HomeMy WebLinkAbout2009/04/21 Item 7
CITY COUNCIL
AGENDA STATEMENT
~\~ CITY OF
'-~ (HULA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
4/21/09, Item 1
RESOLUTION OF THE CITY COLJNCIl OF THE CITY OF
CHULA VISTA. APPROVING THE PROGR.A..lv! SUPPLE1vIENT
AGREEMENT NO. 017-N TO THE ADMINISTERING AGENCY-
STATE AGREEMENT FOR FEDER.AL-AID PROJECTS \VITH THE
STATE OF CALIFORi"fIA DEP.A.RTMENT OF TRA1"JSPORTATION
. REG.A.RDING PRELIMINARY ENGIN~ERING ANTI ENVIRON-
MENTAL ANALYSIS ACTNITIES TO BE TJNDERTAKEN BY
THE CITY OF CHUlA VISTA FOR PROJECT HPLU-5203(028),
THE FUTURE WIDENING OF THE HERITAGE RO.!\D BRIDGE
. OVER THE OTA Y RIVER, AL'-iTI AUTHORIZING THE DIRECTOR
OF PUBLIC WORKS TO EXECUTE ~:GREEMENT
DIRECTOR OF ~~UBLI WORKS ~
CITY MANAGE .
ASSISTAL"fT CITY . ANAGER S r
4/5THS VOTE: YES 0 NO c::g
SUMlVli\RY
In 2005, Federal funds were authorized from the "Safe, Accountable, Flexible, Efficient,
Transportation Equity Act: A Legacy for Users" (SAFETEA-lU) Program for the City to
perform Preliminary Engineering and Environmental Analysis (Study) for the future widening of
the Heritage Road Bridge. The City of Chula Vista received authorization (form E-76) to be
reimbursed for work preformed on the Study as of February 13, 2009. In order to receive
reimbursements, the City must now execute the Program Supplement Agreement. The Study is
needed to determine the ultimate configuration ofthis portion of Heritage Road and the Bridge.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed action for compliance with
the California Environmental Quality Act (CEQA) and has determined that the proposed action
qualifies for a Class 6 categorical exemption pursuant to Section 15306, Information Collection,
of the State CEQA Guidelines because the proposed activity consists of basic data collection,
research and information as part of a study leading to an action which the City of Chula Vista has
not yet approved, adopted, or funded. Thus, no further environmental review is necessary.
RECOMMENDATION
Council approve the resolution.
7-1
4/21/09, Item~
Page 2 of 3
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Heritage Road Bridge, over the Otay River, between Main Street and Entertainment Circle
will likely require widening to accommodate future traffic projections and the surrounding
developments. To assist the City in determining the appropriate facilities (Bridge and approach
roads) for the ultimate Heritage Road, the Federal Government approved $1,995,271 (80% of the
cost) in SAFETEA-LU funds for Preliminary Engineering and Environmental Analysis. The
City is responsible for the remaining $498,818 (20%) of the expected costs. The City will be
reimbursed for its work through CALTRA1"lS-Local Assistance. The Program Supplement
Agreement is the next and last part of an overall agreement between the City and CAL TRANS
prior to the City receiving its reimbursements for this project.
The Preliminary Engineering and Environmental Analysis will determine the ultimate Heritage
Road Bridge Configuration, alternative costs and any environmental concerns. The existing
bridge was built by the County of San Diego and subsequently widened by the City to 4 lanes
with no shoulders after the original culverts were washed out in 1992. The timber deck
construction has a short life-cycle, making the bridge an interim facility. Currently, this portion
of Heritage Road runs south from Main Street and is not yet connected to the northerly portion of
Heritage Road within Otay Ranch; Heritage Road within Otay Ranch will be completed with the
development of Village Two South. When the Chula Vista portions are connected and San
Diego's portion is widened, Heritage Road will become a regional route connecting Eastern
Chula Vista and Otay Mesa. The traffic volumes on this segment of Heritage Road and on the
bridge are expected to increase when these connections are made and the surrounding areas are
further developed.
