HomeMy WebLinkAbout2009/07/14 Item 10CITY COUNCIL
AGENDA STATEMENT
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~` CHUTAVISTA
7/14/09, Item ~~
ITEM TITLE
SUBMITTED BY:
REVIEWED BY:
SUMMARY
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR THE "PAVEMENT REHABILITATION PROGRAM FY 07/08
CHIP SEAL WITH MODIFIED POLYMER ASPHALT SURFACE
SEALER (PASS) (STL335D/STL346)" PROJECT TO COPP
CONTRACTING, INCORPORATED IN THE AMOUNT OF
$916,956.43 AND AUTHORIZING THE EXPENDITURE OF ALL
AVAILABLE FUNDS IN THE PROJE
DIRECTOR OF PUB C WORKS
CITY MANAGE
ASSISTANT CIT NAGER ~~
4/STHS VOTE: YES ^ NO
On June 24, 2009, the Director of Public Works received sealed bids for the "Pavement
Rehabilitation Program FY07/08 Chip Seal with Modified Polymer Asphalt Surface Sealer
(PASS) (STL335D/STL346)" project. This project consists of the application of chip seal with
PASS to various streets in the City, in which removal and replacement of failed asphalt concrete
pavement (dig-outs) was performed by another contractor (Frank & Sons, Inc.), under a separate
contract.
The proposed action would award the contract to Copp Contracting, Incorporated, and authorize
the Director of Public Works to expend all available funds to maximize the number of streets in
which this type of pavement maintenance work would be performed. The additional streets to
receive the chip seal with PASS surface treatment would be selected from a list of streets
completed by Frank & Sons, Inc. at the time chip seal work commences.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
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7/14/09, Item
Page 2 of 3
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Included in the FY07/08 CIP Budget is a project to rehabilitate and preserve deteriorating
pavement throughout the city. The Public Works Department, through the Pavement
Management System, developed a priority list of streets to be included in the program. The goal
of the program is to extend the serviceability of the streets through the removal and replacement
of deteriorated sections of streets (dig-out) and the application of various types of surface
treatments, including asphalt concrete overlays, chip seals, and REAS sealcoats.
This surface treatment application of chip seal with PASS is the continuation of the dig-out
project (STL335A) currently being conducted by another contractor, Frank & Sons, Inc. of Chula
Vista. The remaining rehabilitation strategy, asphalt concrete overlay, will follow under separate
contract and will complete the FY07/08 Pavement Rehabilitation Program.
This project will also include the application of herbicide (weed removal), striping and pavement
markings, traffic control, and other miscellaneous work, and all labor, material, equipment, and
transportation necessary to successfully complete the project. Attachment 1 shows a primary list
of streets to receive the chip seal surface treatment under the base bid.
On June 24, 2009, the Director of Public Works received four (4) bids for the "Pavement
Rehabilitation Program FY07/08 Chip Seal with Modified Polymer Asphalt Surface Sealer
(PASS) (STL335D)" project." The following bids were received:
CONTRACTOR B[D AMOUNT
1. Copp Contracting, Inc. -Buena Park, CA $916,956.43
2. International Resurfacing Systems -Modesto, CA $1,093,886.00
3. Graham Contractors, Inc.- San Jose, CA $1,381,158.00
4. Intermountain Slurry Seal, Inc.- Sacramento, CA $1,478,072.00
The low bid submitted by Copp Contracting, Incorporated of Buena Park, CA is below the
Engineer's estimate of $1,045,230.00 by $128,273.57 (12.27% below the Engineer's estimate);
much of this difference can be attributed to the high degree of competition currently within the
construction market. Design staff has verified the references provided by the contractor and has
determined that the contractor has performed satisfactorily for those references. The
Contractor's License No. 384209A is current and active.
If approved, the proposed resolution would also (1) authorize that additional streets selected from
a list of streets in which dig-outs have been completed by Frank & Sons, Inc. receive the chip
seal with PASS surface treatment, and (2) increase the Director of Public Works' cumulative
change order authority specified in City Council Policy No. 574-01 and authorize the Director of
Public Works to expend all available funds in the project without further City Council action in
order to complete as many streets as possible.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
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7/14/09, Item ~ O
Page 3 of 3
Wage Statement
The source of funding for this project is TransNet. Contractors bidding this project are not
required to pay prevailing wages to persons employed by them for the work under this project.
