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HomeMy WebLinkAboutReso 2008-243 RESOLUTION NO. 2008-243 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADOPTING THE PURCHASING ENVIRONMENT ALL Y PREFERABLE PRODUCTS POLICY WHEREAS, approximately 205,000 tons of discarded materials and products are currently sent to disposal from the City of Chula Vista and over 40 million tons of waste are disposed of statewide on an annual basis; and WHEREAS, on February 8, 2006, California's Universal Waste Rule, found in Title 22, Division 4.5, Chapter 23 of the California Code of Regulations, became effective which bans the landfill disposal of certain products that are deemed hazardous, including household batteries, fluorescent bulbs and tubes, thermostats and other items that contain mercury, as well as electronic devices such as video cassette recorders, microwave ovens, cellular phones, cordless phones, printers, and radios; and WHEREAS, staff anticipates that the list of products to be banned from landfills will continue to grow because treated wood was banned in January 2007 and sharps have been banned effective September 2008; and WHEREAS, Extended Producer Responsibility is a policy that extends the responsibility of producers, and all entities involved in the product chain, to reduce the impacts of a product and its packaging; and WHEREAS, Environmentally Preferable Purchasing means the procurement or acquisition of goods and services that have lesser or reduced effect on human health and the environment when compared with competing goods and services that serve the same purpose; and WHEREAS, Environmentally Preferable Purchasing comparisons take into consideration, to the extent feasible, raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost; and WHEREAS, the California Integrated Waste Management Board requires cities to adopt Environmentally Preferable Product Purchasing policies as a component of its grant terms and conditions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it adopts the attached Purchasing Environmentally Preferable Products Policy. Resolution No. 2008-243 Page 2 Presented by Approved as to form by Presented by ~ Kro, ^fp~ M . a Kachadoorian Finance Director PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista, California, this 21 st day of October 2008 by the following vote: AYES: Councilmembers: Castaneda, McCann, Ramirez, Rindone, and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None ATTEST: &.-- tcJ~ Donna R. Norris, MC, City Clerk Ch'~ STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certifY that the foregoing Resolution No. 2008-243 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 21st day of October 2008. Executed this 21 st day of October 2008. Resolution No. 2008-243 Page 3 COUNCIL POLICY CITYOFCHULA VISTA SuBJECT: PURCH.A.SlNG ENYIRON""MENTALL Y POLICY PREFERABLE PRODUCTS ~~ER EFFECTIVE DATE PAGE 1O/2l/2008 1 of 2 ADOPTED BY: Resolution No. 2008- AMENDED BY: Resolution No. (date of resolution) I DATED: 10/21/2008 PURPOSE: The purpose of this policy is to encourage departments to actively seek out environmentally preferable products for use in day-to-day operations when quality, performance, price, and functionality are comparable to. their non-environmentally preferable counterparts. POLICY: The City of Chula Vista shall promote the use of environmentally preferable products and Extended Producer Responsibility through proactive buying practices. Departments shall purchase and use environmentally preferable products whenever practicable. Specifically, all departments shall purchase products manufactured with post-consumer recycled material. Departments shall purchase recycled products instead of non-recycled products whenever recycled products are available at the sarne or lesser total cost than non-recycled products and the fimess and' quality are equal. Departments shall purchase products from venders that agree to collect and recycle their products when they reach the end of their useful life, through producer operated or producer funded collection and recycling programs, whenever practicable and at no additional cost to the City. I I I Departments may, with the approval of the Purchasing Agent, require procurement of environmentally preferable products. Departments shall require outside contractors and consultants to use environmentally preferable products in the performance of their service, whenever practicable. SCOPE: This policy applies to all departments. DEFINITIONS: "Environmentally Preferable Products" means those products that are more energy efficient, less toxic, less polluting, and which generate less waste overall. Resolution No. 2008-243 Page 4 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: PURCHi,.sING ENVIRON"MENT ALL Y POLICY EFFECTIVE PREFER.ABLE PRODUCTS NUMBER DATE PAGE 1012112008 20f2 ADOPTED BY: Resolution No. 2008- I DATED: 10121/2008 .-\MENDED BY: Resolution No. (date of resolution) "Envirorunentally Preferable Purchasing" means the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose. The comparison takes into consideration, to the extent feasible, raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost. "Extended Producer Responsibility" means the extension of the responsibility of producers, and all entities involved L.'1 the product chain, to reduce the in1pacts of a product and its packaging. "Total Cost of Ownership" means a summary of all purchase, operating, and related costs for a prod uct or service, including the acquisition, transportation, reeei vmg, inspection, training, maintenance, operating, energy use, and disposal costs. PROCEDURE: The Purchasing Department shall take the lead in including envirorunentally preferable product and service specifications in bid documents and Citywide contracts, as appropriate. Total cost of ov,,11ership shall be considered when purchasing environmentally preferable products. With some exceptions, envirorunentally preferable products shall only be purchased when cost- effective. A department' wishing to require the use of an environmentally preferable product that may not be otherwise cost-effective shall deliver .'0 the Purchasing Agent a written memorandum describing the compelling reasons for the use of environmentally preferable product. The Purchasing Agent shall review the memorandum and decide if the envirorunentally preferable product will be required. The decision of the Purchasing Agent shall be final. RESPONSIBLE PARTY: Each department is responsible for purchasing envirorunentally preferred products, if practicable, and monitoring the product performance. REPORTS: Departments shall provide the City Manager with reports regardillg purchase of environmentally I nreferable nroducts ill such form and at such times as the City Manager mav direct.