HomeMy WebLinkAboutReso 2008-282RESOLUTION NO. 2008-282
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A TWO-YEAR PURCHASE
AGREEMENT TO BAKER & TAYLOR, WITH SIX ONE-
YEAR RENEWAL OPTIONS, FOR THE PURCHASE OF
LIBRARY BOOKS AND AUDIO-VISUAL MATERIALS
WHEREAS, book vendors are widely used by American libraries in order to obtain better
discounts, reduce paperwork and provide faster ordering methods; and
WHEREAS, these vendors are able to offer libraries sizable discounts off the retail price
because orders can be sent to one vendor instead of creating individual orders for multiple
vendors; and
WHEREAS, book vendors also provide secure systems for electronic ordering that
interface with libraries automated systems, allowing the library to maintain financial records and
order records with minimum paperwork; and
WHEREAS, in preparation of the December 31, 2008, expiration of the current vendor
contract, which is incidentally with Baker & Taylor, a set of bid specifications was developed,
based on examples from other local libraries and the previous bid specifications; and
WHEREAS, on September 5, 2008, the City's Purchasing Agent issued specifications to
select a primary and possibly secondary supplier of library books and audiovisual materials for a
contracted two-year period ending December 31, 2010; and
WHEREAS, these specifications were mailed to major book vendors that serve the public
library market, and a local advertisement requesting bids was also placed; and
WHEREAS, the library's Digital Services Manager and the City's Purchasing Agent
evaluated the four bid responses that were received by the City; and
WHEREAS, based on Baker & Taylor's demonstrated ability to provide satisfactory
service to the library, its ability to provide the widest range of library materials, and the favorable
discount rates offered, especially in trade books (the largest dollar value category), this vendor is
recommended; and
WHEREAS, the inability of the other vendors to supply the full range of materials, as
outlined in the bid, means that the option to select a secondary vendor is not recommended; and
WHEREAS, the library requests that the option to renew by mutual consent, after two
years, for six additional one-year periods, as recommended by the City's Purchasing Agent, also
be approved.
Resolution No. 2008-282
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it hereby awazds a two-year purchase agreement to Baker & Taylor, with six one-yeaz
renewal options, for purchase of library books and audio-visual materials.
Presented by
~~ta,h JtiNu~-tom
Leah Browder
Librazy Director
Approved as to form by
BB M esfeld
Interim City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
Califomia, this 9th day of December 2008 by the following vote:
AYES: Councilmembers: Bensoussan, Castaneda, McCann, Ramirez, and
Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Cheryl Cox, yo
ATTEST:
Donna R. Nom , CM 'ity Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2008-282 was duly passed, approved, and adopted by the City Council at a
regulaz meeting of the Chula Vista City Council held on the 9th day of December 2008.
Executed this 9th day of December 2008.
,4.v1
Donna R. Norris, C C, City Clerk