HomeMy WebLinkAbout2008/12/16 Item 2
CITY COUNCIL
AGENDA STATEMENT
~(!t- CITY OF
'-~ (HULA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
12/16/08, Item ~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE ENGINEER'S REPORT FOR
PROPOSED ASSESSMENT DISTRICT AD 2008.01 ALONG
GLENHA VEN WAY .A.l'ID SETTING THE TIME ANTI PLACE FOR
A PUBLIC HEARING
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE TRANSFER OF SIOO,OOO
FROM EXISTING CAPITAL IIvIPROVEMENT PROJECT STL306
"SOUTHWESTERi'l CHULA VISTA IMPROVEMENTS" TO
EXISTING CAPITAL IMPROVEMENT PROJECT STL304
"GLENHA VEN WAY STREET IMPROVEMENTS" FOR
EXPENDITURES RELATE D6 PliBLIC STREEir
IMPROVEMENTS
,
DIRECTOR OF ENGINEERING '
INTERIIvI CITY M.~l\[AGER ~
4/STHS VOTE: YES D NO [g]
SUM.MARY
On December 9, 2008 the City Council accepted a petition signed from 27 of the 37 owners of
residential properties along Glenhaven Way, Elm Avenue and Amy Way west of First Avenue
requesting that special assessment district proceedings be commenced for the purpose of
financing the construction of curbs, gutters, sidewalks and street improvements. The Council
also directed the City Engineer to prepare the required Engineer's Report for the proposed
Assessment District. Staff has completed the Engineer's Report containing the preliminary
design and cost estimates for this proposed proj ect as well as the proposed Assessment District
Boundary.
ENVIRONMENT AL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 15378(b)(4) of the State CEQA Guidelines; therefore,
pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to
CEQA. Thus, no enviromnental review is necessary.
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12/16/08, Item~
Page 2 of 3
RECOMMENDATION
Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The area being proposed for the Glenhaven Way Assessment District consists of Glenhaven Way
from First Avenue to the west end of street, continuing into Elm Avenue and then Amy Street to
its western terminus. These are residential streets with an 80- foot wide right-of-way and are
located within the Castle Park area of the City of Chula Vista. The Castle Park area is generally
bounded by Third Avenue to the west, Hilltop Drive to the east, Naples Street to the north, and
Palomar Street to the south. . Existing improvements within the proposed Assessment District
generally consist of deteriorating asphalt streets with little or no other street improvements.
There are no existing curb, gutter or sidewalk improvements on these streets.
On December 6, 2008 the City Council accepted a petition signed by the owners of 27 of the 37
properties located within the proposed district area. The Council also directed the City Engineer
to prepare the required Engineer's Report for the proposed Assessment District. Staff has
completed the Engineer's Report containing the preliminary design and cost estimates for this
proposed project as well as the proposed Assessment District Boundary.
Engineer's Report
This project consists of the constmction of curb, gutter, sidewalk, driveway aprons and street
replacement along Glenhaven Way from First Avenue to the west end of street, continuing into
Elm A venue and then Amy Street. Details of the cost breakdown and design considerations are
included in the Preliminary Engineer's Report (Attachment 1). This report includes a proposed
boundary map and the recommended constmction cost payable per included property. The total
project costs are estimated to be $1,000,000, of which the property owner's share is $204,435.
This amount is to cover the cost of constmcting their concrete driveways, aprons and the removal
of private improvements from the public right-of-way. The City Council is being asked to
review, amend if desired or necessary and approve this Engineers Report.
Public Hearing and Balloting
Council is also being requested to set the time and place for a public hearing regarding the
formation of the District and the constmction of the improvements, and to order the initiation of
assessment balloting proceedings. If the resolution is adopted, staff will mail notices of the.
public hearing, together with assessment ballots, to all property owners within the proposed
district at least 45 days in advance of the public hearing, which will be held Tuesday Febmary
3'.d, 2009 at 4:00 PM. At the public hearing, property owners may present objections to the
proposed work in accordance with Section 5132 of the California Streets and Highways Code
and show cause why the proposed work should not be carried out in accordance with the
Resolution of Intention.
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12/16/08, Item~
Page 3 of 3
Additionally, by completing their assessment ballots, the property owners will have the right to
speci fy their support or opposition to the levy of assessments to finance the construction of the
driveway aprons. The property owners have the option of revising their assessment ballots until.
the end of the public hearing. These assessment ballots will include the maximum principle
amount that each owner is required to pay. If the majority of property owners approve the levy
of these assessments, the City Council may then order the formation of the Assessment district
and the construction of the improvements.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property that is the subject of this action.
