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Home My WebLink About2009/04/28 Additional Information .4"Q 8 /e>'~ ~~-c'o.\ O~e~ Q T~.e ~CRJ~ ~{f? ~':: ~.......-;~~ ~.......-~ -~~~ Human Resources Department Policies and Procedures em OF CHUlA VISTA AUTHORITY: Human Resources SUBJECT: PRIDE STARS Suggestion Awards Program POLICY #: 913 NEW POLICY: XX REVISED POLICY: SUPERSEDES: EFFECTIVE DATE: April 28, 2009 Page 1 of 5 PURPOSE The purpose of this policy is to provide the guidelines and criteria for an employee suggestion awards program titled PRIDE STARS - Saving Time and Resources. POLICY It is the policy of the City to encourage employees to be .creative and innovative in improving the efficiency and effectiveness of City operations, and to be open to new and better ways of meeting the needs of our community. If a suggestion is determined to save staff time, reduce budget expenditures or increase revenue, then the employee(s) who presented the suggestion may be given a cash award related to the net amount of funds generated. SCOPE This policy applies to all permanent City employees, except Elected Officials and their staff. Executive and Senior Managers would not be eligible for formal awards but would be encouraged to provide suggestions to improve the efficiency and effectiveness of City operations. DEFINITION An eligible suggestion must propose to do one or more of the following: · Eliminate useless operations, duplications, or safety hazards. · Improve methods, procedures, service, working conditions, material handling, security, safety, or work flow. AUTHORITY: Human Resources SUBJECT: PRIDE STARS Suggestion Awards Program POLICY #: 913 NEW POLICY: XX REVISED POLICY: SUPERSEDES: EFFECTIVE DATE: April 28, 2009 Page 2 of 5 · Increase productivity, employee motivation, or life of tools and equipment. · Provide new services or new methods. · Streamline procedures, methods, and forms. · Reduce equipment, errors, working space, steps, or waste. · Save time, material, labor, money, or energy . Improve service to the public An ineligible suggestion includes one or more of the following: · The suggestion represents a part of an employee's normal duties and the employee has the authority to make the change. · The employee's normal duties are budget, problem identification, analysis and determination of solutions, unless the subject matter is unrelated to the employee's normal work assignment. · Suggestions concerning new facilities or programs within the first twelve (12) months of operation. · The suggestion is already under active consideration. · The suggestion is a grievance relating to salaries, promotion, position, classification, or personnel. · The suggestion is a criticism of other employees or their performance of work. · The suggestion is related to collective bargaining. · The suggestion is for standard items that have already been implemented and practiced in the City. · The employee is an active member of the PRIDE STARS Review Committee. PROCEDURE A suggestion must be submitted on a PRIDE STARS Suggestion Form. Only fully completed forms will be accepted. · Completed forms may be submitted to the Human Resources Department. · Suggestions will be reviewed to determine eligibility, have a processing number assigned and have suggestor(s) name(s) removed for evaluation process. AUTHORITY: Human Resources SUBJECT: PRIDE STARS Suggestion Awards Program POLICY #: 913 NEW POLICY: XX REVISED POLICY: SUPERSEDES: EFFECTIVE DATE: April 28, 2009 Page 3 of 5 .. Suggestion will be forwarded to the Finance Department (Budget Division) to complete a review of the applicability of the suggestion with the appropriate department. .. Affected department and Department Head will complete a review and provide a recommendation to the Review Committee. .. Completed reviews will be presented to the PRIDE STARS Review Committee for final recommendation. .. Coordinator