The Preliminary Engineering and Environmental Analysis for the Heritage Road Bridge (HPLU-
5203(028)) is on the list of SAFETEA-LU High Priority Projects; additionally it is in the 2008
Regional Transportation Program (RTIP) and is in the 2009 Federal Statewide Transportation
Improvement Program (2009 FSTIP). All Authorization to Proceed Documents have been
approved by CAL TRA1"lS and we have received the Authorization! Agreement Summary (Form
E-76) approving the reimbursement of charges made as of February 13, 2009. The City can
invoice for reimbursements after it executes Program Supplement Agreement No. Ol7-N to
Administering Agency - State Agreement No. 11-5203R. The proposed action would approve
the Program Supplement Agreement for Heritage Road Bridge project and authorize the Director
of Public Works to execute the agreement on behalfofthe City.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings ofthe City Council and has found no property holdings
within 500feet ofthe boundaries of the property which is the subject of this action.
FISCAL IMPACT
This project is budgeted as part of the Capital Improvement Program (CIP) process, as STM-364.
It is anticipated that the approved project is to be funded from the following funding sources:
7-2
4/21/09, Item~
Page 3 of 3
The total obligation of Federal Demonstration (DEMO) funds, a component of Federal
SAFTEA-LU legislation, is $1,995,271 (80%).
Local funds from Development Impact Fees (TDIF) in the amount of$498,818 (20%)
Total Funds for Preliminary Engineering and Environmental Analysis are $2,494,089.
ATTACHMENTS
1. Program Supplement No. N017
2. Authorization/Agreement Summary (Form E-76)
3. Fact Sheet
Prepared by: /y[ario Ingrasci. Associate Civil Engineer, Public Works/Engineering
J'd:\Engil1eerIAGENDA ICAS2009\04-2 I -09lHeritage Rd Bri'dge, doc
7-3
ATTACHMENT /
l?ROGRA..~ SUPl?LEMEN'!' NO. NO 1 7
to
ADMIEcrS~ERING AGENCY-S~ATE AGRE~NT
FOR FEDERAL-AID l?ROJEC~S NO. 11-5"203R
Date : February 25; 2009
Location: ll-SD-O-CHV
proj ect Number :HPLU-5203(028)
"E.A. Number:1l-213014
This Program Supplement hereby incorporates the Adrni:ni.stering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on / / and is subjeCt to all the t=s and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement llIlder authority of Resolution No.
, approved by the Administering Agency on (See copy attached).
The Admi:nistering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages. "
PROJECT LOCATION:
Heritage Road between TYIain Street to Entertainment Circle
Tn E OF WORK: Pre liminary Engineering and Environmental Analysis for future widening of t
LENGTH:
o (MILES)
Estimated Cost Federal Funds Matching Funds
HYlO 5479,065.00 LOCAL OTHER
52,494,089.00 LYlO 51,516,206.00 5498,818.00 50.00 $0.00
CITY OF CBULA VISTA
STATE OF CALIFORNIA
Department of Transportation
By
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
Attest
Date
Title
I hereby certify upon my personal knowledge that budge~ed funda are ~ilable for this encumbrance:
Chap ter
vI\ cWlcl~ ly
Date
d -jl-OCJ_
$1,995,271.00
Accounting Officer
Item.
prog:am.
Fund Source
AMOUNT
268
2008
2660-102-890 2008-2009
20.30.010.680
c
262042
892-F
1,995,271.00
PrograJll suppiement 11-5203R-N017- IS=
Page 1 of 4:
7-4
:D-O-CHV
02/25/2009
,U-5203(028)
SPECIAL COVEN~~S OR R~~S
, 1. ADMINISTERING AGEN~I agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s) .
