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Home My WebLink About2009/05/26 Item 7 CITY COUNCIL AGENDA STATEMENT ~!ft,.. CITY OF .~~ (HUlA VISTA 5/2/0/0Ci _~Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A DESIGN-BUILD AGREEMENT WITH YOUNG ELECTRIC SIGN COMPA.l'N (YESCO) FOR THE DESIGN AND CONSTRUCTION ~F T. E CHULA VISTA AUTO PARK SIGN (CIP NO. RD248) . DIRECTOR OF ~ WORKS ' CITY MANAGE ASSISTAL'lT CITY NAGER ~;- 4/STHS VOTE: YES 0 NO [g] SUBMITTED BY: REVIEWED BY: SUMMARY On March 6, 2009, a Request for Proposal (RFP) was issued for proposals from qualified Design-Build Teams (DBT) to provide design services, engineering services, construction management, and construction services/coordination for the Chula Vista Auto Park Sign project. ENVIRONMENTAL REVIEW The Planning and Environmental Review .Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "project" as defined under Section 15378 of the State CEQA Guidelines because at this time the action only involves the award of a contract. Thus, no environmental review is necessary at this time. Although environmental review is not necessary at this time, once a project has been specifically defined, environmental review will be required and an appropriate CEQA determination completed prior to commencing any construction activities on the subject property. RECOMMENDATION Council adopt the Resolution. BOARDS/COMMISSION RECOM.l"IENDATION Not applicable. DISCUSSION BACKGROUND In June of 2005, the Chula Vista Redevelopment Agency (Agency) and Sumoad CV Auto, Inc. (Developer), entered into an Owner Participation Agreement ("OPA") for the development of the 7-1 5/12/09, ItemL Page 2 of 4 Chula Vista Toyota auto dealership. The OPA includes an obligation for the Agency to diligently pursue the construction of an Auto Park directional sign ("Sign") along Auto Park Drive (Main Street) in the vicinity ofthe eastern boundary of Interstate 805 for the benefit of the entire auto park (see Attachment 1). In April 2008, the OPA was amended, indicating that the City, rather than the Agency, would build the sign. PERi.\1ITTING Two permits will be required to build the proposed directional sign for the Chula Vista Auto Park: an Outdoor Advertising (ODA) Display Permit and a Public Property Sign Permit. The permit processes are described below. Outdoor Advertising Display Permit: The proposed Auto Park Sign will be visible from a portion of the 805 Freeway that is designated as a "Certified Landscape Area." According to Section 5200, of the Business and Professions Code (the Outdoor Advertising Act), signs such as the one being proposed are allowed (by permit) adj acent to the certified landscape area if they are located within the limits of a redevelopment project area.2 CalTrans reviewed the Auto Park Sign concept] and issued a Preliminary Determination of approval for the sign - the first step to a sign permit. The actual Outdoor Advertising Display Permit will not be issued until after the City's permit process (Public Property Sign Permit) is complete. At that time, CalTrans will review the Auto Park Sign once more, issuing an Outdoor Advertising Display Permit and decal. Public Property Sign Permit: The City of Chula Vista's Sign Policy (Council Policy 465-02) regulates signs on property owned or controlled by the City. The Auto Park Sign will be sited on property controlled by the City or Agency and will therefore be governed by the Sign Policy and the Public Property Sign Permit process. In accordance with the Sign Policy, the Director of Development Services will issue the Public Property Sign Permit. . DESIGN-BUILD TEAL"'! SELECTION On March 6, 2009, a Request for Proposal (RFP) was issued for proposals from Design-Build Teams to provide design services, engineering services, construction management, and construction/coordination for the Chula Vista Auto Park Sign project. The City received seven (7) proposals from the following firms: 1. Stanford Sign & Awning, ChulaVista, CA 2. Ad Art Sign Company, San Francisco, CA 3. Fluoresco Lighting & Signs, Tuscon, AZ 4. Young Electric Sign Company, San Bernardino, CA 5. Ultrasigns Electrical Advertising, Las Vegas, CA 6. San Pedro Electric Sign Company, San Pedro, CA 7. Roel Construction Company, San Diego, CA A selection committee, appointed by the City Manager, reviewed the proposals and conducted interviews. Based on the proposals, Young Electric Sign Company (YESCO) was selected as the 2 The advertising on these signs is limited to businesses in the redevelopment project area. ) A design concept for the sign was developed several years ago, with input from the auto dealers. This concept is subject to change through the permitting process. 