HomeMy WebLinkAbout2009/07/14 Item 9CITY COUNCIL
AGENDA STATEMENT
~~~~~ c1TVOF
'"~` CHULA VISTA
7/14/09, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR
THE "PAVEMENT REHABILITATION PROGRAM FY 07/08 TYPE
II RUBBERIZED'. EMULSION AGGREGATE SLURRY (REAS)
(STL335E)" PROJECT TO PAVEMENT COATINGS COMPANY IN
THE AMOUNT OF $548,439, AUTHORIZING AN INTER-PROJECT
TRANSFER IN THE AMOUNT OF $200,000 FROM THE
"PAVEMENT REHAB PROGRAM, FY 06/07 (STL340) TO STL335,
AND AUTHORIZING THE EXPENDI OF ALL AVAILABLE
FUNDS IN THE PROJECT
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
REVIEWED BY: CITY MANAGE
ASSISTANT CITY NAGER
4/STHS VOTE: YES ® NO ^
SUMMARY
On June 10, 2009, the Director of Public Works received sealed bids for the "Pavement
Rehabilitation Program FY07/08 Type II Rubberized Emulsion Aggregate Slurry (REAS)
(STL335E)" project. This_ project consists of the application of Rubberized Emulsion Aggregate
Slurry (REAS) seal coat to various streets in the City, in which removal and replacement of
failed asphalt concrete pavement (dig-outs) was performed by another contractor (Frank & Sons,
Inc. of Chula Vista), under a separate contract.
The proposed action would award the REAS contract to Pavement Coatings Company and
authorize the Director of Public Works to expend all available funds to maximize the number of
streets in which this type of pavement maintenance work would be performed. The additional
streets to receive the REAS surface treatment would be selected from a list of streets in which
additional dig-outs have been completed by Frank & Sons, Inc. at the time REAS work
commences.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
9-1
7/14/09, Item
Page 2 of 3
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The FY07/08 CIP Budget includes a program to rehabilitate and preserve deteriorating pavement
throughout the city. The Public Works Department, through the Pavement Management System,
developed a priority list of streets to be included in the program. The goal of the program is to
extend the serviceability of the streets through the removal and replacement of deteriorated
sections of streets (dig-outs) and the subsequent application of various types of surface
treatments, including asphalt concrete overlays, chip seals, and REAS sealcoats.
This project will also include the application of herbicide (weed removal), striping and pavement
markings, traffic control, and other miscellaneous work, and all labor, material, equipment, and
transportation necessazy to successfully complete the project. Attachment 1 shows a primary list
of streets to receive the REAS surface treatment.
On June 10, 2009, the Director of Public Works received two (2) bids for the "Pavement
Rehabilitation Program FY07/08 Type II Rubberized Emulsion Aggregate Slurry (REAS)
(STL335E)" project. The following bids were received:
CONTRACTOR BID AMOUNT
1. Pavement Coatings Co. -Cypress, CA $548,439.00
2. American Asphalt South, Inc.- Fontana, CA $556,070.00
The low bid submitted by Pavement Coatings Co. of Cypress, CA is below the Engineer's
estimate of $662,378 by $113,939 (17.2% below the Engineer's estimate); much of this
difference can be attributed to high degree of competition currently within the construction
market. Design staff has verified the references provided by the contractor and has found their
work to be satisfactory. Pavement Coatings Co. has also satisfactorily completed past projects
for the City. The Contractor's License No. 303609 is current and active.
If approved, the proposed resolution would also (1) authorize that additional streets selected from
a list of streets in which dig-outs have been completed by Frank & Sons, Inc. receive the REAS
surface treatment, and (2) increase the Director of Public Works' cumulative change order
authority specified in City Council Policy No. 574-O1 and authorize the Director of Public
Works to expend all available funds in the project without further City Council action in order to
complete as many streets as possible.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is TransNet. Contractors bidding this project are not
required to pay prevailing wages to persons employed by them for the work under this project.
9-2
7/14/09, Item
Page 3 of 3
Disadvantaged businesses were encouraged to bid through the sending of the Notice to
Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing streets or similar facilities and,
therefore, there is not a material financial effect of the decision on the property holdings of the
City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and
18705.2(b)(1).
FISCAL IMPACT
There is no impact to the General Fund as there aze sufficient funds necessary to complete the
project.
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $548,439
B. Contingencies (Approx. 25%) $136,561
C. Staff Time & Testing Costs
1. Construction Inspection (Approx. 8%) $ 55,000
2. Design/Construction Management (Approx. 5%) $ 35,000
3. Planning/Environmental/Traffic/Public Works (Approx. 1.5%) $ 10,000
4. Soil & Material Testing (Approx. 3.5%) $ 25,000
TOTAL FUNDS REQUIItED FOR CONSTRUCTION $810,000
A. STL335 (TransNet) $610,000
B. Inter-Project Transfer from STL340 (TransNet) $200,000
~~ TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $810,000
Sufficient TransNet funds will be available in the STL335 project account to complete the work
upon the inter-project transfer of TransNet funds from the STL340 project accormt.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City street
maintenance.
