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HomeMy WebLinkAbout2009/07/14 Item 13CITY COUNCIL AGENDA STATEMENT ~~~ CITY OF CHULA VISTA 7/14/09, Item 13 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE TRANSPORATION DEVELOPMENT ACT (TDA) GRANT OF $78,920 FOR THE PEDESTRIAN TRAFFIC SIGNAL UPGRADE IMPROVEMENTS, APPROPRIATING THE FUNDS TO EXISTING TF-348 CIP PROJECT, AND AUTHORIZING THE CITY ENGINEER TO PROCEED WITH WORK SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ,/~ ' REVIEWED BY: CITY MANAGER ~Y ASSISTANT CITY AGER ~~ 4/STHS VOTE: YES ® NO ^ SUMMARY On January 23, 2007, by Resolution Number 2007-019, the City Council approved the submittal of Transportation Development Act (TDA) grant application for a pedestrian traffic signal upgrade improvements project to the San Diego Association of Governments (SANDAG) for Fiscal Year 2007-08 (Attachment #2). On June 22, 2007, SANDAG Board (Resolution 2007-27) approved the allocation of $78,920 of TDA Funds to the City of Chula Vista for the pedestrian traffic signal upgrade improvements project. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed action consisting of the installation of pedestrian traffic signal upgrades for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed action qualifies for a Class 1 categorical exemption pursuant to Section 15301 (c) (Existing Facilities) of the State CEQA Guidelines because it involves a minor alteration to electrical equipment resulting in negligible or no expansion of an existing use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 13-1 7/14/09, Item l3 Page 2 of 3 DISCUSSION Each yeaz, the City participates in the claim process for TDA and TransNet bicycle and pedestrian project funds by submitting an updated list of projects to SANDAG. The evaluation process for TDA bicycle and pedestrian projects and TransNet bicycle projects is consistent with the way SANDAG evaluates and prioritizes other components of the transportation system such as arterial, highway, and transit projects. In addition, the selection criteria support the overall goals and objectives SANDAG has for improving the regional transportation system and promoting smart growth in the region by giving priority to projects that enhance the existing transportation network as a whole. On Januazy 23, 2007, by Resolution Number 2007-019 (Attachment 1), the City Council approved the submittal of TDA grant application for a pedestrian traffic signal upgrade improvements project to SANDAG for Fiscal Yeaz 2007-08 (Attachment 2). On June 22, 2007, SANDAG Boazd (Resolution 2007-27) approved the allocation of $78,920 of TDA Funds to the City of Chula Vista for the pedestrian traffic signal upgrade improvements project. The proposed project consists of upgrading pedestrian crossing signal facilities at twelve (12) intersections within the public right-of--way that directly serve schools in western Chula Vista. The general scope of work is to upgrade existing pedestrian indications to "countdown" indication, upgrade pedestrian push buttons and to install audible pedestrian signal crossings. The total cost of the project is estimated at $113,920 (Attachment 3). The total grant reimbursement from TDA/TransNet funds is $78,920. Contributions would be $35,000 from TF- 348, which is financed by the Traffic Signal Fund. All work will take place within the public street right-of--way. This project will be done under the City's FY2008-2009 Accessible Pedestrian Signal Facility Upgrade Program TF-348 CIP Project. The twelve locations were selected due to their proximity to elementary, middle and high schools. Over the past year, the Traffic Engineering division in collaboration with WalkSanDiego a regional organization dedicated to making neighborhoods more walkable, hosted a series of community meetings and workshops at public elementary schools throughout the City. The walking audits (walking neighborhood assessments) gave residents the opportunity to point out specific challenges residents faced when walking to and from school and within their own neighborhoods. Approximately $47,846 (42%) of this grant will go towards improvements in the northwest while the remaining $66,074 (58%) will go towazds improvements in the southwest portion of the City. With the walking audits recently completed for the 36 elementary schools, the grant will provide for pedestrian related traffic signal improvements at the following 12 locations: 13-2 7/14/09, Item ~ 3 Page 3 of 3 1 . Hiller Drive / Ped Xing, between Loma Verde ElementarZ & Southwest w . , . Km~swood Dnve & Jtcama Way Castle Park High School 2. Hillto Drive and mntard Street 4 P Castle_Park High Schoo] __.._ Southwest _____._ ~_.