FISCAL IMPACT
There are sufficient funds in existing projects for the public street improvements. At this time,
staff is recommending transferring funds in the amount of $100,000 from STL306 to STL304.
This transfer will allow the project to continue moving forward. It is anticipated that staff will
return to Council in the near fuhlre to appropriate additional funds at time of award for
construction.
ATTACHMENTS
Attachment 1: Preliminary Engineer's Report
Prepared by: Rick Ryals. Real Properry /vranager, Engineering Depr.
M:\Engilleer\AGENDA\CAS2008\12-16-08\Glenhaven AD NO 2 rev 12090S.doc
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pTTACHMENT
J
ENGINEER'S REPORT
GLEN HAVEN WAY
SIDEWALK IMPROVEMENTS
1913 ACT
ASSESSMENT DISTRICT
AD 2008-01
DECEMBER 16, 2008
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Background
Glenhaven Way, Erom First Avenue to the west end of street, continues into Elm Avenue
and Amy Street (referred to as Glenhaven Way Assessment District) at the western
terminus in the City of Chula Vista. The subject Assessment District is a residential
street with an 80-foot width of right-of-way and is located within the Castle Park area of
the City of Chuta Vista. The Castle Park area is generally bounded by Third Avenue to
the west, Hilltop Drive to the east, Naples Street to the north, and Palomar Street to the
south. Existing improvements within the Glenhaven Way Assessment District
boundaries generally consist of asphaltic concrete pavement with some existing curb-and-
gutter improvements.
On December 9, 2008 the City Council accepted a petition signed from 27 of the 37
owners ofresidential properties along Glenhaven Way, Elm Avenue and Amy Street west
of First Avenue requesting that special assessment district proceedings be commenced for
the purpose of financing the construction of curbs, gutters, sidewalks and street
improvements. The Council also directed the City Engineer to prepare the Required
Engineer's Report for the proposed Assessment District. Staff has completed the
Engineer's Report containing the preliminary design and cost estimates for this proposed
project as well as the proposed Assessment District Boundary.
"Pursuant to Council Policy 505-1, Assessment Districts for the construction of infill
street improvements will be formed with the participation ofthe City using either the
Improvement Act of 1911 or the Municipal Improvement Act of 1913, as enacted and
amended in the California Streets and Highways Code and as amended by City
ordinances. The Assessment balloting process shall be conducted in accordance with
Article XIIID of the California Constitution (Proposition 218) or applicable State law."
2
2-5
Overall Design and Cost Estimate
The project area and general location of improvements are shown on Exhibit A, the
Proposed Boundary Map for Assessment District 2008-01, Glenhaven Way Assessment
District. The properties, which will benefit from these improvements and would be a part
of the district, are as follows:
I Address I Assessor's Parcel Number I
1260 FIRST AV. 61 9-250-39
110 GLENHAVEN WAY 619-250-40
116 GLENHAVEN WAY 619-250-41
122 GLENHAVEN WAY 619-250-42
128 GLEN HAVEN WAY 619-250-43
134 GLEN HAVEN WAY 619-250-44
140 GLEN HAVEN WAY 619-250-45
146 GLENHAVEN WAY 619-250-46
152 GLENHAVEN WAY 619-250-47
1255 ELM AVENUE 619-250-48
1259 ELM AVENUE 619-250-49
150 AMY STREET 619-231-23
154 AMY STREET 619-231-22
158 AMY STREET 619-231-21
162 AMY STREET 619-231-20
166 AMY STREET 619-231-19
170 AMY STREET I 619-231-18
174 AMY STREET 619-231-17
178 AMY STREET 619-231-16
1253 SECOND AVENUE 619-250-03
1258 ELM AVENUE 619-250-23
175 GLEN HAVEN WAY 619-250-24
169 GLENHAVEN WAY 619-250-25
163 GLENHAVEN WAY 619-250-26
157 GLENHAVEN WAY 619-250-27
151 GLENHAVEN WAY 619-250-28
145 GLENHAVEN WAY 619-250-29
139 GLENHAVEN WAY 61 9-250-30
133 GLEN HAVEN WAY 619-250-31
127 GLENHAVEN WAY 619-250-32
121 GLENHAVEN WAY 619-250-33
115 GLENHAVEN WAY I 619-250-34
109 GLEN HAVEN WAY 619-250-35
103 GLENHAVEN /1270 FIRST AV. 619-250-36
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The improvements include reconstruction of the asphaltic concrete street, construction of
monolithic curb, gutter and sidewalk, and miscellaneous associated drainage facilities.
