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HomeMy WebLinkAbout2009/07/14 Item 8CITY COUNCIL AGENDA STATEMENT ~~~ CITY OF CHULA VISTA 7/14/09, Item r ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAM FY 09 EASTLAKE PARKWAY, EAST NAPLES STREET, MELROSE AVENUE OVERLAY (STL335C/STM366)" PROJECT TO SUPERIOR READY MIX CONTRACTING AND PAVING AND AUTHORIZING THE EXPENDIT OF ALL AVAILABLE FUNDS IN THE PROJECT SUBMITTED BY: DIIZECTOR OF PUBLIC WORKS REVIEWED BY: CITY MANAGE ASSISTANT CIT AGER S'T 4/STHS VOTE: YES ^ NO SUMMARY On June 29, 2009, the Director of Public Works received sealed bids for the "Pavement Rehabilitation Program FY 09 Eastlake Parkway, East Naples Street, Melrose Avenue Overlay (STL335C)" project. This project consists of the roadway rehabilitation of the above-mentioned streets through the application of an Asphalt Concrete (AC) Overlay. The proposed action would award the contract to Superior Ready Mix Contracting and Paving and authorize the Director of Public Works to expend all available funds in order to maximize the amount of roadway pavement to be overlaid. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines. Thus, no fizrther environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 8-1 7/14/09, Item~_ Page 2 of 4 DISCUSSION Under the American Recovery and Reinvestment Act (ARRA) of 2009, administered by the Federal Government, a portion of the overall funding was allotted to highway infrastructure improvements and maintenance. A percentage of the State of California's shaze was distributed through regional planning agencies, such as the San Diego Association of Governments (SANDAG); SANDAG, in turn, set aside and distributed 40% of the monies to local agencies. In order to avoid having to implement federal requirements on local projects and to simplify and expedite the use and expenditure of ARRA funds to achieve economic stimulus, SANDAG chose to use all received ARRA funds on a few lazge regional projects already subject to federal requirements and to reallocate previously-appropriated TransNet funds in those projects to local agencies. The City of Chula Vista has been approved to receive $3.36 million of these reallocated TransNet funds (TransNet ARRA) for use on highway infrastructure projects within the city. The funds received may only be used on projects and programs previously approved under the Regional Transportation Program (RTIP); Chula Vista's RTIP was amended by the City Council in May 2009. The pavement rehabilitation project and contract, which aze the subject of tonight's proposed action, will be fully funded using these TransNet ARRA funds. This project was advertised as Project STL335C, but, as of the beginning of FY 2009-10, is now referred to as Project STM366 - "Pavement Rehabilitation for Federal Highways" in order to properly account for this newly realized and unique funding source. The FY09 CIP Budget includes a program to rehabilitate and preserve deteriorating pavement throughout the city. The Public Works Departrnent, through the Pavement Management System, developed a priority list of streets to be included in the program. The goal of the program is to extend the serviceability of the streets through the removal and replacement of deteriorated sections of streets (dig-outs) and the subsequent