ATTACHMENTS
1. List of streets included in project
2. Contractor's Disclosure Statement
Prepared by: Roberto Juan, Associate Engineer, Public Works Department
M:\Engineer\P.GENDA\CAS2009\07-14-09\STL335E AI33 (Final) Pavement Rehab (REAS).doc
9-3
p,TTAC;-{MINT ~
PAVEMENT REHABILITATION PROGRAM FY07/08
(STL335)
# STREET LOCATION
BEGIN END LENGTH
(FT) WIDTH
(FT) C-DS
(SF) AREA
(SF)
REAS PAVEMENT REHAB STL335E
PHASE 1 -LEFT OVER FR OM STL340D.
PHASE 2 -NORTH OF L S TREET WEST OF 1$05
14 ALPINE AV N ALPINE~IINOT AV 5 ALPINE-MINOT AV 980.00 33.00 32,340.00
15 ALPINE AV NALPINE-MINOT AV SALPINE-MINOT AV 1,175.00 33.00 38,775.00
18 CASITA$CT FIRST AV CDS 403.00 27.00 10,881.00
17 CLAIRE AV E H ST E WHITNEY ST 693.00 38.00 28,334.00
18 COLORADO AV J ST K ST 7,321.00 33.00 43,593.00
19 DST CORTE MARIA AV HILLTOP DR Bfi2.00 27.00 77,874.00
20 DST FIRST AV CORTE MARIA AV 782.00 27.00 20,571.00
21 DATE AV I ST CDS 332.00 33.00 10,956.00
22 DAVIDSON ST DEL MAR AV SECOND AV 662.00 35.00 23,170.00
23 DEL MAR AV J ST KEARNEV ST 658.00 27.00 17,786.00
24 FIG AV DAVIDSON ST END OF STREET 321.00 43.00 13,803.00
25 FIG AV EST DAVIDSON ST 883.00 36.00 23,868.00
26 E FLOWER ST BONITA ST HILLTOP DR 1,560.00 37.00 57,720.00
27 GUAVA AV NCDS HALSEY S7 427.00 33.00 14,091.00
26 GUAVA AV HALSEV ST SCDS 453.00 27.00 12,231.00
29 JEFFERSON AV SIERRA WY L ST 676.00 33.00 22,308.00
30 KIMBALL TE WCDS THIRD AV Sfi1.00 27.00 15,147.00
37 LANDI$ AV EST DAVIDSON ST fi74.00 37.00 24,938.00
32 MURRHI'-ST $E69N8d~V 6DS fi09.00 33.00 0.00
33 OAKLAWN AV KST LST 1,328.00 34.00 45,084.00
34 OTIS ST SMITH AVE FIFTH AV 678.00 34.00 23,052.00
35 EAST PARK LN DAVIDSDN ST F ST 660.00 21.00 13,880.00
36 SEA VALE ST DEL MAR AV SECOND AVE 660.00 40.00 26,400.00
37 SIERRA WY FOURTH AV E CDS 623.00 33.00 20,559.00
555,324.00
PHASE 3 -SOUTH OF L STREET WEST OF 1-805
44 ALPINE AV NAPLES ST EMERSON ST 6fi0.00 22.00 14,520.00
45 ANITA ST 413' E/0 FRONTAGE RD INDUSTRIAL BL 413.00 21.00 6,673.00
46 BISHOP 5T FIRST AV TOBIAS DR 861.00 33.00 21,873.00
47 OEL MONTE AV ZENITH ST MAIN ST 381.00 34.00 12,954.00
48 EMERSON ST WCDS FOURTH AV 373.00 34.00 12,682.00
49 FAIVRE ST W. CDS JACOUA ST 582.00 22.00 12,804.00
53 GENTRY WY TOBIAS DR E CDS 405.00 27.00 70,935.00
54 HELIX AV E NAPLES ST E EMERSON ST fi70.00 33.00 22,110.00
55 HELIX WV E RIENSTRA ST RIVERA PL 262.00 33.00 6,fi46.00
56 JOSSELYN AV E OXFORD ST E ONEIDA ST 587.00 33.00 19,371.00
57 LEANNA ST HELIX AV E CDS 565.00 33.00 16,645.00
58 MADISON AV K 5T SIERRA WY 652.00 33.00 21,516.00
59 OAK CT WCDS NACION AV 785.00 33.00 6,105.00
fi0 PEARLWOOD ST SPRUCE ST MOUNTAIN VIEW LN 549.00 33.00 16,117.00
61 PEARLWOOD ST MOUNTAIN VIEW LN NACION AV 275.00 33.00 9,075.00
fit PROSPECT CT TOBIAS OR N COS 491.00 33.00 16,203.00
83 DDINTARD ST SECOND AV FIRST AV 1318.00 47.00 61,946.00
64 OUINTARO ST FIRST AV TOBIAS DR 662.00 38.00 25,156.00
65 RIGS AV OTAV VALLEY RD SEND 880.00 27.00 23,220.00
68 STELLA ST BAY BL FRONTAGE RD W 530.00 32.00 16,960.00
67 SYCAMORE DR LOTUS DR ORANGE DR 177.00 30.00 5,310.00
fib TOBIAS DR GENTRY WY ORLANDO CT 478.00 36.00 17,208.00
