HomeMy WebLinkAbout2008/12/16 Item 3
CITY COUNCIL
AGENDA STATEMENT
~\!f:.. CITY OF
. · -" (HULA VISTA
12/16/08, Item 'E3
ITEM TITLE:
RESOLUTION OF THE CITY COUNCIL OFTRE .CITY OF
CHULA VISTA APPROVING CONSTRUCTION CHANGE
ORDERS FOR MCMILLIN LAND DEVELOPMENT FOR THE
CONSTRUCTION OF PROCTOR VALLEY ROAD REACH 5
(AGUAVISTA DRIVE TO CO~S .... HILLS DRIVE)
DIRECTOR OF ENGCNEERIN. .1
CNTERIM CITY MAt'lAGER ",/J .
4/5THS VOTE: YES D NO r:g]
SUBMITTED BY:
REVIEWED BY:
SUMMARY
McMillin Land Development has constmcted a segment of Proctor Valley Road between Agua
Vista Drive and Coastal Hills Drive (see Attachment 1). This roadway is within the Transportation
Development Impact Fee (TDIF) program and, therefore, eligible construction costs are credited
against the payment ofTDIF fees for the development.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 153 78(b)(2) of the State CEQA Guidelines, because this action
involves the use of previously authorized funds, therefore, pursuant to Section 15060(c)(3) of the
State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is
necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On an ongoing basis, costs associated with the constmction of TDIFroads are audited by staff to
determine eligibility. According to the Engineering Department's Directives and Procedures for
TDIF Reimbursement, costs must be competitively bid to be eligible and anyroadway with change
orders above $50,000 are brought before Council for approval. Some change orders under
consideration were performed on a "time and material basis", meaning that the typical "unit cost"
was not bid out and are not in compliance with the Engineering Department's Directives and
Procedures. The Engineering Department has met with developers to create a process to eliminate
these types of change orders in future with the competitive bid method. In this case, the developer
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12/16/08, Item~
Page 2 oI2
asserts, and staff was able to verify through unit cost comparisons with other contracts and
estimates obtained from similar contractors, that they were able to achieve a lower overall project
cost.
Change Orders
The facilities associated with these change orders are pedestrian ramps, street sweeping as a water
quality measure, landscaping located within the City's landscape easements; fine grading of the
road, and additional storm drain improvements between Agua Vista Drive and Coastal Hills Drive
(see Exhibit B for a detailed breakdown on the change orders).
Background
The TDIFcost estimate for the Facility 598 (Proctor Valley Road between Coastal Hills Drive and
AguaVista Drive) was $1,234,897. The total audited cost of Proctor Valley Road Reach 5 is
$1,242,131.42, or within 0.6 percent of the budget. Staff is recommending Council' approval of the
audited costs related to the change orders.
This credit will be added to credit approved on March 9,2005, in accordance with TDIF Policy. In
summary, Proctor Valley Road is complete and McMillin is requesting reimbursement, in the form
of TDIF credits, for the balance of construction costs for Proctor Valley Road, Reach 5 in the
amount of $443,079.96. Staff recommends approval of the change orders due to the overall costs
being consistent with the budget and an analysis of the costs of similar facilities. Table 1 provides a
summary.
Table 1.
Proctor Valley Road Construction Cost Comparison
TDIF Estimated Total Construction
cost for Facility Costs for Proctor
59B (Proctor Valley Road (including
Valley Road $224,026.37 in . TDIF credits to be
between Costal Previous awarded to
Hills and Agua construction authorized McMillin Land
Vista) changes) TDIF credit Development.
Proctor Valley Road $1,234,897 $1,242,131.42 $799,051.46 $443,079.96
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property, which is the subject ofthis action.
FISCAL IMPACT
There will be no direct fiscal impact to the City. Costs associated with this processing will be borne
by the developer.
ATTACHMENTS
Attachment 1. Map of Proctor Valley Road
Attachment 2. TDIF Estimate for Proctor Valley Road (Facility 59B)
Exhibit A. Additional Cost breakdown for the Proctor Valley Road
Exhibit B. Change Order Information
Prepared by: Chester Bautisla, Associate Civil Engineer, Engineering Dept.