Where driveways are located, a driveway apron will be constructed to provide a transition
between the street, the sidewalk and the driveways.
Several properties have trees, fences, gates, or walls, which will need to be removed,
relocated or reconstructed to construct the proposed street improvements.
Total construction cost for the project is estimated to be $1,000,000. This estimate is
based on the preliminary design. City staff costs for design, inspection and associated
soil testing are estimated to be an additional $400,000.
Method of Apportionment
The City of Chula Vista has offered the Castle Park area property owners an incentive to
form an Assessment District for the installation of street improvements. The City would
pay for replacement of existing improvements and City staff costs related to planning,
design, surveying and construction inspection. Property owners would be required to pay
for the driveway aprons and the relocation of private improvements within the City right-
of-way. The property owners' responsibility has a total estimated cost of $204,435.
Costs must be apportioned to each property based on the area of the driveway aprons
along the property's frontage and any private improvement relocation within the City's
right-of-way.
The breakdown of construction costs among the properties within the district is shown
below. For each property, the square footage of driveway apron was individually
calculated. The calculation was broken into two parts: the actual driveway and the wing
area on each side of the driveway, which provides a transition between the driveway and
the sidewalk. Several properties will also require private improvement relocation. Costs
associated with the relocations are included with the preliminary assessment.
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Address Assessor's Private Improvement Preliminary
Parcel Number Modifications Assessment
1260 FIRST AV. I 619-250-39 I NONE I $2,790
EXIST CHAIN LINK
GATE, POST AND
110 GLENHAVEN WAY 619-250-40 REMOVAL OF $6,785
PORTION OF CLF
FENCE
116 GLENHAVEN WAY 619-250-41 NONE $2,475
122 GLENHAVEN WAY 619-250-42 NONE I $5,640
128 GLEN HAVEN WAY I 619-250-43 NONE $7,900
134 GLENHAVEN WAY 619-250-44 NONE $4,170
140 GLENHAVEN WAY 619-250-45 NONE $4,800
146 GLEN HAVEN WAY 619-250-46 NONE $5,100
152 GLENHAVEN WAY 619-250-47 NONE $4,230
REMOVAL/REPLACE
1255 ELM AVENUE 619-250-48 MENT OF EXIST $6,605
CLF/POST
1259 ELM AVENUE 619-250-49 NONE $3,960
150 AMY STREET 619-231-23 NONE $2,925
154 AMY STREET 619-231-22 NONE $2,925
I
158 AMY STREET 619-231-21 NONE I $2,925
162 AMY STREET 619-231-20 NONE $8,790
166 AMY STREET I 619-231-19 I NONE $9,015
170 AMY STREET I 619-231-18 NONE I $8,115
174 AMY STREET 619-231-17 NONE I $2,385
178 AMY STREET 619-231-16 NONE $2,385
1253 SECOND AVENUE 619-250-03 NONE $4,425
REMOVAL/REPLACE
1258 ELM AVENUE 619-250-23 MENT OF EXIST $13,710
CLF/POST
175 GLENHAVEN I 619-250-24 NONE $7,005
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169 GLEN HAVEN 619-250-25 I NONE $14,700
163 GLENHAVEN WAY 619-250-26 NONE I $4,995
REMOVAL OF
157 GLENHAVEN WAY 619-250-27 PORTION OF EXIST $9,985
BLKWALL WI IRON
FENCE
RELOCATION OF
151 GLENHAVEN WAY 619-250-28 EXIST PLASTIC RAIL $7,860
FENCE
145 GLENHAVEN WAY 619-250-29 I NONE [ $6,450
139 GLENHAVEN WAY I 619-250-30 NONE $6,180
133 GLEN HAVEN WAY 619-250-31 NONE $7,020
127 GLEN HAVEN WAY 619-250-32 NONE $6,045
121 GLENHAVEN WAY 619-250-33 NONE $10,455
115 GLENHAVEN WAY I 619-250-34 I NONE $4,890
109 GLENHAVEN WAY 619-250-35 NONE $4,005
103 GLENHAVEN 11270 619-250-36 NONE $2,790
FIRST AV.
Total of Preliminary Assessments = $204,435
The cost breakdown in this Engineer's Report will be reviewed after the project has been
constructed. At that time, all actual quantities will be known, and the cost of the Final
Assessments can be determined based on the Contractor's bid result, which the City
awarded the contract. The assessment for each individual property cannot be increased
without another ballot process.
