HomeMy WebLinkAboutOrd 1990-2426 ORDINANCE NO. 2426
AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTIONS
2.04.090, 2.04.120, 2.04.150 OF THE MUNICIPAL CODE
PERMITTING BOARDS, COMMISSIONS AND COMMITTEES TO PLACE
MATTERS ON THE COUNCIL AGENDA, AND MAKING OTHER VARIOUS
CHANGES TO AGENDA PREPARATION PROCEDURES
The City Council of the City of Chula Vista does ordain as follows:
Section 1. Section 2.04.090 of Chapter 2.04 of the Chula Vista Municipal
Code is hereby amended to read as follows:
2.04.090 Agenda-Submission of items-Preparation-Effect.
A. Preparation and Delivery of Agenda.
An agenda shall be prepared for each regular meeting containing a
brief general description of each item of business to be transacted
or discussed.
1. Delivery to City Clerk. Summary of agenda items shall be
delivered to the City Clerk not later than Noon on the Tuesday
preceding the regular meeting. Agenda items, i.e., background
and requests for particular actions or reports, shall be
delivered to the City Clerk not later than ten a.m. on the
Thursday preceding the regular meeting. The clerk shall
thereafter prepare the agenda under the direction of the city
manager.
2. Delivery to Council. The agenda, together with all reports,
resolutions and ordinances pertaining thereto, shall be delivered
to the councilmembers on the Friday preceding the regular meeting.
B. Posting and Public Availability of Agenda.
The agenda shall be posted at least seventy-two hours before the
regular meeting in a location freely accessible to the public, and be
made available to the public as soon as practicable.
Ordinance No. 2426 '
Page 2
C. Contents of Agenda.
1. The agenda shall specify ~he time and location of the regular
meeting.
2. Items of business shall be placed on the agenda at the direction
of the city manager; city attorney; city clerk; a majority of the
council; or by a Council-approved board, commission or committee
upon an affirmative vote of a majority of the entire membership
of said body direction same.
3. The Agenda shall provide a section for members of the public to
directly address the Council on items of interest to the public
within the subject matter jurisdiction of the Council.
4. The Agenda shall provide a section entitled "Mayor's Report"
which section shall be reserved for reports of the Mayor to the
City, the staff or the public on matters of City business. If
there is any written material which is the subject matter of a
Mayoral Report, the Mayor or his designee shall make a diligent
effort to provide the City Clerk with a copy of said written _
material in sufficient advance time to permit the inclusion of
same into the Agenda and related material for delivery to the
Council.
5. The Agenda shall provide a section entitled "Council Comments"
for Councilmembers to directly address the City, staff, or the
public on items of interest ("Council Comments") to the
Councilperson. If there is and written material which is the
subject matter of Council Comments, the sponsoring councilperson
shall make a diligent effort to provide the City Clerk with a
copy of said written material in sufficient advance time to
permit the inclusion of same into the Agenda and related material
for delivery to the Council.
D. Agenda Package Material.
Whenever feasible, each item on the agenda shall contain a staff
recommendation and the specific action requested to be taken by the
Council.
E. Prohibition of Action; Exceptions.
No matters other than those listed on the agenda shall be acted upon
by the Council, except as provided in Section 2.04.100.
Ordinance No. 2426
Page 3
1. A direction by the Council to refer a matter not on the posted
agenda raised by a member of the Council or of the public, to
staff for a report or to placea matter on a future agenda shall
not constitute action.
Section 2. Section 2.04.120 of Chapter 2.04 of the Chula Vista Municipal
Code is hereby amended to read as follows:
"2.04.120 Written communications.
A. The city clerk is authorized to receive and open all mail addressed
to the city council and shall give it immediate attention to the end
that all administrative business referred to in said communications
and not necessarily requiring council action may be disposed of
between council meetings. Provided, that all communications and any
action taken pursuant thereto shall be reported to the city council.
Any communication requiring council action shall be placed upon the
agenda for the next regular meeting together with a report and
recommendation by the city staff. All correspondence shall be
answered or acknowledged as soon.as practicable. Such written
communications considered by the city council shall be presented to
the city clerk by four p.m. on the Wednesday preceding each council
meeting andshall be listed on the agenda as provided for under the
order of business established in this chapter. (0rd. 2426, Sec. 2,
lg90 0rd. 2085 i 4, 1987: 0rd. 1486 5 2 (part), 1973: prior code §
1.20~(4).)"
Section 3. Section 2.04.150 of Chapter 2.04 of the Chula Vista Municipal
Code is hereby amended to read as follows:
"2.04.150 Consent calendar.
A. Items for inclusion on the agenda, which have been reviewed by the
city manager and staff, mailed to the council for study and which are
made available to the public prior to and at council meetings, shall
be grouped together for actiqn by the city council. Staff
recommendations on the action to be taken for said items shall be
indicated in a concise and summary form. These matters shall be
listed under what is to be known as the "consent calendar" in the
order of business as indicated in Section 2.04.140. Adoption of the
consent calendar may be made by a simple motion approved by the city
council; provided, however, that the presiding officer shall first
advise the audience that the consent calendar matters will be so
adopted, in total, by one action of the council unless any council
Ordinance No. 2426 --
Page 4
member or any individual or organization interested in one or more
consent calendar items has any question or wishes to make a statement
relative to such an item. In that event, the presiding officer may
defer action on the particular matter or matters and place the same
on the agenda for consideration in such order as he deems appropriate.
B. It is understood that the motion for approval of items on the consent
calendar encompasses therein a waiver of the requirement of reading
of the text of ordinances and resolutions contained therein at a
direction that the reading of the text be waived and that the heading
only be read, and in the case of ordinances, that such ordinance be
placed on second reading and adopted.
C. The written agenda shall be made available to the public and to the
city council and shall provide a Written statement in such form as
the City Clerk shall determine is appropriate, advising that the
staff recommendations regarding the items listed under the Consent
Calendar will be enacted in a single mention and without discussion
unless removed therefrom by a Councilmember or unless a member of the
public requests to speak thereon. The Statement shall advise the
public of the procedure for requesting to address the Council. The
Statement shall state the place in the agenda where "pulled" items '
will be deliberated upon by the Council. (Ord. 2426, Sec. 3, 1990;
Ord. 2116 i l, 1985; Ord. 1486 ~ 2 (part), 1973: prior code ~
1.207. )"
Section 4. This ordinance shall take effect and be in full force and
effect 30 days after its second reading and adoption.
Present by and Approve~ as to form by
Bruce M. Boogaard
City Attorney
Ordinance No. 2426
Page 5
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula
Vista, California, this 27th day of November, lggO, by the following vote:
AYES: Councilmembers: Malcolm, Moore, Nader, Cox
NOES: Councilmembers: None
ABSENT: Councilmembers: McCandliss
ABSTAIN: Councilmembers: None
Gregor ox, M~<
.~gor~,0]/~ ayor'
ATTEST:
Beverly ~/Authel et, City C1 erk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do
hereby certify that the foregoing Ordinance No. 2426 had its first reading on
November 20, lggO, and its second reading and adoption at a regular meeting of
said City Council held on the 27th day of November, lg90.
Executed this 27th day of November, 1990.
Beverly A./Authelet, City Clerk