HomeMy WebLinkAbout2009/06/16 Item 4
CITY COUNCIL
AGENDA STATEMENT
:$\Ift... CITY OF
~ CHUlA VISTA
6/16/09, Iteml
REVIEWED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDERS FOR OTAY
PROJECT, L.P. FOR THE CONSTRUCTION OF LA l\1EDIA
ROAD.
DEPUTY CITY MANAGERlDEVELOPl\1ENT SERVICES
DIRECTO~ .
CITYMANAG~
-T 4/STHS VOTE: YES 0 NO [gj
ITEM TITLE:
SUBMITTED BY:
SUMMARY
Otay Project, L.P. has constructed La Media Road from Santa Venetia Street to Birch Road, in
conjunction with the development of Otay Ranch Village 6. They have submitted their request for
reimbursement for the construction of La Media Road from Santa Venetia Street to Birch Road.
The request includes Transportation Development Impact Fee ("TDIF") eligible change orders for
landscaping, construction, miscellaneous costs and their associated soft costs. This roadway is
within the Transportation Development Impact Fee (TDIF) program and, therefore, eligible
constmction costs are credited against the payment of TDIF fees for the development. Cumulative
change orders totaling above $50,000 are subject to Council approval.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the proposed project was
adequately covered in previously certified Otay Ranch Village Six SPA Plan Final Second Tier
EIR-98-01. Thus, no further environmental review or documentation is necessary.
RECOMMENDATION
Council approves the Resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On December 11, 2008, Otay Project, L.P. submitted their request for reimbursement for the
construction of La Media Road from Santa Venetia Street to Birch Road. The request includes
Transportation Development Impact Fee ("TDIF") eligible change orders for landscaping,
construction, miscellaneous costs and their associated soft costs. The change orders can be
attributed to structural section changes and design adjustments to the plans. The current TDIF
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program identifies this portion of La Media Road as Facility No. 51b (See Attachment 2). The
TDIF program is the method used to spread the cost of constructing new circulation element
roadways over the developments that benefit from them. Developers either pay the fee or build new
roadways in a like amount. The City benefits by having usable full width roads constructed instead
of the traditional half-width constructed streets that can occur while waiting for the developer across
the street to develop.
The overall costs of La Media Road (Facility No. 5Ib)
Overall, the total costs for this facility were comparable to the TDIF cost estimate as shown in
Table I below. The total actual costs were slightly higher due to unforeseen field conditions
resulting in street section adjustments and changes in design of La Media Road.
La Media Road Facility No. 51b Actual Cost Cost Estimate % Change
Previously audited components $2,392,453.48
Change Orders $152,668.07
Total $2,545,121.55 $2,335,669.00 8.2%
Table 1. CODlparison of budget to Actuals
Once approved, eligible TDIF costs are deposited as credits in favor of the developer. These credits
can be used in lieu of paying TDIF fees at the issuance of building permit. Approval of tonight's
action will result in the deposit of $152,668.07 credits in favor of Otay Project L.P. Staff
recommends approval of the change orders.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property, which is the subject of this action.
FISCAL IMP ACT
There will be no direct fiscal impact to the City. Costs associated with the processing of this item
will be borne by the developer.
ATTACHMENTS
Attachment 1. Location Map of La Media Road from Santa Venetia Street to Birch Road
Attachment 2. TDIF Estimate for La Media (Facility 51 b)
Exhibit A. Cost breakdown for the construction change associated with the grading of La Media
Road (Facility No. 51 b).
Prepared by: Chester Bautista, Associate Civil Engineer, Engineering Dept.
