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Home My WebLink About2009/01/27 Item 3 CITY COUNCIL AGENDA STATEMENT ~ ~ 'f:. CITY OF ~ (HULA VISTA 1/27/09, Item 3 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "SIDEWALK REPLACEMENT AT VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CALIFORNIA FISCAL YEAR 2008/2009 JY0650" PROJECT TO OL YMPIC ENGINEERING CONSTRUCTION IN THE AMOUNT OF $49,886.25, WAIVING COUNCIL POLICY 574-01, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUND R THE PROJECT SUBMITTED BY: DIRECTOR OF PUBLIC WORK REVIEWED BY: ASSISTANT CITY MANAGER CITY MANAGER 4/5THS VOTE: YES 0 NO [g] SUMMARY On December 24, 2008, the City received sealed bids for the "Sidewalk Replacement at Various Locations in the City of Chula Vista, California Fiscal Year 2008/2009 JY0650" project. The project was included in the budget to remove and replace curbs, gutters, sidewalks, and driveways displaced by differential settling, tree roots, etc., on various City streets. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has detern1ined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed removal and replacement of existing damaged curbs, gutters, sidewalks and driveways involves negligible or no expansion of an existing use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. .3 -,I 1/27/09, lteml Page 2 of 4 DISCUSSION On December 24, 2008, the City received sealed bids for the "Sidewalk Replacement at Various Locations in the City of Chula Vista, California Fiscal Year 2008/2009 JY0650" project. The work consists of the removal and replacement of displaced curbs, gutters, sidewalks, curb inlets, and driveways. The work includes excavation and grading, PCC sidewalks, driveways, curbs, gutters, asphalt concrete pavement, removal and disposal of existing improvements, traffic control, protection and restoration of existing improvements, other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project. The annual Public Works Street Maintenance budget includes funds for this project. This contract covers the FY 2008-2009 maintenance budget. Engineering staff prepared plats and specifications, and advertised the project. The City received bids from twenty (20) contractors as follows: CONTRACTOR BID 1 Olympic Engineering Construction, Lemon Grove, CA $49,886.25 2 PAL General Engineering, San Diego, CA $63,349.00 3 Fares Construction & Engineering, San Diego, CA $63,442.00 4 C & B Concrete, Redlands, CA $75,976.00 5 Fox Construction, San Diego, CA $77,200.00 6 Palm Engineering, San Diego, CA $78,214.00 7 Team C Construction, EI Cajon, CA $81,710.50 8 A. B. Hashmi, Oceanside, CA $82,082.00 9 RMV Construction, Inc., San Diego, CA $83, 101.00 10 Kock-Armstrong, Lakeside, CA $87,458.80 II Portillo Concrete, Inc., Lemon Grove, CA $91,455.00 12 Scheidel Contracting & Engineering Inc., EI Cajon, CA $92,343.50 13 Tri-Group Construction & Development Inc., Poway, CA $93,936.00 14 West Coast Structures, Inc., dba Westem Structures, Riverside, CA $103,410.31 15 Victor Concrete, Riverside, CA $103,869.50 16 NPG CoqJoration, Perris, CA $104,806.50 17 New Century Construction, Inc., Lakeside, CA $116,191.00 18 Heffler Construction, National City, CA $124,665.00 19 MJC Construction, Bonita, CA $125,399.00 20 American Concrete, San Marcos, CA $159,170.75 The low bid by Olympic Engineering Construction is below the Engineer's estimate of $93,218.00 by $43,331.75 or 46%. Olympic Engineering Construction is a new sole ownership 3~-2. 