Disadvantaged businesses were encouraged to bid through the sending of the Notice to
Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing streets or similar Facilities and,
therefore, there is not a material financial effect of the decision on the property holdings of the
City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and
18705.2(b)(1).
FISCAL IMPACT
Previously approved in the FY 2008-09 CIP Program was STL346, Pavement Minor
Rehabilitation funded by TransNet and Prop 42 funds. This project will utilize the existing
STL346 funds for expenditure as proposed in this item. Staff time and expenditures captured in
STL335D will be recovered from STL346. Thus, there is no impact to the General Fund as there
are sufficient TransNet and Prop 42 funds in STL346 as necessary to complete this project.
A breakdown of the project costs are as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $ 916,956
B. Contingencies (25%) $ 229,039
C. Staff Time & Testing Costs
L Construction Inspection (5%) $ 57,310
2. Design/Construction Management (5%) $ 57,310
3. Environmental/Traffic/Public Works (2%) $ 22,924
4. Soil & Material Testing (1%) $ 11,461
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,295,000
Sufficient funds are available in the STL346 project account to complete construction.
ON-GOING FISCAL IMPACT:
Upon completion of the project, the improvements will require only routine City street
maintenance.
ATTACHMENTS
1. List of Streets Included in Project (Base Bid)
2. Contractor's Disclosure Statement
Prepared by: Roberto Juan, Associate Engineer, Public Works Department
M:\Engineer\AGENDA\CAS2009\07-14-09\STL335D Al l3 Pavement Rehab (Chip Seal) - final.doc
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ATTACHMENT l
PAVEMENT REHABILITATION PROGRAM FY07/08
(STL335)
# STREET LOCATION
BEGIN END LENGTH
(FT) WIDTH
(FT) C-DS
(SF) AREA
(SF)
CHIP SEAL PAVEMENT REHAB STL335D
PHASE 1 -LEFT OVER FR OM STL340D. MUST B E COMPLETED FIRST
PHASE 2 -NORTH OF L S TREET WEST OF I$05
38 BAY BL EST F ST 1,377.00 34.00 46,818.00
39 BAV BL J ST LST 2,780.00 42.00 716,760.00
40 BAV BL LST 1-5 FREEWAY RAMP 714.00 54.00 38,558.00
41 F-&F SE69NBAV H&1_~e^^~^.°. 2,635.00 37.00 0.00
42 THIRD AV DST EST 1,325.00 62.00 82,150.00
43 THIRD AV J ST LST 2,643.00 61 00 161,223.00
445 507.00
PHASE 3 -SOUTH OF L STREET, WEST OF 1.805
50 FIFTH AV ARIZONA ST PETEO CT 301.00 37.00 71,137.00
51 FIFTH AV NAPLES ST DUEEN ANNE DR 825.00 55.00 45,375.00
52 FIFTH AV OXFORD ST SHY LN 330.00 50.00 16,500.00
72 FOURTH AV KITTIWAKE LN MOSS ST 493.00 72.00 35,496.00
73 LST BAY BLVD BROADWAY 2,563.00 55.00 740,985.00
74 LST FIRST AV HILLTOP DR 1,342.00 61.00 81,862.00
75 E L ST HILLTOP DR HELIX AV 2,123.00 62.00 731,fi26.00
76 6XFBR9-ST 9XFBR8-Sx 0.00
77 TELEGRAPH CYN RD LST I -805 FREEWAY RAMP 317.00 62.00 19,282.00
78 TELEGRAPH CYN RD MELROSE AV LST 1,790.00 6500 77,350.00
79 THIRD AV NAPLES ST PALOMAR ST 2,847.00 61.00 161,467.00
721 060.00
PHASE 4 -SOUTH Of TEL EGRAPH CANYON ROA D, EAST OF I-805
97 MAIN ST NIRVANA AV HERITAGE RD 3,747.00 74.00 277,278.00
98 MAINSF 1,820.00 36.00 0.00
99 OLYMPIC PW BRANDYWINE AV HERITAGE RD 8,860.00 82.00 72fi,520.00
100 OLYMPIC PW LA MEDIA RD E PALOMAR ST 2,658.00 62.00 217,956.00
100 OLYMPIC PW E PALOMAR ST SANTA ELISABETH AV 2,253.00 62.00 184,746.00
OLYMPIC PW SANTA ELISABETH AV TOWN CENTER DR 2,320.00 98.00 227,360.00
OLYMPIC PW HUNTE PKWY WUESTE RD (S!S) 4,525.00 60.00 271,500.00
1,905 360.00
PHASE 5 -NORTH OF TEL EGRAPH CANYON ROA D EAST OF 1-805
27 HERITAGE RD (S/O CRICKEn EAST CITY LIMITS SOUTH CITY LIMITS 2,000.00 25.00 50,000.00
28 CORRAL CANNON RD COLTRIDGE LN PORT RENWICK 2,073.00 62.00 128,526.00
29 FENTON ST HALE PL LANE AV 590.00 62.00 36,580.00
30 FENTON ST LANE AV HAROLD PL 1,236.00 62.00 76,632.00
31 E PALOMAR ST LA MEDIA RD VISTA SONRISA AV 1,709.00 62.00 105,958.00