2. Any State ~~d Federal funds that may.have been encumbered for
this project are only available for disbursement for a period of
five (5) years ~~d seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not ?e paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuent to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
3. The .ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
4. Award information shall be submitted by the ADMINISTERING AGENCY
Program Supplementll-5203R-N017- ISTRA
Page
2 of 4:
7-5
ll-SD-O-CHV
02/25/2009
HPLU-5203(028)
SPECIAL CO~~ANTS OR REMARKS
to the District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to.:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 94~874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on-going or future federal-aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a writta~
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
6. The Administering Agency shall not discriminate on the basis of
race, religion, age, disability, color, . national origin, or sex
in the award and performance of any Federal-assisted contract or
in the administration of its DEE Program Implementation
Program Supplementll-5203R-N017- ISTEA
Page
3 of ~
7-6
.SD~O-CHV
02/25/2009
LU-5203(023)
SPECIAL COVE}l'ANTS OR. REMARXS
Agreement. The Administering Agency shall t~~e all necessary and
reasonable steps under 49 CFR Part 26 to ensure nondiscrimination
in the award and administration of Federal-assisted contracts.
The Administrating Agency's DEE Implementation Agreement is
incorporated by reference in this Agreement. Implementation of
the DEE Implementation Agreement, including but not limited to
timely reporting of DBE commitments and utilization, is a legal
obligation and 'failure to carry out its terms shall be treated as
a violation of this Agreement. Upon notification to the
Administering Agency of its failure to carry out its DBE
Implementation Agreement, the State may impose sanctions as
provided for under 49 CFR Part 26 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. 1001 and/or the
Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.) .
Program Supp1_ent 11- 5203R-N017 - rSTEA
Page
4 of 4
7-7
FNM-76 (I1ERSION E-76)
FEDERAL ~lD PROG~]
DLA LOCATOR ll-SD-Q-CHV
PREFIX HPW .
PROv1CT NO 5203(028)
SEQ NO 1
DIST-EA 11-213014L
AGENCY CHULA VISTA
ROOTE 0
TIP DAT~.:
MPO/YEAR
DATE
STIP REF:
21000000752
ORBll.NIZED
URB/RURAL
BRIDGE NOS
SANDil.G .
08/09
S]J~~ DIEGO
ORBAN AREA
57C0670
PHASE
PE
PPNO - 11-CHV36
STATE REMil.RKS
. ATTACHMENT ;Z-
AUTHORIZATION/AGREEMENT Sul~~Y
CALIFO~~IA DEP]J.RTMENT OF T~]SPORTATION
PREVo AUTH/AGREE DATE
PROJECT LOCATION
HERITAGE RD BET/ MAIN ST TO ENTERTlllNI1ENT CIR
DISASTER. * D&~O ID * CA356
TYPE OF WORK
PE & ENVIRON .)l])l.1YSIS FOR'll
FED. RR NOS
PUC CODE (S)
EXEMPT FROM FHWA REVIEW
ENV STATUS
R/N STil.TUS
BEGIN MP
END MP
IIN RTE
.000
.000
PE
R/iI
CON
SPR
MCS
OTH
APPR CODES. HY10 LY10
LINE NOS 10
IMPRV TYPE 15
FUNC, SYS M
PROJECT COST
FEDE~.1 COST
)l.C COST
PREV, OBLIGATION
THIS REQUEST
SUBTOTAL
.00
2,494,089,00
2,494,089.00
.00
.00
.00
.00
1,995,271,00
1/995,271.00
TOTAL
2/494,089.00
.00
1,995,271,00
SEQ#l WX 01/20/09 REQUEST FOR PE ONLY $1,995,271; DEMO ID CA356, HPP# 0450
LEFT-OVER APPRO. AMT = $560K .
