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Home My WebLink About2008/10/14 Item 3 CITY COUNCIL AGENDA STATEMENT ~!~ CITY Of ~ (HUlA VISTA ~ 10/14/08, Itern-=2- ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTIN"G INFORJ.vl'\L BillS A,"1) A WARDIN"G A CONTRACT FOR THE CONSTRUCTION OF CONFINED SPACE TRAININ"G APPURTEN.A.1"1CES AT FIRE STATION NO.4 TO MJC CONSTRUCTION IN THE AMOUNT OF $40,000 \VHICH WILL BE FUNDED THROUGH CALIFORNL'\ FIRE FIGHTER JOINT APPREN1ICESHIP C OMMITT~E (CF.JAC) DIRECTOR OF EN!' RIN IN"TERIM FIRE CH IN"TERJJI,;I CITY J'vL NAGER '5;-- SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES U NO iXI SUMMARY The Chula Vista Fire Department training sire located at 850 Paseo Ranchero is a Regional Technical Rescue Training Facility which is certified by the California State Fire Marshal's Office and is a state-of-the-art facility. The Training Division plans to provide additional underground confined space training structures. These prop/stnlctures can be used as a valuable training edifice for multiple State-certified technical rescue classes. This engineered prefab facility will consist of four cement vaults connected by underground piping. The Training Division trains hundreds of firefighters annually. The training is provided as fol1o;vs: . In-sen;ice training to other agencies (monthlv): Bonita Sunnyside Fire Protection District, Coronado Fire Department, L-nperiai Beach Fire Department, Lemon Grove Fire Department, National City Fire Department, Federal Fire Department. . Technical rescue classes: Offered to anyone in the state via the California State Fire Marshal site and flyers sent out county wide to local agencies. . OSHA Mandated Trainings: Confined Space Rescue and Trench Rescue, City of Chula Vista employees ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 3 categorical exemption pursuant to Section 15303 [New Construction or Conversion 3-1 10/14/08, Item 3 Page 2 of 3 of Small Structures] of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDA nON Council adopt the resolution. BOARDS/COMMISSION RECOMMENDA nON Not applicable. DISCUSSION Fire Station NO.4 located at 850 Paseo Ranchero in r.'1e City of Chula Vista is the premier training facility for Southern San Diego County. Its excellence is mainly due to the expertise and situation creative abilities of the training staff. For a number of years, as a part of their training routine, the Fire Department staff have assembled temporary training edifice in conjunction with the permanent fire training tower located at the Paseo Ranchero site to siruulate real time emergencies. The completion of this project will enable the Fire Department Training Division to acquire a permanent state of the art confined space rescue training facility. The acquisition of this facility will enable the Fire Department to establish itself as a regional and statewide leader in the provision of contined space rescue operations instruction. The completion of this facility may also provide future revenue generating possibilities for the Fire Department, as other fire and rescue agencies take advantage of the training opportunitiE;s that will be offered. One of the temporary appurtenances located at the site is a confined space construct that is located above ground. It was originally assembled from components purchased, donated or discarded by constnlction companies doing work in the eastern part of Chula Vista. It has been an endless conscious desire of staff to create a more "realistic" atmosphere relating to the confined space training at the Fire facility site. The Fire Department now utilizes a drainage culvert at another location for this very important training. The California State Fire Marshal has certified the means and methods, but staff feels that new underground accouterments would bring their training activities to a higher level. The new proposed unit would be located no more than 4 feet below the surface with 5 accessible locations for the addition or extraction of necessary equipment and/or personnel. The gravel area around the entrances will be large enough to accommodate training sessions of up to 40 students, but will have lockable covers so as not to create an attractive nuisance while not in use. The location has been coordinated with the future Rancho Del Rey Library since both the Fire and Library facilities are located on the same City-owned parcel. This underground component, as well as a future exposed shoring trench, will greatly enhance the ability of the Fire Department to host future technical rescue, OSHA mandated, or in-service classes at the facility. The contined space training iruprovements consist of installing interconnected, below-ground, piping sections with manhole accesses at four comers. Specifications were prepared in-house and three contractors were invited to submit informal bids as follows: 3-2 r. 10/14/08, Item~ Page 3 of 3 CONTRACTOR BID MJC Construction - Bonita, CA 540,000 TRl Group Construction - Poway, CA 544,408 Metropolitan Construction- Spring Valley, CA 566,510 The apparent lowest bidder, MJC Construction, with a bid of 540,000 is below the project estimate of 544,462 by $4,462 or 11 % of the estimated cost. MJC Constmction has done numerous projects in the past with the City of Chula Vista and their work has always achieved a satisfactory or higher rating. The contractor's license has been verified and is in good standing. At this time, staff is recommending accepting the informal bids and awarding the contract to MJC Constmction in the amount of$40,000. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. FISCAL IMPACT There is no impact to the General Fund as the project will be fully funded by CFFJAC via direct payment to the Contractor and City. FUNDS REQUIRED FOR PROJECT A. Contract Amount, Training Grant $40,000 B. Contingencies (10% of contact amount) 4,000 C. Anticipated Design Change 3,000 D. Staff Time 3,000 TOTAL FUNDS REQUIRED FOR PROJECT $50,000 PROJECT FUNDS A V AILABLE CFFJAC I $50,000 TOT AL PROJECT FUNDS A V AIL<\BLE I 550,000 Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Gordon Day, Building Project Alanager, Engineer'-ing 3-3 ATTACHMENT / , - CITY OF CHULA V1STA DISCLOSURE STATEiYIENT Pursuant to Council Policy 101-01, prior to any action upon matters t.,m:will require discretiona.ry action by the Councii, Pla.r~!ing COffiIT1ission a..j,G all ott"ler official bodies or the City, a Slatement of disclosure of certain oVl"nership or financial interests, payments, or campaign contributions for a CityofChula Vista election must be filed. The follO\ving infcrmation must be disclosed: 1. Lis! the names of all persons havi.ng a 5nancial interest in the property that is the subject of the application or th,e contract, e.g., o\'vner, applicam, contractor, subcontractor, material supplier. . r;'1UIf?Y?~ II rYle?1cz... , 2. If any person'" identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a SWOO irlVestment m t~e business (corporation/partnership) entity. .,A'(j(f3'!- 0r-rnerle.--z., 3. If any person* identified pursuant to (1) above is a non~profi( organization or trust, list the names of any person serving as director ofllie non-pront organization or as trustee or beneficiary or trustor of the trust. . ,vIr<- 4. Please identify every person, including any agents, employees, COnsUlta.llts, or independent contractors you have assigned to repr~sent you before the City in this matter. UAVlG1?/ ,j(!11Mc:. 'Z-' 5. Has any person* associated I,vith this contract had any fillancial dealings I,vith an official** oftlJ.e City ofChula Vista as it relates to this cont!act \vithin the past 12 months? Yes_ No~ 54 3-4 If Yes, briefly describe the nature or the financial interest the official'" may have in this contract. 6. Have you made a contribution of more than $259 within the past t.velve (12) months to a current member of the Chula Vista Citj Council? No .X'Yes _ If yes, which Council member? 7. Have you provided more than $3dO (or an item or equivalent value) to an orucial" of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money co retire a legal debt, gift, [oa"-l, etc.) Yes _ No '/ If Yes, which official*' and what was the nature of item prOvided? Date: ~ ~ r~ 0iO'" ture.oE Contractor/Applicant ..r;'f'JI e-0 \)( /,y7~?-- Print Or type name or Comractor/Applicant , Person is defmed as: any individual, firm, co-partnership, jOh"1.t venture, association, social club, fraternal organization, corporation, estate, tn,lst, receive"r, syndicate, any other county, city, municipality, district, or oth.er political su.bdivislon, -or any oG.1.er group or combillation acting as a unit. ,. Official includes, but is not limited [0: Mayor, Council member, Pla.n.rllilg Commissioner, Member of a board, commission, or committee of the Oty, employee, or staff members. , . 55 3-5 RESOLUTION 2008- RESOLUTION OF THE CITY COuNCIL OF THE CITY OF CHULA VISTA ACCEPTING INFORlvlAL BIDS Al'ffi AWARDING A CONTRA.CT FOR THE CONSTRUCTION OF CONFL'rED SPACE TRAINING l-\PPURTENA.l'fCES AT FIRE ST A TION NO.4 TO MJC CONSTRUCTION IN THE A1\ilOUNT OF $40,000 W1{ICH WILL BE FUNTIED THROUGH CALIFOR.t'lIA FIRE FIGHTER JOINT APPRENTICESHIP COMMITTEE (CFFJAC) WHEREAS, the Chula Vista Fire Department training site located at 850 Paseo Ranchero is a Regional Technical Rescue Training Faciliiy that is certified by the California State Fire Marshal's Office and is a state-of-the-art faciliiy; and WHEREAS, the Training Division plans to provide additional underground contmed space training structures; and WHEREAS, these prop/structures can be used as a valuable training editice for multiple State-certified technical rescue classes; and WHEREAS, this engineered prefab facility will consist of four cement vaults connected by underground piping; and , WHEREAS, specifications were prepared in-house and three contractors were invited to submit lnformal bids as follows: CONTR.\CTOR BID MJC Construction - Bonita, Ca $40,000 TRI Group Construction - Po way, Ca $44,408 Metropolitan Construction- Spring valley, CA $66,510 WHEREAS, the apparent lowest bidder, MJC Construction, with a bid of $40,000 is below the project estimate of $44,462 by $4,462 or 11 % of the estimated cost; and WHEREAS, MJC Constructiop has done numerous projects in the past with the City of Chula Vista and their work has always. achieved a satisfactory or higher rating. WHEREAS, the following funds are required for the project: A. Contr2ct Amount, Training Grant $40,000 B. Contingencies (10% of contact amount) 4,000 C. Anticipated Design Ch2nge 3,000 D. Staff Time 3,000 TOTAL :550,000 3-6 .. Resolution No. 2008- Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accepts informal bids and awards a contract for the Construction of Confined Space Training Appurtenances at Fire Station No.4 to MJC Construction in the amount of 540,000 which will be funded through California Fire Fighter Joint Apprenticeship Comminee (CFFJAC). Presented by: Richard A. Hopkins Director of Engineering H;\ENG I N EER ',RESOS',Re:sos':008\ I 0-1 ~-<)8\Fi r<: contined ,pacesREY.doc ,.. 3-7 Approved as to form by ,1 ~ /' ..J '-----C'~.<_ ['1- /lA.~ ~ Bart Miesfeld - !.i Interim City Attorney