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HomeMy WebLinkAbout2009/05/05 Item 3CITY COUNCIL AGENDA STATEMENT ~~~ r~ cinr of '~~ cHUL4 VISTA 5/5/09, Item -~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING AND ADOPTING A CERTIFIED LIST OF APPROVED DESIGN-BUILD FIRMS TO PROVIDE DESIGN-BUILD SERVICES FOR THE DESIGN AND CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECTS CITYWIDE SUBMITTED BY: DIRECTOR OF PUB I W ~T~ REVIEWED BY: CITY MANAGER ASSISTANT CITY ANAGER 5 T 4/STHS VOTE: YES ^ NO SUMMARY In March 2000, the voters approved Proposition B amending City Charter Section 1009, Public Works Contracts, to allow the City to award contracts pursuant to the Design-Build project delivery system. Proposition B required the City to approve an ordinance establishing the bidding and award procedures for this new process. In October of 2002, Council approved a certified list of Design-Build firms for the construction of Fire Facilities and in June of 2003, Council approved a certified list of approved Design-Build firms for the construction of Public Facilities (excluding Fire Facilities). Both lists were for a duration of five years and have since expired. As infrastructure facilities are continuously needed, it was determined to seek proposals from qualified firms to establish a new certified list of design-build firms. It is particularly important to update the list at this time so as to facilitate delivery of the Auto Park sign project and to position the City to be able to respond in a timely manner to funding opportunities that maybe provided through the American Recovery and Reinvestment Act. A Request for Qualifications (RFQ) was issued on January 26, 2009. On Friday, February 13, 2009, the City received 40 proposals. A selection committee, appointed by the City Manager, reviewed and ranked the submittals. This resolution will establish the certified list of approved Design-Build firms, which will remain in effect for five years. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a 3-1 5/5/0, Item 3 Page 2 of 5 "Project" as defined under Section 15378(b)(2) of the State CEQA Guidelines because the proposed activity involves the establishment of city administrative policy and procedures; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Design-Build delivery method for capital projects has been successful in the City and utilized for the design and construction of multiple public facilities. The existing certified Design-Build Lists have expired. The intent of this RFQ is to review Statement of Qualifications (SOQ's) from qualified Design-Build firms to develop a new certified Design Build List as the need for infrastructure facilities is ongoing. The Selection Process On January 26, 2009, the Department of Public Works issued an RFQ for Design-Build Services, requesting Statements of Qualifications from Design-Build teams qualified to provide the City with design-build services including but not limited to: value engineering, conceptual design, programming, design services, and construction management for the design and construction of infrastructure facilities within the City of Chula Vista. The Selection Committee created to review the submittals comprised of Brendan Reed, Environmental Resource Manager; Merce LeClair, Sr. Management Analyst; Jose Gomez, Land Surveyor; Roberto Yano, Sr. Civil Engineer; and Gordon Day, Building Project Manager. The submittals were reviewed for the following criteria: 1. Letter of Interest 2. Summary of Qualifications 3. Resume of Key Personnel 4. Client References 5. Understanding of the Design-Build Process 6 DB Experience 7. Fee Structure 8. Schedule of Rates 9. Overall Proposal 10. Past work with Chula Vista After review of the submittals, City staff recommends that the following firms (by category) be certified as approved design-build firms for a period of five years: 3-a 5/5/(lq', Item 3 Page 3 of 5 Engineering T.B. Penick & Sons, Inc. Heffler Company, Inc. Hazard Construction, Inc. HTA Engineering & Construction Inc. TC Construction Company, Inc. Legacy Building Services, Inc. MJC, Inc. Webcor Construction LP Landscape: Telliard Construction Orion Construction Corporation Valley Crest Landscape Development Marina Landscape Inc. General Building: Erickson-Hall Construction Company Rudolph & Sletten, Inc. Barnhart, Inc. C. W. Driver Contractors PCL Construction Services, Inc. Highland Partners Sundt Construction, Inc. Energy Efficiency and Retrofit Contractors: Southern Contracting Company Independent Energy Solutions American Power Solutions Alpha Mechanical Service & Engineering Pacific West Energy Solutions Phone interviews were conducted with the above firms to confirm qualifications. It should be noted that the scope of projects that the City may elect to construct via the design-build process may vary significantly in scope, complexity and cost. For this reason, it was the desire of staff to have an approved list of contractors that would provide a mix of size and expertise in different areas of construction, thus the