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Home My WebLink About2009/02/10 Item 5CITY COUNCIL AGENDA STATEMENT ry ,~ ~~ ~~ CITY OF CHUTAVISTA 2/10/09, ItemrJ ITEM TITLE: RESOLUTION OF THE CTTY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "SEA VALE STREET SEWER IMPROVEMENTS (SW-244)" PROJECT TO HTA ENGINEERING & CONSTRUCTION, INC. IN THE AMOUNT OF $189,636 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCIES AS NECESSARY TO COMPLETE THE PROJECT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING AN INTERPROJECT TRANSFER FROM EXISTING "SEWER REHABILITATION FY 08/09 (SW- 255)" PROJECT TO "SEA VALE STREET SEWER IMPROVEMENTS (SW-244)" PROJECT IN THE AMOUNT OF $230,836 TO COMPLETE THE PROJ;" SUBMITTED BY: DIRECTOR OF PUBLIC W~~~~ REVIEWED BY: ASSISTANT CITY NAGER S'T CITY MANAGE 4/STHS VOTE: YES ® NO ^ SUMMARY On January 7, 2009, the Director of Public Works received sealed bids for the project "Sea Vale Street Sewer Improvements (SW-244) in the City of Chula Vista". This project involves the removal and replacement of approximately 830 feet of 8-inch vitrified clay pipe (VCP) with fl- inch polyvinyl chloride (PVC) sewer pipe, existing sewer lateral connections and existing sewer manholes and relining of six (6) sewer manholes on Sea Vale Street. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 [Existing Facilities, with negligible expansion] of the State CEQA Guidelines. Therefore, no further environmental review is necessary. RECOMMENDATION Council adopt the resolutions. 5-1 2/10/09, Item Page 2 of 4 BOARDS/COMMISSION RECOMMENDATION Not applicable DISCUSSION General This project involves the removal and replacement of approximately 830 feet of 8-inch vitrified clay pipe (VCP) with 8-inch polyvinyl chloride (PVC) sewer pipe, existing sewer lateral connections and existing sewer manholes and relining of six (6) sewer manholes on Sea Vale Street. The improvement will address capacity and maintenance deficiencies associated with the existing 8-inch pipe and correct defects found within the existing line. The work also includes all labor, materials, equipment, transportation, protection of existing improvements, and traffic control necessary for the project and other work necessary to render the new improvements complete and workable. Also for consideration is the authority of the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ('`Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The contract amount for the subject project is $189,636. The corresponding maximum aggregate contract increase that maybe approved by the Director of Public Works under Policy No. 574-01 is $16,275. Approval of tonight's resolution will increase the Director of Public Works' authority to approve change orders as necessary up to the contingency amount of $56,200, an increase of $39,925 and will authorize staff to expend all available contingencies and to increase the value of the contract, as necessary, as a result of unforeseeable conditions and unit quantity adjustments. Unforeseen conditions include such items as utility conflicts, hazazdous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Biddine Process Public Works' staff prepazed the plans and specifications in order to advertise the project on December 5, 2008. On January 7, 2009, staff received and opened bids for the project. Because the funding source was local funds, the City was not required to prepare the project as a "Prevailing Wage" job. However, within the Notice to Contractor, the City does encourage minority and women business enterprises be given full opportunity to submit bids in response to the invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an awazd. Bids were received from thirteen (13) contractors to perform the work as follows (listed in order of base bid amount received): 5-2 2/10/09, Item J Page 3 of 4 Contractor Base Bid Amount 1. HTA Engineering & Construction, Inc. -Poway, CA $189,636.00 2. Southwest Civil Contracting -San Marcos, CA $225,568.00 3. Arrieta Construction, Inc. - El Cajon, CA $250,382.00 4. Scheidel Contracting and Engineering, Inc - La Mesa, CA $264,074.09 5. L & S Construction, Inc. -Orange, CA $265,773.00 6. Zondiros Corporation. -San Marcos, CA $278,145.00 7. Nikola Corporation. -Irvine, CA $289,335.00 8. Palm Engineering Construction Co., Inc -Chula Vista, CA $298,235.00 9. Centaur General Engineering, Inc. -Lakeside, CA $311,574.00 10. New Century Construction, Inc. -Lakeside, CA $342,350.00 11. Bert W. Salas, Inc. -Santee, CA $343,100.00 12. Fox Construction -San Diego, CA $354,960.00 13. MJC Construction -Bonita, CA $428,065.00 The low bid, submitted by HTA Engineering & Construction, Inc., is below the Engineer's estimate of $300,000 by $110,364, or approximately 36.8%. Staff's bid estimate was based on average prices for similar type of work completed during the last three years. Due to the economic climate of the last few months, staff has noticed a sharp decline in the cost of performing work for City Capital Improvement Projects. It is difficult at this time to estimate the correct amount due to the fluctuations in the construction market. Staff checked the references provided by the contractor. All references were verified and their work has been determined to be satisfactory. HTA Engineering & Construction, Inc. has also performed well on several City projects. The Contractor's License No. 798372 is cleaz and current. Staff has reviewed the low bidder documents and is recommending awazding the contract to HTA Engineering & Construction Inc. in the amount of $189,636. Disclosure Statement Attachment 1 is a copy of the Contractor's Disclosure Statement. Waee Statement Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. 5-3 ~ *' -RevIsed ~ . DECISION MAKER CONFLICT Con(kCt :>eenDY\ Z!q!e'1 2/10/09, Item~ Page (, of~ q. If tJ. Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject ofthis action. , FISCAL IMPACT SW -255 is an existing project established in Fiscal Year 2008/2009 for the purpose of sewer rehabilitation. Staff is recommending a transfer of $230,836 from existing Sewer Rehabilitation funds (SW-255) into the Sea Vale Street Sewer Improvements project (SW-244). A breakdown of the project costs is as follows: FUNDS REQUIRED FOR PROJECT A. Construction Contract Award Amount B. Contingencies (approximately 20% of construction costs) C. City Staff Costs Planning! Environmental! Public Works/ GIS (3%) Surveying (5%) Design/Project Management (18%) Construction Inspection (9%) TOTAL FUNDS REQUIRED FOR PROJECT FUNDS AVAILABLE FOR PROJECT $189,636 $56,200 $12,000 $20,000 $68,000 $35,000 $380,836 Sewer Facility Replacement Fund Interproject Transfer from Sewer Rehabilitation FY 08/09 (SW -255) TOTAL FUNDS AVAILABLE FOR PROJECT $150,000 $230,836 $380,836 There is no impact on the General Fund for this sewer improvement project. Upon completion of the project, the improvements will require only routine City sewer maintenance, which is funded from the Sewer Service Fund. ATTACHMENTS . 1 - Contractor's Disclosure Statement :Prepared hy: Roherto Yano. P.E., Sr, Civil Engineer, Engineering Division, Puhlic Works C:\Documents and Settings\donnan\Local Settings\Tcmporary Internet Filcs\OLK9A\Rcviscd pg 4 2-1O-09.doc 2/10/09, Item Page 4 of 4 DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found that Councilmember Castaneda has property holdings within 500 feet of the boundaries of the property that is the subject of this action. FISCAL IMPACT SW-255 is an existing project established in Fiscal Year 2008/2009 for the purpose of sewer rehabilitation. Staff is recommending a transfer of $230,836 from existing Sewer Rehabilitation funds (SW-255) into the Sea Vale Street Sewer Improvements project (SW-244). A breakdown of the project costs is as follows: FUNDS REQUIRED FOR