will notify applicant(s) of outcome of suggestion. .. Coordinator will process and ensure suggestor receives any formal recognition or cash award. Identical or Similar SUQQestions If identical or similar suggestions, or nominations for identical or similar suggestions, are received, the suggestion/nomination received first will receive preference. If the suggestions or nominations are received the same day, any cash award will be divided equally among the employees. Collaboration I If two or more employees have signed the same Suggestion Application Form, or are nominated for a Team Suggestion, and the suggestion is adopted, any award amount will be divided equally among those signing the application form or listed on the nomination form. The award amount for a group suggestion will be between $200 and $7,500. Cash Awards .. Direct savings are those that can be realized in a department's budget. Suggestions are eligible for cash awards if they are approved and adopted and result in a verified "direct savings". The award amount for direct savings is 10 percent (10%) of the total net savings during the 12-month period following implementation. - Net savings for suggestions will be calculated by taking into consideration the cost of implementing the suggestion from the gross savings. AUTHORITY: Human Resources SUBJECT: PRIDE STARS Suggestion Awards Program POLICY #: 913 NEW POLICY: XX REVISED POLICY: SUPERSEDES: EFFECTIVE DATE: April 28, 2009 Page 4 of 5 - Net savings for suggestions that have ongoing annual implications will be determined by subtracting the total cost of implementing the suggestion from the gross savings. - All savings must be verified by the affected department and the Finance Department, and the award must be approved by the Committee. · Indirect savings are those which are not realized in a department's budget, but do show a savings in employee time. For example, an employee will be able to perform more tasks due to the suggested time efficiencies. · Adopted suggestions resulting in "Cost Avoidance" are eligible for a cash award. The award amount for cost avoidance savings is 5 percent (5%) of the total net savings during the 12-month period following implementation. · The minimum arid maximum awards for individual suggestions are $100 and $5,000, respectively. All cash awards are subject to taxation and are treated as income. Non-Cash Awards · Adopted suggestions which result in intangible improvements, or do not meet the $100 minimum cash award, may be eligible for awards or recognition other than cash. Procedures for Non-adopted SUQQestions · Suggestions not adopted within two years of the evaluation date will be closed and receive no further consideration. A written. request for a two- year extension may be made by an employee within 30 days of the end of the initial two-year period. All Decisions are Final . The PRIDE STARS Review committee will make the final determination whether an award will be made and the amount of award. Final committee decisions are not subject to grievance or appeal. AUTHORITY: Human Resources SUBJECT: PRIDE STARS Suggestion Awards Program POLICY #: 913 NEW POLICY: XX REVISED POLICY: SUPERSEDES: EFFECTIVE DATE: April 28, 2009 Page 5 of 5 Annual Audit The City's Finance Department (Budget Division) will audit the PRIDE STARS program on an annual basis. RESPONSIBLE PARTY The Pride Stars Review Committee shall be convened on an as-needed basis and include those individuals who best represent the suggestions being reviewed. Fixed members of the committee will include: . C~yManagerordes~nee . STARS Support Staff - Representative from the Finance and Human Resources Departments . Rotating membership will include: - Department Head or designee affected by the proposed suggestion - Bargaining Unit representative of the employee(s) proposing the suggestion. RELA TED POLICIES N/A REFERENCES N/A FORMS HR 341 - PRIDE STARS Employee Suggestion Form Director of Human Resources Date ~If?