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Home My WebLink About2009/02/17 Item 6 CITY COUNCIL AGENDA STATEMENT ~\~ CIlYOF ~ ~- (HULA VISTA 2/17/09, Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "STREET LIGHT INSTALLATION ALONG FOURTH A VENUE BETWEEN L STREET TO ORAL'JGE A VENUE (TF-307)" PROJECT TO 3D ENTERPRISES, INe. IN THE AMOUNT OF $109,000 . , . DIRECTOR OF PUBLIC WORKS ;;Ii; f;(~ SUBMITTED BY: REVIEWED BY: ASSISTA1'JT CITyM NAGER CITY MAL'JAGER 4/5THS VOTE: YES 0 NO ~ SUMl"\1ARY On January 21, 2009, the Director of Public Works received 15 sealed bids for the "Street Light Installation along Fourth Avenue between L Street to Orange Avenue (TF-307)" project. As part of the Undergrounding Utility District Program, this project will install 15 new street light poles and will relocate one existing street light pole in order to have a more uniform street light pattern .along the roadways. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 2( d) categorical exemption pursuant to Section 15302, Replacement or Reconstruction of the State CEQA Guidelines because it involves the installation of street lights associated with the under grounding of overhead electrical utility lines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The installation of street lights at the subject locations was approved and budgeted for the Fiscal Year 2002/2003 Capital Improvement Program (CIP). This project was budgeted at the . appropriate time, such that the street light project could be coordinated with the utility 6-1 2/17/09, Item~ Page 2 of3 undergrounding program. The site area limits for the Utility Underground District coincide with the limits for this street light proj ect. As a result of the undergrounding of overhead utilities, this project will encompass the relocation of existing street lights and install new street light poles along Fourth Avenue between L Street and Orange A venue to create a more uniformed street light pattern and to meet the City's current street light requirements. The scope of work for this project includes the following: relocate/furnish and install street light standards with 8 ft. mast arms complete with foundation, 250 watt high pressure sodium vapor luminaries and photo electric cells; trench, furnish and install conduit and conductor cables; furnish and install pull boxes; asphalt paving; remove and reconstruct monolithic curb, gutter and sidewalk; restoration, removal and disposal of existing improvements; and other miscellaneous work necessary to make the street light installations complete and operational. Once the electrical undergrounding and the proposed street lighting work is complete, there will be a separate street improvement project (STL291) scheduled along Fourth Avenue between L Street and Orange Avenue. This project includes the installation of missing sidewalk improvements, installation of storm drain pipes and structures, relocation of traffic signal facilities, and other work to complete the project within the limits of this street light project. City staff advertised the project on December 12, 2008, and received 15 bids on January 21, 2009, as follows: CONTRACTOR BID AMOUNT I. Southwest Signal, Inc. - El Cajon, CA (non-responsive) $102,616.00 2. 3D Enterorises, Inc. - San Diego, CA $109,000.00 3. Lekos Electric, Inc. - El Cajon, CA $111,350.00 4. Fox Construction, Inc. - San Diego, CA $115,100.00 5. Ace Electric, Inc. - San Diego, CA $116,800.00 6. Fares Construction & Engineering, Inc. - San Diego, CA $117,938.88 7. A.B. Hashmi, Inc. - Oceanside, CA $121,900.00 8. Palm Engineering, Inc. - San Diego, CA $135,550.00 9. T & M Electric, Inc. - Santee, CA $147,900.00 10. Dick Miller, Inc. - San Marcos, CA $148,075.00 I!. Select Electric, Inc. - Soring Valley, CA $159,950.00 12. Team Fishel, Inc. - Oceanside, CA $177,959.64 13. Healey Construction, Inc. - National City, CA 5186,970.00 14. HMS Construction, Inc. - Vista, CA 5218,300.00 15. Christopher R. Morales, Inc. - San Dimas, CA S211,585.00 The apparent low bid proposal in the amount of 5102,616 was submitted by Southwest Signal, Inc. During the review of the bid proposal, the low bidder failed to submit signed Addendum 2 and 3 as stated in the Addendum directions and contract specifications. The bid proposal for this project states that, "Proposal may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete bids, erasures, or irregularities of any kind." The failure of Southwest Signal, Inc. to properly respond to the bid specifications renders its bid non-responsive and staff, therefore, recommends that Southwest Signal's bid be rejected. 6-2 2/17/09, Item r..o Page 3 of3 The second low bid was submitted by 3D Enterprises, Inc. in the amount of $109, 000 and is below the Engineer's estimate of $136,500 by $26,000 or 20%. The Engineer's estimate was based on average unit prices received on similar type projects. Staff examined the submitted package and found the bid proposal fully complied with all bid specifications. 3D Enterprises, has performed on small projects in the City with satisfactory performance. 