J :\Engineer\AGENDA\CAS2009\06-16-09\Development Services\La Media Road Change Order Reimbursement 2.doc
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FACILITY 518
La Media Rd /
Santa Venetia to Birch Rd
New 6 Lane Prime Arterial
Length (U): 1,500
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1 Earthwork Linear It 1500 $ 250.00 $ 375,000
2 Drainage Items Linear It 1500 $ 130.00 $ 195,000
3 Surface Improvements Linear It 1 ,500 $ 425.00 $ 637,500
4 Dry Utilities Linear It 1 ,500 $ 60.00 $ 90,000
5 Landscape & Irrigation Linear It 1 ,500 $ 250.00 $ 375,000
6 Misc. Construction Logistics Linear. It 1 ,500 $ 1 0.00 $ 15,000
TOTAL HARD COSTS
SOFT COSTS
Contingency (15% 01 total hard costs inclUding right-aI-way)
Civil Engineering (7.5% 01 hard costs, excludes right-aI-way)
Soils Engineering (15% 01 earthwork costs)
Landscape Architecture (10% 01 landscaping costs)
Surveying (2% of hard costs, excludes right-ol-way)
Utility Engineering/Coordination (3% 01 dry utilities costs)
Inspection/Administration (6% 01 total hard costs including right-aI-way)
Developer Administration (1.75% 01 total hard costs including right-aI-way)
City Project Administration (2% 01 total hard costs including right-aI-way)
TOTAL SOFT COSTS
PROJECT COST
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$
1,687,500
$ 253,125
$ 126,563
$ 56,250
$ 37,500
$ 7,500
$ 2,700
$ 101,250
$ 29,531
$ 33,750
$ 648,169
$ 2,335,669
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lange r er ar osts
Description Invoice Requested Eligible Change Order
Amount Amount Amount Amount
Park IWl'st LaIlJscajle 111/10;ce 3446 C03 nIY S/Ullit Unit
Concrete J\fedian Strio 406 $ 6.03 SF $ 2,448.18 $ 2,448.18 $ 2448.18 $ 2,448.18
Park IWest Landscape 11moia 3476 C01, CO2 nn' S/Ullit Unit
Condition" 1 $ 1.00 LS $ (2,420.001 $ (2,420.00) $ (2,420.00 $ (2,420.00
Total $ 28.18 $ 28.18 $ 28.18 $ 28.18
Jim 1 Hanis II/floia 66172 on' S/Ullit U"it
Add onc so. ft. inch of AC Pavement CO2 55800 $ 0.25 SFI $ 13,950.00 $ 12555.00 $ 12,555.00 $ 12,555.00
r\C Lcveling to Compcnsate [or Grade
C1"nge CO2 40 $ 84.94 TN $ 3)97.60 $ 3,057.84 $ 3,057.84 $ 3,057.84
CO#3 Rc-LocMe Poles 1 $ 426.36 LS $ 426.36 $ 383.72 $ 383.72 $ 287.79
CO#3 Grind 4345 SF to Tie in lntersetion
Gr;\de Chanp-e Alw Header Tie Cuts, Sween 1 $ 5,174.49 LS $ 5,174.49 $ 4,657.04 $ 4,657.04 $ 3492.78
Total Invoice 66172 $ 20,556.63 $ 18,261.79 $ 18,261.79 $ 19,393.41
.rim T I-Janis TfI/'oite 10074 OTY $/Ullit Unit
Add one Sq. [t. inch of AC Pavement CO2 72000 $ 0.25 SFI $ 18,000.00 $ 16,200.00 $ 16,200.00 $ 12,150.00
Total Invoice 10074 $ 18,000.00 $ 16,200.00 $ 16,200.00 $ 12,150.00
S;'J/ T Harris Tmm;ce 10152 . on' S/Ullit U'tit
cas 1 $ 1,170.00 LS $ 1,170.00 $ 1,053.00 $ 1,053.00 $ 789.75
T ataI Invoice 10152 $ 1,'170.00 $ 1,053.00 $ 1,053.00 $ 789.75
S;,n l Hains Tllf!oi{(! 10301 01Y S/Ullit Unit
:;treet Surface lmorovmenls CO? 1 $ 18,639.40 LS $ 18,639.40 $ 16,775.46 $ 16,775.46 $ 12,581.60
Total Invoice 10301 $ 18,639.40 $ 16,775.46 $ 16,775.46 $ 12 581.60
Sim T Ham.'s Tm'oice 10480 OIT S/Ulli! Ultit
100 Series Poles C08 0.39 $ 67,829.30 LS $ 26,453.43 $ 23,808.08 $ 23,808.08 $ 17,856.06
Total Invoice 10480 $ 26,453.43 $ 23,808.08 $ 23,808.08 $ 17,856.06
Jiml Hams T!1/'oice 10458 -on' a/ullit Unit
Electric C09 I $ 11,500.00 LS $ 11,500.00 $ 10,350.00 $ 10 350.00 $ 7762.50
Total Invoice 10458 $ 11,500.00 $ 10.350.00 $ 10,350.00 $ 7,762.50
5i", J I-lam',! Im'O!(e 10554 -nn' ,F/UIlit LTlIIl
