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HomeMy WebLinkAboutrda min 1997/09/11 SPECIAL MEETING/WORKSESSION OF TllE CITY COUNCIL OF THE CITY OF CHULA VISTA Thursday, September 11, 1997 Council Conference Room 5:45 p.m. Administration Boilding CALL TO ORDER 1. ROLL CALL: PRESENT: Councilmembers: Moot (let~ at 7:00 p.m.), Padilla, Rindone (arrived at 5:47 p.m.). Salas, and Mayor Hm'ton (left at 7:00 p.m.). ABSENT: Councihnembers: None ALSO PRESENT: City Manager, John D. G~)s;s; Assistant City Attorney, Anne Y. Moore (City Attorney, John M. Kaheny relieved her itl 6:30 p.m.); and City Clerk, Beverly A. Aothel~t. BUSINESS 2. REPORT REVIEW OF CITY COUNCIL PRIORITIES - The City Council previously held worksessions to discuss City priorities. An intbrmation memo was sent to Cooncil on August 8, 1997 with a summary of the goals and priorities. Star! recommends that Council evaluate the infinmation, add or subtract projects or priorities, and provide directi~m to staff. (City Mimager) Council spent a great deal of tim= going over and evaluating th~ work p~evioosly done its tbllows: · Insure Long-term Fiu:mcial Stability I.. Balance hudget by: · Improving revenues · Reducing expenditures · Reducing reliance on one-time r~venues · Continoe to bring Redevelopment A~ency out iff the ted 2. Study multi-year hudget process 3. Implement three-year financial plan · Investment policy · Potential revenue streams · Establish measures/standards · How dc) we know when we "get there"'? 1. Attain ti*ur-star quality hotels/resorts within city limits 2. Establish commercial/recreatiomd/,esidential bayfront project 3. Timeframe flit cmnpletion of "H" Street pr(~ject 4. Establish restaurant/commercial pr{~ject adjacent to Marina Minutes Septeinber 11, 1997 Page 2 5. Establish joint planning process with San Diego Port Commission and other key stake hi*Id·rs lbr Chula Vista Bayfront 6. Hold a workshop to explore revitalizing of Third Avenue (in March) 7. Hold a workshop to look at developing a master plan tbr Otay Valley Road Area (by April) · Explore feasibility of expanding Auto Park in area {~f' amphitheater and water park · hnprove/enhance signage · Quickly determine whether to change street name t~r m~t · Determine identity/imaee of this area 8. Hold a workshop to discuss the research of a particular area(s) of Broadway needing revitaliT~tion (to prevent deterioration); fl)cus on a seem·hr of the 4-5 mile ct~rridor (e.g. south of "L" Street; old trailer parks; bars across street from public school) 9. Review all franchises and other agreements · SDG&E · Cox Cable · Laidlaw · Electric Utility Restructurin~ 10. Promote indi,,'idual ecomlmic deveh)lnnent pr(~jects · [DEC · School[ administration huilding relocation · WERC · EastLake Business Park · BECA 11. Joint corporate yard · Prmnote Quality of Life Indicators l. Air Quality - annual report reqnired fl'on~ Air Pollution Control District on impact t)[ growth on air quality 2. Fiscal - annoal report reqnired to evaluate impacts of growth on city operations, capital i]nprovenlents, and development impact tee rev·roms and expenditures 3. Police - respond to 84% of the Priority I emergency calls within 7 minutes and maintain average response time of 4.5 minutes. Respond to 62% oi: Priority 11 urgent ca~ls within 7 minutes and maintain average response time cfi: 7.0 minutes 4. Fire/EMS ~ respond to calls within 7 minutes in 85 cA of the cases 6. Library - provide 500 square f~et (ff library space adequately eqnipped and sta[f~d per 1,000 population f;acilities per 1,000 residents east of Interstate 805 and continue to evahlate the quality and condition of the parks 8. Water - annual report from water service agencies on impact (ff grmvth and titture water availability 9. Sewer - sewage flows and volulnes shall not exceed City Engineering Standards. Annnal report frmn Metropolitan Sewer Authority on impact of growth on sewer capacity Minutes September I1, 1997 Page 3 10. Drainage - storm tlows and volume shall not exceed Cily Engineering Standards. Annual report reviewing perl%rmance of city's storm drain system 11. Traffic - maintain Level of Service ([.OS) "C" or better as measnred hy observed average travel speed on all signalized arterial streets, except, that during peak hours, an LOS "D" can occur l~)r no more than any two hours of tire day. Those sigmdized intersections west of Interstate 805 that do not meet the above standard may continue to operate at their 1991 LOS, but shall not worsen. 