___ _ _~ _. 3. _ . _ _.__. __ Hi11to~Drive and J Sneet ~ ~ Hilltop Elemental School & ~ -- _Northwest ~~ ~~ .__ ~ __ __._. ---- - _ Hilltop Mtddle Hipzh School- ._.. ~_.___. 4. Fourth Avenue and Palomar Street Lauderbach Elements School _ ~ _ . _ Southwest _ 5. __ _ Broadway and Flower Street Feas[er Elementary School Northwest 6. Hillto Dp rive and I Street Hilltop Elementary School ~__ Northwest 7. ~ ___ First Avenue and E Street Rosebank Elementary School Northwest 8. Fifth Avenue and E Street Private Day Care ~ Northwest 9. Anita Street and Four[h Avenue Otay Elementary School ~___ _~ ~ Southwest _ _ _ _ _ _ 10. Seco_nd_Avenue and O_ran_pe Avenue V Castle Pazk_Middle School ^` _~ ~ ` Southwest ____ 11 . Second Avenue and Palomar Street Castle Park Middle School _ _ _ _ Southwest _ __ _ 12. Fifth Avenue and Palomar Street Palomar Hi~h.School _ , Southwest It is recommended that the City accept the grant for the pedestrian traffic signal upgrade improvements project and authorize the City Engineer to proceed with the work to request and accept bids for the equipment needed for the upgrade. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties which are the subject of this action. CURRENT FISCAL IMPACT The total estimated cost of the project is $113,920 of which up to $78,920 will be reimbursed from the TDA Grant contemplated by this item. The remaining $35,000 needed to complete the project will come from available Traffic Signal Funds in an existing capital improvement project, TF348 "Audible Pedestrial Signal Facilities". At this time, staff recommends appropriating the TDA grant funds in the amount of $78,920 to existing C1P project TF348 for expenditure. ONGOING FISCAL IMPACT Routine maintenance only. ATTACHMENTS 1. Resolution 2007-019 2. 2008 TDA Grant Application 3: Project Estimate Prepared by: Erica Mantilla. Engineering Technician II, Public Works Engineering M: IEngineerlAGENDAICAS2 00910 7-/4-091COUNC/L AGENDA l1 location signal upgrade2.doc 13-3 ATTACHMENT RESOLUTION NO. 2007-019 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE SUBMITTAL OF THREE GRANT APPLICATIONS TO THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) FOR FISCAL YEAR 2007/2008 TRANSPORTATION DEVELOPMENT ACT (TDA) AND TRANSNET FUNDING, FOR BICYCLE AND PEDESTRIAN IMPROVEMENTS WHEREAS, on an annual basis funds aze available for bicycle and pedestrian projects from the State Transportation Development Act (TDA) and the regional Transportation Sales Tax (TransNet), both of which aze administered regionally through the San Diego Association of Governments (SANDAG); and WHEREAS, the City annually participates in the competitive process to obtain TDA and TransNet bicycle and pedestrian project funds by submitting an updated list of projects to SANDAG; and WHEREAS, SANDAG regulations require that official applications be submitted to SANDAG in order for projects to be considered by its Boazd of Directors for funding; and WHEREAS, in order for the application to be official, the City Council must approve a resolution authorizing submittal of the Fiscal Year 2007/2008 project applications; and WHEREAS, for Fiscal Year 2007/2008, the City is requesting funds for the following projects: 1. Bayshore Bikeway Alignment Study 2. Bay Boulevard Bike Lane between F Street and J Street 3. Pedestrian Traffic Signal Upgrade WHEREAS, these three projects were selected because they closely follow the eligibility guidelines for TDA and TransNet funding. NOW, THEREFORE, BE IT RESOLVED that the City Counci] of the City of Chula Vista approves the submittal of three grant applications to the San Diego Association of Governments (SANDAG) for Fiscal Yeaz 2007/2008 Transportation Development Act and TransNet funding for bicycle and pedestrian capital improvements. Presented by /.lam(/..~.'~i~'~`~ Scott Tulloch City Engineer Approved as [o form by Ann Moore -~~~~ City Attorney 13-4 Resolution No. 2007-019 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of [he City of Chula Vista, California, this 23`d day of January 2007 by the following vote: AYES: Councilmembers: Castaneda, McCann, Ramirez, Rindone, and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None Cheryl Cox, M or ATTEST: Susan Bigelow, MMC, City Cle STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2007-019 was duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 23rd day of January 2007. Executed this 23rd day of January 2007. Susan Bigelow, MMC, City C rk 13-5 61TTACHMENT ~ FY 2008 Annual Grant Application Transportation Development Act/TransNet Bicycle and Pedestrian Projects Applicant (Agency): City of Chula Vista Ptoject Name: 12 Schools Pedestrian Improvements Application Amount: Project Type: Upgradinq of pedestrian facilities Project Limits: Various locations (see map attched) Project Description: Upgradinq of pedestrian crossing signal facilities at 12 intersections within the public right of way, that directly serve schools in western Chula Vista. Upgrade existing pedestrian indications to "countdown" indication, and installation of audible pedestrian signal crossing. Summary of Cost Estimates: Funding Sources: Category Feasibility Study Preliminary Engineering Environmental Design Construction Revenue Source TDAlTransNet Claim Amount Cost n/a n/a n/a 15,000 98,920 Total Cost $113,920 Traffic Signal Fund (TF-323) Traffic Signal Fund (TF-328) Amount $78,920 $10,000 $25,000 Total $113,920 Project Location Map: See attached map. The proposed locations are: 1 Hilltop Drive / Ped Xing, between Kingswood Drive & Jicama Way 2 Hilltop Drive and Quintard Street 3 Hilltop Drive and J Street 4 Fourth Avenue and Palomar Street 5 Broadway and Flower Street 6 Hilltop Drive and I Street 7 First Avenue and E Street 8 Fifth Avenue and E Street 9 Fourth Avenue and Anita Street 10 Second Avenue and Orange Avenue 11 Second Avenue and Palomar Street 12 Fifth Avenue and Palomar Street 13-6 Contact Person: Roberto Solorzano Title: Associate Engineer Address 276 Fourth Avenue Chula Vista. California-91910 Phone: 619-409-5420 Fax: 619-691-5171 E-mail: solot7c.ci.chula-vista.ca.us Person Authorized to Submit Application: I certify that I have reviewed the Bicycle and Pedestrian Claims Guidelines and the information submitted in this application is accurate and in accordance with these guidelines. Elizabeth Chopp Senior Civil Engineer Name Title 13~-7 Proiect Funding: Total Estimated Project Cost (Please attach a detailed project estimate based on best available engineering) $113.920 Revenues (Source and Amount): Matching Funds (Category 9 of Project Selection Criteria) Revenue Source Amount Traffic Signal Fund (TF-323) $10.000 Traffic Slgnal Fund (TF-3281 $25.000 Total $35.000 TDAITransNet (Application Amount as shown in Category 10 of Project Selection Criteria) $78.920 TotalRevenues $113.920 Project Cost Estimates - On a separate sheet provide an itemized cost estimate for all eligible expenses. Be as accurate as possible to avoid future cost overruns. Projects with cost overruns have three options for moving the project forward depending on what percentage over the original grant amount the revised project cost will be. Applicants may ask for a recommendation from the BPWG to amend original allocation for up to five percent of the original cost estimate (up to the amount available in the reserve). Projects that require mare than five percent additional funding can resubmit the project in a subsequent funding cycle with the adjusted project amount. Lastly, the applicant can choose to complete the project with their own funding. Supporting Materials A. Community Suoport/Consistencv with Community Plan (Category 1) -The council or governing board of the applicant must authorize this grant application. Please attach a copy of the resolution or minute order documenting that action. Or, if the project is part of an approved Bicycle Plan, please attach a copy of the section that includes the project. The proposed project is included in the City's adopted 2007 Capital Improvement Program (See copies attached.) A certified copy of the Chula Vista Council resolution authorizing the application and certifying matching funds, will be submitted by April 3, 2007 Minimum Desion Standards (Category 2) -Projects applying for construction funds must provide actual drawings or cross-sections from the project itself, not generic standard drawings. If the applicant is seeking funding for the design and construction of a project, proposed cross-sections may be used in lieu of the actual plan drawings. If any part of a project is substandard, clearly illustrate that (provide photographs, if applicable) and provide an explanation as to why the minimum design standard is not being met. 13-8 This is a retrofit project to install audible pedestrian and countdown indications on existing traffic signal standards. All installations would be done by the City's traffic signal technicians. C. Connect to Regional Transportation Corridor or Transit Linkage or Regional Bikeway Map (Category 31 - Provide a map which clearly illustrates the projects relationship to existing facilities. Show the project's direct linkages to any regional bikeway (for bicycle projects) gr direct continuous link to a local bus stop or direct link to an LRT/regional transit station. A direct link for a bicycle project is defined as connecting immediately to a regional bikeway with no