Constrcntiol1 Turn Pocket at La Media C011 I $ 10,443.27 EA $ 10,443.27 $ 9,398.94 $ 9,398.94 $ 7,049.21
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Total Invoice 10554 $ 10,443.27 $ 9,398.94 $ 9,398.94 $ 7,049.21
Jim r I-Iani.r [,1/!(}i(e 10676 0"11' S/U,,;t Unit
Additional St,iping COl5 1 $ 5,796.59 EA $ 5,796.59 $ 5,216.93 $ 5,216.93 $ 3,912.70
Total Invoice 10676 $ 5,796.59 $ 5,216.93 $ 5,216.93 $ 3,912.70
Jim [ [-[al1is Im'Ot'ce 10686 DTI' S/U,,;t Unit
C0l6 1 $ 460.00 LS $ 460.00 $ 414.00 $ 414.00 $ 310.50
Coordination of Revised Striping Report #4
C018 j $ 920.00 LS $ 92000 $ 828.00 $ 828.00 $ 621.00
Adiust Pole. D to Grade C021 1 $ 525.00 !}; $ 525.00 $ 472.50 $ 472.50 $ 354.38
Total Invoice 10686 $ 1,905.00 $ 1,714.50 $ 1,714.50 $ 1,285.88
Jim r Hams Im'oice 10703 on' $fU,,;t Unit
100 Setie, Poles C08 0.61 $ 67,82930 LS $ 41,375.87 $ 37,238.29 $ 37,238.29 $ 27,928.71
Total Invoice 10703 $ 41.375.87 $ 37,238.29 $ 37,238.29 $ 27,928.71
5im1 Harris lliltOia 10705 on' S/U,,;t Unit
Reloc:lte Si,rn:ll Controller dud Service C022 1 $ 20,855.48 LS $ 20,855.48 $ 20,855.48 $ 20,855.48 $ 15641.61
Install Pdco S' Extended Mount Traficon
C;lll1meral with Bell BoxC023 1 $ 2,175.00 $ 2,175.00 $ 2,175.00 $ 2175.00 $ 1,631.25
Total Invoice 10705 $ 23,030.48 $ 23,030.48 $ 23,030.48 $ 17,272.86
Jim I H,u77S lJwohe 10720 on- S/U,,;t Unit
!\dd one sq. ft.'inch of AC P;lvement CO2 16337 $ 0.25 LS $ 4,084.25 $ 3,675.83 $ 3,675.83 $ 3,675.83
Eliminllte Item #9 fa C08 C025 -1 $ 5,060.00 LS $ (5,060.0m $ (4,554.0m $ (4,554.00 $ (4,554.00
Final OU:lntitv Adjustment C020 -1 $ 23,138.59 LS $ (23,138.59 $ 120,824.73) $ 120,824.73 $ 120,824.73
Traffic SiRI1:l1 Controller Clultlges C022 0.0099004 $ 22,117.23 LS $ 218.97 $ 197.07 $ 197.07 $ 147.80
T atal Invoice 10720 $ (23,895.37 $ (21,505.83\ $ (21,505.83) $ (21,555.10
5im T I-f,1m:r Im'oia 1072 r on' S/U"iI Ulfi/
Retention fot invoice 10074 1 $ 7,171.32 LS $ 7,171.32 $ 7171.32 $ 1,800.00 $ 1,800.00
Retention for invoice 10152 1 $ 597.00 LS $ 597.00 $ 117.00 $ 117.00 $ 117.00
Retention rot invoice 10:'.01 1 $ 3,693.18 LS $ 3,693.18 $ 1,863.94 $ 1,863.94 $ 1,863.94
Retention for invoice 10480 1 $ 5,881.07 LS $ 5,881.07 $ 5,881.07 $ 2,645.34 $ 1,984.01
Retention for invoice 10676 1 $ 736.37 I.S $ 736.37 $ 579.66 $ 579.66 $ 579.66
Retention fOt invoice 10686 1 $ 6,528.88 LS $ 6528.88 $ 5,83716 $ 190.50 $ 190.50
Itctention for invoice 10458 1 $ 1,685.10 LS $ 1,685.10 $ 1,685.10 $ 1,150.00 $ 862.50
.Retcntion for invoicc 10554 1 $ 1 044.33 LS $ 1,044.33 $ 1,044.33 $ 1,044.33 $ 1,044.33
Retention for invoice 10703 1 $ 5,907.66 LS $ 5,907.66 $ 5,907.66 $ 4,137.59 $ 3,103.19
Retentlon for inv:oice 101720 1 $ 1476.59 LS $ 1476.59 $ 1476.59 $ (2,389.54\ $ (2,395.01
Total Invoice 10721 $ 32,768.32 . $ 29,610.65 $ 11138.82 $ 9,150.11
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Hwfro-P/aIlt II/Mice 0030435-JN OTI' $/Ullil Unit
"f\,lulch & GUilr 209600 $ 0.02 SF $ 4,611.20 $ 4,611.20 $ 4,611.20 $ 4,611.20
Total Invoice 0030435-IN $ 4,611.20 $ 4,611.20 $ 4,611.20 $ 4,611.20
/-hdm-Pldlllllllwi" OOJ04J5-1N DTI' S/Unit Ullit
Ivfulch & Guar 157200 $ 0.02 SF $ 3,458.40 $ 3,458.40 $ 3,458.40 $ 3,458.40
Total Invoice 0030435-IN $ 3,458.40 $ 3 458.40 $ 3,458.40 $ 3,458.40
Lw;iadISttipiIU!.. JJ11'()hY? 4340 OTI- $IUllit Unit
I\tedia and Sant\1 VCIlf'.tia 6 $ 200.00 SF $ 1,200.00 $ 1,200.00 $ 1200.0n $ 1,200.00
Total Invoice 4340 $ 1,200.00 $ 1,200.00 $ 1 200.00 $ 1,200.00
I_final'/) Sfribil1_p.. J,f!loke 4479 OD" $/Ullit Ulli!