12. Higher Education - (has not been officially adopted by tile City Council) · Evaluate and Assess Land Use and Planning 1. Process land use plans effectively and efficiently while implementing and protecting the City's policy interests 2. Review and update land use projects: A. Prqiect Specific · Replanning EastLake II1 · San Miguel R~mch - next phase · Salt Creek Ranch (aka Rolling Hills Ranch) · Otay Ranch SPA I (including West Coast land change of ownership) · University · Lower SweetwatPr Area Plan · Stmhow B. Area Wide · DIF Update · Prepare Master Plans fi)r fire, parks, trod [ihrary · Restudy Development Phasing Plan · Finalize agreenlent with Cotnlty for Preserve Owtler Manager · Update Administrative Policies and Procedures 1. Look at incorporating perfi)rmance-hased budgeting process fl>I budget planning - to be completed prior to July I, 1997 2. Examine the benefits of multi-year or two-year hudget process as an approach - to be completed prior to July 1, 1997 3. Examine a short-term Financial Plan tls a possible benefit to tile City - to he completed by January 1998 4. Staff review and recommend a policy-review cycle (3 year, 4 year. whatever) - within next 3-4 months 5. Staff to develop systematic way to prioritize individual hLnd use requests 6. Staff work on developing a long-term strategic ecomlLnic develop]n~nt plan · Promote and Influence Regional. Issues Maintain a presence and/or achieve a role tit meetings involving r~gional issties which have a potential impact on Chula Vista (e.g. SANDAG, Water. Trash, Brown Field, NAFTA, Jobs Training, Regional Library Bond, Regional Work/Force and Employers Center, MSCP, Sewer-wastewuter, 905, Regiomd Transit issues, Welfare Reform Impacts). Minutes September 11, 1997 Page 4 PRIORITIZE GOALS It was finally decided that each Councilmen~ber be given a different colored marker and to place a star in front of eight projects they considered a priority. The results are as follows: Projects receiving 5 stars: Bayfront Commercial/Recreational/Residential area and related issncs Prqiects receiving 4 stars: Otay Valley Road (Auto Park) Broadway Revitalization Third Avemle Revitalization Prqiects receiving 3 stars: Higher Educati~n Center/Environmental Institute SR-125 Prqjects receivine 2 stars: Improve revenues Mr. Goss asked i"(~r direction from Council regarding Third Avenue -- do we fi)cas on Third Avenue some more or do we extend our i:ocus to other parts of Third Avenue and stretches of Broadway. Councihnember Moot stated that he looked at Third Avenue as creating a heart t~t' Chain Vista. It appears that Third Avenue is the consensus choice. We need to create a center tbr Chain Vista. Everyt~ne has conceptually thought of that as being Third Avenue, hnt it doesn't have ti* be. Dawn Herring, Budget Manager, stated that promoting econmnic development was most important and that the first five items were all Bayfi'ont related prqjects. She asked if Council wanted to add all thc Bayt¥ont related projects. Consensns was that all these would fl)ld in under Bayflont Commercial/Recreational/Residential. Councihnember Salas expressed that this ,.vas really the ntullb¢r one priority taking precedent over the Auto Park. Conncilmember Moot stated that if yon look at one t]mmgh five marked, it u.,mlld have five stars. Each councilmember hit on a Bayfmnt issue. Councihnember Rindone did not l~el that we had to put these in a numerical SetlUmlC¢ (if impm'tance. He ['tit that Council has taken these seven out of the top 116. What Crmncil is statihg is that these are what they want staff to tbcus on. These seven items should be communicated on a regnlar city council agenda. ACTION PLAN Ms. Herring clarified what was to happen next: 1. want this to go to Council fi~r i'brma[ adoption 2. identifying the seven prqjects as the highest priorities, hut not in a nnnlct-ical order 3. hold a public hearing to fimnally adopl (not a fimnal public hearing, hnt perhaps as ail action item) Conncilmember Rindone stated that staff should write a brief synopsis on each one as to what is entailed, and then come to Cooncil and say that we have identified these seven areas of primary fi)cas and this is how staff is reviewing this. The action should be whether Council will accept how staff has defined these. It will be an action item to approve these seven priorities. Minutes September I 1, 1997 Page 5 Ms, Herring asked what about ongoing. Councihnember Rindone stated he would like t{~ see a statement ol how thc process wmtld continue to work. He felt that at the very least there should be an annual review tit a Council meeting where the Council wonld get staWs response in dealing with these seven priorities. Then Council can see if they want to delete (>r add to the list. Councihnemher Moot stated he would like to see these priorities incorporated in tile hudget and would like to see a specific discussion as to how the budget reflects