1/27/09, Iteml Page 3 of 4 entity which acquired a General Engineering Contractor license in July 08,2008. The owner has approximately nine years of experience doing engineering work before he started his construction business. The Contractor has provided references from three contractors whom he worked for as Project Engineer in the construction of driveways, curbs, pedestrian ramps, gutter and sidewalks. Staff received excellent references on the owner. Staff further reviewed the low bid and recommends awarding the contract to Olympic Engineering Construction of Lemon Grove, CA, for $49,886.25. Staff received a late bid submittal from D & L Wheeler Enterprises, Yucaipa, Califomia on January 5, 2009. This is the 21st bid submittal of the JY-0650 project and will not be considered in the ranking. Attachment 1 shows the specific work to be done at each location and approximate quantities of sidewalk, curb, gutter, and driveway to be installed. Additional locations are shown in Appendix "A-I." Should funds remain in the project, locations on this list may be added based on the contract unit prices. Approximately 14% of proposed work is in the Montgomery area, 67% west ofI-805, but not in Montgomery, and 19% east ofI-805. Tonight's resolution also authorizes the expenditure of the available contingencies for the project. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. However, approval of tonight's resolution will increase the Director of Public Works Operations' authority to approve change orders as necessary up to the total contingency amount and funds available in the project. Authorization to expand the scope and expend all available funds will allow staff to remove and replace as much damaged concrete as possible on the lists using the available funds in the project. In accordance to City Council Policy No. 574-01, the Director of Public Works will be authorized to approve lO%, an amount of $4,988.62 in change orders. Thus, approval of tonight's resolution will increase the Director of Public Works authority to approve change orders as necessary up to the contingency amount of$50, 113.75 and expend all of the appropriated funds for the project. The authorization to expend all available contingencies and increase the value of the contract as necessary will avoid delay in construction due to unforeseen circumstances. Unforeseen circumstances (i.e. poor subgrade, utility conflicts, increase of quantities, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the project specifications. Further, it will allow the construction of improvements at locations listed in Appendix "A" and "A-l." Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. Wage Statement The source of funding for this project is Gas Tax Funds. Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. 3-d 1/27/09, Item-2L- Page 4 of 4 DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that pursuant to Califorina Govemment Code Section 1090, no conflict exists. Staff has also reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the propeliies which are the subject of this action. FISCAL IMPACT FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $49,886.25 B. Contingencies (with additional locations) $50,113.75 TOT AL FUNDS REQUIRED FOR CONSTRUCTION $100,000.00 FUNDS A V AILABLE FOR CONSTRUCTION A. Street Maintenance Budget (16731-640 I) $100,000.00 TOT AL FUNDS A V AILABLE FOR CONSTRUCTION $100,000.00 The General Fund will offset staff costs for design and inspections, estimated at $20,000.00. The contract amount of $49,886.25 plus the contingencies and remaining funds in the project results in a total construction cost of $100,000.00 which is budgeted in the Street Maintenance budget which is composed of Gas Tax funds. Upon completion of the project, the improvements will reqUIre only routine City street mai ntenance. ATTACHMENTS 1. Appendices "A" and "A-1" 2. Contractor's Disclosure Statement Prepared by: BOllshra Salem, Sr. Civil Engineer, Engineering Department M :\General Scrviccs\Design\AII Projects\.IY\.IY0650\GTSW09 A ward Agcnda 01-09 mlcm-REV.doc 3-'rf ATTACHMENT I APPENDIX" A" SIDEWALK REPLACEMENT FY2008-2009 JY0650 cr:~r=li rl ii -II fl, g I____L_____ un ______L~_L_~__J ~_~__ Lt-1 ~ ''''''''-'''''''1''.''''" m , 236!Third Avenue 'I 288 543 irst Avenue (On Shasta S , 3 i 63 "L" Street r".-4""''t'''.,,,,,,,,,,,.,, "'''' , 625 i Minot Avenue [:'3:~::J:':::='" ...","'" ,." ",-'""" 13~; : ~e~~:;r;:e~ venue _"'''__'''1'''''''''''''_'''"'_" t.:t1==:='~~1t1~~~~==:I~:::=t3j=:~~:-_l.