M:\Engineer\AGENDA \CAS2008\12-16-0.8\Proctor Valley Road TOlF.doc
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ATTACHMENT 1
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CHULA VISTA TDIF FACILITY EXHIBIT
FACILITY NO, 5gB
PROJECT DESCRIPTION:
PROCTOR VALLEY ROAD FROM ROLLING HILLS RANCH N[JGHBORHOOD NIN[ WE'ST [NTRANC[ TO [AST [NTRANC[
CONSTRUCT 4 LAN[ MAJOR ARTERIAL ROAD,
(L[NGTH = 1.035')
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4 ~ P. C. C. SlD['NALf(
6- TYPE: -cR CURB & GUTTER
4- LANE MAJOR
NO SCALE
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ATTACHMENT 2
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FACILITY 59B
Proctor Valley Rd
RHR Neigh 9 West Entrance to RHR Neigh 9 East Entrance
New 4 Lane Major Road Length (Lf): 1,035
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1 Earthwork' Linear It 1035 $ 190.00 $196,650
2 Drainage Items Linear It 1035 $, 130.00 $ 134,550
3 Surface Improvements Linear It 1035 $ 315.00 $ 326,025
4 Dry Utilities Linear It 1035 $ 60.00 $ 62,100
5 Landscape & Irrigation Linear It 1035 $ 150.00 $ 155,250
6 Misc. Construction Logistics, Linear It ' 1035 $ 10.00 $' 10;350
TOTAL HARD COSTS
$
884,925
SOFT COSTS
'Contingency (15% 01 total hard costs including right-aI-way)
Civil Engineering (7.5% 01 hard costs, excludes right-aI-way)
Soils Engineering (15% of earthwork costs)
. Landscape Architecture (10% 01 landscaping costs)'
Surveying (2% 01 hard costs, excludes right-aI-way)
Utility Engineering/Coordination (3% 01 dry utilities costs)
. Inspection/Administration '(6'Y; 01 total hard costs including right-aI-way)
Developer Administration (1.75% 01 total hard costs including right-aI-way)
City Project Administration (2% 01 totai hard costs including right-at-way)
$ 132,739
$ 66,369
$ 29,498
$ 15,525
$ 17,699
$ 1,863
$ 53,096
$ 15,486
$ 17,699
$ 349,972
$ 1,234,897
TOTAL SOFT COSTS
TOTAL PROJECT COST
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Proctor Valley Road Reach 5 (TDIF)
EXHIBIT A
Description
Invoiced Amount
Amount
Audited
Invoices
Submitted
Max.imum
Soft Cost
Eligible
Amount"
Soft Costs
<F:r'~:,',;"cr.,."9tM:,~'41'~l)\j"!!,w>!:!r.. .'-'-~-''';f!1\lr.'':''~'''iiUGWi1'...\:;:mF:~'l~'W""",;''''i'^'1):~'~g%ff1t?+
$~lV:iltli.1!gJA~erlngi(fl~:'%:Lqfi?'Fotak.Gon~~t:u~cn().n~,~OfJ:l=.S)ItJ~,!~~
!vuscellaneous Engineering Costs
Darnell & Associates
Hunsaker & Associates
W-~S"'il'~%V.. E';:;t';m:,;,;;::.?!. ~";s;:.~~(1~iJ';*,,,2:?GE'?'1i1.':'.~-C' T;m~t)~~:fY';~'f:.&1f~i~~.dO~
8>>;.__ 9 _..!it_~Qg~~.e.e~gi;. '. "Ul.!:9J..J. ' ra J11g~'::.os. '~~'W~-1;~.tE_~.il[
Pacific Soils Engineering, Tne.
Testing Engineers - San Diego, Inc.
Ilw.~(in?E~;$~It~!~~f(J~I.QTQflP:!!litXfG~!t~~1!~{{Q1trGQ~U'~iIk11
Utiility S ecialists Southwest, Inc.
Sub-total
""D'.dil-"=~9'.i7'!.!.".."">'~""'(-1-0..~f TJ"~il'='iO"'.~)A"",.".l-"~
,'1El'..,;;_~!(.?c.<lP~;~,~l~~,!;,~,f~l .___~/',o~9J_"="ag~ 6_~~Pe:L~os.t ,1u~~'"t~i~;;m
Delorenzo Inco orated
Sioux Munyon $4,431.64 $0.00 $0.00 1
Sub-total $4,43L64 $0.00 $0.00
Soft Cost Total $279)81.32 $204,586.08 $139,892.81
Hard Costs
rvfiscellaneous Develo ment costs $202,681.02 $163,743.18 $163,743.18 I'
American Concrete $161,582.00 $117,500.00 $117,500.00 1
Cass Construction, Ine, - Storm Drain $206,406.08 $160,137.95 $160,137.95 3
Cass Construction, Ine, - Sewer $60,296.00 $0.00 $0.00 1
Hazard Construction - Streets $241)60.23 $236,969.19 $236,969.19
Sub'roral $872,325.33 $678,350.32 $678,350.32
Lekas Electric, Inc. - T raffie Signals
Lekas Electric, Inc. - Traffic Signals (Modify)
Schilling Co oration - Street Lighrin
Schilling Co oration - Dry Utilities
$76,120.00 $38,588.33
$500.00 $500.00
$15,275.00 $15,275.00
$110,537.20 $0.00
$202,432.20 $54,363.33
s~~~~l!~~
$38,588.33 1
$500.00
$15,275.00
$0.00 1
$54,363.33
~t:~~~~
~G;a~m~Q~t~1!f%~~A~~a~~7tiif,{ii~~~~
Signs & Pinnick, Inc.
