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Home My WebLink About2009/06/02 Item 4 CITY COUNCIL AGENDA STATEMENT ~(~ CITY OF ~ . CHUIA V1SfA JUNE 2, 2009ltem~ ITEM TITLE: ORDINANCE AMENDING SECTION 2.04.020 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE~UNCIL MEETINGS SUBMITTED BY: CITY MANAGER r 4/5THS VOTE: YES D NO 0 SUMMARY In accordance with Section 306 of the Chula Vista City Charter, Section 2.04.020 of the Chula Vista Municipal Code sets the time and place for all meetings of the City Council. The current ordinance sets the time on the first Tuesday of each month at four p.m., and on the second, third, and fourth Tuesday of each month at six p.m. In an effort to reduce costs associated with staffing City Council meetings, it is recommended that the regular time for the second, third, and fourth Tuesday meetings be set at four p.m. ENVIRONMENT AL REVIEW The Environmental" Review Coordinator ~as reviewed the proposed acl1vlly for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section l5378(b)(5) of the State CEQA Guidelines because'it involves only a change in City Council meeting times and therefore is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment; therefore, pursuant to Section l5060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDA nON That Council place the ordinance on first reading. BOARDS/COMMISSION RECOMMENDA nON Not applicable. DISCUSSION Section 306 of the Chula Vista City Charter requires that the City Council hold regular meetings at least once each month, at such times as it shall fix by ordinance or resolution. Section 2.04.020 of the Chula Vista Municipal Code fulfills this requirement, setting the time and place for all Council meetings. The current code sets the time for the Council 4-1 JUNE 2, 2009, Item~ Page 2 of 3 meeting on the first Tuesday of the month at four p.m., and on the second, third, and fourth Tuesday of the month at six p.m. In an effort to reduce personnel costs associated with staffing City Council meetings outside the regular work day, it is recommended that the time for the meetings on the second, third, and fourth Tuesday of each month be set at four p.m. A comparison of meeting times for local legislative bodies is provided below. Carlsbad Tuesday 6pm Tuesday 6pm Tuesday 6pm Tuesday 6pm City of San Diego' Monday 2 pm Monday 2pm Monday 2 pm Monday 2 pm Tuesday lOam Tuesday 10 am Tuesday lOam Tuesday 10 am Coronado Tuesday 3 pm Tuesday 3pm Del Mar Monday 6pm Monday 6pm General Tuesday 3 pm Tuesday 3pm El Cajon Public Tuesday 7pm Tuesday 7pm Hearings Encinitas Wednesday 6pm Wednesday 6 pm Wednesday 6pm General Wednesday 4pm Wednesday 4pm Wednesday 4 pm Wednesday 4pm Escondido Public Wednesday 7pm Wednesday 7pm Wednesday 7pm Wednesday 7pm Hearings Imperial Beach Wednesday 6pm Wednesday 6pm General Tuesday 4pm Tuesday 6pm La Mesa Public Tuesday 7pm Tuesday 7pm Hearings Lemon Grove Tuesday 6pm Tuesday 6pm National City Tuesday 6pm Tuesday 6pm Oceanside Wednesday 5pm Wednesday 5 pm Wednesday 5pm Poway Tuesday 7pm Tuesday 7 pm San Diego County' Tuesday 9am Tuesday 9 am Tuesday 9 am Tuesday 9'am Wednesday 9am Wednesday 9 am Wednesday 9am Wednesday 9 am San Marcos Tuesday 6pm Tuesday 6pm SanteeU Wednesday 7pm Wednesday 7pm Solana Beach Wednesday 6pm Wednesday 6pm Vista Tuesday 5:30 pm Tuesday 5:30 pm Chula Current Tuesday 4pm Tuesday 6pm Tuesday 6pm Tuesday 6pm Vista Proposed Tuesday 4pm Tuesday 4 pm Tuesday 4pm Tuesday 4pm 'San Diego County and the City of San Diego meetings are held twice weekly. .. Santee meetings are held on the 2nd and 4th Wednesday from January through October; meetings are held only on the 2nd Wednesday in November and December. The City of Chula Vista is one of the three largest public agencies in San Diego County. The County of San Diego Board of Supervisors meetings start at 9 a.m., the City of San Diego Council meetings begin at 9 a.m. on Tuesdays and 2 p.m. on Mondays. 4-2 JUNE 2, 2009, Item~ Page 3 of3 DECISION lVlAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 1 8704.2(a)(l) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT Approval of the ordinance will result in savings to the General Fund associated with overtime to compensate employees required to staff City Council meetings occurring outside the normal work day (8 a.m.-5 p.m. Monday through Friday). If the 4 p.m. starting time had been in place in calendar year 2008, savings of over $120,000 in staff time would have been realized. ONGOING FISCAL IMPACT Approval of the ordinance will result in savings to the General Fund associated with overtime to compensate employees required to staff City Council meetings occurring outside the normal work day (8 a.m.-5 p.m. Monday through Friday). ATTACHMENTS Ordinance Amending Section 2.04.020 of the Chula Vista Municipal Code 4-3 ORDINANCE NO. A!'J ORDINA!'JCE OF THE CITY OF CHULA VISTA A!v!ENDING SECTION 2.04.020 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL MEETINGS WHEREAS, Section 306 of the Chula Vista City Charter requires the City Council to hold regular meetings at least once each month at such.times as it shall fix by ordinance or resolution; and WHEREAS, Chapter 2.04.020 of the Chula Vista Municipal Code establishes the time and place of Chula Vista City Council meetings; and WHEREAS, the current ordinance sets the time for City Council meetings on the first Tuesday of each month at four p.m., and on the second, third, and fourth Tuesday of each month at six p.m.; and WHEREAS, the City desires to amend Chapter 2.04.020 of the Chula Vista Municipal Code to set the time for all regular City Council meetings at four p.m.; and WHEREAS, after preliminary review the City Council hereby finds and declares that pursuant to the State of California Environmental Quality Act ("CEQA") Guidelines, Title 14, Division 6, Chapter 3, Article 20, Section15378(b)(5), the proposed activity is not a "Project" because it involves only a change in City Council meeting times and therefore is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment; therefore, the City Council hereby further finds and declares that pursuant to Title 14, Division 6, Chapter 3, Article 5, Section 15060(c)(3), the proposed activity is not subject to CEQA. NOW THEREFORE BE IT ORDAINED, the Council of the City of Chula Vista does hereby amend Section 2.04.020 of the Chula Vista Municipal Code relating to time and place of Council meetings: SECTION 1: Section 2.04.020 of the Chu1a Vista Municipal Code is hereby amended to read as follows: 2.04.020 Meetings-Time and place. Pursuant to the provisions of Section 306 of the Charter, the council shall hold regular meetings in the council chambers of the Civic Center Complex, 276 Fourth Avenue in the city, or in such other place as may be determined by the council, on the first, second, third, and fourth Tuesday of each month at four p.m. When the day for any 4-4 regular meeting of the council falls on a legal holiday, no meeting shall be held on such holiday. It shall be the general policy of the city council to cancel any meetings in the last week of June and the first week of July, the Tuesday following the Thanksgiving holiday, the week following Easter, the Tuesday following Labor Day, and the week of Christmas and New Year's. Any of these meetings may be reinstituted if necessary by a majority of the council. SECTION 2: This ordinance shall take effect and be in full force and effect on the thirtieth day from and after its adoption. Presented by James D. Sandoval City Manager 4-5