. PM 02/03/09 RETURNED TO ADJUST REI~3URSEMENT RATIO TO 80.00%,
S~Q*l wx 02/05/09 RETPlu~SMIT E-76 WITH CORRECTED 80% REIMBURSEMENT PATIO,
ON 02/05/09 619-756-1371
ON 02/09/09 619-653-7759
ON 02/09/09
ON 02/09/09 FOR CALTP}J)S
ON 02/10/09 FOR Fh~A
ON 02/13/09
. AUTHORIZATION TO PROCEED WITH PRE PREPARED BY WEI XIA
PRELIM ENGINEERING REVI~#ED BY PEDRAM ~~FI
AUTHORIZED BY. W, EMMETT
ELECTRONIC SIGNATURE DOCUMENT. TYPE AUTH/AGREE SIGNED BY W, .E~]TT
PROCESSED BY J. FOGLE
LAST FHWA ELECTRONIC SIGNll.TIJRE EXECUTED BY M1HY CUNNINGH.".t'!
7-8
-->
ATTACHMENT ~
FACT SHEET FOR:
C=iJ~WOU&@~ ~@&[Q) lIDmO[Q)@12 [}Jm@cD~@u
CAl T~~S I8\R~DGE ~O, 511Co<<J61<<J
DRAFT
_u-\
PROJECT I OCA TlON:
Thlf HlEmlAGIE RO/iID ~R![DGlE [S iO~ r~]1E OllAV
. ~~ SOijil"H E~ mE QT\f (jf GJUIA Vll5ir;\
CAUfORIIl~, ThlIE oomlNlG IBlRJIOOf CRrOSSIES TI-l1E
01~Y rovlE~ iWCJINlG ~]Em~,GIE RO~ I8rnilEiElNl
MJiAlJIiIl SlRlEiEr AIIlD IE~JTIERT~IIlMIE~rr ORrCI.f, ~'5ir
Of Km~AiE i@(G5,
PROJECT GOAL:
THIE 01Y Of CHULA VllSTA PROIPiOlSES TO CO~JDUcr
Sii1JlDKB) :RfG~~Ki\!IG ThllE IJ1IlIDEi\!IKiIiIG Of ThlIE
~]lErorAGIE ROAD I8R1DGIE, THIESIE srumlES SHMl.
IiIlCWDIE ~~UM[~~V flllGIi\!IlElErolllG ~D
lEiNlVll~O~Jif'!uiEi\ITAl ~Ji\\lYSXS IRflATiED srumiEs.
PROJECT DESCRIPTlON:.
ThlE ~REUM[IIlAAV !EIIlGKi\!IlE!E~IIlG SllUDKIES TOIB\IE
. IPIERfO~MIED 1!''\IlIll AiLiUOW V~iCJIUS ~R1DiGIE
~TIE~1NB) (AlJ[GINl~llEiIlT ~D I8~DGIE n'~Ey TO
l81E 8fAMI~]IED Xiii] OR:DJIER TO SlEllEcr THIE MOsr
COST lEfflEOJilI'JIE D!ESIG~] iJiHAT WJIliL ~]IEET ThllE
CUIRir~i'IT ~D flLITURIE IIllEiEDS Of TrillE CITY ~D
~GKOIll, ThlIE SlEllECfiED ~IJriE~JATIVIE ~lllIll Th]IE~j
I8lIE USIEID TO ~RIE~IA\1\<.!E .AJ\lJ~l COINlSifRiJCTIOi'l !~[Ul\j\J]S
IFOR ADVIERTISIi'lG AiIilD CQl~jlPEITl1'ivJIE IBIDm~]G~
T'1Fl1E IEIIlVll~O~~]lEiIlT%ll All'ljp\\lYSIS lNRl DIETIE~][~]1E .