Sub-total
1m rovement Cost Total
Proctor Valley Road Totals
Total Reimbursed to Date
,=m'",!!,'C;"'.'''!1"'._.~..'.~''%IY!.!'I!lit'':;;::!,IffK''''.W<TIi!'_~'\i"m ,.",.ii''A'''S_.'o,,9Jgic.iiiffi
~~2r~~~~~~i?9~'~m..'''," ' ":~~~~ ~~,jf" 7' '~;......::...~
(1) All or some not e1egible for TDIF Credit (2) Only Grading within the RI .ble for reimbursement (3) Only eligible for 18" pipe
* Sf';> r:n:J.nD"f' Oropr Tnfnrmahnn
$134,763.12 $76,710.12
$134,763.12 $76,710.12
$1,102,238.61
$1,789,129.98 $1,306,824.69
$76,710.122
$76,710.12
Change Orders for Miscellaneous Development Costs
Company Approved Amount Description
Distinctive Concrete $33,668.00 Installation of ADA Compliant Ped Ramps
Doug's Street Sweeping $8,906.00 Street Sweeping for Erosion Control
Hudson Safe T Lite Inc. $6,311.88 Traffic Control durinq Construction
Luzaich Stripinq $5,875.00 Traffic Control durinq Construction
Pacific Erosion Control $2,736.00 erosion control maintenance on Proctor Valley Road
Prest-O-Lite Baricade $2,156.80 Traffic Control durinq Construction
Southwestern Equipment $93,449.50 Fine Grading of Roadway .
T.C. Construction Company $10,650.00 Additional Storm Drain Facilites due to Construction Chanqes
Total for MISC. Development Costs
$163,75318 .
Chan<le Orders for Miscellaneous Landscape Costs
Company Approved Amount Description
Benchmark Landscape Inc. $34,610.69 Install additional landscaping on Proctor Valley Road
D.L. Cunninqham $24,260.00 Additonal Landscape plantings
O'Connel Landscape Maintenance $1,412.50 Installation of Backflow caqe
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Total for. MISC. Landscape Costs
. See Additional Cost Breakdown
$60,283.19 .
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RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CONSTRUCTION CHANGE
ORDERS FOR MCMILLIN LAND DEVELOPiVIENT FOR THE
CONSTRUCTION OF PROCTOR V ALLEY ROAD REACH 5
(AGUA VISTA DRIVE TO COASTAL HILLS DRIVE)
WHEREAS, Proctor Valley Road Reach 5 is listed as Facility 59B of the Transportation
Development Impact Fee program; and
WHEREAS, in the course of constructing the project it was determined that additional
items of work which were not previously included in the original contract needed to be
constructed as part of the construction of Proctor Valley Road Reach 5, thereby necessitating the
approval ofa Change Order to the contract (Exhibit A & B); and
WHEREAS, McMillin Land Development has completed construction of Proctor Valley
Road Reach 5; and
WHEREAS, McMillin Land Development has requested that Proctor Valley Road Reach
5 be financed by the Transportation Development Impact Fee for the project; and
WHEREAS, City staff performed an audit of the project to verify the cost of the project
and further verified that Proctor Valley Road Reach 5 has been completed in accordance with the
project plans.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Chula
Vista does hereby approve construction change orders for McMillin Land Development for the
construction of Proctor Valley Road Reach 5 (Agua Vista Drive to Coastal Hills Drive).
Presented by .
Approved as to form by
Richard A. Hopkins
Director of Engineering
.~~
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" Bort C. Mi, ,:. - . .
. (City Attorney .