these priorities. He stated he would like to know how this budget addresses the priorities and identifies specific areas of the hndget that are addressing that. Councilmember Rindone stated that this was an excellent idea. Itl fact, these seven priorities should be the engine which drives the budget next year. Councilmember Moot asked if Council wanted to go beyond this anti clmsider flqe idea of presenting the priorities at a Council meeting and asking for pnhlic input. He sees the seven things which the Cmmcil has done as prt~iects focused on staff, but maybe the puhlic is a lot nil>re interested in gmxvth than they are ahotlt these pr(~jects. At least we should consider tile possibility of asking the public if they had a ptiordy that we tire missing. He would be willing to guess that the quality of litb indicators may be oi: more interest to the public than the seven prt~jects which we have identified. Councilmember Rindone stated that was not our task. Our task was to gix,~ specific direction to staff. For that area, we have done a lot of work on. Councilmemher Padilla stated he would gness that at a council meeting where we wimld advertise it in a diftkrent anti unique aggressive ways that we discuss adopting a resolution about th~se priorities which we have identified. He felt that there would be menlhers of tile public wh{) will collie hllx,¥ald with cl)lllnl¢llts. Councilmember Rindone felt that maybe we should do this as an ordinance with a first and second reading. It will give the public more time and will give Council a chance m reflect a second time. Councilmember Moot clarified his prim' statement by saying that we }lave seven specific areas that we want staff to work on. We have a whole hroad range of goals and priorities which we have discussed. He sees this process as two parts: (Il presenting to staff the seven areas that Conncil wants them to work on; and (2) presenting onr whole broad goals and ol2jectives and asking fin- public input on the hroad goals and ol2iectives. We have done one step in the process, but we need to conle back and ger~erate another document that we take to a pnblic hearing which we ask for public inpnt on that is broader than tile seven areas. Ms. Herring stated that we can identify ways to do that. There were no fitrther comments. ORAL COMMUNICATIONS * * * Moot and Horton [et~ at 7:00 p.m. * * * 3. REPORT DISCUSSION OF CITY MANAGER RECRUITMENT BROCHURE Mr. Goss presented a draft recruitment brochure. Each cc)nncihllcmher ~ave him suggestions on things to add and/or delete from the brochure. Councilmember Padilla stated that when we get into screening the applicatioas and designing the assessment center and then looking at the background and checking rct~rences, it will be important that we consider options about bringing in a professional consultant who designs assessment centers, networks, and does backgrounding. It is Minutes September 11, 1997 Page 6 especially critical when we get to the stage of looking into tile backgtound~, of p~tential replacement. It will give Mr. Goss and his staff an opportunity to participate and present, but then step back a hit so there is no perception that the outgoing Manager is doing their background checks. He [~lt the Human Rcs{torte Department would als() benefit with some expertise and resources that are not as readily available to them. Mr. Goss expressed that it would be worthwhile to have someone else do the ret~rence checks. He encouraged all the Council to be participants in that process. In terms of designing assessment centers, he [~lt that there wasn't anyone more qualified than our own staff. Councilmember Salas asked if the consultant would look at every single application. Mr. Goss suggested that the consnltant come into tile process later. He t~lt Council should do the paring down. Council will see every application. The filst cut will he very clear. A lot will not have the experience ~br a city like Chula Vista. With the ones who have the experience, it will he clear. There will pr~hahly be ah~mt 10 to 20 in this category. Councilmember Rindone t~lt that when we get doxvn to a range ~f 10 t~ 20, it is at that point when an outside consultant can help By providing perspective alld ctmtinuity. Mr. Goss stated that the next step would he to come together to look at thc brochure, probably within a couple weeks. The ads will start around the end of Septemher to tile first part of OTHER BUSINESS 4. CITY MANAGER'S REPORT(S) - handed out an article ahtmt Rohr having private talks about in terms of acquisition. 5. MAYOR'S REPORT(S) - none. 6. COUNCIL COM~,IENTS - none. ADJOURNMENT The meeting ad. journed at 7:45 p.m. Respectlully suhmitted, CMC/AAE City Clerk