Delineators for La i\.{edia Road 1 $ 6,453.00 SF $ 6,453.00 $ 6,453.00 $ 6,453.00 $ 6,453.00
Total Invoice 4479 $ 6,453.00 $ 6,453.00 $ 6,453.00 $ 6,453.00
Pacifit'.Ero.rioll CrJltlro! life f1woice 02-545 on- I/Ullit Unit
Slraw \'V'attle 900 $ 2.45 SF $ 2,205.00 $ 2,205.00 $ 2,205.00 $ 2,205.00
Straw \\lilttle 900 $ 2.45 SF $ 2,205.00 $ 2,205.00 $ 2,205.00 $ 2,205.00
Straw \\latt]e 2775 $ 2.45 SF $ 6,798.75 $ 6,798.75 $ 6,79875 $ 6,798.75
StrawW;:tttle 200 $ 2.45 SF $ 490.00 $ 490.00 $ 490.00 $ 490.00
Total Invoice 02-545 $ 11,698.75 $ 11,698.75 $ 11,698.75 $ 11,698.75
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Total Hard Costs
$143,027.22
lan!te Or er oft osts
Requested Audited Maximum Eligible Traffic Signal TOIl'
Description Amount Invoices Soft Cost Amount Eligible Change Order
Submitted Eligible
City of Clmb Vista $ 196,966.43 $ 95,950.37 n/a $ 95,950.37 $ 10,75165 $ -
Civil Engineering (7.5% of Construction Hard
Costs) $ 23,308.48 $ 23.308.48 $ 33,52962 $ 23,308.48 $ 452.24 $ 6,281.17
Development Supervision (1.75% of
r:onstruction & Gradirw $ 8,808.30 $ 8,808.30 $ 170.90 $ 2,373.66
St<lking (2% of Constmctjon & Grading) $ 3.659.00 $ 3_659.00 $ 9,579.89 $ 3,65900 $ 70.99 $ 986.03
La I\-'ledia Road Totals $ 223,933.91 $ 122,917.85 $ 51,917.82 $ 131,726.16 $ 11,445.79 $ 9,640.85
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Charw:c Order Soft Co~t Ra.tio
26.95%
Hard Costs
Soft Costs
Change OrdcrTotal
$143,027.22
$ 9,640.85
$ 152,668.07
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Eastern
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Staff has reviewed the property holdings of the City
Council and has found no property holdings within
500 feet of the boundaries of the property that is
subject to this action.
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La Media Road Reimbursement
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A
NORTH
RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDERS FOR OTAY
PROJECT, L.P. FOR THE CONSTRUCTION OF LA MEDIA
ROAD.
WHEREAS, Otay Project L.P., the master developer for a portion of Otay Ranch Village 6,
constructed certain facilities associated with the City's Transportation Development Impact Fee,
namely La Media Road, and;
WHEREAS, Otay Project, L.P. has completed construction of La Media Road from Santa
Venetia Street to Birch Road, and;
WHEREAS, Otay Project, L.P. has requested a credit for the construction costs associated
with the construction of La Media Road to be applied against future Transportation Development
Impact Fees (TDIF) for the proj ect; and
WHEREAS, City staff has performed an audit to verify the construction costs of the project
and further verified that La Media Road has been completed in accordance with the approved plans;
and
WHEREAS, based on the audit, City staff has determined that the amount of $152,668.07,
associated with the construction of La Media Road, is eligible for TDIF credit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula Vista
approves the change orders for Otay Project, L.P. for the construction of La Media Road, between
Santa Venetia Street and Birch Road.
Presented by
Approved as to form by
Gary Halbert
Deputy City Manager
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