H.\E?\;GlNEER\RESOS\Resos2008\12-16..(JS\Reso for Pro<.:tor Valley Road Change Order v2.doc
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Proctor Valley Road Reach 5 (TDIF)
EXHIBIT A
Description
Invoiced .A.mount
~i\mou.."lt .
Soft Costs
K~~tiJ~~~~~~~gl('ff5WJii:tf@'&'Ig~o't~c!!rt~T€'~~f~}~!~~
rvllscellaneous Engineering Costs
Darnell & Associates
Hunsaker & Associates
Audited
Invoices
Submitted
Ma.-'ti.mum
Soft Cost
Eligible
.Amaun t
$94,357.08
$12,775.25
$46,100.00
$153,232.33
Sub-total
Pacific Soils Engineering, Inc.
Testing Engineers - San Diego, Inc.
Sub-total
~g~IgyX~~~~~~:T(3~!P:fli~m!~yIgQqg~!i;~t;~GR~1r~~~rj
Utiility S ec.ialis!s Sout.~west, Inc.
.!fgf~lir~~p~!$~t~~1~r(fQ}~t:Qhr~.~~J~'t~~~@~t)1k~r~~
Delorenzo Inco orated
$50,590.08
$12,775.25
$46,100.00
$109,465.33
1
Siou."{ tlfunyon $4,431.64 $0.00 $0.00 1
Sub-total $4,431.64 $0.00 $0.00
Soft COSt Total $279,381.32 $204,586.08 $139,892.81
Hard Costs
Miscellaneous Develo ment costs $202,681.02 $163,743.18 $163,743.18 l'
Americ:l!1 Concrete $161,582.00 $117,500.00 $117,500.001
Cass Construction, Inc, - Storm Drain $206,406.08 $160,137.95 $160,137.95 3
Cass Construction, Inc, - Sewer $60,296.00 $0.00 $0.001
Hazard Construction - Streets $241,360.23 $236,969.19 $236,969.19
Sub-total $872,325.33 $678,350.32 $678,350.32
Lekas Electric, Inc. - Traffic Signals
Lekas Electric, Inc. - Traffic Signals (Modify)
Schilling Corporation - Street Lighting
Schilling Corpomtion - Dry Utilities
$76,120.00
$500.00
$15,275.00
$110,537.20
$202,432.20
Sub-total
$38,588.33
$500.00
$15,275.00
$0.00
$54,363.33
$38,588.33 1
$500.00
$15,275.00 .
$0.00 1
$54,363.53
Signs & Pinnick, Iue.
Sub-total
1m rovement Cost Total
Proctor Valley Road Totals
Total Reimbursed to Date
$154,763.12 $76,710.12.
$154,763.12 $76,710.12
$1,102,238.61
$1,789,129.98 $1,306,824.69
~{ilJIl.7;2!2~'fj
. $76,710.12 2
$76,710.12
(1) }Jj nr _~nmf'. nnt ,..]pO"il,].. fnr TnTF r.r..riit (?) n,.,lv Gmrli"a ,...;th;n thf' 'R Iw ..Ii"";",]... f<""\<" ......,..,"'".........,..,...".. r"l,' (In h. ..l;~hl.. ;:"'... 1 Q" ...;~..
Chan<le Orders for Miscellaneous Development Costs
Company Approved Amount Description
Distinctive Concrete $33,668.00 Installation of ADA Compliant Ped Ramps
Douq's Street Sweepinq $8,906.00 Street Sweepinq for Erosion Control
Hudson Safe T Lite Inc. $6,311.88 Traffic Control durinq Construction
Luzaich Strioinq $5,875.00 Traffic Control durina Construction
Pacific Erosion Control $2,736.00 erosion control maintenance on Proctor Vallev Road
Prest-O-Lite Baricade $2,156.80 Traffic Control durinq Construction
Southwestern Equioment $93,449.50 Fine Gradino of Roadwav
T.C. Construction Companv lli 650.00 Additional Storm Drain Facilites due to Construction'Chanoes
Total for Misc. Development Costs
$163,753.18 .
Chanqe Orders for Miscellaneous Landscape Costs
Comoanv Approved Amount Description
Benchmark Landscaoe Inc. $34,610.69 Install additionallandscapinq on Proctor Vallev Road
D.L. Cunninaham $24,260.00 Additonal Landscaoe 0lantin9s
O'Connel Landscape Maintenance $1,412.50 Installation of Backflow caQe .
.W
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Total for Misc. Landscape Costs
$60,283.19 .
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* See Additional Cost Breakdown
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