PROJECT A. Construction Contract Awazd Amount $189,636 B. Contingencies (approximately 20% of construction costs) $56,200 C. City Staff Costs Planning/ Environmental/Public Works/ GIS (3%) $12,000 Surveying (5%) $2Q000 Design/Project Management (18%) $68,000 Construction Inspection (9%) $35,000 TOTAL FUNDS REQUIRED FOR PROJECT $380,836 FUNDS AVAILABLE FOR PROJECT Sewer Facility Replacement Fund $150,000 Interproject Transfer from Sewer Rehabilitation FY 08/09 (SW-255) $230,836 TOTAL FUNDS AVAILABLE FOR PROJECT $380,836 There is no impact on the General Fund for this sewer improvement project. Upon completion of the project, the improvements will require only routine City sewer maintenance, which is funded from the Sewer Service Fund. ATTACHMENTS 1 -Contractor's Disclosure Statement Prepared by: Roberto Ynno, P.E., Sr. Civil Engineer, Engineering Division, Public Works M:\General Services\GS Administration\Council Agenda\SW244 Sea Vale\SW244 AI 13 r2.doc 5-4 ATTACHMENT ~ Cite of ChuEa Vista Disclosure Statement Pursuant to Council Policy 101-01, prior io any action upon matters that will require discretionat-c• action b.' the Council, Planning Cotttmission and all other ofnciaf bodies of the City; a statement of disclosure of certain on•ner;nip or financial interests, pa}'ments, or campaign contribudons for a Cirv of Chula Vista election must be filed. The follo;;•ittg information must be disclosed: Lis: the names of all persons havine a financial interes[ in the propem• that is the subject of [he application or the contract. e.e., owner, applicant, contractor; subcontractor, material supplier. /-~ %srr' T~<!!~'~„ r~c/'r ~clr' !t t,~q.JSi~~lc.iiu__1 /:1 C . !,G?~ ~:~ T .9-('ICAO 3. I_`an}• person* identified pursuant to (1) above is a corporarion or partnership; lis the names of all individuals with a 52000 investment in the business (corporation/parmership) entity. 3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names of an7 persor, sening as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. ~~~ I. Please identiF< every person. includinc an}~ aeents, employees, consultants, or independent contractors you have assigned to represent you before the Cit}• in this maner. iZit~Ti~'? % - ~~1~~'F-F Has any person* associated with this contract had any financial dealings t;•ith an official"* of City of Chula Vista as it relates to this contract Rzthin the past 12 months? I-es_ No_ If 1'es, brie,iy describe the nahtre of the financial interest the official** may have in this contract. 15 A1:`Genral Sen~ices'.Desi¢n`SR'2rr\Specifsation\Con[rac[ Specification-S~}'-24M1-Cbt.doc 5-5 Have }you made z contribution of morn than S35 tn•irhin the past nveive (12) months to a current member of the Chula ~ ista Ciry Council? No Yes _ L-yes, which Counci] member? Have you provided mor^. than 530 (or an item of equivalent ealue) to an o1i[cial*'h of the Cit. of Chula Vista in the pas twelve (12) months? (Thi .includes bein_e a source of income, money to retire a leeal debt, sifr, loan. em.j 1'es _ No ff I'es, which otitcial** and e~hat was the nature of item prodded? Dale: / 2 S' - f Q'I,GC ,L-~SKG Sigttature of Contractor/Applicant Print or h`pe name of Contractor/Applicant Person is donned a;: an; individual, firm, co-partnership, joint eenture, association, social club, fratemzl oreanizarion, corporation, a;rate, rust; receiver, syndiczte. any other county, cih~, mtvnicipaliw, district, or ocher political subdivision. -or any other croup or combinanon actin, as z unit. *' Off[cizl includes, but is no[ limited to: Mayor, Council member, Planning Commissioner. Iviember of a board, commission, or commiree of the City, employee, or staff members. 16 D1;\General Sen~ices,Design`SR'?