6
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EXHIBIT "A"
7
2-10
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DRAWN BY: TITLE:
CESAR V. MAGBUHA T
DA T[: SHEET
7-28-08 OF SHTS
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CITY OF CHULA VISTA
GLENHAVEN WAY IMPROVEMENTS
PROJECT FILE #STL-J04
PREPARED BY:
CESAR V. MAGBUHA T
APPROVED BY:
JEFF MONEDA
12/10/2008 OJ:04:4J PM PST
RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA YIST A APPROVING THE ENGINEER'S
REPORT FOR PROPOSED ASSESSMENT DISTRICT AD
2008-0 I ALONG GLENHA YEN WAY AND SETTING
THE TIME AND PLACE FOR A PUBLIC HEARING
WHEREAS, residential properties along Glenhaven Way, Elm Avenue and Amy Way
west of First Avenue are currently without curbs, gutters and sidewalks; and
WHEREAS, the City has received a petition signed by 27 of the 37 residents of this
neighborhood requesting the initiation of proceedings to consider the formation of an assessment
district to finance the construction of these improvements; and
WHEREAS, on December 9, 2008, pursuant to Resolution No. 2008-277, the City
Council accepted tbe petition, declared its intention to initiate proceedings to consider tbe
formation of an assessment district, and directed the City Engineer to prepare an Engineer's
Report; and
WHEREAS, City staff, at tile City Engineer's direction, has prepared the Engineer's
Repoli containing the preliminary design, cost estimates, and assessment district boundary for
proposed Assessment District AD 2008-01.
NOW, THEREfORE, BE IT RESOL VED by the City Council of tbe City of Chula Vista
as follows:
I. That it approves the Engineer's Repon for proposed Assessment District AD 2008-0 I
along Glenhaven Way.
2. That it sets the time and place of the public hearing regarding the proposed formation
of Assessment District AD 2008-0 I for 4:00 p.m. on Tuesday February 3, 2009 in
City Council Chambers, 276 Fourth Avenue.
Presented by
Approved as to form by
Richard A. Hopkins
Director of Engineering
~ /'7-h
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Bart C. Miesfeld (
City Attorney
H-\ENGINEER\RESOS\R~S0S:01)8\12-1b.08\Glel)h~vell ."!linee,-'S report revised lly ~c u"2 -1 2
RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AUTHORIZING THE TRANSFER OF
$100,000 FROM EXISTING CAPITAL IMPROVEMENT
PROJECT STL306 "SOUTHWESTERi'l CHULA VISTA
IMPROVEMENTS" TO EXISTING CAPITAL
IMPROVEMENT PROJECT STL304 "GLENHA VEN WAY
STREET IMPROVEMENTS" FOR EXPENDITURES
RELATED TO PUBLIC STREET IMPROVEMENTS
WHEREAS, residential properties along Glenhaven Way, Elm Avenue and Amy Way
west of First Avenue are currently without curbs, gutters and sidewalks; and
WHEREAS, the City has received a petition signed by 27 of the 37 residents of this
neighborhood requesting the initiation of proceedings to consider the formation of an assessment
district to finance the construction of these improvements; and
WHEREAS, on December 9, 2008, pursuant to Resolution No. 2008-277, the City
Council accepted the petition, declared its intention to initiate. proceedings to consider the
formation of an assessment district, and directed the City Engineer to prepare an Engineer's
Report; and
WHEREAS, City staff, at the City Engineer's direction, has prepared the Engineer's
Report containing the preliminary design and cost estimates for this proposed project as well as
the proposed Assessment District Boundary; and
WHEREAS, in a companion item, staff is asking the City Council to approve the
Engineers report, the design, cost estimates and the proposed Assessment District boundary and
set a public hearing regarding the formation of the proposed Assessment District; and
WHEREAS, there are sufficient funds in existing projects for the public street
improvements needed along Glenhaven Way, Elm Avenue and Amy Way west of First Avenue
and staff is recommending transferring $100,000 from existing capital improvement project
STL306 "Southwestern Chula Vista Improvements" to existing capital improvement project
STL304 "Glenhaven Way Street Improvements".
2-13.
Resolution No. 2008-
Page 2
NOW, THEREFORE, BE IT RESOLVED by tbe City Council oftbe City ofChula Vista
that it authonzes the transfer of $lOO,OOO from existing capital improvement project STL306
"Southwestern Chula Vista Improvements" to existing capital improvement project STL304
"Glenhaven Way Street Improvements" for expenditures related to public street improvements.
Presented by
Approved as to form by
/1 ~
\_ji~ (t- - _~ ~
Bart C. Miesfeld ~
City Attorney
Richard A. Hopkins
Director of Engineering
H:\ENGr.-IEER\RESOS\Resos2008\IZ_16_08\Glcllhaven funds n:vised by ec.doc
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