application of various types of surface treatments, including asphalt concrete overlays, chip seals, and REAS sealcoats. The proposed AC Overlay project also includes: reconstruction of various concrete improvements (curbs, gutters, sidewalk panels, cross-gutters, and pedestrian ramps); application of herbicide (weed removal); striping and pavement markings; traffic control; and, other miscellaneous work and all labor, material, equipment, and transportation necessary to successfully complete the project. Attachments 1, 2 & 3 show the limits of work for the AC Overlay, as bid. On June 29, 2009, the Director of Public Works received sealed bids for the "Pavement Rehabilitation Program FY 09 -Eastlake Pazkway, East Naples Street, Melrose Avenue Overlay (STL335C/STM366)" project. The following bids were received: CONTRACTOR BID AMOUNT ~, 1. Superior Ready Mix Contracting and Paving -San Diego, CA $1,487,470.00 2. TC Construction-Santee, CA $1,583,749.00 3. Daley Corporation -San Diego, CA $1,596,564.10 8-2 7/14/09, Item Page 3 of 4 4. Koch Armstrong General Engineering, Inc. -Lakeside, CA $1,657,657.00 5. ABC Construction Company -San Diego, CA $1,666,681.00 6. Frank and Son Paving Company -Chula Vista, CA $ 1,675,061.00 7. Hazard Construction Company -San Diego, CA $ 1,698,888.00 8. Southland Paving Incorporated -Escondido, CA $ 1,712,667.00 9. JD Paving Incorporated - San Mazcos, CA $ 1,969,301.80 10. M J C Construction -Bonita, CA $ 2,113,965.00 The low bid submitted by Superior Ready Mix Contracting and Paving of San Diego, CA is below the Engineer's estimate of $2,500,000 by $1,012,530 (40.5% below the Engineer's estimate); much of this difference can be attributed to a high degree of competition currently within the construction mazket and a significant decrease in asphalt and concrete prices chazged by the contractors. Design staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references. Superior Ready Mix Contracting and Paving has also satisfactorily completed past projects for the City. The Contractor's License No. 626277 is current and active. The bids received for this project are significantly lower than anticipated, which allows for a sizeable contingency amount available to overlay additional street segments. Based upon staffls analysis of past bids for similar work, staff elected to limit the scope of work along Melrose Avenue to only include the segment between Telegraph Canyon Road and East Palomar Street. In order to expend the full amount of TransNet ARRA funds and to rehabilitate additional street segments, staff proposes to expand the scope of work along Melrose Avenue (via change order) to inchide the portions of the roadway south of East Palomar Street that require timely repair, as determined by the City's Pavement Management System. The proposed action would authorize the Director of Public Works to expend all available funds in order to maximize the amount of roadway pavement to be overlaid. Disclosure Statement Attachment 4 is a copy of the Contractor's Disclosure Statement. Wage Statement The source of funding for this project is TransNet. Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similaz facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705.2(b)(1). 