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Home My WebLink About2008/10/14 Item 5 ';\~,b, CITY COUNCIL AGENDA STATEMENT ~\(f:.. elll' Of ~CHULA VISTA 10/1412008 Item 5 ITEM TITLE: SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CffiJLA VISTA A W.A.RDING LAi"JUSCAPE MAINTENANCE CONTRACTS TO BRlCK1vIAN GROUP FOR CONllvIUNITY FACILITY DISTRlCTS VILLAGE 11 PH.ASE 3, SUN"BOW II, OTAY RA...l'fCH VILLAGE 1 WEST, Ai'fD OTAY R.A..NCH A.B, Ai"U AWARDING A L-\NDSCAPE ivLA..INTENAi'fCE CONTR.A..CT TO PARK \VEST LAi'lUSCAPE FOR COMNIUNITY FACILITY DISTRlCT OTAY R.A..NCH STA B, ALL FOR A TER.1'yI BEGL'iNING ON OCTOBER 8, 2008 THROUGH JUNE 30, 2009 ,A,ND AUTHORlZING THE PURCHASING AGENT TO APPROVE FIVE ADDITIONAL, ONE~-YE EXTENSIONS OF THE TERlvl OF THE CONTR.'\CT. \ DIRECTOR OF PUBLIC WpRKS ~ INTERllvI CITY ivL'\NAGER S ) 4/5THS VOTE: YES NO X SUMlVLc\RY Due to continued deficiencies in landscape maintenance services for the Community Facility Districts in Village II Phase 3, Sunbow II, Otay Ranch Sta B, Otay Ranch Village I West and Otay Ranch A.B, the City of Chula Vista exercised its option not to renew the existing maintenance contracts in these districts for Fiscal Year 2009. As a result, these Community Facilities Districts weW out to open bid on July 31,2008. E~VIRONMENTAL REVIEW The Enviroillnental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA.) and has determined that l!-je activity is not a "Project" as defined under Section 15378 (b) (5) of the State CEQA Guidelines because it does not involve a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. 5-1 .- 10/14/2008, Item~ Page 2 01'3 RECOMME~l)A nON Council adopt this resolution. BOARDS/COMMISSION RECOLVIMENDA nON Not applicable. DISCUSSION Bids from nine (9) landscape maintenance firms were received at a public bid opening on August 8, 2008. Park West Landscaping submitted four out of the five lowest bids. However, three of the bids submitted by Park West Landscaping for Village 11 Phase 3, Otay Ranch Village 1 West and Otay Ranch AB were rejected as "non-responsible" bids. This was based on the fact that the total dollar amount in each bid could not support the minimum staffing requirement identified in the bid package and contract specifications. On the other hand, Park West's bid for CFD Sta B was accepted as the lowest responsive and "responsible': bid. Brickman Group was selected as the lowest responsive and responsible bidder for Village 11 Phase 3, Otay Ranch Village 1 West and Otay Ranch AB, after the low bids were rejected. Furthermore, Brickman was the lowest responsive and responsible bidder for Sunbow II. Summary of Bids Otay Ranch Village 11 Otay Ranch Village 1 Otay Ranch CONTR~CTOR Phase 3 Sunbow II Sta B West AB Park West Landscape *S63,190 S424,000 5264,440 *5117,500 *SI13,880 Brickman Group $155,625 5281,495 $275,800 5175,525 $174,675 Doose Landscaoe $178,151 $544,415 $471,9671 $372,610 $440,942 Aztec Landscape $242,118 $435,690 $442,438 $279,652 $277,735 Waters Ed <>e Ldsc $201,9251 No bid No bid No bid No bid Youn<> Nicks Ent. No bid 1 $368,875 No bid No bid No bid Acacia Landscape $214,2371 No bid No bid I No bid $210,392 Merchants I issues I Landscape Bids not Accepted due to past performance Blue Skies $208,2431 Landscaoe No bid $312,182 $334,109 No bid Note: Bids are for 10 months of service. * Indicates bids rejected as non-responsible. Original bid submittals are available at the Purchasing Department. 5-2 10/14/2008, [tern 5 Page 3 of3 DECISION iVL\KER CONFLICT StatIhas reviewed the property holdings of the City Council and Mayor and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. FISCAL IMPACT: There is no direct fiscal impact to the General Fund from approving this resolution in that funds expended for this contract are maintained within existing Special T~'( Assessment District budgets. Purchase orders will be issued as authorized departmental requests are recei ved. Prepared by: Paul Sirois. Open Space Manager, Public Works Department H:lAgenda frems\!O-07.08\al 13 Vi! ! f 5unbow Sta B Vi! ! W OR.~B.doc ,. . 5-3 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING LANDSCAPE MAINTENAl"lCE CONTRA.CTS TO BRICKevlAN GROUP FOR COM?v!1JN1TY FACILITY DrSTRICTS VILLAGE 11 PHASE 3, StJNBOW II, OTA Y RANCH VILLAGE 1 WEST, .A...L"iD OTA Y R..t\NCH AB, AND AWARDING A LA~"DSCAPE MAINTENANCE CONTR..t\CT TO PARK WEST LANDSCAPE FOR COMMUN1TY FACILITY DISTRICT OTA Y R..t\NCH STA B, ALL FOR A TERivl BEGINNING ON OCTOBER 8, 2008 THROUGH JUNE 30, 2009 .A...L"lD AUTHORIZING THE PURCHASING AGENT TO APPROVE FIVE ADDrTIONAL, ONE.YEAR EXTENSIONS OF THE TERM OF THE CONTRACTS WHEREAS, the City did not renew the existing landscape maintenance contracts for the Community Facility Districts Village II Phase 3, Sunbow II, Otay Ranch Sta B, Otay Ranch Village 1 West, and Otay Ranch AB for Fiscal Year 2009 due to continued detlciencies in landscape maintenance services; and WHEREAS, on July 31, 2008, City staff issued a Request for Proposals (RFP) for landscape maintenance services for these Community Facilities Districts; and WHEREAS, City staff received bids from nine landscape maintenance tlrms and held a public bid opening on August 8, 2008; and WHEREAS, Brickman Group was selected as the lowest responsive and responsible bidder for Community Facilities Districts Village II Phase 3, Sunbow II, Otay Ranch Village I West, and Otay Ranch AB; and WHEREAS, Park West Landscaping was selected as the lowest responsIve and responsLble bidder for Community Facilities District Otay Ranch Sta B. NOW, THEREFORE, BE IT RESOL VED by the City Council of the City of Chula Vista as follows: , . 1. That it awards landscape ~aintenance contracts to Brickman Group for Community Facility Districts Village 11 Phase 3, Sunbow II, Otay Ranch Village 1 West, and Otay Ranch AB, and awards a landscape maintenance contract to Park 'yVest Landscape for Community Facility District Otay Ranch Sta B, all for the term beginning on October 8, 2008 through June 30, 2009. J:\AltorneyIRESO\BtD$\LJndsc"-pc iVl~in(enance K.. in J CrDs_10.I..I-08.doc 5-4 Resolution No. 2008- Page 2 2. That it authorizes the Purchasing Agent to approve five additional one-year extensions of the term of the Contracts. Presented by Approved as to form by Jack Griffin Director of Public Works Operations 1 " ~ /} , lJ".. i/ ~ '. ____.-.<...C-, .~, J' ('of':. /~~~ Bart C. Miesfeld Interim City Attorney "L-r-__ ~. " " J:\AIlomey\RESQIBIDS\l.mdscJpe .V1aimc!1uJlce ((3 in.. CFDS_10-I-l-08.doc 5-5