7-2 5/12/09, Item2 Page 3 of 4 Design Builder with extensive construction experience for this type of proj ect and who could best meet the City's development schedule, monetary and time criteria of the project. The DesignjBuild Team of YESCO offers an excellent combination of design and construction expertise for this type of project. PROJECT SCOPE At'ID CONTRACTUAL REOUIREMENTS As proposed, the services to be provided by YESCO are generally to be performed in three phases: (1) Design Services, (2) Construction Services, and (3) Operations. YESCO shall perform all services, work and obligations as described in the RFP for a Guaranteed Maximum Price ("GMP") which will be set at 90% construction documents and shall include all Design Services and all Hard Construction Costs necessary to provide a fully completed and functional Chula Vista Auto Park Sign including, but not limited to: general conditions, the cost for all labor, equipment, material and the YESCO Fixed Fee which includes fees and expenses of any type associated completing the Chula Vista Auto Park Sign. Any cost incurred by the YESCO in excess of said GMP shall be the sole responsibility of YES CO.. CHANGE ORDERS Under the designjbuild process, change' orders are handled differently than under the designjbidlbuild process. Change orders are only returned for Council approval if they exceed the approved GMP, or are for additional work requested by the City, which results in a significant change to the original scope. Otherwise, change orders are reviewed/approved by staff and the design builder. This practice is commonplace when using the designlbuild construction technique. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject ofthis action. CURRENT FISCAL IMPACT There is no impact to the General Fund as there are sufficient existing funds in the project necessary for completion. A breakdown of project costs is as follows: FUNDS REQUIRED FOR SIGN PROJECT A. Design Build Contract Estimate Amount $798,487 B.City Contingency $120,000 C. Staff Time Estimate 5180,000 D. Utilities $20,000 E. Special Inspections 581,513 TOTAL FUNDS REQUIRED FOR SIGN PROJECT $1,200,000 7-3 5/12/09, Iteml Page 4 of 4 FUi'ol)S A V AILABLE FOR SIGN PROJECT Existing CIP (RD248) funded by 2008 Ta.x Allocation Bond funds $1,200,000 TOTAL FUNDS A V AILABLE FOR SIGN PROJECT $1,200,000 ONGOING FISCAL IMPACT None. ATTACHMENTS 1. Vicinity Map Prepared by: Gordon Day, Suilding Project Manager. Public Works-Engineering K:IENGINEERIRESOSIResos2009\05-12-09\CV Auto Park Sign CAS-jfk.doc 7-4 -+- C Q) E .c u o -+- -+- <( - ~ r: ~ >. ..;..j .;... ~ ''''; Q .,..; > ~E):I: >- .... 0< a: U 0 o Z ..J RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A DESIGN-BUILD AGREEMENT WITH YOUNG ELECTRIC SIGN CONlPANY . (YES CO) FOR THE DESIGN At'W CONSTRUCTION OF THE CHULA VISTA AUTO PARK SIGN (CIP NO. RD248) WHEREAS, in June of 2005, the Chula Vista Redevelopment Agency (Agency) and Sumoad CV Auto, Inc. (Developer), entered into an Owner Participation Agreement ("OPA") for the development of the Chula Vista Toyota auto dealership; and WHEREAS, the OP A includes an obligation for the Agency to diligently pursue the construction of an Auto Park directional sign ("Sign") along Auto Park Drive (Main Street) in the vicinity of the eastern boundary of Interstate 805 for the benefit of the entire auto park; and WHEREAS, in April 2008, the OPA was amended, indicating that the City, rather than the Agency, would build the sign; and WHEREAS, on March 6, 2009, a Request for Proposal (RFP) was issued for proposals from Design/Build Teams to provide design services, engineering services, construction management, and construction/coordination for the Chula Vista Auto Park Sign project; and WHEREAS, the City received seven proposals from the following firms: 1. Stanford Sign & Awning, ChulaVista, CA 2. Ad Art Sign Company, San Francisco, CA 3. Fluoresco Lighting & Signs, Tuscon, AZ 4. Young Electric Sign Company, San Bernardino, CA 5. Ultrasigns Electrical Advertising, Las Vegas, CA 6. San Pedro Electric Sign Company, San Pedro, CA 7. Roel Construction Company, San Diego, CA WHEREAS, a selection committee, appointed by the City Manager, reviewed the proposals and conducted interviews; and WHEREAS, based on the proposals, Young Electric Sign Company (YESCO) was selected as the Design Builder with extensive construction experience for this type of project and who could best meet the City's development schedule, monetary and time criteria of the project. 7-6 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula does hereby approve a design-build agreement with Young Electric Sign Company (YESCO) for the design and construction of the Chula Vista Auto Park Sign (CIP No. RD248). Presented by Richard A. Hopkins Director of Public Works 7-7