32 E PALOMAR ST MONARCHE DR SANTA ALICIA AV 935.00 52.00 48,620.00
446 3'16.00
':TOTAL 3,578;243:00
M:\General Services\DesignWll Projects\STL\STL3351STL335 Surface Treatment LisLxls
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ATTACHMENT 2
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions £or a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
NONE
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
NONE
3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
NONE
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
DENNIS COPP-PRESIDENT
EZEKIEL A. COPP -VICE-PRESIDENT
5. Has any person* associated with this contract had any fmancial dealings with an official** of the
City of Chula Vista as it relates to this contract within the past 12 months? Yes No X
14
M:~Grnerzl Services~DcsignWll Projects~STUSTL335D PASS Chip Se~~Y['~SD PASS Chip Seal Pavemrnt Rehab Spas and Contractdoc
If Yes, briefly describe the nature of the fmancial interest the official** may have in this contract.
6.
**
Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No ,~ yes _ If yes, which Council member?
Have you provided more than $340 (or an item of equivalent value) to an official** of the City of
Chula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) yes _ No X
If Yes, which official** and what was the nature of item provided?
N/A
Date: JUNE 24, 2009
~rgnatrr~ of Contractor/App cant
COPP CONTRACTING, INC.
EZEKZEL A. COPP -VICE-PRESIDENT
Print or type name of Contractor/App]icant
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a boazd, commission, or committee of the City, employee, or staff members.
IS
M:\Grnenl Services\DesignWl Projects\STUSTL335D Pp55 Chip SeaI~STI335D PgSS Chip Seal Pavcment Rehab Specs and Contractdoc
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RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA ACCEPTING BIDS AND
AWARDING CONTRACT FOR THE "PAVEMENT
REHABILITATION PROGRAM FY 07/08 CHIP SEAL
WITH MODIFIED POLYMER ASPHALT SURFACE
SEALER (PASS) (STL335D/STL346)" PROJECT TO
COPP CONTRACTING, INCORPORATED IN THE
AMOUNT OF $916,956.43 AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE FUNDS IN THE
PROJECT
WHEREAS, City staff prepared specifications for the "Pavement Rehabilitation Program
FY07/08 Chip Seal with Modified Polymer Asphalt Surface Sealer (PASS) (STL335D/STL346)"
and advertised the project on June 5, 2009; and
WHEREAS, on June 24, 2009, the Director of Public Works received four (4) sealed bids
for the project as follows:
CONTRACTOR BID AMOUNT
1. Copp Contracting, Inc. -Buena Park, CA $916,956.43
2. International Resurfacing Systems -Modesto, CA $1,093,886.00
3. Graham Contractors, Inc.- San Jose, CA $1,381,158.00
4. Intermountain Slurry Seal, Inc.- Sacramento, CA $1,478,072.00
WHEREAS, the low bid by Copp Contracting, Inc. of Buena Park, CA is below the
Engineer's estimate of $1,045,230.00 by $128,273.57 or 12.27%; and
WHEREAS, staff has verified the references provided by the contractor with satisfactory
results. The contractor has performed various work for other Cities and Counties and their work
has been satisfactory; and
WHEREAS, beginning FY09/10, STL346 will now be considered STL335D -Pavement
Rehabilitation for Federal Highways; and
WHEREAS, the City Council authorizes the Director of Public Works Operations
authority to approve change orders as necessary up to the total funding available.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Program
FY07/08 Chip Seal with Modified Polymer Asphalt Surface Sealer (PASS) (STL335D/STL346)"
project to Copp Contracting, Inc. in the amount of $916,956.43, and authorize the expenditure of
all available funds in the project.
Presented by
Richard A. Hopkins
Director of Public Works
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