-:- 773.77758T:7'87rCh~'~~h'A~~~~~'" 300 """""""'-""'""""''''-''''''''3'801"i.Str~'~t''''''"''''''''''''-"."",. E ......1.}""""I....."""..""....".."" "'" ..,""".,,,,,,,....~.~~lL~,'!~,~,~",,.",.,,,,,,,,,,,..,,"",,,,,,,,,,,,,,,.."",.." 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J 42 : 171jProspect Street E 80 .L...,...."..--t,.".,.1i..:-+_..- i._.~~".L_.~=__".~~.._-L._.-=-=~~~CT 2:~,~~~~2"~ 463 I I 36 j r"."'37"...I....."'....."......,''",.,-'''.....,,' t.".3'8'.1'""" HOME ON CITYWIDE 2000 MlGENERAL SERVICESlDESIGNlJY0650 10.31.2008 MLCM :i~ rI:J.rI:J ~. (;' ~.~. ~"I.;) .-. ..... . a .~ .~ u 56 36 60 15 ,...,,,,,.."',.....,,..,."',, ...."".....-..".'.-.'..'7''''..........-..'''''+.........-..-''''''..''.-.'''...,,-..,.- 170.. . I I 24 20 30 108 ",_.L_",~' , I 34 ! ' """""."...,.-..t-..'"'i"6...."'t"-.- ..,-"".."".....,.,- -""-"".'."'--r"."""""7 "...1.",.__, .....,""''',.'",..,..,''''',......,..,'''....,..J,..........,,,.,,''~g..."""""1'-'."'"'.'''''..-''' ...,.........,.,...._.... ...,'_~~.,_~" ,___ 4 "~L..,} ,..J ! I .. I 1 14 I......! ',,'..,...._..''''''''.,.......... ..,.,.....='::=,:::., ,,=':~-l"o.=lS ,.j _'"_'''''''__'''"j''''..''''''.''''.''.''''' i "1- .3~5 . -APPENDIX "A" t +-t--H I \\5 I 1, ~ 1,11805 VICINITY MAP NO SCALE (j) LOCATIONS (SEE LIST IN APPENDIX "A") MLCM DA TE: SHEET 1 11-03-08 OF 2 SHTS. CITY OF CHULA VISTA SIDEWALK REPLACEMENT FY2007-08 3-/? PROJECT FILE # JY-0650 PREPARED BY: Q.\SDSKPRDJ\JY06S\DRAV\2007-o8\JY065Dplllt.dwQ 11/03/2008 00.3&37 AM PST ., ORA WN BY: nTLE: MLCM APPRO VEO BY: as 'RY CITY OF CHULA VISTA SIDEWALK REPLACEMENT FY2007-08 3-7 BIRCH RD \"'" "Y ~ '9. "Y ~ <- i i . --..,----.- VICINITY MAP NO SCALE Q'\SDSKPRDJ\JY065\DRA'J\2007-08\JY065Dplo.t.dwg 11/03/2008 08.38137 AM PST DRAWN BY: TI TLE: MLCM DA TE: SHEET 2 11-03-08 OF 2 SHTS. APPENDIX II A" At. 1:4 RO (j) LOCATIONS (SEE LIST IN APPENDIX "A") PROJECT FILE # JY-0650 PREPARED BY: MLCM APPRO VED BY.' as 'RY APPENDIX IA_1" SIDEWALK REPLACEMENT FY2008-2009 JY0650 SUPPLEMENTAL LIST -If funds are available, these locations may be added to the scope of work. I~=='--'-=~='=-"-'~'"'-'--~'=-~'~F" f~-r=- I I ii' ___ ... i 0 . I ,.e- . I' ' I I... rJ:J 1:= I ' .... I I I ! ~ ~ ~,8 ~; ~~ I ~ ~." 'I ! ~O. I STREET NO. I ADDRESS ' I ~ I a: ~ ~ I ~ ! ~ ~ I ~ . ~31' I. Ii.... rJ:J - ~ := 'I a: ~, ~= rJ:J ' ~! i Ii I Cl I ~ II) c.i ~ I Cl u I u' ,~'.l I. I Y U I : ': I, ;J F~'~"'r""""-"'.""'-".~'H ~l!~'X~~~~.~...m."__......~.,_.......m""t"._."",.-"I"'"+6g._,+".._,,,..__.,,,.+,,,,,.,,,}Q~.,,_..+-,".}~.?_._.L,,....,~Q..""-r--:-..-.;-.I HH-....-..-5H~t;i~~~~~n-~'~~,t--I.t~-{-- '-.---r--~ . i. _&L~j i 74 l 130lJefferson Avenue ! I 1 I I 18 ! 7:5--j .. . 13:3IJeff~~s~nAven~e --. - .. t. -'"1" '100"" "'. ....(n..__ .-." .. .. ......'. +'-.--. · ....... r -... 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HOME ON CITYWIDE 2000 MlGENERAL SERVICES/DESIGNlJY0650 10-31-2008 MLCM 3 ---f ATTACHMENT 'J/ City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disc10sure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. N\f\ 2. If any person * identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. N\i\ 3. If any person* identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. I 6V1A- 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. ~ II} 5. Has any person* associated with this contract had any financial dealings with an official** oftlle City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No~ N \ 1'\- 14 M:\General Services\Design\1Y0650\JY0650-Specs.doc ..2 --7 If Yes, briefly describe the nature of the financial interest the official** may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No _ Yes 't- If yes, which Council member? -Ll\ ()r 7. Have you provided more than $3.40 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No L- ~' AhiCh official** and what was the nature of item provided? Date:---1LllJ) 0 "-lJ /i~!t;~k/1~ Signature of ContrictorJ Applicant GQl)'ktVO k~:1()1J"\ Print or type n e of Contractor/ Apphcant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust,' receiver, syndicate, any other county,' city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members! 