3D Enterprises, Inc., Contractor's license number 621125 is clear and current. Staff recommends awarding a contract in the amount of$109,000 to 3D Enterprises, Inc. of San Diego, CA. Disclosure Statement Attached is a copy of the Contractor's Disclosure Statement (Attachment 1). DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMP ACT There is no impact to the General Fund for construction as there are existing funds in the project necessary for completion. Construction will be funded from Residential Construction Tax (RCT). It should be noted that a portion of RCT funds for this project have been frozen due to constraints to meet the debt service payment, however, the remaining (unfrozen) balance of RCT funds are sufficient to complete this project. Upon completion of construction, only the annual cost for energy and maintenance will be covered by the General Fund. FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $109,000.00 B. Contingencies (10% Total Project Amount) $10,630.00 C. Staff Time Amounts: Construction Inspection (18.3% of Total Project) $20,000.00 Design/Construction Management (32.1% of Total Project) $35,000.00 Survey Work (6.4% of Total Project) $7,000.00 PlanningJEnv./TrafficlLandscapelPublic Works (4.6% of Total Project) $5,000.00 TOTAL FUl'il)S At'iTICIPATED FOR DESIGN Al'il) CONSTRUCTION $186,630.00 FUNDS A V AlLABLE FOR CONSTRUCTION A. Residential Construction Tax (RCT) $186,630.00 TOTAL FUNDS A V AIL.~LE FOR CONSTRUCTION $186,630.00 There is no impact to the General Fund as the funds for these improvements have been provided for as part of the Residential Construction Tax (RCT). Upon completion of the project, the improvements will require only routine City drainage maintenance. ATT ACHMENTS 1. Contractor's Disclosure Statement Prepared by: Luis Labrada, PE, Associate Civil Engineer, Dept. Public Works M:IGeneral ServiceslGS AdministrationlCouncil AgendaITFJ07-ST L T FOURTH A VEITF307 AllJ 020J09REV.doc 6-3 ATTACHMENT / City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-0 I, prior to any action upon matters that will require discretionary action by u1e Council, Planning Corrunission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. ~ / 2. If any person* identified pursuant to (I) above is a corporation or partnership, list the names of all individuals \vith a $2000 investment in the business (corporation/partnership) entity. N"r 3. If any person* identified pursua.'lt to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trust07st. / 4. Please identify every person, including any agents, employees, consultants, or Independent con7 have assigned to represent you before the City in this matter. /' 5. Has any person* associated with this contract had any financial dealings ,vith an official** of the City ofChula Vista as it relates to this.~ontract within the past 12 months? YeS_No+ IS M:\Gcn=1 Scrviccs\Dcsign\TFJ07\MfNW AGE TF 307 Spccitic.oons.Rev 1.12.03.200B.doc 6-4 If Yes, briefly describe the nature of the financial interest the officialn may have in this contract 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City council?N~ Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (111is includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official ** and what was the nature of item provided? Date: --u.lo 2) / D ::?J-i'r~fA(7--D? Print or type name of Contractor IApp lie ant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, sJ11dicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member ofa board, commission, or committee of the City, employee, or staff members. 16 M:IGenonl Serviees1Design1TF307\MfNWAGE TF 30; $pecifio.uons.Rov 1.12.03.2008.doo 6-5 RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VIST A ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "STREET LIGHT INST ALLA nON ALONG FOURTH AVENUE BETWEEN L STREET TO ORANGE AVENUE (TF-307)" PROJECT TO 3D ENTERPRISES, INC. IN THE AMOUNT OF $109,000 WHEREAS, the project involves the relocation of one eXlstmg street light standard, installation of fifteen new street light standards, luminaries, mast arms, and other miscellaneous equipment necessary to make the system operational; and WHEREAS, the project will include all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to render the new improvements complete and workable; and ' VlHEREAS, City staff has prepared plans and specifications for the "Street Light Installation along Fourth Avenue, between L Street to Orange Avenue (TF-307)" project; and VlHEREAS, on January 21,2009, the Director of Public Works received fifteen sealed bids as follows: CONTRACTOR BID AMOUNT 1. Southwest Signal, Inc. - El Cajon, CA (non-responsive) $102,616.00 2. 3D Entemrises, Inc. - San Diego, CA $109.000.00 3. Lekos Electric, Inc. - EI Cajon, CA $111,350.00 4. Fox Construction, Inc. - San Diego, CA $115.1 00.00 5. Ace Electric. Inc. - San Diego CA $116800.00 6. Fares Construction & EngineerinO' Inc. - San Diego, CA $117,938.88 7. A.B. Hashmi, Inc. - Oceanside. CA $121.900.00 8. Palm Engineering, Inc. - San Diego, CA $135,550.00 9. T & M Electric, Inc. - Santee, CA $147,900.00 10. Dick Miller, Inc. - San Marcos, CA $148,075.00 11. Select Electric, Inc. - Soring Vallev, CA $159,950.00 12. Team Fishel, Inc. - Oceanside, CA $177,959.64 13. Healey Construction, Inc. - National City, CA $186,970.00 14. HMS Construction, Inc. - Vista, CA $218,300.00 15. Christopher R. Morales, Inc. - San Dimas, CA $211,585.00 VlHEREAS, the low bid package submitted by Southwest Signal, Inc. did not contain signed Addendum 2 and signed Addendum 3; and WHEREAS, Southwest Signal, Inc. was the only Contractor to fail in this requirement and thus found to be non-responsive by this action; and H:\ENGINEER\RESOS\R~os2009\02. t 7.Q9\Reso I TFJ07REV.do<: 6-6 Resolution No. 2009- Page 2 WHEREAS, 3D Enterprises, Inc IS below the Engineer's estimate of $136,500 by $26,500, or approximately 20 percent; and WHEREAS, staff has reviewed the low bid and found 3D Enterprises, Inc. to have met all requirement of the bid package; and WHEREAS, staff is recommending awarding the contract to 3D Enterprises, Inc. in the amount of$109,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the ""Street Light Installation along Fourth Avenue between L Street to Orange Avenue (TF-307)" Project to 3D Enterprises, Inc., in the amount of $1 09,000. Presented by Approved as to form by ~(~~ Bart C. Miesfeld City Attorney D ~"..7'1 Richard A. Hopkins Director of Public Works H:\E;'\jGINEER\RESOS\Resos2009\02_1 7-o9\Reso 1 TFJOiREV.doc 6-7