HomeMy WebLinkAboutReso 2009-186RESOLUTION NO. 2009-186
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING IRREGULARITIES, ACCEPTING
BIDS AND AWARDING CONTRACT FOR THE "PAVEMENT
REHABILITATION PROGRAM (OVERLAY) FISCAL YEAR
2007/2008 (STL-335B)" PROJECT TO SOUTHLAND PAVING,
INCORPORATED IN THE AMOUNT OF $1,812,152.86, AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
FUNDS IN THE PROJECT
WHEREAS, City staff prepazed specifications for the "Pavement Rehabilitation Program
(Overlay) fiscal yeaz 2007/2008 (STL335B)" and advertised the project on June 26, 2009; and
WHEREAS, on July 20, 2009, the Director of Public Works received nine (9) sealed bids
for the project as follows:
CONTRACTOR SUBMITTAL RESULTS BID
AMOUNT
Missing signed addendum and
1 Koch-Armstrong Gen. Eng., Letter of Authorizing Capacity.
$1
722
620.00
Inc. Mathematical error. Actual bid ,
,
total: $1,796,020.00
2 Southland Paving Inc. Mathematical error. Actual bid $1,812,332.85
total: $1,812,152.86
3 SRM Contracting & Paving All requirements met $1,818,870.00
4 Hazazd Construction Co. All requirements met $1,868,456.00
5 ABC Construction Co., Inc. All requirements met $1,878,840.14
6 TC Construction Co. All requirements met $1,986,627.00
7 Frank & Son Paving, Inc. Mathematical error. Actual bid $1,891,941.00
total: $1,856,841.00
8 Daley Corp. All requirements met $2,108,229.77
9 Sim J Hams, lnc. All requirements met $2,130,000.00
WHEREAS, during the review of the bid proposals, the low bid submitted by Koch-
Armstrong Gen. Eng., Inc. of Lakeside, CA in the amount of $1,722,620.00 was deemed to be an
incomplete bid, due to the missing Letter of Authorizing Capacity and an unsigned addendum;
and
WHEREAS, staff, therefore, recommends that Koch-Armstrong's bid be rejected as non-
responsive pursuant to City Charter Section 1009; and
Resolution No. 2009-186
Page 2
WHEREAS, staff reviewed the second low bid proposal in the amount of $1,812,332.85,
submitted by Southland Paving Inc. of Escondido, California and found a minor mathematical
error in the bid total; and
WHEREAS, during its review of the second apparent low bid, staff concluded that the
mathematical error favors the City's interest and was not significant; and
WHEREAS, Southland Paving Inc. submitted a letter acknowledging the mathematical
error and agreeing to decrease the lump sum bid total price to $1,812,152.86; and
WHEREAS, the second low bid by Southland Paving Inc. is below the Engineer's
estimate of $2,759,079.93 by $946,927.07 (44%). Staff has verified the references provided by
the contractor with satisfactory results. The contractor has performed various work for the City
of Chula Vista and other Cities and Counties and their work has been satisfactory.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive the irregularities, accept bids, and award contract for the "Pavement
Rehabilitation Program (Overlay) fiscal year 2007/2008 (STL335Bp' project to Southland
Paving Inc. in the amount of $1,812,152.86.
BE IT FURTHER RESOLVED, that the City Council of the City Of Chula Vista does
hereby waive Council Policy 574-01 and authorize the Director of Public Works Operations to
approve change orders as necessary and expend all available funds in the project.
Presented by Approved as to form by
Richard A. Hop ns
Director of Pu is Works
Resolution No. 2009-186
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 4th day of August 2009 by the following vote:
AYES: Councilmembers: Bensoussan, Castaneda, Ramirez, and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: McCann
l ~ ,,
Cheryl Cox, I, ayor
ATTEST:
~~'1
/iV(~LG'C~'l ~-1ICI~~
Donna R. Noms, CMC, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2009-186 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 4th day of August 2009.
Executed this 4th day of August 2009.
D
Donna R. Norris, MC, City Clerk