`Specification\Convaa So-eificaion-S~w•'1;•CM.doc 5-6 RESOLUTION NO.2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "SEA VALE STREET SEWER IMPROVEMENTS (SW-244)" PROJECT TO HTA ENGINEERING & CONSTRUCTION, INC. IN THE AMOUNT OF $189,636 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCIES AS NECESSARY TO COMPLETE THE PROJECT WHEREAS, on January 7, 2009, the Director of Public Works received thirteen (13) sealed bids for the "Sea Vale Street Sewer Improvements (SW-244)" Project; and WHEREAS, project involves the removal and replacement of approximately 830 feet of 8-inch vitrified clay pipe (VCP) with 8-inch polyvinyl chloride (PVC) sewer pipe in the City of Chula Vista; and WHEREAS, the project will include all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to render the new improvements complete and workable; and WHEREAS, the thirteen (13) sealed bids are as follows: Contractor Base Bid Amount 1. HTA Engineering & Construction, Inc. -Poway, CA $189,636.00 2. Southwest Civil Contracting -San Marcos, CA $225,568.00 3. Arrieta Construction, Inc. - El Cajon, CA $250,382.00 4. Scheidel Contracting and Engineering, Inc - La Mesa, CA $264,074.09 5. L & S Construction, Inc. -Orange, CA $265,773.00 6. Zondiros Corporation. -San Marcos, CA $278,145.00 7. Nikola Corporation. -Irvine, CA $289,335.00 8. Palm Engineering Construction Co., Inc -Chula Vista, CA $298,235.00 9. Centaur General Engineering, Inc. -Lakeside, CA $311,574.00 10. New Century Construction, Inc. -Lakeside, CA $342,350.00 11. Bert W. Salas, Inc. -Santee, CA $343,100.00 12. Fox Construction -San Diego, CA $354,960.00 13. MJC Construction -Bonita, CA $428,065.00 H:~ENGMEERUtE505Utevoa20091p3-10.pMewl SW-206.doc 5~7 Resolution No. 2009- Page 2 WHEREAS, the low bid submitted by HTA Engineering & Construction, Inc. is below the Engineer's estimate of $300,000 by $110,364, or approximately 36.8°/G; and WHEREAS, all references were verified and their work has been determined to be satisfactory and have performed well on several City projects; and WHEREAS, staff has reviewed the low bidder documents and is recommending awarding the contract to HTA Engineering & Construction Inc. Zondiros Corporation San Marcos in the amount of $189,636. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accept bids and award contract for the "Sea Vale Street Sewer Improvements (SW-244) in the City of Chula Vista" Project to HTA Engineering & Construction, Inc., in the amount of $189,636 and authorize the expenditure of all available contingencies as necessary to complete the project. Presented by Richard Hopkins Director of Public Works H:~ENGINEERUIESOSV2ewe3009!02-10-09~Rno1 SW-26G.I.doc 5-8 RESOLUTION NO.2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING AN INTERPROJECT TRANSFER FROM EXISTING "SEWER REHABILITATION FY 08/09 (SW-255)" PROJECT TO "SEA VALE STREET SEWER IMPROVEMENTS (SW-244)" PROJECT IN THE AMOUNT OF $230,836 TO COMPLETE THE PROJECT WHEREAS, City staff prepared plans and specifications for the "Sea Vale Street Sewer Improvements (SW-244) in the City of Chula Vista" Project; and WHEREAS, unforeseen circumstances may cause an increase in quantities beyond what is anticipated during preparation of the project specification and all underground projects have a level of risk due to the unknown challenges that could be encountered under the surface; and WHEREAS, staff recommends an interproject transfer from existing Capital Improvement Project SW-255 "Sewer Rehabilitation FY 08/09" project in the amount of $230,836 to complete the project; and WHEREAS, the "Sewer Rehabilitation FY 08/09 (SW-255)" Project has sufficient funds to transfer $230,836 to the "Sea Vale Street Sewer Improvements (SW-244)" Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize an interproject transfer from existing "Sewer Rehabilitation FY 08/09 (SW-255)" Project to "Sea Vale Street Sewer Improvements (SW-244)" Project in the amount of $230,836 to complete the project. Presented by Richard Hopkins Director of Public Works H:~ENGMEER~RESOSVtcae2009~03-1609Viao25W-261.rtv DMFINAL.doc 5-J