HomeMy WebLinkAbout2007/10/16 Additional Information
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Mayor and City Council
City Of Chula Vista
276 Fourth Avenue
Chuta Vista, Ca 91910
619.691.5044 - 619.476.5379 Fax
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ClN OF
CHUlA VISfA
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Tuesday, October 16, 2007
TO:
RE:
City Council ~
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Budgct Subcommittee (Co. Ril on ·
Report on Proposed 10% Reduction in the Departmcnt of Mayor/Council
To be Docketed for City Council Meeting of October 23,2007
FROM:
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In response to the City Manager's request that all departments reduce their budgets by 10% to
account for this liseal year's projected budget shortfall, the Council Budget Subcommittee
developed several recommended actions (Budget Reduction Worksheet attached).
The budget is divided into six "Blocked Budget" divisions: Administration, Mayor, and each
Council Seat. These divisions are subdivided into major funding categories:
. each position with their full budgeted allotment,
. ear allowances where applicable,
. supplies and services less travel (for the Administration Category "supplies and services"
is divided into additional subcomponents)
. travel (although travel is an item under "supplies and services" and as such funds can be
moved among these various subcategories as need arises).
Each Bloeked Budget di vision has a targeted reduction of 10%. Mayor and Council salaries are
set by Charter and cannot be reduced by council action, however, thc Mayor or council members
ean refuse all or a potion of their salary in an effort to meet the 10% reduction. That option was
not considcred in the recommended actions.
A proposed Administration reduction is presented. The Mayor and each Council seat are
targeted with a 10% reduction. The subcommittee proposes that this reduction is reached at the
discretion of the Mayor and each Councilmcmber. Mayor Cox's and Councilmember Rinclone's
proposed rcductions are shown in the attachment.
The proposed reductions are as follows:
Administmtion: 10% reduction in two categories under Supplies and Services which are 1)
Professional and Contractual Services and, 2) Printing, Postage, and Supplies, and Utilities.
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"Budget Excess" represents two positions that were based on the previous position holders'
salaries. The Mayor's new hires were brought in at a lower step. The budget process used the
previous higher rate which resulted in a "Budget Excess" of approximately $20,000. While this
amount is in the Mayor's Blocked Budget and could be spent, it is applied instead as a reduction
credit to the Administration budget since Administration serves the entire Mayor and Council
function. These cuts represent a $26,626 reduction. This is 10.36% of the budget, with an
excess reduction of $924.
The current budget has $57,046 included in Administration to cover the costs of
"Membership/Dues". Membership/Dues is for activities such as the League of California Cities
and is both a city-wide expense and one that cannot be reduced. This expense belongs in the
non-departmental budget item, outside the Mayor and Council budget.
Mayor: A 50% reduction in the Environmental Land Use position, and a 10% reduetion in
Supplies and Services reaches a total reduction equaling 10.64%. These cuts represent a $64,161
reduction and are $3,882 greater than required.
Council Seat for Jerry Rindone: A 20% reduction for Aides, 33% reduction in Supplies and
Services, and 15% in Travel, resulting in a $15,771 reduction. This is 10.03% of the budget, and
meets the target.
Council Seat Examples: Three examples of how the other Council members may cut their
budgets are demonstrated in the attached "Budget Reduction Worksheet". These three examples
and Councilmember Rindone's can be used as models but are not meant to be prescriptive. Each
Councilmember should seek reductions that best accommodate their oJ1iee and identify these.