89 ZENITH ST FOURTH AV FRESNO AV 722.00 38.00 27 436.00
70 EMERSON ST HILLTOP DR WCDS 370.00 33.00 2,600.00 15,010.00
71 VISTA WV NAPLES ST EMERSON ST 600.00 33.00 19,800.00
446 215.00
ATTACHMENTI
9-4
PAVEMENT REHABILITATION PROGRAM FY07/08
(STL335)
# STREET LOCATION LENGTH
FT WIDTH
FT C-D-S
SF AREA
SF
BEGIN END )
( (
) )
( (
)
PHASE 4 -SOUTH OF TEL EGRAPH CANYON ROA D EAST OF I-805
80 BERLAND WV WILLOWCREST WY LORI LN 1,813.00 33.00 38,829.00
81 ENERGY WY NIRVANA AV ECDS 2,169.00 50.00 108,650.00
82 LA SENDA WY E J ST BUEN TIEMPO RD 1,355.00 33.00 44,715.00
63 LAGUNA POINT CT WCDS PT BARROW DR 248.00 19.00 4,712.00
B4 MALIBU POINT CT N CDS PT BARROW DR 228.00 19.00 4,332.00
B5 MORRO POINT DR POINT CAIMAN CT POINT LA JOLLA DR 188.00 29.00 5,452.00
88 NIRVANA AV ENERGY WY MAIN ST 1,778.00 69.00 87,024.00
87 OCALA AV TAMARACK ST TANBARK ST 1,172.00 33.00 38,876.00
88 OLNE AV TALLOW CT TAMARACK ST 450.00 33.00 14,850.00
89 POIN7 DOME CT N CDS POINT BARROW DR 242.00 79.00 4,598.00
90 POINT HUENEME CT N CDS POINT BARROW DR 23g,pp ig,pp 4,522.00
91 POINT LA JOLLA DR BRANDVWINE AV MORRO POINT DR 1,103.00 30.00 - 33,090.00
92 SEAL POINT CT NW CDS TORTUGA POINT DR 320.00 20.00 8,400.00
93 THRUSH ST ROBIN PL OLEANDER AV 485.00 33.00 16,005.00
9d VIA CURVADA BUEN TIEMPO DR LA SENDA WY 583.00 38.00 22,154.00
93 FINCH PL N CDS THRUSH ST 190.00 33.00 4,658.00 10,926.00
96 OCALA AV ENAPLEB ST EAST OXFORD ST 7,125.00 33.00 37,125.00
502 860.00
PHASE 5 -NORTH OF TELEGRAPH CANYON ROA D EAST OF 1.805
1 ALLEN SCHOOL IN SURREY LN OTAV LAKES RO 871.00 27.00 18,117.00
2 BRISTOL CT WCDS HAMPTON CT 852.00 33.00 28,116.00
3 CABERNET DR N CDS GAMAY TE fi67.00 33.00 22,071.00
4 CMNO ELEVADO CALLE LA MIRADA CMNO CERRO GRANDE 790.00 33.00 26,070.00
5 CMNO ELEVADO e`401 CMNO ELEVADO SCDS 2,921.00 33.00 98,393.00
B COUNTRY TRAILS CT COUNTRY VISTAS LN SCDS 186.00 34.00 5,6M.00
7 DIAMOND CT E NAPLES ST DIAMOND DR 284.00 33.00 9,372.00
B ETON CT ITHACA ST SW CDS 891.00 33.00 29,403.00
9 GREENWOOD PL CMNO ELEVADO ECDS 1,348.00 37.00 49,876.00
10 HALE PL FENTON ST SCDS 343.00 49.00 16,807.00
11 HAMDEN DR WCDS NEW HAVEN DR 1,089.00 33.00 35,277.00
12 HIDDEN VISTA DR TERRA NOVA DR SMOKY CL 1,858.00 39.00 72,384.00
13 ITHACA ST SCRIPPS AV RUTGERS AV 1,285.00 33.00 42,405.00
14 LAKESHORE DR CREEKWOOD WY EASTLAKE OR 1,720.00 40.00 68,800.00
15 MILLER DR EASTLAKE PW BOSWELL CT 952.00 81.00 58,072.00
i6 GTAY LAKES RD WUESTE RO NORTH CITY LIMITS 1,244.00 27.00 33,588.00
17 PORT ASHLEY HILLSIDE DR PORT CARDIFF 337.00 33.00 11,121.00
78 PORT STIRLING PORT CARDIFF SCDS 388.00 33.00 12,144.00
79 RUE CHATEAU RUE AVALLON N CDS 1,334.00 33.00 44,022.00
20 SAN JUAN PL N CDS MACKENZIE CREEK RD 281.00 33.00 8,813.00
21 SANDY CREEK DR NCDS COUNTRY VISTA LN 588.00 33.00 19,338.00
22 TULANE AV GOTHAM ST HARVARD ST 275.00 33.00 9,075.00
23 WAGONWHEEL WY ECDS SURREY DR 547.00 34.00 18,598.00
24 WATERTOWN LN HAMDEN DR NEW HAVEN DR 789.00 . 33.00 25,377.00
25 WHITE NORSE CT WCDS CANYON RIDGE DR 136.00 34.00 6,824.00
28 WILLOW ST SWEETWATER RD BONITA RD 1,073.00 55.00 59,015.00
824 262.00
` " ~ ~ - TOTAL 2,328;66l.DO'.