categorization of the design-build firms. The establishment of this certified list of design-build firms does not mean that the City must use the design-build process in all cases. The City retains the discretion to utilize any selection process permitted by law or to seek design-builders outside of the approved list. It should be noted that not every public facility project will lend itself to the design-build process and the City may determine that any of the other lawful project delivery methods would result in a better project. This determination will be made on a case-by-case basis and the recommendation to deviate from the design-build method may include consideration of the size, cost, complexity or other project specific factors. THE DESIGN-BUILD PROCESS The design-build process employs a single entity, either a general contractor or an architect, which provides both design and construction services. In the typical scenario, adesign-build oriented general contractor provides the design and construction services. Alternatively, an architectural firm may provide the design services and hire the general contractor on a consulting basis for the construction phase. In this later scenario, the architectural firm will be held responsible for all aspects of the project. Generally, utilization of a design-build process will provide savings in cost and time because the entire project is managed and constructed by a single entity, thereby eliminating the difficulties of dealing with multiple entities and overhead on one project. The design-build process provides the City the flexibility to work with the best contractors in the County as it does not necessarily require award to the lowest responsible bidder. The following are other benefits of using design-build as a construction delivery method: 3-3 5/5/01`, Item ~ Page 4 of 5 • Quality -Because the design builder is responsible for both the design and construction of the project, it assumes all responsibility for every aspect of construction of high quality, fully functional facilities. The greater responsibilities and accountabilities implicit in the design-build process serve as motivation for high quality and proper performance of building systems. The staff fully expects that the design builder will deliver a project that will meet or exceed the design criteria. Under the terms of the City's typical design-build contract, the design builder will be responsible through the post-occupancy warranty period for the performance of the various components and their integral parts as defined in the plans and specifications. This guarantee of performance, which the design builder can offer because it controls both the design and construction, motivates the design builder to assure the quality of both the design and construction in order to mitigate the risk of performance failure. Effectively, the design-build process requires the design builder to accept and adopt the City's quality objectives. • Construction Cost and Value -Value engineering and constructability reviews are utilized more effectively when the designers and builders work as one body during the design process. Cost savings, however, is not a goal in itself but rather is part of the design builder's broader objective of creating value. Staff believes the design builder will possess a comprehensive knowledge of labor and material costs and an awareness of the cost relationships between the various project components. This important knowledge will allow the design-build team, which will include City staff, to maximize the project's value while reducing its overall cost. • Time Savings -Because design and construction can be done concurrently and because general contract bidding periods and re-design time are eliminated, total design and construction time can be significantly reduced. However, the concurrent processing of overlapping phases has the potential of producing cost overruns. This becomes likely in the event where changes in one phase affect subsequent phases. On every project, the design builder will implement a project schedule in which the design process parallels procurement and construction. The schedule also incorporates review and approval periods by the City. • Reduced City Administration -While it is clear that the design-build process does require the City to provide prudent oversight of the design and construction phases, the administration time and effort is considerably less time-consuming. The time savings comes mainly as a result of interaction in the typical design-bid- build. • Early Knowledge of Firm Costs -Since the design builder is responsible for design and estimating of construction costs, the design builder will be able to conceptualize the completed project at an early stage in design development and provide the City with a Guaranteed Maximum Price (GMP) at a point in the ~-4 5/5/U~, Item 3 Page 5 of 5 project agreed upon between the City and the design builder. This point in time can be near the end of completion of construction documents or earlier