gaps. A direct link between a pedestrian project and a transit facility is defined as one in which some part of the facility comes within 600 feet of a local bus stop or LRT/regional transit station. This is a retrofit project to install audible pedestrian and countdown indications on existing traffic signal standards. See attached map D. Completes Connection/Linkage in Existing Bicycle/Pedestrian Network (Category 4) -List and briefly describe the linkages or connections to existing bicycle or pedestrian network. Provide a map that clearly illustrates the projects relationship to existing facilities. The attached map illustrates the urban network of existing sidewalks, bike lanes, bike routes, and pedestrian crossing signals in the project area. The map also identifies the intersections targeted for signal upgrades, and where those upgrades will enhance the safety and serviceability of the existing network. E. Project Readiness (Category 5) This installation of all pedestrian countdown indication and audible signals will be done in-house. Only materials and equipment will be advertised for bids. Phase Begin Complete Feasibility Study Preliminary Engineering Environmental Document/Certification Final Design Advertise for Construction (Equipment) Begin Construction (In-house) Project Completion nla nla nla Feb 2008 March 2008 Mav 2008 n/a n/a n/a Feb 2008 March 2008 June 2008 June 2008 F. Geographic Factors/GIS Analysis (Category 61 - SANDAG will perform a GIS analysis as described in the Bicycle and Pedestrian Claims Guidelines based upon a project map provided by the applicant. Briefly describe project limits and provide a location map clearly showing the project alignment. In addition, clearly show and label the following elements: 4 13-9 a. major traffic generators within the project area (within %-mile far pedestrian projects and within 1-mile for bicycle projects) b. linkage or connections to existing bicycle or pedestrian facilities c. linkage to any regional bikeway or public transit stop The proposed project will provide a safer street crossing for school children and adults. G. Geoaraohic FactorslGlS Analysis (Categorv 6) -List and briefly describe major traffic generators served by the project. All project locations are within a quarter of a mile buffer of an elementary, middle or high school. See attached map. H. Safety Improvements (Categorv 7) -Describe the safety issues addressed by the project. Please attach support documentation for safety and accident history. If collision data is provided, it must be specific in pointing out which collisions are applicable to the project and why it is relevant. The proposed project will provide safer facilities between destinations to schools, churches, shopping areas, and parks. In the past 3 years, there have been four (4) traffic accidents involving pedestrians within the project area. (see attached accident history). I. Innovation and Design (Categorv 8) -Describe any design innovations far bicycle/pedestrian priority measures that are included within the project limits. Is this project in your agency's adopted capital improvement program (Y/N) Y If the project is part of a larger capital improvement project, briefly discuss how the bicycle or pedestrian project costs were identified and a description of the other sources of funds for the overall project. Briefly describe any other aspects of the project that is relevant to its evaluation. 5 13-10 Bicycle Master Plans. Pedestrian Master Plans. Education/Safety Programs and Bicycle Parking Bicycle Master Plans, Education/Safety Programs and Bicycle Parking projects will each be considered in a separate category. These types of projects are encouraged and will be evaluated by SANDAG staff. Basic Guidelines Bicycle Master Plans -Cities with population up to 75,000 will be eligible for a maximum of $75,000. Cities with population greater than 75,000 will be eligible for a maximum of $150,000. Beginning with the 2008 project application cycle, all cities will need to have aSANDAG- approved Bicycle Plan to be eligible for TDAITransNet funds for individual projects. Pedestrian Master Plans - An agency may submit an application for a pedestrian master plan no more frequently than once every five years. Jurisdictions with a population over 150,000 may submit applications for up to $150,000, and jurisdictions with a population under 150,000 may submit applications up to $100,000. In either case, the amount of the application must be substantiated by providing a scope of work and project budget to SANDAG. Education/Safety Programs - An agency must submit a scope of work and a proposed schedule to be evaluated by SANDAG staff. Bicycle Parking -Projects that conform to SANDAG's Bicycle Parking Guidelines and have a projected cost up to $50,000 will be eligible. All claims, including those supporting educational or promotional programs and claims for planning projects, must include a project budget, work program, and project schedule. 