M:\General Servkes\DesignWl Projects\STL\STL335\STL335B Proposed SuAxe Treatment List.>as
ATTACHMENT 1
9-5
ATTACHIVAENT 2
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and al] other official bodies of the City, a statement of disclosure of
certain ownership or fmancial interests, payments, or campaign contributions for a City of Chu]a Vista
election must be filed. The following information must be disclosed:
List the names of all persons having a fmancial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
N/A
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation partnership) entity.
N/A
3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
N/A
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
N/A
5. Has any person* associated with this contract had any financial dealings with an official** o~ the
City of Chula Vista as it relates to this contract within the past 12 months? Yes No_
14
M:\Grneral Services\Design\All Projects\STL\STL335E REAS\STL3 ~'P1~ Pavement Rehab Specs end ContracLdoc
If Yes, briefly describe the nature of the financial interest the official* * may have in this contract.
6.
**
Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member?
Have you provided more than $340 (or an item of equivalent value) to an official* * of the City of
Chula Vista in the past twe]ve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No X
If Yes, which official* * and what was the nature of item provided?
Date: l~ _~G'~~
Signata~e Qf',(;o~tr~t~yr~gplicant
LpJr(a(GJiLr1i@ntCJ tJ
Print or type name of Contractor/Applicant
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a boazd, commission, or committee of the City, employee, or staff members.
15
M:\Grnernl Services\Desi~W] Projects\STL\STI335E REAS~STL33A5 Pavcmrnt Rchab Specs and ContracCdoc
RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "PAVEMENT REHABILITATION
PROGRAM FY 07/08 TYPE II RUBBERIZED EMULSION
AGGREGATE SLURRY (REAS) (STL335E)" PROJECT TO
PAVEMENT COATINGS COMPANY IN THE AMOUNT OF
$548,439, AUTHORIZING AN INTER-PROJECT TRANSFER
IN THE AMOUNT OF $200,000 FROM THE "PAVEMENT
REHAB PROGRAM, FY 06/07 (STL340)" TO (STL335), AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
FUNDS IN THE PROJECT
WHEREAS, City staff prepazed specifications for the "Pavement Rehabilitation Program
FY07/08 Type II Rubberized Emulsion Aggregate Slurry (REAS) (STL335E)" and advertised
the project on May 22, 2009; and
WHEREAS, on June 10, 2009, the Director of Public Works received two (2) sealed bids
for the project as follows:
CONTRACTOR BID AMOUNT
1. Pavement Coatings Co. -Cypress, CA $548,439.00
2. American Asphalt South, Inc.- Fontana, CA $556,070.00
WHEREAS, the low bid by Pavement Coatings Co. of Cypress, CA is below the
Engineer's estimate of $662,378 by $113,939 or 17.2%; and
WHEREAS, staff has verified the references provided by the contractor and the
contractor has performed previous work for the City of Chula Vista and their work has been
satisfactory; and
WHEREAS, City Council authorizes the Director of Public Works Operations' authority
to approve change orders as necessary up to the total funding available.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Program FY
07/08 Type II Rubberized Emulsion Aggregate Slurry (REAS) (STL335E)" Project to Pavement
Coatings Company in the amount of $548,439, authorize aninter-project transfer in the amount
of $200,000 from the "Pavement Rehab Program, FY 06/07 (STL340)" to (STL335), and
authorize the expenditure of all available funds in the project.
Presented by
Richazd A. Hopkins
Director of Public Works
9-8