in the design process if the specific project lends itself to setting the GMP earlier. This benefit permits early establishment of budgeting or financing, if needed, and reduced exposure to cost escalation and avoids the risk of committing substantial time and money for architectural and engineering services only to learn that the cost of the project or one of its components is prohibitive. • Risk Management -Under design-build, change orders due to errors and omissions in the construction documents are eliminated because the correction of such will be the responsibility of the design builder and not the City. When a change order does occur, the City will outline its needs and expect to receive different design solutions and cost proposals representing the best resolutions of key team players. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT There are no fiscal impacts associated with action on this resolution. As specific projects are identified which qualify for a design build delivery method, aproject-specific Request for Proposal will be issued and staff will return to Council for approval. ATTACHMENTS None. Prepared by: Gordon Day, Building Project Manager, Public Works Department M:\Engineer\AGENDA\CAS2009\OS-OS-09\Qualitied List of Design Build Entities-Draft (5).doc ~-5 RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING AND ADOPTING A CERTIFIED LIST OF APPROVED DESIGN-BUILD FIRMS TO PROVIDE DESIGN-BUILD SERVICES FOR THE DESIGN AND CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECTS CITYWIDE WHEREAS, in October of 2002, Council approved a certified list of Design-Build firms for the construction of Fire Facilities; and WHEREAS, in June of 2003, Council approved a certified list of approved Design-Build firms for the construction of capital improvements (excluding Fire Facilities); and WHEREAS, both lists were for a duration of five years and have since expired; and WHEREAS, as capital improvements are continuously needed, it was determined to seek proposals from qualified firms to establish a new certified list of Design-Build firms; and WHEREAS, a Request for Qualifications (RFQ) was issued on January 26, 2009; and WHEREAS, on February 13, 2009, the City received 40 proposals; and WHEREAS, a selection committee, appointed by the City Manager, reviewed and ranked the submittals; and WHEREAS, this resolution will establish the certified list of approved Design-Build firms that will remain in effect for five (5) years; and WHEREAS, the capital improvements that the City may elect to construct via the Design-Build process may vary significantly in scope, complexity and cost. For this reason, it was the desire of staff to have an approved list of contractors that would provide a mix of size and expertise in different areas of construction, thus the categorization of the Design-Build firms; and WHEREAS, staff recommends that the following firms (by category) be certified as approved Design-Build firms for a period of five years: En ineering_ T.B. Penick & Sons, Inc. Heffler Company, Inc. Hazard Construction, Inc. HTA Engineering & Construction Inc. TC Construction Company, Inc. Legacy Building Services, Inc. MJC, Inc. Webcor Construction LP General Building: Erickson-Hall Construction Company Rudolph & Sletten, Inc. Barnhart, Inc. C. W. Driver Contractors PCL Construction Services, Inc. Highland Partners Sundt Construction, Inc. ~-~ Landscape: Telliard Construction Orion Construction Corporation Valley Crest Landscape Development Marina Landscape Inc. Energy Efficiency and Retrofit Contractors: Southern Contracting Company Independent Energy Solutions American Power Solutions Alpha Mechanical Service & Engineering Pacific West Energy Solutions WHEREAS, the City retains its sole discretion to utilize any of the Design-Build selection processes set out in Municipal Code Chapter 2.57; and WHEREAS, City retains its sole discretion to utilize Design-Build firms not included on the certified list. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby establish and adopt a certified list, attached as Exhibit "A", of approved Design-Build firms to provide Design-Build services for the design and construction of capital improvements citywide. Presented by Richard A. Hopkins Director of Public Works 3~ EXHIBIT A Certified Design-Build Firms Expiration: May 2014 Engineering• T.B. Penick & Sons, Inc. Heffler Company, Inc. Hazard Construction, Inc. HTA Engineering & Construction Inc TC Construction Company, Inc. Legacy Building Services, Inc. MJC, Inc. Webcor Construction LP Landscape• Telliard Construction Orion Construction Corporation Valley Crest Landscape Development Marina Landscape Inc. General Building: Erickson-Hall Construction Company Rudolph & Sletten, Inc. Barnhart, Inc. C. W. Driver Contractors PCL Construction Services, Inc. Highland Partners Sundt Construction, Inc. Energy Efficiency and Retrofit Contractors: Southern Contracting Company Independent Energy Solutions American Power Solutions Alpha Mechanical Service & Engineering Pacific West Energy Solutions 3-~