15 M:\Gencral Services\Design \JY0650\JY0650-Specs.doc .3 -'/ tJ RESOLUTION NO. 2009- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "SIDEWALK REPLACEMENT AT VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CALIFORNIA FISCAL YEAR 2008/2009 JY0650" PROJECT TO OL YMPIC ENGINEERING CONSTRUCTION IN THE AMOUNT OF $49,886.25, WAIVING COUNCIL POLICY 574- 01, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS FOR THE PROJECT WHEREAS, on December 24, 2008, the City received sealed bids for the "Sidewalk Replacement at Various Locations in the City of Chula Vista, California FY 2008-2009 JY0650" project; and WHEREAS, the City received bids from twenty (20) contractors as follows: CONTRACTOR BID 1 Olympic Engineering Construction, Lemon Grove, CA $49,886.25 2 PAL General Engineering, San Diego, CA $63,349.00 3 Fares Construction & Engineering, San Diego, CA $63,442.00 4 C & B Concrete, Redlands, CA $75,976.00 5 Fox Construction, San Diego, CA $77,200.00 6 Palm Engineering, San Diego, CA $78,214.00 7 Team C Construction, El Cajon, CA $81,710.50 8 A. B. Hashmi, Oceanside, CA $82,082.00 9 RMV Construction, Inc., San Diego, CA $83,] 0] .00 10 Kock-Armstrong, Lakeside, CA $87,458.80 11 Portillo Concrete, Inc., Lemon Grove, CA $9] ,455.00 12 Scheidel Contracting & Engineering Inc., El Cajon, CA $92,343.50 13 Tri-Group Construction & Development Inc., Poway, CA $93,936.00 14 West Coast Structures, Inc., dba Western Structures, Riverside, CA $103,410.31 15 Victor Concrete, Riverside, CA $103,869.50 16 NPG Corporation, Perris, CA $104,806.50 17 New Century Construction, Inc., Lakeside, CA $116,191.00 18 Heffler Construction, National City, CA $124,665.00 19 MJC Construction, Bonita, CA $125,399.00 20 American Concrete, San Marcos, CA $159,170.75 H:\ENGINEER\RESOS\Resos2DD9\OI-27-D9\GTSWD9 Reso for Award mlcmREV.doc .,3-/1 Resolution No. 2009- Page 2 WHEREAS, the low bid by Olympic Engineering Construction for $49,886.25 is below the Engineer's estimate of $93,218.00 by $43,331.75, or 46 percent; and WHEREAS, although Olympic Engineering Construction is a new sole ownership entity, while working as a project manager, the owner has managed satisfactorily in the completion of construction projects which include driveways, curbs, pedestrian ramps, gutter and sidewalks per staff interviews with references; and WHEREAS, there is currently $100,000 in the Street Maintenance budget (16731-6401) which is composed of Gas Tax funds to fund this project; and WHEREAS, the General Fund will offset staff costs for design and inspections, estimated at $20,000.00; and WHEREAS, pursuant to Council Policy 574-01, the City Council shall consider all change orders involving changes in the scope of the project, increases of contract amounts greater than 10 % for contracts up to $100,000, or aspects concerning the public health, safety, or welfare; and WHEREAS, staff recommends that the City Council waive the Council Policy 574-01 to give the Director of Public Works the authority to approve change orders as necessary to expand the scope of the Project and expend all the funds available for the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista as follows: 1. That it accepts bids and awards the contract for the "Sidewalk Replacement at Various Locations in the City of Chula Vista, California Fiscal Year 2008/2009 JY0650" project to Olympic Engineering Construction in the amount of $49,886.25. 2. That it waives Council Policy 571-01 and authorizes the Director of Public Works to expand the scope of the Project and expend all available funds for the Project. Richard A. Hopkins Director of Public Works art C. Midfeld City Attorney Presented by H:\ENGINEERIRESOS\Resos2009\OI-27-09\GTSW09 Reso for Award mlcmREV.doc ...3/I~