AiNlD IPlRJEflARf 11HIlE IEM\jlIiR<.O~]MIE~JTAiL D(oc:ruMIE~ji
iIilIEIED[ED fO~ TI~][E IP~OJ[Ecr, M.lIRiEQUK~D
~rERMITS TO r81iE O~TP\Ki'lrED Jij\!]D ~Jj\j'\f MmrGATIOl'!j
~]IEIEDIED Ki'l iQ)~iEiR<. TO COMlPlY ~JIT:H lOCi-&,l, STATf
IA\!NlD fciDlEMiL ~QUK~~]IE~S WIll AlSO !B:E
COMlPllETlEiD,
ANTICIPATED TOTAL COST:
TO ~IE DIETERlMKiNllED
COMPLETION DATE:
TO r81rE iD8"iE~UiNlrED
PROJECT CONTACTS:
01Y Of C~]UIA 1i1STp\: JOSIE GO~jiEZ, \P,IE., IP,LS,
PIt {!o19J) ~1i61-23(G1
~,~ CITY OF CHUl..A VISTA
~.': ~ DEPARTh!!':i'!.T OF PlJi3UC WORXS
~ 278 FOURTH AVlEMlIE
arr OF CHULA V1STA, CA '91910
0il1lA VISfA (619) 47$-2301
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NO SCALE
RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE PROGRAM SlTPPLE&fENT
AGREE&fENT NO. 017-N. TO THE ADMINISTERING
AGENCY-STATE AGREENfENT FOR FEDERAL-AID
PROJECTS W1TH THE STATE OF CALIFORL~IA
DEPARTNfENT OF TRANSPORTATION REGARDING
PRELIMINARY ENGINEERING AND ENVIRONMENTAL
At~AL YSIS ACTIVITIES TO BE UNDERTAKEN BY THE
CITY OF CHULA VISTA FOR PROJECT HPLU-5203(028),
THE FUTURE WIDENING OF THE HERIT AGE ROAD
BRIDGE OVER THE OTAY RIVER, AND AUTHORIZING
THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SAID
AGREENfENT
WHEREAS, the City of Chula Vista expects the traffic volume over the Heritage Road
Bridge crossing Otay River south of Main Street to increase significantly when Heritage Road is
connected from Main Street to Otay Ranch, when the City of San Diego wldens the southerly
portion of Heritage Road to Otay Mesa, and when the surrounding areas are further developed;
WHEREAS, the City of Chula Vista desires to perform Preliminary Engineering and
Environmental Analysis to determine the appropriate size of facilities for Heritage Road and
bridge, and when it will be required;
WHEREAS, the Federal Government approved $1,995,271 (80%) in "Safe, Accountable,
Flexible, Efficient, Transportation Equity Act: A Legacy for Users" (Safetea-Lu) funds, for
Preliminary Engineering and Environmental Analysis for the Heritage Road Bridge;
WHEREAS, . the City of Chula. Vista will use matching local funds from Development
Impact Fees (TDIF) in the amount of $498,818 (20%) to perform the above mentioned studies;
and,
WHEREAS, the State of California Department of Transportation (CAL TR.ANS) has
authorized the City of Chula Vista to be reimbursed for performing the above-mentioned studies
after the City executes the Program Supplement Agreement.
NOW, THEREFORE, BE IT RESOL VED the City Council of the City ofChula Vista does
hereby approve the Program Supplement Agreement No. 017-N to the Administering Agency-
State Agreement for Federal-Aid Projects with the State Of California Department Of
Transportation regarding Preliminary Engineering and Environmental Analysis activities to be
undertaken by the City of Chula Vista For Project HPLU-5203(028), the Future Widening of the
Heritage Road Bridge over the Otay River, a copy of which shall be kept on file in the office of
the City Clerk.
(H:\ENGlS{EER\RESOS\Resos2009\04-21-09\CAL TRA.NS Agree Heritage Rd Br.doc)
7-10
BE IT FURTHER RESOLVED that the Director of Public Warks of the City of Chula Vista
is hereby authorized to execute said agreement on behalf of the City of Chula Vista.
Presented by
Richard A. Hopkins
Director of Public WorkS/City Engineer
(H:\ENGINEER\RESOS\Resos2009\04-21-09\CAL TRA1"lS Agree Heritage Rd Br.doc)
. 7-11