- --.- ~. ~ ~.....- -- EMPLOYEE SUGGESTION FORM PRIDE STARS - Saving Time and Resources CITY OF (HULA VISTA DEPARTMENT HEAD: I agree and intend to implement. Department Head Signature Date PROBLEM tiSSUE Accurately state the problem or describe the issue your suggestion addresses. Attach additional pages as needed. Benefits of your suggestion: (check all that apply) o Increase productivity o Prevent injuries and illnesses D Increase service D Improve methods o Improve quality o Reduce costs :::J Other SUGGESTED IMPROVEMENT Describe your proposed solution. Attach additional pages as needed. BACKGROUND AND IMPLEMENTATION DETAIL Describe how the suggestion will be implemented. Attach additional pages as needed. DESCRIPTION OF BENEFITS Use this section to further describe the suggestion's benefits and feasibility (cost savings, staff time reduction, or additional revenue anticipated). Include any specific financial data and the source of that data. These estimates do not need to be complete, as the approriate department and Finance will verify calculations. Please attach additional pages as needed. ADDITIONAL COMMENTS Please provide any additional comments you have regarding your suggestion. Attach additional pages as needed. Return to: PRIDE STARS - Program Coordinator, Human Resources Department j- -.....:',"- ' -'1...,'-",':' ," ';,{( ,~:' ~~:' ','1" ',>~,,' ;':,~, ,,:-.;;:, /~~':':PRIDE S:rARS." ". , :: '~~::.: ,~;,. _ 0~~', ~;::~~ ?~ ~:_,.M' <;~' ~~: ,,~t.: '. SUg~e$tior(A,^,~rcl:S' Rtograrn ",~"...,,""=' ,""~ "': '::. '.::.>"".,;. .".~, .~4~ ",ft." '. ~/iHurnari}3.eSoL[rcesDeP'aitment:"~ "'r, ''''K;:' .~:' ~~. .' ,J(,- ~$. ':,j ,?,.., :';",^ '-t,~" ~;' "."",':,~l .:.;~ ,"',/^ "'- .PRIDE STAR~ prograYn '. "~"l."....."...., '.~~,).,~ . ,~. ^'; :~~,-",......:: \~., """""'~ ~ ',i;.-:' ''1~:, 1~ Sa~irigTime:ancJ .Resources" . . . . -.,: " .',' <1" . . Designed to, ehc9urag~ elTlploy~i5. . to be creative,smdinnovativ~in" .', improvifl9 the effiCiency and:, ..... .effectiveness of City operati<?ns. ..':l' ." >~ "-c., ~, , ',_. .l~, ..' '''1 , \', ~ '..,;, ;((:' it '..". I L 1..' ':;. >~( "~' ';"'v ",,?:t/ _ ''"'""~ i.!:' J..:: '...., ;. .::RRIDj='SfARS~Pr6gram':~:~';'; "ttfft,,\~ \- ;'-. ',.' ~~,~,:-'.:'~::..;. ~,~:::::.::::~5;..:~.~i:~._~ _.,.i ~..S\:affsurv~yec;!: locqljurisdicti,ons. . . ,; Organizations with similar programs . i[1clude:': . \ . '..' q, . . '''':'tity.(jrSarl'[)[ego .,. . . ~'- "',. city of Coronado ,'" ~'.~ ',,-' lc:. T ',~ '. .:'~CityofEI Cajqn . . ,,2("':' ~.,J.-::~unty.ofsanDiego~: <~1}~1/"' .. ;"": . ,.~,~. v. ~ ~'~-~'7-'z:l~ ~, ~-~ ;7~~' , ~'- -_y't. x 2 ", 3 J-.. ':", ~ .~ SAN DIEGO COUNTY REGIONAL AIRPORT AUTHORITY "b\~3\-Y;;t:>v~ <.On (?\C\j $. If !:J-"i /0 '1 P.O. BOX 82776. SAN DIEGO. CA 92138 2776 619.400.2405 619.400.2406 FAX 'vIW\V.SAN.ORG DATE: April 28, 2009 TO: Mayor Cox and Chula Vista City Council FROM: Tom Smisek SUBJ: Airport Update 1. Destination Lindbergh has been accepted for distribution and public comment. It does three main things. -emphasizes building out Lindbergh to full potential. -northside development to include terminals and Transportation center. -permits near term southside terminal expansion. 2. Terminal Development Plan for the expansion of Terminal 2 West to include 10 new gates and airport improvements of taxiways, parking aprons, 2 level roadway at Terminal 2 has been approved for design through a Design-Build Contract. 3. Although airport revenue is down this fiscal year, expenses have decreased. As of March 1 5t, operating revenue is almost the same as FY08, with expenses only about $1 million higher for a net of$14.5 million versus $15.5 million last year. Passenger enplanements are down 8%. 4. There isn't any new information regarding NASNI and Imperial Beach land use issues. The new AICUZ is due out thi" f"II, 412~ SAN DIEGO INTERNATIONAL AIRPORT