HomeMy WebLinkAboutReso 2009-151RESOLUTION NO. 2009-151
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING A COUNCIL POLICY AND
PROCEDURE FOR FRAUD IN THE WORKPLACE
WHEREAS, the City of Chula Vista is committed to the proper use of public funds,
safeguarding of public assets entrusted to the City, conducting its business by adhering to the
highest ethical standazds and complying with all applicable laws and regulations; and
WHEREAS, it is therefore the policy of the City Council to establish controls that
promote ethical conduct, provide for the safeguazding of assets, and help deter and detect fraud
and other irregulazities; and
WHEREAS, this policy sets specific guidelines regazding actions to be followed for the
investigation of suspected fraud and other irregularities; and
WHEREAS, written policies and procedures aimed at preventing fraud aze essential to an
effective internal control system; and
WHEREAS, the policy's purpose is to establish a policy and procedures for clazifying
acts that aze considered to be fraudulent, describing the steps to be taken when fraud or other
related dishonest activities are suspected, and providing procedures to follow in accounting for
missing funds, restitution and recoveries; and
WHEREAS, the purpose of the policy is to protect the City's assets against the risk of
loss or misuse; and
WHEREAS, it is the policy of the City of Chula Vista to identify and promptly
investigate any possibility of fraudulent or related dishonest activities against the City and, when
appropriate, to pursue legal remedies available under the law; and
WHEREAS, it is the City's intent to investigate any suspected acts of fraud,
misappropriation, or other similar irregularity; and
WHEREAS, each department of the City is responsible for instituting and maintaining
system of internal control to provide reasonable assurance for the prevention and detection of
fraud, misappropriations, and other irregulazities; and
WHEREAS, management should be familiar with the types of improprieties that might
occur within their azea of responsibility and be alert for any indication of such conduct; and
WHEREAS, upon conclusion of the investigation, the results will be reported to the City
Manager or City Attorney; and
WHEREAS, the City Manager, or City Attorney, following review of investigation
results, will take appropriate action regarding employee misconduct; and
Resolution No. 2009-151
Page 2
WHEREAS, disciplinary action can include termination, and referral of the case to the
District Attorney's Office for possible prosecution; and
WHEREAS, the City will pursue every reasonable effort, including court ordered
restitution, to obtain recovery of City losses from the offender, or other appropriate sources.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby establish a council policy and procedures for fraud in the workplace.
Presented by
~y
Mazi Kachadoorian
Director of Finance
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 23rd day of June 2009 by the following vote:
AYES: Councilmembers: Bensoussan, Castaneda, McCann, Ramirez, and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST:
Y
Cheryl Cox, ayor
Donna .Norris, CMC, City Jerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2009-151 was duly passed, approved, and adopted by the City Council at a
regulaz meeting of the Chula Vista City Council held on the 23rd day of June 2009.
Executed this 23rd day of June 2009.
Donna .Norris, CMC, ty Clerk
Approved as to form by