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Home My WebLink About2008/11/04 Item 3 CITY COUNCIL AGENDA STATEMENT ~\~ CITY OF ~ ~ (HUlA VISTA 11/04/08, Iteml ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VIST A ACCEPTING BIDS AND A WARDING THE CONTRACT FOR THE ENERGY EFFICIENCY LIGHTING RETROFIT AT MULTIPLE FACILITIES IN THE CITY OF CHULA VISTA, CALIFORNIA (CIP NO. GG202E) TO AMERICAN PO~OLUTIONS \.",,- DIRECTOR OF ENGINEERING ~ __~ DIRECTOR OF CONSERVATION & ENVrRONMENTAL SERVICES <- ----I INTERIM CITY MANAGER 7 SUBMITTED BY: REVIEWED BY: 4/STHS VOTE: YES 0 NO [g] SUMMARY The Energy Efficiency Lighting Retrofit Project is part of the City of Chula VistalSDG&E Partnership Program and is funded through the California Energy Commission (CEC) loan program. This retrofit is one component of the Engineering Department staff s program to comply with the requirements as outlined in the Energy Savings Summary Tables developed by consultants in cooperation with SDG&E and the CEC. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the project involves the retrofitting of existing lighting fixtures with more energy efficient fixtures. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Energy Efficiency Lighting Retrofit Project is the first phase of a plan to retrofit City facilities with the most efficient lighting available. Existing lighting fixtures will be replaced with energy efficient fixtures which save energy and greatly reduce staff maintenance. The new 3-1 " 11/04/08, Item ~ Page 2 of 3 fixtures have a longer lamp life span and a ten year warranty. Additional staff time savings will be derived from changing out lamps that have currently reached their life span. This facility lighting improvement project is part of the City's broader efforts to promote energy efficiency at municipal sites and to lower citywide greenhouse gas or "carbon" emissions. The Chula Vista/SDG&E Partnership Program has provided financial support for City staff to evaluate, identify and coordinate the installation of these energy retrofit projects. Because Partnership nmds are not able to be used for capital costs associated with renewable energy upgrades, the City pursued and was awarded California Energy Commission loans which are designed to provide local agencies with capital funding to install energy-efficient systems and are re-paid through the resulting energy savings. Once the loan debt is re-paid, the City would capture the net savings on its annual energy costs. On September 12, 2008, staff prepared documents and advertised the Energy Efficiency Lighting Retrofit at Multiple Facilities Project (CIP No. GG202E) through the formal bid process. On September 24,2008, the Director of Engineering received two (2) bids for the project as follows: CONTRACTOR BID AMOUNT l. American Power Solutions - Fullerton, CA $64,180 2. Ace Electric, Inc. - San Diego, CA $126,370 The low bid submitted by American Power Solutions of $64, 180 is below the Engineer's estimate of$75,000 by $10,821 or 16.8%. Staff has verified the references provided by American Power Solutions and its work has been satisfactory. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found that Councilman' Castaneda has property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT There is no impact to the General Fund as there are sufficient funds in the existing project. The CIP expenditures will be reimbursed through the CEC loan program previously approved by Council on April 1, 2008. City staff costs associated with implementing the projects will be funded by the current SDG&E Partnership Program. FUNDS REQUIRED FOR PROJECT A. Contract Amount (GG202E) $64,180.00 B. Contingencies (10% of contract amount) $6,418.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $70,598.00 3-2 11/04/08, Item---3- Page 3 of 3 FUNDS AVAILABLE FOR CONSTRUCTION A. Existing C!P, GG202E $70,598.00 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $70,598.00 The initial investment from the General Fund for this project will be reimbursed through the CEC loan program whereby anticipated annual energy savings will be first utilized to payoff the debt service for the loan and thereafter all future energy savings will be realized in the General Fund. Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Gordon Day, Sr. Building Project Nfanager, Engineering Department M:IGenera! ServiceslGS AdministrationlCounci! AgendalGG202ElAl13 Lighting Retrofit GG202eREV_BJR.doc 3-3 .ATTACHMENT I CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy. 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or [mancial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a [mancial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. YOLWl! K". HaM --42ei~r- Y 00 n 2. _ If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. y 00 /<" H~ 3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names of any person sen-ing as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. fJ./ A- 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. P..R;(-.Jl y Yoon fl.W! (J~/~ 5. Has any person' associated with this contract had any [mancial dealings with an official" .at the City of Chula Vista as itrelates to this contract within the past 12 months? Yes_ No~ 3;"4 l\.[.\(i.-,npr" I .c:."rvi,~p~\r,...~iot1\1-,r;)r.7\l~(; ','I"i) F\..-;(;7It"; ':', ('n", ;;d q ", !1~ d,",r' If Yes, briefly describe the nature of the financial interesi the official*' may have in this contract. 6. Have you made a contribution of more than $2~0 within the past twelve (12) months to a current member of the Chula Vista City Council? No ':!..- Yes _If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City of Chula Vista in the past twelve (12) months? (TQis includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official" and what was the nature of item provided? Date: ~^ j,/O '6 , Person is defmed as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. " Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 16 3-5 C\Documents and Settings\Peter Yoon\Local Settings\Temp~rary Internet Files\OLKC\GG202E Con~ct 9 3 08 (2).doc RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE ENERGY EFFICIENCY LIGHTING RETROFIT AT MULTIPLE FACILITIES IN THE CITY OF CHULA VISTA, CALIFORNIA (CIP NO. GG202E) TO AMERlCAN POWER SOLUTIONS WHEREAS, the Energy Efficiency Lighting Retrofit Project is part of the City of Chula Vista's Phase One Loan agreement with SDG&E and the California Energy Commission (CEC); and WHEREAS, this retrofit is one component of the Engineering Department staffs program to comply with the requirements as outlined in the Energy Savings Summary Tables developed by consultants in cooperation with SDG&E and the CEC; and WHEREAS, on September 12, 2008, the Engineering Department prepared documents and advertised the Energy Efficiency Lighting Retrofit at Multiple Facilities (CIP No. GG202E) through the formal bid process; and WHEREAS, on September 24, 2008, the Director of Engineering received two bids for the project as follows: CONTRACTOR BID AMOUNT 1. American Power Solutions - Fullerton, CA $64,180.00 2. Ace Electric, Inc. - San Diego, CA . $126,370.00 WHEREAS, the low bid submitted by American Power Solutions of $64,180 is below the Engineer's estimate of$75,000 by $10,821 or 16.8%; and WHEREAS, staff has verified the references provided by American Power Solutions, and its work has been satisfactory; and WHEREAS, this project shall be funded as follows: $70,598.00 from CIP No. GG202E, which shall be reimbursed in full from California Energy Commission Loans; and staff costs from ClP No. GG199, Energy Efficiency Program, which is funded from the SDG&E Partnership Program. 3-6 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista that it accepts bids and awards the contract for the Energy Efficiency Lighting Retrofit at Multiple Facilities in the City of Chula Vista, California (CIP No. GG202E) to American Power Solutions, Inc. Presented by ~ 1 art Mies eld Interim City Attorney Richard A. Hopkins Director of Engineering 3-7