6 13-11 ATTACHMENT -3 X111 Gi-!t~ VlSTh City of Chula Vista ENGINEERING DEPARTMENT Infrastructure Services Date Prepared By; 9Jan-07 Roberto Solorzano a.neuneu oy: Deal i.nopp Project Number: TF323; TFS2s Project Title: 12 School Pedestrian Improvements Upgrade existing pedestrian indications to "countdown" Description: indication, and installation of audible pedestrian signal ~ `' ~ TQ'Cl~4 GCk "'C :. , ~ 4AudiblePed Slgnals ... ................... ? ....................... .... ....... 76 ......... s EA i ........... ...........<........ $420.00 ............................ ..................... .$31;920:00 .... _ ........................ . ......... . 2;ADA Pedestrian Push Buttons : i 80 ~ i EA ; 3 $145.00 , $11,600.00 Module countdown Style PED 3LED j 84 ~. .EA. .... ... ..... $500:00..;..................... w .........$42,000:00.. . . ....................................... ........... ..........._ j5" x 7" Pedestrian Push Button Frame Assemblyw/4- ~ . .. .......... . . . . ~ . ; 4~part PPB sign 80 i EA i $55.00 1, $4,400.00- _ __.____. ~ ~ -. 1 ~...-_.._~.. ..__.. _...._..__..._ ..._ ....v _. __..''~~ ~~ i i E__ , ~~ ~ i ._..._ ,,..~-_._...._..... ..-._.~ i ..-. ~ - --I"-----7----- t ----~--..-....-..j--- .~..._._.........._._. .._.._........__...v..v.~~....._,~..r __.._......... ....._... _.....__.... _....... .r ~ .,_...._ e ._.._ ~.Y .............._. i ...........~~................. ...._. __r.,...,...._,_...._....._...____.._,..._.-._....._.__._._. _._-..~..-_.3 ___._ .._..... . _.......N............~ ____ _~~_........._.......~..m....._._..._ .._.._.__..._.._........ ~ r....._._..-._.._. I __....~........_..,_.. i f 3 i .....~_..._ . ~_..._..._....._ -•i r,,,_._.,..___, ...___ i ' i .._ ...... ...-~_.......~~...._~__..__........._.~ .._..........._.,.....~..,....-.. ....._ ~-_...~........_.4~ _. .............._....i.._ ......_.,...... ~~.y._...,._........_._._._.._._,__.._._._......~_ ._ ..__,_a...._..y.._.. __r.._....~..r ' ._....,_...._..r.~..__._...._,..,.. ......_.._.._ _'-_ i ' i ~__~- ----__- I ! i _..~......L 3 ~ Subtotal ! $ 8g,920(Il}! Con#in er[Cies ~ #0=°l0 4 i>; rox S 9,OOtT00 C©nStrU.CtiOn $i ~.'©LlttrkgeriGfeB ~ ~: ~ S1l,520-00, Engineeri~q Design ~ Tnspeetiun ~ Y5 ~o $ t5,00000 Survey °fn ;& tither Casts Enuirarimentai, sails, eta, i ~ I' 5r TOTAL COST OF PROJECT $ 113,920.00 R Solorzano 13-12 RESOLUTION NO.2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE TRANSPORATION DEVELOPMENT ACT (TDA) GRANT OF $78,920 FOR THE PEDESTRIAN TRAFFIC SIGNAL UPGRADE IMPROVEMENTS, APPROPRIATING THE FUNDS TO EXISTING TF-348 CIP PROJECT, AND AUTHORIZING THE CITY ENGINEER TO PROCEED WITH WORK WHEREAS, on an annual basis funds are available for bicycle and pedestrian projects from the State Transportation Development Act (TDA) and the regional Transportation Sales Tax (TransNet), both of which are administered regionally through the San Diego Association of Governments (SANDAG); and WHEREAS, the City annually participates in the competitive process to obtain TDA and TransNet bicycle and pedestrian project funds by submitting an updated list of projects to SANDAG; and WHEREAS, on Januazy 23, 2007, by Resolution Number 2007-019, the City Council approved the submittal of Transportation Development Act (TDA) grant application for a pedestrian traffic signal upgrade improvement project to the San Diego Association of Governments (SANDAG) for Fiscal Year 2007/2008; and WHEREAS, on June 22, 2007, SANDAG Board (Resolution 2007-27) approved the allocation of $78,920 of TDA Funds to the City of Chula Vista for the 12 Schools Pedestrian Improvement traffic signal upgrade for the following locations: 1. Hilltop Drive / Ped Xing, between Kingswood Drive & Jicama Way 2. Hilltop Drive and Quintard Street 3. Hilltop Drive and J Street 4. Fourth Avenue and Palomar Street 5. Broadway and Flower Street 6. Hilltop Drive and I Street 7. First Avenue and E Street 8. Fifth Avenue and E Street 9. Fourth Avenue and Anita Street 10. Second Avenue and Orange Avenue 11. Second Avenue and Palomar Street 12. Fifth Avenue and Palomar Street 13-13 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept the Transportation Development Act (TDA) Grant of $78,920, appropriate the funds to existing TF-348 CIP Project for expenditure, and authorize the City Engineer to proceed with work. Presented by Richard A. Hopkins Director of Public Works 13-14 City Attorney