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Department of Mayor/Council Budget Reduction Worksheet Fiscal Year 2007/08
Budget 07/06 % Reduction $ Reduced Budget After Reduction
Administration
Executive Secretary 1,2 $ 94,470 S - $ 94,470
Receptionist 1 $ 56,160 $ - $ 56,160
Overtime $ 1,603 $ - S 1,603
Sick-in-\ieu $ 547 $ - $ 547
Hourly and PARS S 5,690 S - $ 5,690
Workers Compo $ 4,700 $ - $ 4,700
Supplies and Services 3
Professional & Contractural Services $ 51,026 10% $ 5,103 $ 45,923
PrintinQ/Postage/S upplies/Uti lities $ 15,231 10% S 1,523 $ 13,706
Travel $ 5,166 $ - $ 5,166
Budaet Excess $ 20,000 100% $ 20,000 $ -
Total S 257,013 $ 26,626 $ 230,367
Taraet @ 10% $ 25,701
Difference Target Minus Reduction S (924)
Percent Reduced 10.36%
Budget 07/06 % Reduction $ Reduced Budget After Reduction
Mavor
Mayor 1 $ 170,646 ,,,.',:'i~ :,:'.~ $ - $ 170,648
Mayor Car Allowance $ 12,000 $ - $ 12,000
Chief of Staff 1,2 $ 169,466 $ - $ 169,466
cas Car Allowance S 4,600 S - $ 4,600
Constituent Services 1,2 $ 87,094 $ - $ 67,094
Environment and Land Use Advisor 1.2 $ 124,903 50% S 62,452 $ 62,452
Sick-in-lieu $ 1,200 $ - $ 1,200
Supplies and Services 3 $ 17,090 10% S 1,709 $ 15,361
Travel $ 15,556 $ - $ 15,558
Total $ 602,761 S 64,161 $ 536,621
Target em 10% $ 60,276
Difference Target Minus Reduction $ (3,662)
Percent Reduced 10.64%
Budget 07/06 % Reduction $ Reduced Budget After Reduction
Jerry Rindone
Seat 1 $ 75,510 ~,,<.. ~ ..,.~ ?i!:~1;:~ ~.\ $ - $ 75,510
Car Allowance $ 6,600 S - $ 6,600
Aide 1,2 S 56,509 20% $ 11,702 $ 46,607
Supplies and Services 3 $ 6,795 33% $ 2,902 $ 5,693
Travel $ 7,779 15% S 1,167 S 6,612
Total $ 157,193 $ 15,771 $ 141,422
Target @ 10% $ 15,719
Difference Tarqet Minus Reduction $ (52)
Percent Reduced 10.03%
1) Salaries, Flex/Insurance, PERS, Medicare, 401(a) Contributions
2) Positions received an approximate 2% salary reduction in FY 07/08 for furlough.
3) Cell Phone Service, Printing & Binding, Postage, Other Commodities (under Administration Other Professional Services
to maintain equipment, Promotional Expense for Boards and Commission reception, Beautification Awards, State of the City,
membership dues,' and utilities).
Proposed
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October 16, 2007
r Budget 07/08 T % Reduction I $ Reduced I Budget After Reduction
Council Seat Example A - ReducinaAide, Supplies and Service, and Travel
Seat 1 $ 75,510 ,.....~ <- $ - $ 75,510
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Car Allowance $ 6,600 $ - $ 6,600
Aide 1,2 $ 58,509 10% $ 5,851 $ 52,658
Supplies and Services 3 $ 8,795 80% $ 7,036 $ 1,759
Travel $ 7,779 50% $ 3,890 $ 3,890
Total $ 157,193 $ 16,776 $ 140,417
Tamei?ri,lO% S 15,719
Difference Tamet Minus Reduction $ (1,057)
Percent Reduced 10.67%
I Budget 07/08 I % Reduction I S Reduced I Budget After Reduction
Council Seat Example B - Reducing Car Allowance, Supplies and Service, Travel.
Seat 1 S 75,510 Ii..: <<;........ $ - $ 75,510
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Car Allowance $ 6,600 50% $ 3,300 $ 3,300
Aide 1,2 S 58,509 $ - S 58,509
Supplies and Services 3 $ 8,795 75% $ 6,596 $ 2,199
Travel S 7,779 75% $ 5,834 $ 1,945
Total $ 157,193 $ 15,731 $ 141,463
Taroet Ia> 10% S 15,719
Difference Tamet Minus Reduction $ (11)
Percent Reduced 10.01%
I Budget 07/08 -r % Reduction I $ Reduced r Budget After Reduction
Council Seat Example C ~ Reducina Car Allowance, Supplies and Services, Travel
Seat 1 :;; 75,510 <". .;:.--r .'; $ - :;; 75,510
Car Allowance $ 6,600 100% $ 6,600 $ -
Aide 1,2 S 58,509 $ - S 58,509
Supplies and Services 3 $ 8,795 60% $ 5,277 $ 3,518
Travel S 7,779 50% S 3,890 S 3,890
Total $ 157,193 $ 15,767 $ 141,427
Tarl'let rr 10% S 15,719
Difference Taraet Minus Reduction $ (47)
Percent Reduced 10.03%
Total Budaet S 1,488,566
Proposed reduction $ 154,831
% Reduction 10.40%
Tara-et Reduction /ci) 10% 148,857
Difference Target Minus Reduction (5,974)
ITotal budget With Membership Dues
1$
57,046 I $ 1,545,6121
1} Salaries, Flex/Insurance, PERS, Medicare, 401(a) Contributions
2) Positions received an approximate 2% salary reduction in FY 07/08 for furlough.
3} Cell Phone Service, Printing & Binding, Postage, Other Commodities (under Administration Other Professional Services
to maintain equipment, Promotional Expense for Boards and Commission reception, Beautification Awards, State of the City,
membership dues, and utilities).
Proposed
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October 16, 2007