
retrofits on Eight City vehicles.
Presented by
Approved as to form by
~~~~
Bart Miesfetd"'- i::. t PUrl(
City Attorney
Richard A. Hopkins
Director of Public Works
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