8-3 7/14/09, Item Page 4 of 4 FISCAL IMPACT As referenced in the Adopted FY 2009-10 CIP Program and as explained above, the City will receive $3.36 million in local, reallocated TransNet funds resulting from the exchange of Federal ARRA funds for local TransNet funds through SANDAG; although these funds are purely local TransNet funds, they aze being referred to as TransNet ARRA funds for tracking purposes. Of the $3.36 million in TransNet ARRA funds received, $2.61 million was budgeted under STM366 for Pavement Rehabilitation. This project will utilize the TransNet ARRA funds for expenditure as proposed in this item. Staff time and expenditures captured in STL335C will be recovered from STM366. Thus, there is no impact to the General Fund as there are sufficient TransNet ARRA funds in STM366 to complete this project. A breakdown of the projects costs aze as follows: FUNDS REQUIRED FOR CONSTRUCTION A. ContractAmount $1 ,487,470 B. Contingencies (Approx. 45%) $ 670,530 C. Staff Time & Testing Costs 1. Construction Inspection $ 175,000 2. Design/Constnzction Management $ 105,000 3. Survey $ 60,000 4. Planning/Environmental/Traffic/Public Works $ 27,000 5. Soil & Material Testing $ 85,000 TOTAL FUNDS REQUIIED FOR CONSTRUCTION $2,610,000 Sufficient funds are available in the STM366 project account to complete construction. ON-GOING FISCAL IMPACT: Upon completion of the project, the improvements will require only routine City street maintenance. ATTACHMENTS 1. Eastlake Pazkway Project Plat 2. East Naples Street Project Plat 3. Melrose Avenue Project Plat 4. Contractor's Disclosure Statement Prepared by: Patrick Moneda, Associate Engineer, Public Works Department J:\EngineerWGENDA\CAS2009\07-14-09\STL335C Al l3 Pavement Overlay ARRA.doc> 8-4 //\) ,ss ~ ~'y J°' O -v vma ~n+~ cvmx 4 N ~ ~ [mryARQ}Y PRIIX DV 10 ~11 1213 '~O+ ny ~ 14 16 ~,,r, ~ 9~ ATTACHMENT PE D RAM P LOCATIONS - EA STLAK PCRKWAV 1) SWC @ Otny Lnkes Rd -CCVCS 25) 2) SEC @ Otay Lakes Rd - SCVCS 25) 3> NWC @ Vons Shp Ctr Dw -CCVCS 27B) 4) SWC @ Vons Shp Ctr Dw -CCVCS 27B) 5) NEC @ Greensgnte Dr -CCVCS 25) 6) SWC @ Greensgate Dr -CCVCS 25) 7) SEC @ Greensgnte Dr -CCVCS 25) B) NWC @ Conr~unlty Park Dw - (RETROFIT) 9) SWC @ Cor~r~unlty Park Dw -CCVCS 27B) 10) NWC @ Clubhouse Dr -CCVCS 25) 11) NEC @ Clubhouse Dr - CCVCS 25) 12) SWC @ Clubhouse Dr -CCVCS 25) 13) SEC @ Clubhouse Dr - CCVCS 25) 14) NWC @ High School Dw CS> -CCVCS 25) 15) SWC @ Hlgh School Dw CS) -CCVCS 25) 16) NEC @ Naznrene Church Dw -CCVCS 27H) 17) SEC @ Nnznrene Church Dw -CCVCS 27B> 18) NWC @ Trinidad Cove - (RETROFIT) 19) SWC @ Trlnldnd Cove - (RETROFIT) 20) SEC @ Trlnldnd Cove - (RETROFIT) ® PEDESTRIAN RAMP LOCATION - 2' PAVEMENT OVERLAY AREA W/ PAVEMENT REINFORCEMENT MAT PROJECT FILE #STL335C 03-02-09 nrLE• - CITY OF (HULA VISTA EASTLAKE PW ~''~VEMENT REHAB ATl-ACNnn~rrr z ~? o`EANDeR A C AV .A A V ` AV NEP ruNe DR r ti F J C~ ti O S n ~~ ti ti Ali A ~ ,Rey ~~ AV AV ED RAMP LOCATIONS 1) NWC @ MELR[]SE AV - CCVCS 27A) 2) NEC @ MELR[)SE AV -CCVCS 25) 3) SWC @ MELROSE AV - (C VCS 27A) 4) SEC @ MELROSE AV - CCVCS 27A) 5) NWC @ MONTEREY AV - CCVCS 25) 6) NEC @ MONTEREY AV - CCVCS 25) V 7) SWC @ MONTEREY AV - CCVCS 27A> 8) SEC @ M[NTEREY AV -CCVCS 27A) 9) SWC @ NOLAN AV -CCVCS 27A) 10) SEC @ NOLAN AV -CCVCS 27A) il) NWC @ NEPTUNE DR - CCVCS 25) 12) NEC @ NEPTUNE DR - CCVCS 25) 13) SWC @ NEPTUNE DR - CCVCS 25) 14) SWC @ VIA TRIESTE - CCVCS 27A) 15) SEC @ VIA TRIESTE - CCVCS 27A) 16) NWC @ NACIDN AV - CCVCS 25> 17) NEC @ NACIDN AV -CCVCS 25) 18) SWC @ NACIDN AV - CCVCS 27A) 19) SEC @ NACIDN AV - CCVCS 25) 20) NWC @ OSAGE AV - CCVCS 25) 21) NEC @ OSAGE AV -CCVCS 25) 22) SWC @ OSAGE AV - (RETROFIT) 23) SEC @ OSAGE AV - CCVCS 25) 24) SWC @ OCALA AV - CCVCS 25) 25) SEC @ OCALA AV -CCVCS 25) 26) SWC @ OASIS AV - CCVCS 25) 27) SEC @ OASIS AV -CCVCS 25) 28) NWC @ FOXBORO AV -CCVCS 25) 29) SWC @ FOXBORO AV - CCVCS 25) 30) SEC @ F[7XH[1RG AV - CCVCS 25) SPANDERAL & CR~SSGUTTER REPLACEMENT A) NS @ MELROSE AV B) NS @ NACIDN AV C) NEC CSPANDERAL ONLY) @ OSAGE AV D) SS @ [](ALA AV E) SS @ OASIS AV ® PEDESTRIAN RAMP LOCATION FULL WIDTH 4' PAVEMENT GRIND 4' PAVEMENT OVERLAY AREA PROJECT F/LE ~STL335C 0.5-~7-29 NEDA I CITY OF C~iI~LA VISTA PArR1CK MONED~ Fr z ~ E NAPLES ST `~XIVEMENT REHAB APPRO QDo Y v ^ ^ 3 cN c ry.~~acnrr 3 TE1-E CAMP RD e O3 / `, CAMLAU DR /J~ S %1 . o N EAST L STS r © ' 0 NOVA WY -' `-~~`-E MASS ST ~INKOPAH ST r- JAMUL AV ~ MONTCLAIR ST E NAPLES S l_ CHERYL PL '••, r E CXFCRD ST E pLYMPIA ST V L E pNEIDA ST 1> NWC @ TELE CANY RD - CCVCS 25) 2) SWC @ TELE CANY RD - CCVCS 25) 3) SEC @ TELE CANY RD - CCVCS 25) 4) NWC @ CAMLAU DR - CCVCS 28) 5) SWC @ CAMLAU DR - CCVCS 28) 6) NWC @ EAST L ST - CCVCS 2~ 7) NEC @ EAST L ST - (CVCS 25) W SWC @ EAST L ST - (CVCS 25) 9) SEC @ EAST L ST - CCVCS 25) 10) NEC @ NOVA WY - CCVCS 25> 11) SEC @ NOVA WY - CCVCS 25) 12) NWC @ E MOSS ST - CCVCS 25) 13) NEC @ E MOSS ST - (CVCS 25) 14) SWC @ E MOSS ST - CCVCS 25) 15) SEC @ E MOSS ST - (CVCS 25) 16) NWC @ INKOPAH ST - CCVCS 25) 17) NEC @ INKOPAH ST - CCVCS 25) IB) SWC @ INKOPAH ST - CCVCS 27) 19> SEC @ INKOPAH ST - CCVCS 27) 20) NWC @ JAMUL AV - CCVCS 25) 21> SWC @ JAMUL AV - (CVCS 25> 22) NWC @ MONTCLAIR ST - (CVCS 25) 23) NEC @ MONTCLAIR ST - (CVCS 25) 24) SEC @ MONTCLAIR ST - (CVCS 27) 25) NWC @ E NAPLES ST - LISTED IN PLAT 2 26) NEC @ E NAPLES ST - LISTED IN PLAT 2 27) SWC @ E NAPLES ST - LISTED IN PLAT 2 28) SEC @ E NAPLES ST - LISTED IN PLAT 2 29) NWC @ CHERYL PL - CCVCS 27) 30) NEC @ CHERYL PL - CCVCS 27) 31) SEC @ CHERYL PL - (CVCS 27) 32) NWC @ E OXFORD ST - CCVCS 25) 33) NEC @ E OXFORD ST - CCVCS 25) 34) SWC @ E OXFORD ST - (CVCS 25) 35) SEC @ E OXFORD ST - (CVCS 25) 36> NWC @ E OLYMPIA ST - (CVCS 25) 37) SWC @ E OLYMPIA ST - (CVCS 25) 3B) NWC @ E ONEIDA ST - CCVCS 25) 39) NEC @ E ONEIDA ST - (CVCS 25) 40) SWC @ E ONEIDA ST - CCVCS 25) 41) SEC @ E ONEIDA ST - (CVCS 25) 42) NWC @ E ORLANDO ST - (CVCS 25) 43) SWC @ E ORLANDO ST - (CVCS 25) 44) NWC @ E PALOMAR ST - (CVCS 25) 45> NEC @ E PALOMAR ST - CCVCS 25) A) SS @ TELEGRAPH CANYON RD B) SS @ EAST L ST C) ES @ MONTCLAIR ST vE pRLANDp ST ® PEDESTRIAN RAMP LOCATION l 2' PAVEMENT OVERLAY AREA =' E PALCMAR s~ ~ 2' PAVEMENT OVERLAY AREA W/ PAVEMENT REINFORCEMENT MAT PROJECT FILE #STZ335C DRAWN BY.• A)ZE.• PREPARED BY.• PATRICK MONEDA CITY OF CF~.U1~A VISTA PA 7R/CK MONEDA DATE.• SHEET 3 MELROSE AV R EMENT REHAB APPRO DSO ~ „~.,,, 04-21-0.9 OF.i SHTC ATTACHMENT `T City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed List the names of all persons having a fmancial interest is the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. stone 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partaership) entity. N/a 3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names of any person serving as dvector of the non-profit organization or as trustee or beneficiary or trustor of the trust. N/~4 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. N/A 5. Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No~_ 17 J:\General Services~Daign\fill Projects\STL\ST'I.335\ARRA\Eastlake, E Naples, Melrose~STL335C Contract Bid Specs (pcm).doc a_8 If Yes, briefly describe the nature of the financial interest the official** may have in this contract 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No ~ Yes _ ]f yes, which Council member? Have you provided more thaw $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No if Yes, which official* * and what was the nature of item provided? Date: r/ ~L ~(- Signature of Contractor/Applicant SRM ~on'hr4c{irt9 ¢ Pavia Print or type name of Contractor/Applicant Person is defined as: any individual, fu~m, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a boazd, commission, or committee of the City, employee, or staffmembers. 18 J:\Genezal Services\DesignWll Projects\STL\STT.335\ARRA\Eastlake, E Naples, Melrose\S1'L335C -Contract Bid Specs (pcm).doc - 8-9 RESOLUTION NO.2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAM FY 09 EASTLAKE PARKWAY, EAST NAPLES STREET, MELROSE AVENUE OVERLAY (STL335C/STM366)" PROJECT TO SUPERIOR READY MIX CONTRACTING AND PAVING AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared specifications for the "Pavement Rehabilitation Program FY09 -Eastlake Pazkway, East Naples Street, Melrose Avenue Overlay - (STL335C/STM366))" and advertised the project on June 11, 2009; and WHEREAS, on June 29, 2009, the Director of Public Works received ten (10) sealed bids for the project as follows: CONTRACTOR BID AMOUNT 1. Superior Ready Mix Contracting and Paving -San Diego, CA $1,487,470.00 2. TC Construction -Santee, CA $1,583,749.00 3. Daley Corporation- San Diego, CA $1,596,564.10 4. Koch Armstrong General Engineering, Inc. -Lakeside, CA $1,657,657.00 5. ABC Construction Company -San Diego, CA $1,666,681.00 6. Frank and Son Paving Company -Chula Vista, CA $ 1,675,061.00 7. Hazard Construction Company -San Diego, CA $ 1,698,888.00 ' 8. Southland Paving Incorporated -Escondido, CA $ 1,712,667.00 9. JD Paving Incorporated -San Marcos, CA $ 1,969,301.80 10. M J C Construction -Bonita, CA $ 2,113,965.00 WHEREAS, the low bid by Superior Ready Mix Contracting and Paving -San Diego, CA is below the Engineer's estimate of $2,500,000.00 by $1,012,530.00 or 40.5%. Staff has verified the references provided by the contractor and the contractor has performed previous work for the City of Chula Vista and their work has been satisfactory; and WHEREAS, beginning FY09/10, STL335C will now be considered STM366 -Pavement Rehabilitation for Federal Highways; and WHEREAS, the City Council authorizes the Director of Public Works Operations authority to approve change orders as necessary up to the total funding available. 8-10 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Program FY 09 Eastlake Pazkway, East Naples Street, Melrose Avenue Overlay (STL-335C/STM366)" Project to Superior Ready Mix Contracting and Paving in the amount of $1,487,470.00, and authorize the expenditure of all available funds in the project. Presented by Richazd A. Hopkins Director of Public Works 8-11