HomeMy WebLinkAbout2009/02/10 Item 4CITY COUNCIL
AGENDA STATEMENT
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~~ CITY OF
=~ CHULA VISTA
2/10/09, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT IN
THE AMOUNT OF $101,047 TO SAN DIEGO FREIGHTLINER
FOR THE REPLACEMENT OF A CE ENT MIXING TRUCK
SUBMITTED BY: DIl2ECTOR OF PUBLIC WORK
REVIEWED BY: ASSISTANT CITY ANAGER S T
CITY MANAGE
4/STHS VOTE: YES ^ NO
SUMMARY
The Fiscal Year 2008/2009 Sewer Fund budget provides for the replacement of a cement mixing
truck during its normal replacement cycle. The bid was advertised electronically on Planet Bids
and in the Star News on December 5, 2008. Six vendors submitted bids; however, two of the
bids were submitted late and not opened, and one bid was for a different model. Therefore,
based on the three bids accepted, staff recommends that San Diego Freightliner be awarded the
purchase agreement.
ENVIRONMENTAL REVIEW
Not applicable.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Fiscal Year 2008/2009 Sewer Fund budget provides for the replacement of one cement
mixing truck. The vehicle being replaced is 15 years old and continues to experience recurring
maintenance issues due to its age. Sewer Maintenance staff currently cannot depend upon it
being operational when it is needed for a project. Replacement of this vehicle will allow
maintenance crews to be more efficient.
The following table provides a summary of the bids received. Original bid submittals are
available in the Purchasing Agent's office.
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2/10/09, Item
Page 2 of 2
Table 1
Summary of Bids
Vendor Bid Amount
San Die o Frei htliner, San Die o $101,047['1
Rush Truck, San Die o $107,716
Dion International, San Die o $113,003
Includes $10.50 for fire fee.
Staff recommends that San Diego Freightliner be awarded the purchase agreement as the lowest
bidder.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site
specific and consequently the 500 foot rule found in California Code of Regulations section
18704.2(a)(1) is not applicable to this decision.
FISCAL IMPACT
The net total cost including taxes is $101,047. Sufficient funds have been budgeted in the Sewer
Fund for this purchase.
ATTACHMENT
None.
Prepared by. Steve Dorsey, Acting Fleet Manager, Public Works Operations
K:\PUBL[C WORKSWGENDA\CAS2009\02-f 0-09Wgenda Statement Cement Mixer FY 08-09REV Ldoc
4-2
RESOLUTION NO. 2009-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT IN
THE AMOUNT OF $101,047 TO SAN DIEGO FREIGHTLINER
FOR THE REPLACEMENT OF A CEMENT MIXING TRUCK
WHEREAS, the Fiscal Yeaz 2008/2009 Sewer Fund Budget provides for the replacement
of a cement mixing truck during its normal replacement cycle; and
WHEREAS, the vehicle being replaced is fifteen years old and continues to experience
recurring maintenance issues due to its age; and
WHEREAS, replacement of this vehicle will allow maintenance crews to be more
efficient; and
WHEREAS, the bid was advertised electronically on December 5, 2008; and
WHEREAS, six vendors submitted bids; however, two of the bids were submitted late
and not opened, and one bid was for a different model; and
WHEREAS, the three responsive bids aze as follows:
Vendor Bid Amount
San Die o Frei htliner, San Die o $101,047
Rush Truck, San Die o $107,716
Dion International, San Die o $113,003
Includes $10.50 for fire fee.
WHEREAS, based on the above-listed bids, the lowest responsible bidder is San Diego
Freightliner.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does
hereby award a purchase agreement in the amount of $101,047 to San Diego Freightliner for the
replacement of a cement mixing truck.
Presented by
Richazd Hopkins
Director of Public Works
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